Supplementary Agenda

15 January 2013



Cr Bill Taylor, Mayor

Cr Russell Fitzpatrick, Deputy Mayor

Cr Tony Allen

Cr Michael Britten

Cr Keith Hughes

Cr Ann Mawhinney

Cr Kristy McBain

Cr Liz Seckold

Cr Sharon Tapscott


General Manager, Mr Peter Tegart

Group Manager Infrastructure, Waste and Water, Mr Wayne Sartori

Group Manager Planning and Environment, Mr Danny Madigan

Community and Relationships, Ms Leanne Barnes

Minute Secretary




Council                                                                                                        16 January 2013


Supplementary AGENDA

17.  Urgent Business


staff reports – infrastructure Waste and Water (Accessibility)


16 January 2013

In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Councillor Surname.  

17.1         Bega Town Hall Expression of Interest (Stage 3)........................... 4

Council 16 January 2013                                                                                   Item S.1


17.1        Bega Town Hall Expression of Interest (Stage 3)     


Report prepared to advise Council of withdrawal of a tenderer from the Bega Town Hall Redevelopment Tender process.


Group Manager Infrastructure, Waste & Water   



Council at its meeting of 21 November 2012 received a report on the outcomes of Stage 2 Expressions of Interest for the redevelopment of the Bega Town Hall and recommending that three contractors be invited to tender for the demolition, design and construction.

The three successful contractors were formally advised on 5 December 2012 that they had been shortlisted for tender and that tender documentation would be prepared and forwarded in due course. The contractors were also advised of the change in Council’s Functional Brief and were given generic comments in regard to their design, as assessed by the Assessment Panel.

Tender documents were prepared and forwarded on 9 January 2013, with tenders to close on 20 February 2013.

Council on 15 January 2013 received advice via electronic mail and follow-up telephone call that National Buildplan Group had chosen to withdraw from the tender process.

“It is with regret that we advise that Buildplan will be withdrawing from the tender for Bega Civic Centre.

Due to new projects being won just prior to Christmas we no longer have the resources for this project.  Apologies for any inconvenience”


As a result of this withdrawal, Council’s tender group is reduced to two, which is considered to be the very minimum competitive environment and limits Council assessment and selection choices for the final project.

Council could restore the tender list to three, by inviting one of the two contractors previously shortlisted in Stage 2 of the EOI to now take part in the tender process. This would require a resolution of Council and an extension to the tender period by approximately one month. It should be noted that an invitation may not necessarily be accepted.


Given that Council should maximise its tender competiveness and that previously shortlisted EOI contractors are available, it is preferred that Council invite an additional contractor to tender and extend the tender period by one month.






That Council determine whether a supplementary contractor be invited to tender for the Bega Town Hall