Ordinary Meeting Minutes

Held on Wednesday, 1 May 2013

at Council Chambers, Bega commencing at 2.00 pm

 


Present

Cr Bill Taylor, Mayor

Cr Russell Fitzpatrick, Deputy Mayor

Cr Tony Allen

Cr Keith Hughes

Cr Ann Mawhinney

Cr Kristy McBain

Cr Liz Seckold

Cr Sharon Tapscott

In Attendance

Acting General Manager, Group Manager Community and Relationships, Ms Leanne Barnes

Group Manager Infrastructure, Waste and Water, Mr Wayne Sartori

Group Manager Planning and Environment, Mr Andrew Woodley

Minute Secretary Tamara Whiting

 

1.

Confirmation of Minutes

45/13

RESOLVED on the motion of Crs Seckold and Mawhinney

That the Minutes of the Ordinary Meeting held on 10 April 2013 as circulated, be taken as read and confirmed.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Against:            Nil

Absent:             Cr Britten

 

2.

Apologies

46/13

RESOLVED on the motion of Crs Hughes and Tapscott

That an apology from Cr Britten be accepted for their inability to attend the meeting.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Against:            Nil

Absent:             Cr Britten

3.         Declarations

There were no declarations of interest

4.         Deputations (by prior arrangement)

There were no Deputations.

5.         Petitions

There were no Petitions.

6.         Mayoral Minutes

There were no Mayoral Minutes.

7.

Adjournment into Standing Committees

47/13

RESOLVED on the motion of Crs Mawhinney and McBain

That the Ordinary meeting of the Council be adjourned for the purpose of dealing with staff reports to Standing Committees.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Against:            Nil

Absent:             Cr Britten

2.02 pm      The Ordinary meeting adjourned and formed in the committee.

8.         Staff Reports – Planning and Environment (Sustainability)

In accordance with Council’s Code of Meeting Practice, Councillor Britten assumed the chair for this section of the agenda.

9.         Staff Reports – Community and Relationships (Liveability)

In accordance with Council’s Code of Meeting Practice, Councillor Seckold assumed the chair for this section of the agenda.

9.1

Reforming Public Library Funding

48/13

RESOLVED on the motion of Crs Allen and Mawhinney

1.      That the Bega Valley Shire Council joins other Councils throughout NSW in lobbying the NSW State Government to adopt the revised funding model for public libraries as outlined in the document Reforming Public Library Funding

2.      That Council write to the Minister for the Arts, the Hon George Souris MP, through the Hon Andrew Constance, Member for Bega, calling upon the Government to implement the submission of the Library Council of NSW for the reform of the funding system for NSW public libraries proposal.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Against:            Nil

Absent:             Cr Britten

 

9.2

Review of vacation care program

49/13

RESOLVED on the motion of Crs McBain and Fitzpatrick

That Council defer the matter to the next meeting on 22 May to receive an additional report.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Against:            Nil

Absent:             Cr Britten

 

10.       Staff Reports – Economic (Enterprising)

There were no Economic (Enterprising) reports.

11.       Staff Reports – Infrastructure Waste and Water (Accessibility)

In accordance with Council’s Code of Meeting Practice, Councillor Fitzpatrick assumed the chair for this section of the agenda.

11.1

Bega Valley Local Traffic Committee Meeting 3 April 2013

50/13

RESOLVED on the motion of Crs Allen and McBain

That Council note the advice of the Bega Valley Local Traffic Committee meeting held on 3 April 2013 and approve the following:

The Snake Track, Kiah - Bega Valley Rally 9 June 2013

1.      That, subject to conditions, The Snake Track, Kiah between the intersection of the Princes Highway and Towamba Road be temporarily closed between 12.15pm and 6.30pm on Sunday, 9 June 2013 for the duration of a competitive stage of the Bega Valley Rally.

2.      That the proposed traffic arrangements involving the temporary closure of The Snake Track, Kiah for the Bega Valley Rally on Sunday, 9 June 2013, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

3.      That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

4.      That organisers fully implement an approved Special Event Transport Management Plan.

5.      That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

6       That organisers obtain approval from the Commissioner of Police or their delegate, under Section 40 of the Road Transport (Safety and Traffic Management) Act 1999, prior to conducting the event.

In favour:        Crs Taylor, McBain, Tapscott, Mawhinney, Allen and Fitzpatrick

Against:            Crs Hughes and Seckold

Absent:            Cr Britten

 

11.2

Tender 10/13 Vegetation and Timber Waste Processing

51/13

RESOLVED on the motion of Crs Allen and McBain

1.      That Council accept the tender from RD Miller Pty Ltd in relation to contract for the works described in Tender 10/13, in the approximate amount of $297,300 over three years (excluding GST), subject to variations and provisional sums.

2.      That authority be delegated to the General Manager to execute all necessary documentation.

3.      That other tenderers be advised of Council’s decision.

In favour:        Crs Taylor, McBain, Hughes, Seckold, Mawhinney, Allen and Fitzpatrick

Against:            Cr Tapscott

Absent:             Cr Britten

 

 

 

12.       Staff Reports – Governance and Strategy (Leading Organisation)

In accordance with Council’s Code of Meeting Practice, Councillor Mawhinney assumed the chair for this section of the agenda.

 

12.1

Certificate of Investments made under Section 625 of the Local Government Act 1993

52/13

RESOLVED on the motion of Crs Fitzpatrick and Allen

1.      That Council receive and note the attached report indicating Council’s Investment position.

2.      That Council note the Certificate of the Responsible Accounting Officer.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Against:            Nil

Absent:             Cr Britten

 

 

12.2

Public Exhibition - Fees and Charges 2013 - 2014

53/13

RESOLVED on the motion of Crs Taylor and Mawhinney

That the draft 2013-14 fees and charges be placed on public exhibition for a period of 28 days with feedback to be considered at an Extraordinary meeting on 26th June 2013.

In favour:    Crs Taylor, McBain, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Against:      Cr Hughes

Absent:       Cr Britten

 

 

12.3

Exhibition of response papers - social issues and cultural settings

54/13

RESOLVED on the motion of Crs Allen and Seckold

That the draft Social Issues Response and Cultural Settings Response be placed on public exhibition until 31 May 2013 and feedback provided with the report on the adoption of the community strategic plan in June 2013.

In favour:    Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Against:      Nil

Absent:       Cr Britten

 

2:55 pm      The Ordinary Meeting was reconvened.

13.

Adoption of reports from Standing Committees

55/13

RESOLVED on the motion of Crs Allen and Mawhinney

That all motions recorded in the Standing Committees, including votes for and against, be adopted in and by the Ordinary Council Meeting

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Against:            Nil

Absent:             Cr Britten

14.       Delegates Reports

There were no Delegate Reports

15.       Rescission/alteration Motions

There were no Rescission/ alteration Motions

16.       Notices of Motion

There were no Notices of Motion

17.       Urgent Business

There was no Urgent Business

18.       Questions On Notice

 There were no Questions on Notice

19.       Questions for the Next Meeting

19.1

NBN Facility Wanatta Lane

 

Cr Sharon Tapscott asked who initiated the request for the site change for the NBN facility at Wanatta Lane and for what reason, who approved the site change and on what authority, if the request to change the site for the proposed NBN facility came from NBN Co, how can the Council justify indemnifying NBN Co for any loss or damage that they might suffer to their proposed facility through the operation of the waste facility.

The question was taken on notice by Group Manager Infrastructure Waste & Water

 

19.2

Edrom and Imlay Road

 

Cr Keith Hughes asked if there was any change in the status of the Edrom and Imlay road, and are there any change in the funding arrangements for this road.

The question was taken on notice by Group Manager Infrastructure Waste & Water.

20.       Confidential Business

There was no Confidential Business

21.       Adoption of reports from Closed Session

There were no reports from the Closed Session

22.       Resolutions to declassify reports considered in closed session

There were no reports to declassify

Closure

There being no further business, the Chairperson closed the meeting at 2.58 pm.

 

CONFIRMED ........................................................................................................

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 1 May 2013.