Ordinary Meeting Minutes

Held on Wednesday, 3 July 2013

at Council Chambers, Bega commencing at 2.02 pm

 


Present

Cr Bill Taylor, Mayor

Cr Russell Fitzpatrick, Deputy Mayor

Cr Tony Allen

Cr Michael Britten

Cr Keith Hughes

Cr Ann Mawhinney

Cr Kristy McBain

Cr Liz Seckold

Cr Sharon Tapscott

In Attendance

General Manager, Mr Peter Tegart

Group Manager Infrastructure, Waste and Water, Mr Wayne Sartori

Group Manager Planning and Environment, Mr Andrew Woodley

Group Manager Community and Relationships, Ms Leanne Barnes

Minute Secretary, Ms Janelle Curtis

 

1.

Confirmation of Minutes

115/13

RESOLVED on the motion of Crs Seckold and Mawhinney

1.†††††† That the Minutes of the Ordinary Meeting held on 12 June 2013 as circulated, be taken as read and confirmed.

2.†††††† That the Minutes of the Extraordinary Meeting held on 26 June 2013 as circulated, be taken as read and confirmed with the amendment that point 1 of the resolution regarding Item 3.1.3 - Draft 2013-14 Fees and Charges should read:

1.†††††††† That the Draft 2013-14 Fees and Charges with internal amendments be adopted, altered by:

        Public use fee for outdoor dining, shopfront footpath displays, and fixed premise signage (core and fringe) be amended to show Merimbula and Bega at the current Bega charges.

        Council adopt a practice of assessing Section 64 charges for medical centres using the floor area and the associated ET/100m2 for water and sewer, for inclusion in the 2013/14 Fees and Charges, on the basis of:

o   For sewer, medical consulting rooms be charged $10,290 per 100 sq m (0.98 ET equivalent).

o   For water, medical consulting rooms be charged $6,600 per 100 sq m (0.88 ET equivalent).

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

 

2.

Apologies

 

There were no apologies.

3.†††††††† Declarations

Pecuniary Interest

Mr Peter Tegart declared a Pecuniary Interest regarding the Mayoral Minute:† General Managers Contract and Performance Review, noting he would leave the chamber during debate and voting on this matter.† A signed declaration form was tabled by the General Manager for inclusion in the Register.†

Cr Allen tabled copies of a letter to the Editor of the Bega District News printed on 31 May 2013 and an Editorial dated 4 May 2007.† He spoke to the meeting regarding his concerns about misleading information in a letter printed on 31 May 2013, signed by Ms Rosemary Steele of Bega.

The Mayor noted that a letter to the Editor has been published under his name, in response to the letter from Mrs Rosemary Steel of 31 May 2013.

4.†††††††† Deputations (by prior arrangement)

 

Suspension of Standing Orders

116/13

RESOLVED on the motion of Crs Allen and Mawhinney .

That Standing Orders be suspended to allow the following persons to address Council

regarding Infrastructure (Accessibility) Report No 11.1 - Tathra Ring Road:

        Mr Pat Campbell

        Mr Jamie Shaw

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

Mr Campbell addressed Council and responded to questions from Councillors.

Mr Shaw addressed Council and responded to questions from Councillors.

RESOLVED on the motion of Cr Mawhinney and Britten

That Mr Shaw be granted an extension of time two minutes to complete his address.†

The Mayor thanked Mr Campbell and Mr Shaw for their addresses.

5.†††††††† Petitions

There were no petitions.

6.†††††††† Mayoral Minutes

Pecuniary Interest

Mr Peter Tegart declared a Pecuniary Interest regarding the Mayoral Minute:† General Managers Contract and Performance Review

2.21 pm The General Manager left the meeting room.

6.1

General Manager Contract and Performance Review 2013

 

Background

The General Managerís Contract is due for completion on the 3rd August 2013.† A renewal of appointment, pursuant to that contract, was activated by the General Manager. As a result of negotiations, Council has agreed to renew the General Managerís Contract for a further five years from 4 August 2013, for a total remuneration package of $258,000, for the first year.†

On 16 January 2013 the General Manager was advised of Councilís decision.† On 17 May 2013 the General Manager accepted the Terms and Conditions which would apply to the new Contract, to be formalised in accordance with the standard terms approved by the Division of Local Government (DLG).

This week Councillors conducted the General Managerís Annual Performance Review.† The conclusion is that the performance of the General Manager, Mr Peter Tegart, is rated as more than satisfactory.

In accordance with the Division of Local Government Guidelines for the reappointment of a General Manager, I report the offer and acceptance of a new Contract and Salary Package to this Council, as required by the Division of Local Government.

A motion was moved by Cr Taylor

1.†††††††† That Council accept the report on the General Managerís Contract and Performance Review and confirm the reappointment of Mr Peter Tegart as General Manager of the Bega Valley Shire Council.

2.†††††††† That Council endorse the execution of a renewed contract for the General Manager for five years from 4 August 2013.

3.†††††††† That Council note the General Managerís performance as more than satisfactory for the 2012/13 year.

An amendment was moved by Cr Allen that amount of the remuneration package be altered.

A point of order was raised by Cr Britten that the matter was for endorsement and noting of a matter reported in Closed Session.

The point of order was supported by the Chairperson.

The motion was put to the vote and it was CARRIED

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney and Britten

Against:††††††††††† Crs Allen and Fitzpatrick

117/13

RESOLVED on the motion of Cr Taylor

1.†††††††† That Council accept the report on the General Managerís Contract and Performance Review and confirm the reappointment of Mr Peter Tegart as General Manager of the Bega Valley Shire Council.

2.†††††††† That Council endorse the execution of a renewed contract for the General Manager for five years from 4 August 2013.

3.†††††††† That Council note the General Managerís performance as more than satisfactory for the 2012/13 year.

2.28 pm The General Manager returned to the meeting room

7.

Adjournment into Standing Committees

118/13

RESOLVED on the motion of Crs Mawhinney and Seckold

That the Ordinary meeting of the Council be adjourned for the purpose of dealing with staff reports to Standing Committees.

2.29 pm The Ordinary meeting adjourned and formed in the committee.

8.†††††††† Staff Reports Ė Planning and Environment (Sustainability)

In accordance with Councilís Code of Meeting Practice, Councillor Britten assumed the chair for this section of the agenda.

8.1

Bundian Way - Request for support of the proposed route

119/13

RESOLVED on the motion of Crs Fitzpatrick and Seckold

That Council endorses the proposed Bundian Way route and advises the Bundian Way Management and Advisory Committee of this support.

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

9.†††††††† Staff Reports Ė Community and Relationships (Liveability)

In accordance with Councilís Code of Meeting Practice, Councillor Seckold assumed the chair for this section of the agenda.

9.1

General Halls and Building Committee - funding allocation

120/13

RESOLVED on the motion of Crs Fitzpatrick and Allen

That Council adopt the General Halls Committee recommendations regarding allocation of $74,000 to community buildings for the 2013/14 year in accordance with the following list:-

Hall

Project

Funding

Rocky Hall

Interior lining and painting

$5,000.00

Kiah

Repair asbestos and paint

$15,000.00

Tanja

Replace wall

$15,000.00

Bemboka

Replace hot water and drainage

$5,000.00

Quaama

External repairs

$5,000.00

Brogo

Internal painting

$12,000.00

Murrah

Minor repairs

$5,000.00

Unscheduled maintenance

 

$12,000.00

 

 Total

$74,000.00

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

 

9.2

Youth Tertiary Scholarships 2013

121/13

RESOLVED on the motion of Crs Britten and Mawhinney

1.††††† That Council note that the guidelines have been amended to include students living in the shire and studying full time by correspondence.

2.††††† That Council award four $1000 University Scholarships to:

†††††††† Hannah Cole, Georgia Shellard, Georgia Watson and Samuel Hodges

2.††††† That Council award two $500 TAFE Scholarships to:

†††††††† Eva Duncan and Jason McCarthy

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

10.†††††† Staff Reports Ė Economic (Enterprising)

In accordance with Councilís Code of Meeting Practice, Councillor McBain assumed the chair for this section of the agenda.

10.1

Exchange of Town Hall Reserve for Council lands at Beauty Point and Beares Beach

122/13

RESOLVED on the motion of Crs Britten and Mawhinney

1.††††† That Council note the report.

2.††††† That Council proceed to formally acquire the Town Hall Reserve 83988 at Bega from the Crown under the provisions of the Land Acquisition (Just Terms Compensation) Act 1991.

3.††††† That Council provide the Crown Lands office with its consent in writing to the Crown declaring the Council lands described as Lot 118 DP DP752130 at Beauty Point, Wallaga Lake and Lot 44 DP241802 at Beares Beach, Bermagui to be Crown land in accordance with section 138(1) of the Crown Lands Act.

3.††††† That Council inform the Crown Lands office of its acceptance of its offer of Reserve Trust management.

4.††††† That the Mayor and General Manager be authorised to execute the required documents.

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

11.†††††† Staff Reports Ė Infrastructure Waste and Water (Accessibility)

In accordance with Councilís Code of Meeting Practice, Councillor Fitzpatrick assumed the chair for this section of the agenda.

11.1

Tathra Ring Road

 

RESOLVED on the motion of Crs Britten and McBain

That the matter be heard, even though it had been subject to addresses to Council, as no new matters were raised in the addresses.

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

A motion was moved by Cr Britten and McBain

1.†††††† That Council note the report on the Tathra Ring Road design and estimate.

2.†††††† That Council continue to support the sourcing of grants from State and Federal Government for the funding of the re-construction of Tathra Ring Road without the further financial contribution by Council.

A motion was foreshadowed by Cr Allen

1.†††††† That Council note the report on the Tathra Ring Road design and estimate.

2.†††††† That Council continue to support the sourcing of grants from State and Federal Government for the funding of the re-construction of Tathra Ring Road.

Cr Allen withdrew his foreshadowed motion.

A motion was foreshadowed by Cr Hughes

1.††††† That Council note the report on the Tathra Ring Road design and estimate.

2.†††††† That Council indicate it will contribute no further funding for the reconstruction of Tathra Ring Road.

The motion was put to the vote and it was CARRIED

In favour:††††††† Crs Taylor, McBain, Allen, Fitzpatrick and Britten

Against:† †††††††† Crs Hughes, Tapscott, Seckold and Mawhinney

123/13

RESOLVED on the motion of Crs Britten and McBain

1.†††††† That Council note the report on the Tathra Ring Road design and estimate.

2.†††††† That Council continue to support the sourcing of grants from State and Federal Government for the funding of the re-construction of Tathra Ring Road without the further financial contribution by Council.

 

11.2

Merimbula Effluent Options Study

 

A motion was moved by Crs Allen and Fitzpatrick

1.††††† That Council adopt an effluent management strategy for Merimbula Sewer Treatment Plant (STP):

∑††††††† sewage treatment plant upgrades to improve effluent quality.

∑††††††† construction of a deep water ocean outfall for the disposal of effluent unable to be used beneficially by the existing reuse schemes at the Pambula/Merimbula Golf Course and Oaklands.

2.††††† That Council pursue ways over the next 12 months to meet a capital funding shortfall for a deep water ocean outfall effluent disposal system with State and Federal Governments, including lobbying of candidates for the 2013 federal election.

A motion was foreshadowed by Cr Britten

1.††††† That Council adopt an effluent management strategy for Merimbula Sewer Treatment Plant (STP):

∑††††††† sewage treatment plant upgrades to improve effluent quality.

∑††††††† construction of a deep water ocean outfall for the disposal of effluent unable to be used beneficially by the existing reuse schemes at the Pambula/Merimbula Golf Course and Oaklands.

2.††††† That Council pursue ways over the next 12 months to meet a capital funding shortfall for a deep water ocean outfall effluent disposal system with State and Federal Governments, including lobbying of candidates for the 2013 federal election.

3.††††† That should a commitment to subsidy funding by State and Federal Governments be not forthcoming, then Council proceed to constructing a dunal exfiltration system once relevant approvals are gained.

4.††††† That should subsidy not be forthcoming, then Council also consider other reuse options as per the Effluent Options Study Focus Groupís recommendations.

The motion was put to the vote and it was LOST

In favour:††††††† Crs McBain, Allen and Fitzpatrick

Against:††††††††††† Crs Taylor, Hughes, Tapscott, Seckold, Mawhinney and Britten

A motion was moved by Crs Britten and Taylor

1.††††† That Council adopt an effluent management strategy for Merimbula Sewer Treatment Plant (STP):

∑††††††† sewage treatment plant upgrades to improve effluent quality.

∑††††††† construction of a deep water ocean outfall for the disposal of effluent unable to be used beneficially by the existing reuse schemes at the Pambula/Merimbula Golf Course and Oaklands.

2.††††† That Council pursue ways over the next 12 months to meet a capital funding shortfall for a deep water ocean outfall effluent disposal system with State and Federal Governments, including lobbying of candidatesí for the 2013 federal election.

3.††††† That should a commitment to subsidy funding by State and Federal Governments be not forthcoming, then Council proceed to constructing a dunal exfiltration system once relevant approvals are gained.

4.††††† That should subsidy not be forthcoming, then Council also consider other reuse options as per the Effluent Options Study Focus Groupís recommendations.

In favour:††††††† Crs Taylor, Tapscott, Seckold, Mawhinney, Allen and Britten

Against:††††††††††† Crs McBain, Hughes and Fitzpatrick

124/13

RESOLVED on the motion of Crs Fitzpatrick and Taylor

1.††††† That Council adopt an effluent management strategy for Merimbula Sewer Treatment Plant (STP):

∑††††††† sewage treatment plant upgrades to improve effluent quality.

∑††††††† construction of a deep water ocean outfall for the disposal of effluent unable to be used beneficially by the existing reuse schemes at the Pambula/Merimbula Golf Course and Oaklands.

2.††††† That Council pursue ways over the next 12 months to meet a capital funding shortfall for a deep water ocean outfall effluent disposal system with State and Federal Governments, including lobbying of candidatesí for the 2013 federal election.

3.††††† That should a commitment to subsidy funding by State and Federal Governments be not forthcoming, then Council proceed to constructing a dunal exfiltration system once relevant approvals are gained.

4.††††† That should subsidy not be forthcoming, then Council also consider other reuse options as per the Effluent Options Study Focus Groupís recommendations.

 

11.3

Bega Valley Local Traffic Committee Meeting 5 June 2013

125/13

RESOLVED on the motion of Crs Allen and Mawhinney

That Council note the advice of the Bega Valley Local Traffic Committee meeting held on 5 June 2013 and approve the following:

Eden Whale Festival Street Parade Ė 2 November 2013

1.††††† That, subject to conditions, Imlay Street and Albert Terrace, Eden be temporarily closed from the Mitchell Street intersection to the Eden Wharf precinct between 8.30am and 11.30am on Saturday, 2 November 2013 for the Eden Whale Festival truck display and street parade.

2.††††† That the proposed traffic arrangements involving the temporary closure of Imlay Street and Albert Terrace, Eden for the Eden Whale Festival on Saturday, 2 November 2013, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

3.††††† That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

4.††††† That organisers fully implement an approved Special Event Transport Management Plan.

5.††††† That organisers have approved public liability insurance of at least $20 million, indemnifying Council, Police and Roads and Maritime Services by name for the event.

6.††††† That organisers have written Police approval prior to conducting the event.

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

 

11.4

RFT 23/13 Linemarking/Roadmarking Services

126/13

RESOLVED on the motion of Crs Britten and Allen

1.†††††††† That Council accept the tender from Complete Linemarking Services in relation to the schedule of rates contract for the provision of Linemarking/Roadmarking services as described RFT 23/13, in the indicative amount of $144,454 (excluding GST) for the financial years 2013/14 and 214/15.

2.†††††††† That authority be delegated to the General Manager to execute all necessary documentation.

3.†††††††† That all tenderers be advised of Councilís decision.

In favour:††††††† Crs Taylor, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Cr McBain

 

11.5

Tender 24/13 Central Waste Facility Weighbridge

127/13

RESOLVED on the motion of Crs Seckold and Allen

1.††††† That Council accept the tender from Accuweigh Pty Ltd in relation to the contract for the works described in Tender 24/13, in the amount of $$110,235 (excluding GST) plus provisional sums of $8,909.09 (excluding GST), subject to variations.

2.††††† That authority is delegated to the General Manager to execute all necessary documentation.

3.††††† That other tenderers be advised of Councilís decision.

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

 

 

11.6

NSW Rural Fire Service State Mitigation Support Services - Renewal of Lease

 

A motion was moved by Crs Britten and Allen

1.†††††††† That Council exercise its option to renew the lease agreement for a further two years with the owners of Lot 21 DP 785968 at Snowy Mountain Highway, Bega for the use of building an section of that land for the purpose of the RFS State Mitigation Support Service.

2.†††††††† That the Mayor and General Manager be authorised to execute the necessary documents.

A motion was foreshadowed by Cr Taylor

That the matter be deferred for investigation and further report to the next meeting of Council .

The motion was put to the vote and it was CARRIED

In favour:††††††† Crs Hughes, Tapscott, Seckold, Allen and Britten

Against:††††††††††† Crs Taylor, McBain, Mawhinney and Fitzpatrick

128/13

RESOLVED on the motion of Crs Britten and Allen

1.†††††††† That Council exercise its option to renew the lease agreement for a further two years with the owners of Lot 21 DP 785968 at Snowy Mountain Highway, Bega for the use of building an section of that land for the purpose of the RFS State Mitigation Support Service.

2.†††††††† That the Mayor and General Manager be authorised to execute the necessary documents.

 

11.7

Creation of Easement at Millingandi

129/13

RESOLVED on the motion of Crs Allen and Britten

1.††††† That Council authorise the creation of the easement for rising main in Crown Road within Lot 1 DP 34906 Princes Highway, Millingandi.

2.††††† That Council authorise its seal to be affixed to the necessary documents, as required and the documents to be signed by the Mayor and the General Manager.

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

 

11.8

Purchase of Tura Beach Tavern - proposed uses

 

A motion was moved by Cr Britten and Seckold

1.††††† That the report on the acquisition of the Tura Tavern (Lot 158 / DP 1140729), and preferred uses of the property be noted as:

        Use of the main building space:

        Branch Library, office space and work room

        Regional Gallery including storage for the Shirley Hannan Collection

        Community meeting room/youth space

        Community Services office space

        Use of the dwelling:

        Offices including business, tourism and ICT incubator

2.††††† That the General Manager be authorised to sell the gaming licence to the highest offer, and execute necessary documents.

3.††††† That the General Manager be authorised to convert the liquor licence to a function licence and execute necessary documents.

4.††††† That the General Manager be authorised to negotiate appropriate lease/s for the dwelling and execute necessary documents.

5.††††† That where necessary, appropriate development approvals be obtained for the uses of the property adopted by Council.

6.††††† That the relevant Closed Session report of 12 June 2013 be declassified.

7.†††††† That staff report back on the residual items available for disposal to community and other groups.

8.†††††† That staff report back on final plans and layout proposed before the matter is complete, including feedback from the community.

A motion was foreshadowed by Cr Taylor

1.††††† That the report on the acquisition of the Tura Tavern (Lot 158 / DP 1140729), and potential uses of the property be noted as:

        Use of the main building space:

        Branch Library, office space and work room

        Regional Gallery including storage for the Shirley Hannan Collection

        Community meeting room/youth space

        Community Services office space

        Use of the dwelling:

        Offices including business, tourism and ICT incubator

2.††††† That the General Manager be authorised to sell the gaming licence to the highest offer, and execute necessary documents.

3.††††† That the General Manager be authorised to convert the liquor licence to a function licence and execute necessary documents.

4.††††† That the General Manager be authorised to negotiate appropriate lease/s for the dwelling and execute necessary documents.

5.††††† That where necessary, appropriate development approvals be obtained for the uses of the property adopted by Council.

6.††††† That the relevant Closed Session report of 12 June 2013 be declassified.

7.†††††† That staff report back on the residual items available for disposal to community and other groups.

8.†††††† That staff report back on final plans and layout proposed before the matter is complete, including feedback from the community.

The motion was put to the vote and it was CARRIED

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

130/13

RESOLVED on the motion of Crs Britten and Seckold

1.††††† That the report on the acquisition of the Tura Tavern (Lot 158 / DP 1140729), and preferred uses of the property be noted as:

        Use of the main building space:

        Branch Library, office space and work room

        Regional Gallery including storage for the Shirley Hannan Collection

        Community meeting room/youth space

        Community Services office space

        Use of the dwelling:

        Offices including business, tourism and ICT incubator

2.††††† That the General Manager be authorised to sell the gaming licence to the highest offer, and execute necessary documents.

3.††††† That the General Manager be authorised to convert the liquor licence to a function licence and execute necessary documents.

4.††††† That the General Manager be authorised to negotiate appropriate lease/s for the dwelling and execute necessary documents.

5.††††† That where necessary, appropriate development approvals be obtained for the uses of the property adopted by Council.

6.††††† That the relevant Closed Session report of 12 June 2013 be declassified.

7.†††††† That staff report back on the residual items available for disposal to community and other groups.

8.†††††† That staff report back on final plans and layout proposed before the matter is complete, including feedback from the community.

 

 

11.9

Regional Local and Community Infrastructure Program (RLCIP) Round 4

 

Following clarification of the funding details, it was agreed that the Items be titled Regional Development Australia Fund RDAF, noting the report was titled: Regional Local and Community Infrastructure Program (RLCIP) Round 4,

 

11.9.1

Regional Development Australia Fund Round 5.

 

A motion was moved by Crs Allen and Fitzpatrick

1.†††††††† That Council submit under RDAF Round 5 for the following projects:

Project

Amount

Short Point facilities

$†† 107,000

Old Bega Racetrack facilities

$†††† 31,000

Bega Library air conditioning

$†††† 40,000

Tathra Beach steps

$†††† 20,000

Cobargo cemetery fence

$†††† 10,000

Lake Curalo walking track **

$†††† 90,000

Dickinson Sportsground shed **

$†† 100,000

Merimbula bridge entrance

$†††† 23,000

Taylor Square, Tathra

$†††† 50,000

Total

$†† 471,000

2.†††††† That Council notes that Lake Curalo Walking Track and Dickinson Sports Shed are subject to application to NSW State Government Communities Partnerships Building Fund and if successful under this application then they may be replaced by Sapphire Coast Marine Discovery Centre.

Cr Britten foreshadowed a motion

1.†††††††† That Council submit under RDAF Round 5 for the following projects:

Project

Amount

Sapphire Coast Marine Discovery Centre

$†† 300,000

Short Point facilities

$†† 50,000

Old Bega Racetrack facilities

$†† 31,000

Bega Library air conditioning

$†† 60,000

Tathra Beach steps

$†† 20,000

Cobargo cemetery fence

$†† 10,000

Total

$ 471,000

2.†††††† That should the RDAF Panel not approve one of the above projects then the following projects be authorised to be submitted as alternates:

        Dickson Sportsground Shed

        Lake Curalo Walking Track

Cr Britten foreshadowed a motion:

That the commitment Council has made of $2m to the Port of Eden RDAF project for road infrastructure be allocated for construction of port waterside infrastructure.

The motion was put to the vote and it was LOST

In favour:††††††† Crs Tapscott, Allen and Fitzpatrick

Against:††††††††††† Crs Taylor, McBain, Hughes, Seckold, Mawhinney and Britten

A motion was moved by Crs Britten and Seckold

1.†††††††† That Council submit under RDAF Round 5 for the following projects:

Project

Amount

Sapphire Coast Marine Discovery Centre

$†† 300,000

Short Point facilities

$†† 50,000

Old Bega Racetrack facilities

$†† 31,000

Bega Library air conditioning

$†† 60,000

Tathra Beach steps

$†† 20,000

Cobargo cemetery fence

$†† 10,000

Total

$ 471,000

2.†††††† That should the RDAF Panel not approve one of the above projects then the following projects be authorised to be submitted as alternates:

        Dickson Sportsground Shed

        Lake Curalo Walking Track

The motion was put to the vote and it was CARRIED

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney and Britten

Against:††††††††††† Crs Allen and Fitzpatrick

131/13

RESOLVED on the motion of Crs Britten and Seckold

1.†††††††† That Council submit under RDAF Round 5 for the following projects:

Project

Amount

Sapphire Coast Marine Discovery Centre

$†† 300,000

Short Point facilities

$†† 50,000

Old Bega Racetrack facilities

$†† 31,000

Bega Library air conditioning

$†† 60,000

Tathra Beach steps

$†† 20,000

Cobargo cemetery fence

$†† 10,000

Total

$ 471,000

2.†††††† That should the RDAF Panel not approve one of the above projects then the following projects be authorised to be submitted as alternates:

        Dickson Sportsground Shed

        Lake Curalo Walking Track

 

11.9.2

Regional Development Australia Funding Round 4

132/13

RESOLVED on the motion of Crs Britten and Allen

That the commitment Council has made of $2m to the Port of Eden RDAF 4 project for road infrastructure be allocated for construction of port waterside infrastructure.

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

The Mayor thanked all those involved in the progress of the Eden Port Project including the Council, the General Manager and the Eden Community.

4.22 pm The Mayor called for a brief adjournment reconvening at 4.31 pm

12.†††††† Staff Reports Ė Governance and Strategy (Leading Organisation)

In accordance with Councilís Code of Meeting Practice, Councillor Mawhinney assumed the chair for this section of the agenda.

12.1

Policy Review

133/13

RESOLVED on the motion of Crs Allen and Seckold

1.†††††††† That the ĎBVSC policy frameworkí and draft policies, with the addition of the a new draft policy, Policy 1.09 Cost of Living - Seniors, be placed on public exhibition for a period of 28 days.

2††††††††† That a report be considered by Council on the potential impact on the application of the Policy 1.09 Cost of Living - Seniors.

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

 

12.2

South East Australian Transport Strategy Inc (SEATS) - membership proposal

 

A motion was moved by Cr McBain and Taylor

1.†††† That Council re-join South East Australian Transport Strategy Inc (SEATS).

2.††††† That Councillor Britten be appointed as the delegate to represent Bega Valley Shire Council at SEATS meetings.

A motion was foreshadowed by Cr Fitzpatrick

That Council not re-join South East Australian Transport Strategy Inc (SEATS).

The motion was put to the vote and it was LOST

In favour:††††††† Crs Taylor, McBain, Mawhinney and Britten

Against:††††††††††† Crs Hughes, Tapscott, Seckold, Allen and Fitzpatrick

 

12.3

Local Government NSW Annual Conference 1-3 October 2013

134/13

RESOLVED on the motion of Crs Britten and Seckold

1.†††††††† That Council endorse Crs Allen, Britten, Fitzpatrick, Tapscott, Taylor, Mawhinney †and the General Manager to attend the Local Governmentís NSW inaugural conference to be held from 1 Ė 3 October 2013, with the necessary travel and accommodation costs to be defrayed by Council.

2.†††††††† That Councillors submit to the General Manager their three to five most important issues which they believe are causing concern to the Council and/or the local community, for submission to the Local Government NSW website.

4.51 pm††††† The Ordinary Meeting was reconvened.

13.

Adoption of reports from Standing Committees

135/13

RESOLVED on the motion of Crs McBain and Allen

That all motions recorded in the Standing Committees, including votes for and against, be adopted in and by the Ordinary Council Meeting

In favour:††††††† Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:††††††††††† Nil

14.†††††† Delegates Reports

14.1

National Assembly of the Australian Local Government Association (ALGA)

 

Cr Taylor reported that Crs Allen, Britten, Seckold, Taylor and the General Manager attended the National Assembly of the Australian Local Government Association (ALGA) in Canberra from 16 to 19 June 2013.

It was noted that the predominant theme for the duration of the conference was the referendum for Constitutional Recognition of Local Government and investment and financing of local infrastructure.†

Attendance at the Assembly afforded Bega Valley Shire Councillors and the General Manager to meet with other local government representatives and Ministers Albanese, King and Truss.

 

14.2

Ben Boyd Schooner Project - The Wanderer

 

Cr Seckold reported on progress with this project noting the group has held a second meeting.† A site for the building this replica of Ben Boyd Schooner has been selected.

15.†††††† Rescission/alteration Motions

There were no rescission or alterations

16.†††††† Notices of Motion

There were no notices of motion.

17.†††††† Urgent Business

There was no urgent business.

18.†††††† Questions On Notice

18.1

Purchase of Passenger and Light Commercial Vehicles

 

Cr McBain asked a further question regarding the report from the last Council meeting of 22 May 2013, on passenger and light commercial vehicle purchases.† Cr McBain requested the details of the cost savings per vehicle.

The Group Manager Infrastructure Waste and Water responded that the information needed to remain confidential as it was part of a tender, however it will be provided to Councillors via confidential memorandum.

A list of light commercial and passenger vehicles purchased over the preceding 12-18 months was provided to Councillors, by way of separate confidential memorandum. The list must remain confidential, as it details tender information of the unsuccessful tenderers.

19.†††††† Questions for the Next Meeting

19.1

Current Bega Hospital Site - future uses

 

Cr Mawhinney asked could Council asked the NSW State Government indicated any proposals for the future use of the current Bega Hospital, noting that discussions at the Bendigo Bank Big Ideas Forum had noted that homelessness in the Bega Valley was an issue.

The question was taken on notice by the Group Manager Community and Relationships.

 

19.2

Proposed Sale of Nursing Home Facilities

 

Cr Britten asked could information be provided to Councillors on implications to residents of nursing home facilities and Bega Valley Shire in regard to advice received from Anglicare that of their intention to offer for sale a number of nursing home facilities within the Shire.

The question was taken on notice by the Group Manager Community and Relationships.

 

19.3

Cobargo Toilets refurbishment

 

Cr Tony Allen could staff advise when the refurbishment of the existing Cobargo Toilets be undertaken.

The question was taken on notice by the Group Manager Infrastructure Waste and Water.

20.†††††† Confidential Business

There was no confidential business.

5.02 pm The General Manager left the meeting room.

21.

Clarification regarding Item 6.1 - Mayoral Minute:† General Manager Contract and Performance Review

 

Mayor clarified a question raised during discussion on the Mayoral Minute Item 6.1 General Manager Contract and Performance Review 2013.† The Mayor advised that the minutes of the Closed Session Meeting of 16 January, 2013 recorded that Council had resolved to offer renewal of contract to the General Manager and that the Mayor was authorised to make that offer.

The Mayor noted that the final amount of the offer was adjusted following further discussion and agreement by the majority of Councillors during workshops.† Under instruction by Council, the Mayor made the offer to the General Manager to renew the General Managerís Contract of Employment for a period of five (5) years at a Total Remuneration Package (TRP) equivalent to that now accepted.

5.03 pm The General Manager returned to the meeting room.

Closure

There being no further business, the Chairperson closed the meeting at 5.03 pm.

 

CONFIRMED ........................................................................................................

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 3 July 2013.