Ordinary Meeting Minutes

Held on Wednesday, 24 July 2013

at Council Chambers, Bega commencing at 2.01 pm

 


Present

Cr Bill Taylor, Mayor

Cr Russell Fitzpatrick, Deputy Mayor

Cr Tony Allen

Cr Michael Britten

Cr Keith Hughes

Cr Ann Mawhinney

Cr Kristy McBain

Cr Liz Seckold

Cr Sharon Tapscott

In Attendance

General Manager, Mr Peter Tegart

Group Manager Infrastructure, Waste and Water, Mr Wayne Sartori

Group Manager Planning and Environment, Mr Andrew Woodley

Acting Group Manager Community and Relationships, Mr Simon Schweitzer

Minute Secretary Tamara Whiting

 

1.

Confirmation of Minutes

1/13

RESOLVED on the motion of Crs Mawhinney and Seckold

That the Minutes of the Ordinary Meeting held on 3 July 2013 as circulated, be taken as read and confirmed.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

2.

Apologies

2/13

RESOLVED on the motion of Crs McBain and Tapscott

That the request for leave of absence by Cr Britten from 13 September to 18 October 2013 be approved and confirmed.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

3.         Declarations

Pecuniary Interest

Cr Britten declared a pecuniary interest regarding Item 8.5, 4 Lot subdivision Lot 881 DP 1148672 Lakewood Drive Merimbula on the basis that he is the owner.  A signed declaration form was tabled by Cr Britten for inclusion in the Register.

Cr Britten will depart the meeting room taking no part in debate or voting on the item.

Cr Fitzpatrick declared a non-pecuniary interest regarding item11.2 LGP Bus 198-1410 Supply and Delivery of Two Twin Steer Water Trucks on the basis that he is a business Associate of the Tenderer. A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick will depart the meeting room taking no part in debate or voting on the item.

4.         Deputations (by prior arrangement)

    

4.1

SUSPENSION OF STANDING ORDERS

3/13

RESOLVED on the motion of Crs Fitzpatrick and Seckold

That Standing Orders be suspended to allow the following persons to address Council and to respond to questions from Councillors:

Regarding Planning and Environment Report No. 8.1 Request for nomination of the Hotel Australasia, 142-144 Imlay Street, Eden as a Heritage Item:

·        Mr Peter Whiter

·        Mr Allan Gibson

Regarding Planning and Environment Report No. 8.3 Clay Target Shooting Range – Lot 101 DP1172182, Murrah River Road, via Bermagui – Proposed Modification of Condition 4:

·        Ms Moira Scollay and Sheena Boughen on behalf of Four Winds

·        Mr Neville Brady as the applicant

RESOLVED on the motion of Cr Mawhinney and Seckold

That Ms Moira Scollay be granted an extension of two minutes to complete her address.

RESOLVED on the motion of Cr Seckold and Britten

That Mr Neville Brady be granted an extension of two minutes to complete his address.

 

The Mayor thanked the speakers for their address.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

5.         Petitions

There were no petitions.

6.         Mayoral Minutes

There were no Mayoral Minutes.

 

The Group Manager Planning and Environment advised that item 8.5, 4 Lot Subdivision Lot 881 DP 1148672 Lakewood Drive Merimbula be deferred due to the request of the applicant.  

 

7.

Adjournment into Standing Committees

4/13

RESOLVED on the motion of Crs Britten and Mawhinney

That the Ordinary meeting of the Council be adjourned for the purpose of dealing with staff reports to Standing Committees.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

2:33 pm      The Ordinary meeting adjourned and formed in the committee.

8.         Staff Reports – Planning and Environment (Sustainability)

In accordance with Council’s Code of Meeting Practice, Councillor Britten assumed the chair for this section of the agenda.

 

8.1

Request for nomination of the Hotel Australasia,142-144 Imlay Street, Eden as a Heritage Item

 

RESOLVED on the motion of Cr Allen and Seckold

That while noting the deputations, the matter of nomination of Hotel Australasia as a Heritage Item be determined at this meeting.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

A motion was moved by Cr Tapscott & Fitzpatrick

1.      That the Hotel Australasia located at 142-144 Imlay Street Eden not be included    in Schedule 5 of the Comprehensive Local Environmental Plan 2013 as a heritage item.

2.      That those persons who requested nomination of the Hotel Australasia as a heritage item be advised of Council’s decision.

3.      That Council negotiate with the developer to incorporate the recommendations of the heritage advisor in the design of the proposed redevelopment.

 

A Foreshadowed motion was moved by Cr Hughes

 

1.      That Council commence the process of including Hotel Australasia in Schedule 5 of          the CLEP as a heritage item.

2.      That Council negotiate with the developer to incorporate the recommendations of          the heritage advisor in the design of the proposed redevelopment.

 

The motion was put to the vote and was CARRIED

 

5/13

RESOLVED on the motion of Crs Tapscott and Fitzpatrick

1.      That the Hotel Australasia located at 142-144 Imlay Street Eden not be included    in Schedule 5 of the Comprehensive Local Environmental Plan 2013 as a heritage item.

2.      That those persons who requested nomination of the Hotel Australasia as a heritage item be advised of Council’s decision.

3.      That Council negotiate with the developer to incorporate the recommendations of          the heritage advisor in the design of the proposed redevelopment.

 

In favour:        Crs McBain, Tapscott, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Crs Taylor, Hughes and Seckold

 

 

8.2

Swimming Pool Barrier Inspection Program

6/13

RESOLVED on the motion of Crs Allen and Mawhinney

1.      That the draft swimming pool barrier inspection program be placed on exhibition     for a period of 28 days.

2.      That following the exhibition period the program be adopted by Council, unless          submissions are received that require a further report.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

8.3

Clay Target Shooting Range - Lot 101 DP1172182, Murrah River Road, via Bermagui - Proposed modification to Condition 4

 

RESOLVED on the motion of Crs Fitzpatrick and Allen

That while noting the deputations, the matter of Clay Target Shooting Range – Proposed modifications to Condition 4 the matter be determined at this meeting.

In favour:        Crs Taylor, McBain, Tapscott, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Crs Hughes and Seckold

A motion was moved by Cr Allen and Fitzpatrick

1.       That this report be considered concurrently with the report of the General Manager on the same matter.

2.       That the Section 96 Application to Modify Development Consent 1999.1438 being for a Clay Target Shooting Range at Lot 101 DP 1172182 Murrah River Road, via Bermagui, be approved in accordance with the attached draft modified consent with an amendment to Condition 12 to include field assessment at the site of Four Winds.

3.       That those persons who made a submission be advised of Council’s decision.

In favour:        Crs McBain, Allen, Fitzpatrick and Britten

Against:            Crs Taylor, Hughes, Tapscott, Seckold and Mawhinney

The motion was put to the vote and LOST

An amendment was moved by Cr Tapscott and Hughes

1.       That this report be considered concurrently with the report of the General Manager on the same matter.

2.       That the Section 96 Application to Modify Development Consent 1999.1438 being for a Clay Target Shooting Range at Lot 101 DP 1172182 Murrah River Road, via Bermagui, be approved in accordance with the attached draft modified consent with an amendment to Condition 12 to include field assessment at the site of Four Winds; and that condition 4 be amended so that the training days be restricted to 6 days per year.

3.       That those persons who made a submission be advised of Council’s decision.

In favour:        Crs Hughes and Tapscott

Against:            Crs Taylor, McBain, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

The motion was put to the vote and LOST

A Foreshadowed motion was moved by Cr Hughes and Taylor

1.       That Council refuse the application to modify development consent 1999.1438 for the reasons identified in the attachment of item 8.4.

2.      That those persons who made submissions be advised of Councils decision.

In favour:        Crs Taylor, Hughes, Tapscott, Seckold and Mawhinney

Against:            Crs McBain, Allen, Fitzpatrick and Britten

The motion was put to the vote and CARRIED

 

7/13

RESOLVED on the motion of Crs Hughes and Taylor

1.       That Council refuse the application to modify development consent 1999.1438 for the reasons identified in the attachment of item 8.4.

2.      That those persons who made submissions be advised of Councils decision.

In favour:        Crs Taylor, Hughes, Tapscott, Seckold and Mawhinney

Against:            Crs McBain, Allen, Fitzpatrick and Britten

 

 

8.4

Clay Target Shooting Range - Lot 101 DP1172182, Murrah River Road, via Bermagui - Proposed Modification of Condition 4

 

Note

Council dealt with this matter in item 8.3

 

 

Cr Britten declared a pecuniary interest regarding Item 8.5, 4 Lot subdivision Lot 881 DP 1148672 Lakewood Drive Merimbula on the basis that he is the owner. A signed declaration form was tabled by Cr Britten for inclusion in the Register.

Cr Britten departed the meeting room and took no part in debate or voting on the item

02:34 pm  Cr Britten left the meeting.

 

8.5

4 Lot subdivision Lot 881 DP 1148672 Lakewood Drive Merimbula

8/13

 

RESOLVED on the motion of Crs Fitzpatrick and Allen

That the matter be deferred due to the request of the applicant.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Fitzpatrick

Absent:             Cr Britten

02:35 pm  Cr Britten returned to the meeting.

Cr Britten resumed the Chair.

 

8.6

Rectification of Encroachment onto Council Road Reserve

9/13

RESOLVED on the motion of Crs Allen and Tapscott

1.       That Council note the report and approve the agreed course of action to rectify the encroachment and provide public road access, to be undertaken by the landowners at no cost to Council.

2.       That Council consents to the closure of the public road within Lot 1851 in DP 879871 and agrees to waive any claim for compensation that may be available to Council.

3.      That the Mayor and/or the General Manager be authorised to execute the          necessary documents as may be required.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

9.         Staff Reports – Community and Relationships (Liveability)

In accordance with Council’s Code of Meeting Practice, Councillor Seckold assumed the chair for this section of the agenda.

9.1

Youth Council Nominations 2013-14

10/13

RESOLVED on the motion of Crs Fitzpatrick and Allen

That the below applicants be appointed to the Youth Council for 2013/14.

·        Siobhan Linehan

·        Grace Newton

·        Blake Horcicka

·        Garry Prothero

·        Sarah Halin

·        Caitlin O’Bryan

·        Taz Fitzer

·        Niamh Nicol

·        Karen Wright

·        Imogen Pittolo

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

10.       Staff Reports – Economic (Enterprising)

In accordance with Council’s Code of Meeting Practice, Councillor McBain assumed the chair for this section of the agenda.

11.       Staff Reports – Infrastructure Waste and Water (Accessibility)

In accordance with Council’s Code of Meeting Practice, Councillor Fitzpatrick assumed the chair for this section of the agenda.

 

11.1

RFT 13/13 Supply and Delivery of One CCF Class 25/30 Landfill Compactor

11/13

RESOLVED on the motion of Crs Allen and Britten

1.      That Council accept the tender from GMC Enviro Pty Ltd in relation to the purchase of one CCF Class 25/30 landfill compactor as described in Tender 13/13, in the amount of $629,200 (including GST).

2.      That authority be delegated to the General Manager to execute all necessary documentation.

3.      That other tenderers be advised of Council’s decision.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

Cr Fitzpatrick declared a non-pecuniary interest regarding item11.2 LGP Bus 198-1410 Supply and Delivery of Two Twin Steer Water Trucks on the basis that he is a business associate of the Tenderer. A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick departed the meeting room taking no part in debate or voting on the item. The Mayor assumed the Chair in Cr Fitzpatrick’s absence.

03:33 pm    Cr Fitzpatrick left the meeting.

 

11.2

LGP BUS198-0410 Supply and Delivery of Two Twin Steer Water Trucks

12/13

RESOLVED on the motion of Crs Allen and Britten

1.      That Council approve the purchase of two DAF CF85HR  water trucks from Gippsland Truck Centre for a combined value of $591,503 (including GST).

2.      That Council approve the sale of Council’s existing Mitsubishi water trucks, plant number 3408 and 3409 via Government Fleet Auctions.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen and Britten

Against:            Nil

Absent:             Cr Fitzpatrick

03:34 pm    Cr Fitzpatrick returned to the meeting.

 

Cr Taylor declared a late non-pecuniary interest regarding item 11.3 Bega Valley Local Traffic Committee Meeting 3 July 2013 on the basis that his grandchildren attend the Mumbulla School.

Cr Taylor remained in the meeting room taking no part in debate or voting on the item.

11.3

Bega Valley Local Traffic Committee Meeting 3 July 2013

13/13

RESOLVED on the motion of Crs Britten and Mawhinney

That Council note the advice of the Bega Valley Local Traffic Committee meeting held on 3 July 2013 and approve the following:

2013 Truck and Car Convoy for Kids – 26 October 2013

1.      That the proposed traffic arrangements for the 2013 Truck and Car Convoy for Kids on Saturday, 26 October 2013, be deemed a Class 2 Special Event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

2.      That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

3.      That organisers fully implement an approved Special Event Transport Management Plan.

4.      That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

5.      That organisers have written Police approval prior to conducting the event.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

Extension of Mumbulla School Bus Zone

RESOLVED on the motion of Cr Britten and Allen

6.      That the Bus Zone outside Mumbulla School in Bega Street, Bega be extended a          further 14 metres to the west.

In favour:        Crs McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

ABSENT:             Cr Taylor

 

11.4

Littleton Gardens Tree Removal

14/13

RESOLVED on the motion of Crs Britten and Mawhinney

1.      That Council adopt a proposal to remove the gum trees in Littleton Gardens identified in the report and replace with more appropriate park species and that these works be carried out as appropriate to each tree.

2.      That tree 7 and 9 from the attached plan be removed immediately due to safety and risk concerns.

In favour:        Crs Taylor, McBain, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Cr Hughes

 

 

11.5

Acquisition of Fitness Centre Assets for Sapphire Aquatic Centre

15/13

RESOLVED on the motion of Crs Britten and Mawhinney

1.      That the General Manager be delegated authority to negotiate the acquisition of          fitness assets up to the value contained in the confidential attachment, and be          authorised to execute appropriate documents related to that acquisition.

2.      That a report be prepared on the potential operation, risk and returns associated          with an certified unsupervised hours fitness centre at SAC.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

3:49 pm          The meeting was adjourned for a short recess reconvening at 3:57 pm

12.       Staff Reports – Governance and Strategy (Leading Organisation)

In accordance with Council’s Code of Meeting Practice, Councillor Mawhinney assumed the chair for this section of the agenda.

12.1

Certificate of Investments made under Section 625 of the Local Government Act 1993

16/13

RESOLVED on the motion of Crs Britten and Allen

1.      That Council receive and note the attached report indicating Council’s Investment position.

2.      That Council note the Certificate of the Responsible Accounting Officer.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

 

12.2

Southern Councils Group Code of Conduct Review Panel Tenders

17/13

RESOLVED on the motion of Crs Taylor and Allen

That Council ratify the appointment of the Southern Councils Group Panel of Conduct Reviewers from which Reviewers and Panel may be sourced for the administration of conduct complaints in accord with Council’s adopted Code of Conduct:

·        Daintry Associates P/L

·        LKA Group P/L

·        Richard Colley

·        Esther McKay

·        Anthony Iain Johnson

·        NSW Internal Audit Bureau (IAB)

·        Peter Zdjelar Consultant

·        O’Connell Workplace Relations P/L

·        Strategic Risk Solutions

·        Prevention Partners NSW

·        SINC Solutions P/L

·        Cripps Consulting

·        Lloyd Wilson Graham Planning Consultancy

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

 

12.3

Tender 25/13 External Auditing Services

18/13

RESOLVED on the motion of Crs Fitzpatrick and Britten

1.       That Council accept the tender provided from RSM Bird Cameron for the provision of audit services for six years beginning on 1 July 2013 and ending on 30 June 2019 in accordance with the base price of $44,000 including GST for the first year indexed by CPI in the following years.

2.       That a clause be entered into the contract for Audit services that stipulates that if the State Government change the legislation governing the provision of Audit services to NSW Councils, the contract be reviewed and if required, cancelled.  

3.      That authority be delegated to the General Manager to execute all necessary          documentation.

4.      That unsuccessful tenderers be advised of Council’s decision.

In favour:        Crs Taylor, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Crs McBain and Hughes

 

12.4

Local Government NSW Annual Conference 1-3 October 2013:  Selection of Bega Valley Shire Council Voting Delegates

19/13

RESOLVED on the motion of Crs Britten and Allen

That the Mayor, Cr Taylor, Deputy Mayor, Cr Fitzpatrick and Cr Mawhinney be authorised to vote as delegates on behalf of Bega Valley Shire Council at the 2013 Local Government NSW Conference.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

12.5

Organisation Structure and Resourcing Review

20/13

RESOLVED on the motion of Crs Britten and Mawhinney

1.      That Council note the report on Organisation Structure and Resourcing Review

2.      That council adopt the Organisation Structure in principle and implement the          proposals contained in this report.

3.      That council receive and consider a quarterly report on the implementation as part          of an ongoing monitoring process.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

4.15 pm      The Ordinary Meeting was reconvened.

13.

Adoption of reports from Standing Committees

21/13

RESOLVED on the motion of Crs Allen and Seckold

That all motions recorded in the Standing Committees, including votes for and against, be adopted in and by the Ordinary Council Meeting.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

14.       Delegates Reports

Cr Seckold – Commended the work of volunteers in the Regional Gallery and the fabulous exhibition they currently have displayed. Cr Seckold recently participated in a tour of Jigamy Farm organised by the Regional Gallery and was very impressed with the facilities and suggested that others take the time to have a look. She also attended the NADOC celebrations at the Bega Showground Pavilion.

 

Cr Seckold thanked Crs Allan, Taylor and Tapscott for attending the Suicide Prevention Awareness Network (SPAN) event. SPAN have launched a new police pack with information to be utilised by police , an updated crisis and community information card was also launched and Cr Seckold tabled a copy for Councillors information.

 

Cr Seckold and Cr Allen attended the Montreal Gold fields and enjoyed a Short Film about where they started from and where they are today. She suggested it would be great if at some stage that film could be shown here at Council and commented that most of the acting was done by volunteers.

 

Cr Taylor – Attended Southern Councils Group (SCG) last Friday, discussions were held regarding the Constitutional Recognition for a ‘yes’ case and adopted priorities of SCG to present to candidates as 2013 Federal election priorities.

 

Cr Taylor attended a seminar in Nowra last week which turned out to be a meet the candidate function. Cr Taylor met the Liberal, Labor and Greens candidates for the seat of Gilmore, Speaker of the house for NSW Parliament Shelly Hancock MP was also present and discussions were held regarding the “yes” and “no” vote for the referendum.

15.       Rescission/alteration Motions

There were no rescission motions.

16.       Notices of Motion

 

16.1

Wyndham Rural Fire Service Handover

22/13

RESOLVED on the motion of Crs Tapscott and Allen

That council offer the Wyndham Men’s Shed Incorporated a licence to occupy the Wyndham Rural Fire Service Shed.

In favour:        Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

17.       Urgent Business

There was no urgent business.

18.       Questions On Notice

 

Cr Tony Allen asked if staff could advise when the refurbishment of the existing Cobargo toilets will be undertaken. The question was taken on notice by the Group Manager Infrastructure Waste and Water and answered via memo to Councillors, as below.

Response

In recent years there have been a number of Council resolutions with regard to the Cobargo public toilets as follows:

26 July 2011 (extract)

Sale of surplus land – 50 Princes Highway, Cobargo

1.       That Council sell proposed Lot 21 (arising from the subdivision of Lot 2 DP 1072294) Princes Highway, Cobargo to Mr Andrew Haydon on the following terms:-

$30,000 trade off for new public toilets (comprising 2 x female WC’s, 1 x male WC and 1 x male urinal and 1 x disabled facility with compliance to relevant access standards and subject to Council’s design requirements) to be constructed on the site as part of the development.

4.       That should the sale proceed and the development be constructed, a Deed of Agreement between Council and Mr Haydon be negotiated to address cleaning and maintenance responsibilities for the public toilet facility.

31 October 2012

Cobargo Public Toilets

That Council provide funds for the refurbishment of Cobargo town toilets from the asset reserve.

27 February 2013 (extract)

Asset Rationalisation - Toilets

1.       That the report for the rationalisation of public toilet assets and level of service reduction of toilets specified within be noted

2.      That the public toilets rationalisation and services schedule outlined below be adopted.

Toilet Name

Date for Rationalisation

Princes Highway, Cobargo

Deferred for further report

 

22 May 2013

Question on Notice

Cr Allen requested a report to provide an update on the refurbishment of Cobargo Toilets and the status of the McCarthy House site in relation to provision of toilets.

The question was addressed by the General Manager who advised contracts for the McCarthy House site were scheduled for exchange this week, but will arrange a report as requested

While Council officers prepared a preliminary sketch and estimate (approx. $80,000) for refurbishment of the existing Cobargo toilets, no further action has been taken pending a further report to Council. See Council resolution of the 27 February 2013.  Note also that Council resolutions may result in two public toilets on the same side of the Highway and within 100 metres of each other, which would be inconsistent with directions of the asset management plan and the rationalisation of public amenities.

19.       Questions for the Next Meeting

19.1

Sapphire Coast Vintage Car Club

 

Cr Russell Fitzpatrick asked a question regarding the Sapphire Coast Vintage Car Club and the notification from Council to close their recycling program which commenced in 2000. Where scrap metal was collected from vintage cars and sold once every 3 months to a recycler. It was not sold commercially. Funds from the sale went to sponsor a mentoring program through Eden High School which has successful over the last several years. The volunteers of the Vintage Car Club did not realise that this program was outside the boundaries of the building and their DA until brought to their attention through a complaint to Council. Cr Fitzpatrick would like to help the Vintage car Club work with Council to reach compliance and reinstate the program. It will be outside the new CLEP. The appropriate paperwork has been given to Group Manager Planning and Environment today.

The question was taken on notice by the Group Manager Planning and Environment.

 

 

19.2

Toilet Rationalisation and Replacement

 

Cr Sharon Tapscott asked a question regarding toilet rationalisation & the replacement of toilets at the lower service level.

The question was answered by Group Manager Infrastructure Waste and Water. The first round of toilet rationalisation has been completed – i.e. first 5 toilets. The next round will commence in 2017/ 18. There has been further consultation with suppliers regarding prefab toilets. We will have a better understanding of costs and operations once the Littleton Gardens prefab toilets have been installed in a few weeks and we get the general idea of community acceptance.

 

 

19.3

Declassification of Information by Council

 

Cr Sharon Tapscott asked a question regarding the declassification of information by Council and the difficulty of the public finding such information on Councils web site once declassified.

The question was answered by the General Manager. Council has been working with Info Council to determine the most appropriate method available with the software to display the information, including a separate section on the web page where the declassified reports are located.

Cr Tapscott asked to asked a further question on the same matter. Once a report is declassified does that mean that all information in that report is made available to the public.

The question was answered by the General Manager. When a report is declassified it will be vetted against privacy and commercial privilege legislation. Some information regarding personal details for example may be blacked out before it is published on the website.

 

 

19.4

Reallocation of State Government Funding for Tathra Ring Road

 

Cr Keith Hughes asked a question regarding the $300,000 in the State Government budget for the Tathra Ring Road restoration. Those funds go a small way toward the project that has been designed. Is possible to reallocate these funds to be used for the constructing footpaths.

The question was taken on notice by the Group Manager Infrastructure Waste and Water.

 

 

20.       Confidential Business

There was no confidential business.

21.       Adoption of reports from Closed Session

There were no reports from the closed session.

22.       Resolutions to declassify reports considered in closed session

There were no reports to declassify.

Closure

There being no further business, the Chairperson closed the meeting at 4:30 pm.

 

CONFIRMED ........................................................................................................

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 24 July 2013.