Held on Wednesday, 4 September 2013
at Council Chambers, Bega commencing at 2.00 pm
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Present Cr Bill Taylor, Mayor Cr Russell Fitzpatrick, Deputy Mayor Cr Tony Allen Cr Michael Britten Cr Keith Hughes Cr Ann Mawhinney Cr Kristy McBain Cr Liz Seckold Cr Sharon Tapscott |
In Attendance Acting General Manager, Ms Leanne Barnes Group Manager Infrastructure, Waste and Water, Mr Wayne Sartori Group Manager Planning and Environment, Mr Andrew Woodley Acting Group Manager Community and Relationships, Mr Simon Schweitzer Business and Technology Manager, Mr Lucas Scarpin Workforce
and Administration, Manager Minute Secretary Tamara Whiting |
Aunty Joy Kelly provided the Welcome to Country acknowledging the Traditional owners of the lands and water of the Shire and the people of the Yuin and Monaro Nations.
Pastor Ken Jeffrey led the meeting in a Prayer for the Nation
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2. Declarations
There were no declarations of interest
RESOLVED on the motion of Crs Britten and Hughes
The Mayor nominated Cr Mawhinney to act as Chairperson until the election of the Mayor had been completed.
In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten
Against: Nil
3. Staff Reports – Leading Organisation
In accordance with Council’s Code of Meeting Practice, Councillor Mawhinney assumed the chair for this section of the agenda.
2:19pm The meeting was adjourned for a short recess
2:24pm The meeting resumed
The Mayor Cr Taylor addressed the chamber
I am honoured to be given the confidence of Councillors in returning me as Mayor of the Bega Valley Shire. This demonstrates satisfaction in the direction we are heading and the decisions we are making. It allows us to continue improving the social, economic and environmental aspects of the Shire.
I am pleased to have Cr Fitzpatrick serving again as Deputy Mayor. Cr Fitzpatrick’s extensive experience in Council leadership roles and community advocacy will continue to benefit the Shire. It’s been a privilege serving the 33,000 people living in the Shire as well as the many thousands more who visit us in this beautiful part of the world.
We’ve a lot of projects in planning, development and building stages, and we’re exploring new and effective ways of involving the community in the decision-making process by improving our communications and engagement processes.
It’s a big year ahead, and I look forward to working with each Councillor in securing investment, considered development and a sustainable future for the Bega Valley Shire.
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RESOLVED on the motion of Crs Britten and Seckold That Councillors set the meeting date schedule for the period to September 2014 on a three weekly cycle as detailed, with a variation following the December meeting to allow for public holidays and that meetings commence at 2 pm: Wednesday, 25 September 2013 Wednesday, 16 October 2013 Wednesday, 27 November 2013 In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil
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3.4 |
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RESOLVED on the motion of Crs Britten and Mawhinney 1. That Council note the report. 2. That Council adopt the order of business for meetings of the Council as contained in the report to Council on 4 September 2013 · Confirmation of Minutes Ordinary Meeting (date) · Confirmation of Minutes Extraordinary Meeting (date) · Apologies and Requests for Leave of Absence. · Declarations. · Deputations. · Petitions. · Mayoral Minutes or Announcements. · Staff Reports (including advisory committee reports). · Delegates Reports. · Rescission/Alteration Motions. · Notices of Motion. · Urgent Business. · Questions on Notice and Responses to Questions without Notice from previous meeting. · Questions for the Next Meeting. · Confidential Business – Closed Session § Closed Session Adjournment. § Matters to be considered in Closed Session: Determination. · Adoption of decisions reached in Closed Session. · Declassification of reports considered previously in Closed Session In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil |
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RESOLVED on the motion of Crs Tapscott and Seckold 1. That Council name the theme reporting and portfolio structure: · Sustainability (Planning and Environment) · Liveability (Community and Relationships) · Enterprising (Economic) · Accessibility (Infrastructure Waste and Water) · Leading Organisation (Governance and Strategy) 2. That the objective and terms of reference for each portfolio be noted. 3. That all Councillors be members of the Standing Committees 4. That the following Councillors be elected to chair each committee: · Sustainability (Planning and Environment) Cr Britten · Liveability (Community and Relationships) Cr Seckold · Enterprising (Economic) Cr McBain · Accessibility (Infrastructure Waste and Water) Cr Fitzpatrick · Leading Organisation (Governance and Strategy) Cr Mawhinney 5. That the titles Planning and Environment, Community and Relationships, Economic, Infrastructure and Governance and Strategy continue to follow the appropriate portfolios. In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil |
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RESOLVED on the motion of Crs Seckold and Mawhinney 5. That Councillors provide details of meeting times and dates for council committees as well as non-council committees that they are delegates for, and that this information be published on Councils website. In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil
RESOLVED on the motion of Crs Britten and Fitzpatrick 6. That Council amalgamate the General Sports Ground Committee and the General Sportsground and Recreation Management Committee. In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil
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Southern Councils Group Nomination of Cr Britten & Allen as alternate delegate was put to the vote: Cr Britten IN FAVOUR: Crs Britten, McBain, Tapscott, Mawhinney and Taylor Cr Allen IN FAVOUR: Crs Allen, Fitzpatrick, Hughes and Seckold Cr Britten was declared the alternate delegate.
Sapphire Coast Tourism Limited Board Nomination of Cr Tapscott & Britten as the delegate was put to the vote: Cr Britten IN FAVOUR: Crs Britten, Mawhinney and Taylor Cr Tapscott IN FAVOUR: Crs McBain, Hughes, Seckold, Allen, Fitzpatrick and Tapscott Cr Tapscott was declared the delegate.
Southern Joint Regional Planning Panel (Ministerial Appointment) Nomination of Crs Britten, McBain and Hughes as delegates was put to the vote: Cr Bitten IN FAVOUR: Crs Britten, Tapscott, Mawhinney and Taylor Cr McBain IN FAVOUR: Crs McBain, Fitzpatrick and Allen Cr Hughes IN FAVOUR: Crs Hughes and Seckold Crs Britten & McBain were declared the delegates. Nomination of Crs Allen and Hughes as 1st alternative delegate was put to the vote: Cr Hughes IN FAVOUR: Crs Hughes, Tapscott, Seckold, Mawhinney and Taylor, Crs Allen IN FAVOUR: Crs Britten, McBain, Fitzpatrick and Allen Cr Hughes was declared the 1st alternative delegate.
Country Public Library Association Nomination of Crs Mawhinney and Allen for the delegate was put to the vote: Cr Mawhinney IN FAVOUR: Crs Britten, Hughes, Mawhinney and Taylor Cr Allen IN FAVOUR: Crs McBain, Fitzpatrick, Seckold, Allen and Tapscott Cr Allen was declared the delegate.
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RESOLVED on the motion of Crs Britten and Fitzpatrick 1. That Council note the definitions and purpose of Committees and Panels 2. That Council confirm the delegates and alternates to Committees, Panels and Organisations as outlined in the table.
3. That the Councillor/s nominated as Portfolio chairs, be Council delegate to relevant Reference Panels as outlined in the above Committee and Panel Structure 4. That all the Committees and Organisations listed, be advised of the appointed delegates and that they be requested to forward notice of meetings and the like, directly to the Council appointed delegates 5. That Councillors provide details of meeting times and dates for council committees as well as non-council committees that they are delegates for, and that this information be published on Councils website. 6. That Council amalgamate the General Sports Ground Committee and the General Sportsground and Recreation Management Committee. In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil
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RESOLVED on the motion of Crs Britten and Mawhinney 1. That Council delegate authority to the Mayor and General Manager (and Committees) in accord with the attached Part 1: Register of Delegations - to Council, Mayor, Committees and General Manager. 2. That in Standing committee point F, that two words be removed. In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil |
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RESOLVED on the motion of Crs Mawhinney and Seckold That Council note the Councillors Development Program for 2013/14. In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil |
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RESOLVED on the motion of Crs McBain and Tapscott That Council note the Gift Register activities since September 2012. In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil |
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RESOLVED on the motion of Crs Mawhinney and Seckold 1. That Councillors note that they are required to lodge Pecuniary Interest Returns under Section 449 of the Local Government Act. 2. That members of the Independent Audit Committee and the officers of the Council listed in the report submitted on 4 September 2013 be “designated persons” under the provisions of the Local Government Act requiring them to submit a Pecuniary Interest Return. In favour: Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten Against: Nil |
4. Confidential Business
There was no confidential business
5. Adoption of reports from Closed Session
There were no adoption of report from closed session
6. Resolutions to declassify reports considered in closed session
There were no reports to declassify
Closure
There being no further business, the Chairperson closed the meeting at 2.55 pm.
CONFIRMED ........................................................................................................
CHAIRPERSON
Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 4 September 2013 at which meeting the signature hereon was subscribed.