Ordinary Meeting Minutes

Held on Wednesday, 27 November 2013

at Council Chambers, Bega commencing at 2.00 pm

 


Present

Cr Bill Taylor, Mayor

Cr Russell Fitzpatrick, Deputy Mayor

Cr Tony Allen

Cr Michael Britten

Cr Keith Hughes

Cr Ann Mawhinney

Cr Kristy McBain

Cr Liz Seckold

Cr Sharon Tapscott

In Attendance

Acting General Manager and Group Manager Planning and Environment, Mr Andrew Woodley

Group Manager Infrastructure, Waste and Water, Mr Wayne Sartori

Acting Group Manager Community and Relationships, Mr Simon Schweitzer

Minute Secretary: Ms Janelle Curtis

 

Acknowledgement of Traditional Owners of Bega Valley Shire

The Mayor acknowledged, on behalf of Bega Valley Shire Council, the Traditional Owners of the lands and waters of the shire – the people of Yuin and Monaro nations and show our respect to elders past and present.

1.

Confirmation of Minutes

225/13

RESOLVED on the motion of Crs Mawhinney and Seckold

That the Minutes of the Ordinary Meeting held on 6 November 2013 as circulated, be taken as read and confirmed with the following amendment on page 4:

A motion was foreshadowed by Cr Hughes

That Council prepare a Planning Proposal to amend the zoning Lot 296 DP 728021, Princes Highway, Bega under Bega Valley Local Environmental Plan 2013 from SP1 “Special Activities” to RE1 “Public Recreation”.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

2.

Apologies

 

There were no apologies.

 

3.        Declarations

There were no declarations of interest

4.        Deputations (by prior arrangement)

SUSPENSION OF STANDING ORDERS

RESOLVED on the motion of Crs Fitzpatrick and Seckold

That Standing Orders be suspended to allow the following persons to address Council and to respond to questions from Councillors:

·         Mr Bruce Lyon regarding Item 8.1Review of proposed zonings for Boydtown under Bega Valley Local Environmental plan 2013.  Advice had been received that Mr Chris Maxted of Caddey Searl & Jarman will speak on behalf of the Boydtown Group.

RESOLVED on the motion of Crs Fitzpatrick and Mawhinney

That Mr Maxted be given an extension of time of two minutes to complete his address.

In favour:     Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:         Nil

·         Ms Robyn Bain to address the Council regarding Item 8.3 Amendment to Planning proposal for Kalaru Racecourse.

The Mayor thanked the speakers for their addresses.

Pecuniary Interest

Cr McBain declared a Pecuniary Interest regarding – Item 8.3 Amendment to Planning proposal for Kalaru Racecourse  on the basis she acts acts as a solicitor for the Turf Club.  A signed declaration form was tabled for inclusion in the register, noting Cr McBain would depart the meeting room taking no part in debate of voting on the matter.

5.        Petitions

A petition with 21 signatures was tabled by the Mayor, regarding clearance of a creek at Government Road Eden.

6.        Mayoral Minutes

 

S.1

Southern NSW Medicare Local application to the Health and Hospital Fund 2011.

 

 

226/13

RESOLVED on the motion of Cr Taylor

That Council write to the Federal Minister for Health requesting the South East NSW Health Collaborative project proceed as per the funding agreement.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

7.

Adjournment into Standing Committees

227/13

RESOLVED on the motion of Crs McBain and Seckold

That the Ordinary meeting of the Council be adjourned for the purpose of dealing with staff reports to Standing Committees.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

2.25 pm      The Ordinary meeting adjourned and formed in the committee.

8.        Staff Reports – Planning and Environment (Sustainability)

In accordance with Council’s Code of Meeting Practice, Councillor Britten assumed the chair for this section of the agenda.

8.1

Review of proposed zonings for Boydtown under Bega Valley Local Environmental Plan 2013

228/13

RESOLVED on the motion of Crs Fitzpatrick and Allen

1.       That the matter be deferred for further report to Council.

2.       That Boydtown Pty Ltd be advised of the resolution.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against: 

 

8.2

CLEP Appendix 2 - Planning Proposal Progress on Deferred Matters

229/13

RESOLVED on the motion of Crs McBain and Fitzpatrick

1.       That Council note the report.

2.     a).        That the land identified as Lots 33 & 34 DP 243029 Tura Beach Drive, Tura Beach included in the Bega Valley Local Environmental Plan 2013 Planning Proposal ‘Residential Zones’ dated September 2013, be withdrawn from the Planning Proposal.

a)         That staff review the proposed zoning of the land, including the appropriateness of a B5 zoning, and a further report be submitted to Council for consideration.

b)         That the Department of Planning and Infrastructure be advised of Council’s decision.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

Cr McBain declared a Pecuniary Interest regarding – Item 8.3 Amendment to Planning proposal for Kalaru Racecourse  on the basis she acts acts as a solicitor for the Turf Club. 

02:27 pm    Cr McBain left the meeting.

8.3

Amendment to Planning Proposal for Kalaru Racecourse

 

The Group Manager Planning and Environment advised that it would be appropriate for Council to deal with the matter today, and that information received from the Turf Club or other groups be received as a submission during the exhibition period.

230/13

RESOLVED on the motion of Crs Tapscott and Seckold

That the matter be deferred pending a further report to Council

In favour:       Crs Taylor, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Cr Hughes

DECLARED

dID NOT VOTE: Cr McBain.

02:34 pm    Cr McBain returned to the meeting.

9.        Staff Reports – Community and Relationships (Liveability)

In accordance with Council’s Code of Meeting Practice, Councillor Seckold assumed the chair for this section of the agenda.

9.1

Changes to 2014 NSW Department of Education terms and conditions of NSW Preschools

231/13

RESOLVED on the motion of Crs Britten and Allen

That Council notify all families impacted by the changes to the terms and conditions and advertise the changes to the terms, conditions and fees to be implemented as at 1 January 2014.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

10.      Staff Reports – Economic (Enterprising)

In accordance with Council’s Code of Meeting Practice, Councillor McBain assumed the chair for this section of the agenda.

 

11.      Staff Reports – Infrastructure Waste and Water (Accessibility)

In accordance with Council’s Code of Meeting Practice, Cr Taylor chaired this section on the Agenda on the request of Cr Fitzpatrick.

11.1

Consultancy for Sewage Treatment Plant Capacity Assessment

232/13

RESOLVED on the motion of Crs Britten and Seckold

1.       That Council accept the tender for the preparation of Options Reports for Enhancement of Sludge Handling at Bega, Bermagui, Tathra, Tura, Merimbula and Eden Sewage Treatment Plants and High Flow Treatment at Bega and Bermagui Sewage Treatment Plants to GHD Pty Ltd for the sum of $175,433 (excluding GST).

2.       That authority be delegated to the General Manager to execute all necessary documentation.

3.       That all tenders be advised of Council’s decision.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

11.2

RFQ 47/13 Supply and Delivery of Two CCF Class 5 to 5.5 Loader/Backhoes

233/13

RESOLVED on the motion of Crs Britten and Allen

1.       That Council accept the quotation from Westrac Pty Ltd in relation to the purchase and trade of two CCF Class 5 to 5.5 loader/backhoes as described in RFQ 47/13, in the amount of $438,900 (including GST).

2.       That Council approve the trade of Council’s two existing Case loaders/backhoes to Westrac Pty Ltd at a value of $49,500.

3.       That authority be delegated to the General Manager to execute all necessary documentation.

4.       That other suppliers be advised of Council’s decision.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

11.3

RFT 12001256 Effluent Disinfection Systems at Tura Beach and Eden Sewage Treatment Plants

234/13

RESOLVED on the motion of Crs Fitzpatrick and Seckold

1.       That Council accept the tender from Gongues Constructions Pty Ltd for construction of chlorination facilities and associated works at the Tura Beach and Eden Sewage Treatment Plants, for the recommended tender amount of $4,058,560 (including GST).

2.       That authority be delegated to the General Manager to execute all necessary documentation.

3.       That all tenderers be advised of Council's decision.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

11.4

Littleton Gardens LED Screen

 

A motion was moved by Crs Britten and Allen

That the matter be deferred pending further discussion on Littleton Gardens and parking options.

A motion was foreshadowed by Cr McBain

That Council not proceed with the purchase of an LED screen.

The motion was put to the vote and it was LOST

In favour:       Crs Taylor, Mawhinney, Allen and Britten

Against:           Crs McBain, Hughes, Tapscott, Seckold and Fitzpatrick

A motion was moved by Cr McBain and Fitzpatrick

That Council not proceed with the purchase of an LED screen.

Cr Hughes foreshadowed a motion

1.       That Council approve the LED screen as an element in the Littleton Gardens Redevelopment.

2.       That Council accept the quotation from (name not released) for the supply and installation of an LED screen to Littleton Gardens for the contract sum of $amount not released).

The motion was put to the vote and it was CARRIED

In favour:       Crs Taylor, McBain, Tapscott, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Crs Hughes and Seckold

235/13

RESOLVED on the motion of Crs McBain and Fitzpatrick

That Council not proceed with the purchase of an LED screen.

 

11.5

Bega Valley Local Traffic Committee Meeting 13 November 2013

236/13

RESOLVED on the motion of Crs Britten and Allen

That Council note the advice of the Bega Valley Local Traffic Committee meeting held on 13 November 2013 and approve the following:

Far South Coast National Show, Bega – 14, 15, 16 February 2014

1.       That, subject to conditions, the section of roadway adjoining the Bega Showground between East Street and Tathra Road, Bega be temporarily closed from 9am to 5pm on 14, 15 and 16 February 2014 for the Far South Coast National Show.

2.       That, subject to conditions, Park Lane and East Street, Bega, between the intersections of Parker Street and Belmore Street, be temporarily changed to one-way traffic flow eastbound / southbound from 9am to 5pm on 14, 15 and 16 February 2014 for the Far South Coast National Show.

3.       That the proposed traffic arrangements for the Far South Coast National Show be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

4.       That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

5.       That organisers fully implement an approved Special Event Transport Management Plan.

6.       That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

7.       That organisers have written Police approval prior to conducting the event.

Bermagui Seaside Fair Street Parade – 8 March 2014

1.       That, subject to conditions, Scenic Drive, Bermagui from Endeavour Point Headland be temporarily closed from 9.30am to 11.30am on Saturday, 8 March 2014 for the Bermagui Seaside Fair street parade.

2.       That, subject to conditions, Lamont Street, Bermagui between the intersections of Montague Street and Wallaga Street be temporarily closed from 9.30am to 11.30am on Saturday, 8 March 2014 for the Bermagui Seaside Fair street parade.

3.       That the proposed traffic arrangements involving the temporary closure of Scenic Drive and Lamont Street, Bermagui for the Bermagui Seaside Fair street parade on Saturday, 8 March 2014, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

4.       That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

5.       That organisers fully implement an approved Special Event Transport Management Plan.

6.       That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

7.       That organisers have written Police approval prior to conducting the event.

Laneway between Cabarita Place and Market Street, Merimbula – No Right Turn

1.       That a No Right Turn sign be installed at the end of the laneway, at its intersection with Market Street, Merimbula.

2.       That a No Right Turn sign be installed on Market Street, Merimbula on the southbound lane, north of its intersection with the laneway.

Signage for New Cycleway Crossing Bermagui

That appropriate warning signage be installed at the cycleway crossing in Bermagui, in accordance with RMS Guidelines.

Tathra Wharf to Waves Bike Ride – 18 January 2014

1.       That, subject to conditions, the on-road components of the Tathra Wharf to Wave Bike Ride on Saturday, 18 January 2014 be approved.

2.       That the proposed traffic arrangements for the Wharf to Wave Bike Ride on Saturday, 18 January 2014, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

3.       That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

4.       That organisers fully implement an approved Special Event Transport Management Plan.

5.       That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

6.       That prior to conducting the event, organisers have written approval from NSW Police, National Parks and Wildlife Service and Forests NSW.

7.       That the organisers advertise the change to traffic conditions for the event.

8.       That local emergency services and transport operators be notified prior to the event.

Intersection of Merimbula Drive and Illawong Heights, Merimbula – No Stopping Zone

That a No Stopping Zone be installed on the western side of Illawong Heights, Merimbula for a length of 15 metres from its intersection with Merimbula Drive.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

12.      Staff Reports – Governance and Strategy (Leading Organisation)

In accordance with Council’s Code of Meeting Practice, Councillor Mawhinney assumed the chair for this section of the agenda.

12.1

Merimbula Big Game & Lakes Angling Club and Marine Rescue NSW - Licence to occupy part Spencer Park Reserve at Merimbula

237/13

RESOLVED on the motion of Crs Britten and Allen

1.         That Council, as Reserve Trust Manager of Spencer Park (R63203) Reserve, enter into a new 10 year licence agreement with the Merimbula Big Game & Lakes Angling Club for their continued occupation of part Spencer Park Reserve at Merimbula on the terms proposed.

2.         That Council, as Reserve Trust Manager, also approve the sub-licence to Marine Rescue NSW for their continued occupation of the building on the terms proposed.

3.         That authority be given for the Mayor and General Manager to execute the Licence and Sub-Licence agreements.

4.         That in accordance with the requirements of the Crown Lands Act, Council obtains Minister’s consent to enter into the Licence and Sub-Licence agreements.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

12.2

Findings and recommendations from the Independent Review regarding the Code of Conduct Investigation of the Acting General Manager

238/13

RESOLVED on the motion of Crs Britten and Fitzpatrick

1.         That Council note the findings of the investigation and continue with its policy of meeting with community groups as and when required.

2.         That Council release the investigator’s report to the public.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

12.3

Certificate of Investments made under Section 625 of the Local Government Act 1993

239/13

RESOLVED on the motion of Crs Allen and Britten

1.       That Council receive and note the attached report indicating Council’s Investment position.

2.       That Council note the Certificate of the Responsible Accounting Officer.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

12.4

Allocation of Projects from Southern Phone Company dividend

240/13

RESOLVED on the motion of Crs Britten and Seckold

1.       That Council commit to funding the following projects with the $188,456.15 dividend payment from Southern Phone Company:

·         Short Point facilities

·         Bega Library Air conditioning

·         Tathra Beach steps

2.       That a further report be received by Council on options for use of the residue funds.

3.       That Council publicly acknowledge the projects funded by the dividend through the media and on Council’s website and appropriate on-site signage dependent on the project.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:            Nil

 

12.5

Nomination Sea Change Taskforce executive committee of management

241/13

RESOLVED on the motion of Crs Allen and Seckold

That Council endorse the nomination of Cr Britten as a candidate for election to the National Sea Change Taskforce executive management committee as a NSW representative.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

12.6

2014 Citizen of the year and young citizen of the year

242/13

RESOLVED on the motion of Crs Mawhinney and Britten

That the matter be deferred to Closed Session for discussion.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

 

12.7

2012-13 Annual Report for publishing

243/13

RESOLVED on the motion of Crs Britten and Seckold

That the 2012-13 Annual Report be endorsed for publishing on Council website, provision of hard copies to library branches and submitted to the Division of Local Government.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

3.03 pm      The Ordinary Meeting was reconvened.

13.

Adoption of reports from Standing Committees

244/13

RESOLVED on the motion of Crs Allen and Mawhinney

That all motions recorded in the Standing Committees excepting Item No 8.3 Amendment to Planning Proposal for Kalaru Racecourse, including votes for and against, be adopted in and by the Ordinary Council Meeting.

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

Cr McBain departed the meeting room

RESOLVED on the motion of Crs Britten and Mawhinney

That the motion on Item No 8.3 Amendment to Planning Proposal for Kalaru Racecourse, including votes for and against, be adopted in and by the Ordinary Council Meeting.

In favour:       Crs Taylor, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Cr Hughes

DECLARED

dID NOT VOTE: Cr McBain.

14.      Delegates Reports

Cr Seckold – South East Arts (SEA)

South East Arts is the regional development organisation for arts and culture in the Bega Valley, Bombala, Cooma-Monaro, Eurobodalla and Snowy River Shires.

Its focus is on performing arts, visual arts, local Aboriginal arts and creative industries.

To bring everyone up to date the Office of the Arts has provided funding for an Aboriginal Creative and Cultural Engagement Officer.  The successful applicant is Jasmine Williams working in the South East Arts office or out on the road. 

South East Arts activities have included:

·       Short and Sweet - a three shows very successful festival with full houses held in Merimbula’s Twyford Hall in September.

·       Prices Café - re-launched in Eden in October.

·       BighART - music performance in Cooma, Jindabyne and Bombala 

·       ANU School of Art photographic exhibition was launched.

Dr Peter Hendy and South East Arts chair Lindy Hume will co-host an event on 3 December, Canberra for State and Federal Members of Parliament, cultural institutions and community members are all invited as well as all Councillors.

Cr Seckold – South East Regional Academy of Sport (SERAS)

The SERAS Board of Directors meeting was held in Canberra on 12 November 2013. 

The draft Constitution will be endorsed at the February meeting after necessary alteration. The Policy and Procedures Manual 2014 was endorsed by the Board.

Mayoral Receptions for scholarship holders will occur mid-2014. 

The Sports Committee has sent information to schools and associations for cycling, golf, hockey, lawn bowls, snow sports, touch football plus individual athletes programs.  Age range is mostly for boys and girls 13 – 17 years for 2014.

On Track Committee meeting Annual General Meeting

The flood damage has been repaired thanks to the Council and the committee is very grateful.  Interest in the venue has waned since the floods of 2011 and 2012.

Expressions of Interest will be advertised shortly for groups to provide a range of activities from community gardens to sporting and recreational events.  David Klotz, a member of On Track has gained a BVSC Community Environment Grant of $3,00 for Bega River Anabranch.

Cr Mawhinney – General Halls Committee

General Halls Committee met for the final time in 2014 on 26 November, 2013.  At that meeting the committee voted to recognise the work of the Council staff over the last 12 months.

Cr Tapscott – General Cemeteries Committee

Cr Tapscott attended the final 2013 General Cemeteries Committee meeting.  The group discussed the historical significance of local cemeteries and options for obtaining funding to promote them, including approaching Sapphire Coast Tourism.

Cr Tapscott – Sapphire Coast Tourism (SCT)

Cr Tapscott advised the Eden Whale Festival was very successful.  The Eden Whale Museum will be expanding its “Whales and Tales” project and more information on this will be provided in coming months.

Climate Change Risk Workshop - Nowra

Cr Britten advised he had attended this meeting and had circulated a report to Councillors.

Cr Britten - Delegation Wenzou

Cr Britten advised a  full report on this visit will be presented to Council.

Cr Allen - Library Conference

Cr Allen attended the 2013 Library Conference held 24 – 26 November 2013in Ballina.

He noted that libraries are working towards being seen as a “hub” for the community and will continue with an emphasis on early learning and childhood learning.  Cr Allen spoke about a quote bu Albert Einstein ““The only thing that you absolutely have to know, is the location of the library.”

Presenters included Mr Andrew Allen, originally from the Bega Valley and now based at Campbelltown Library and the former Mayor of Byron Bay who addressed the conference regarding need for increased funding for libraries.

Cr Allen was impressed by the commitment and passion by those attending to sustain the business of providing education and other library services to all members of the community.   A formal report on the conference will be presented to Council.

Cr Fitzpatrick – South East Region of Councils (SEROC)

Cr Fitzpatrick and the Acting Group Manager Community and Relationships attended the SEROC AGM and meeting held Friday 22 November.  The group encouraged Bega Valley Shire to join that ROC.  Medicare Local funding was discussed as well as proposed changes regarding weed control responsibilities.

Cr Taylor – Southern Councils Group (SCG)

Cr Taylor and the Acting General Manager attend the Southern Council’s Group Meeting held in Nowra on Friday 22 November.  A late item regarding the Medicare Local funding was included in the SCG Agenda and ScG supported action by local Councils.

A report on the SCG meeting will be presented to Council once the draft minutes have been received.

Cr McBain Bega Valley Shire Business Forum

Cr McBain attended the last meeting for the year where those attending generally agreed business is picking up and they are looking forward to the Christmas promotions. The forum is encouraging the community to shop locally, particularly over the holiday season.

100th Anniversary Tathra Hall

This celebration was held on Saturday 23 November 2013 and Crs Taylor, Seckold and Fitzpatrick attended along with many members of the community.  Special thanks was given to the staff for the work put into this event.  Some enquiries have been received since this event regarding the reformation of the Tathra Hall Committee.

30th Anniversary of Tulgeen

Cr Fitzpatrick attended and noted the good work done by this organisation since its inception.

15.      Rescission/alteration Motions

There were no Rescission/alteration Motions

16.      Notices of Motion

There were not notices of motion.

17.      Urgent Business

There was no urgent business.

18.      Questions On Notice

There were no responses to questions on notice.

19.      Questions for the Next Meeting

Cr Hughes – Wenzhou Delegation

Asked questions regarding the Wenzhou Delegation itinerary:

Who suggested the inclusion of the Woodchip Mill in the itinerary of the delegation from Wenzhou, and why?

Why was the Wenzhou delegation visit to the chip mill omitted from the Mayor’s Media statement?

The questions were taken on notice by the Acting General Manager.

Cr Tapscott – Toilet Facilities

Cr Tapscott asked could a report be prepared by Council on the options for others levels of service instead of the complete removal of toilet facilities.

The Group Manager Infrastructure Waste and Water advised, investigations have been undertaken regarding the replacement of existing facilities with smaller prefabricated units, at a lesser cost.

A further report will be presented to Council in the new year regarding sites for trialling this option.

20.      Confidential Business

 

 

Adjournment Into Closed Session

245/13

RESOLVED on the motion of Crs Britten and McBain

1.      That Council resolve to adjourn into Closed Session to discuss the following confidential items:

20.1   Parking options for the township of Bega

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act, which permits the meeting to be closed to the public for business relating to (c) the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

12.6   2014 Citizen of the year and young citizen of the year – deferred from the Leading Organisation section of the meeting by Council resolution.

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).

2.      That pursuant to Section 10A of the Local Government 1993, the press and public be excluded from the proceedings on the basis that the business to be considered is classified confidential under the provisions of Section 10A(2) of the Act as outlined above.

3.       That the correspondence and reports relevant to the subject business be withheld from access to the press and public as required by the Local Government Act 1993, Section 11(2).

In favour:       Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:           Nil

3.23 pm The Mayor called for a brief adjournment.

3.33 pm The meeting reconvened and adjourned into Closed Session.

3.59 pm The meeting reconvened from Closed Session.

21.      Adoption of reports from Closed Session

RESOLVED on the motion of Crs Britten and Allen

20.1

Parking options for the township of Bega

That Council adopts the resolution of the closed session in relation to item 20.1

12.6

2014 Citizen of the year and young citizen of the year

1.           That Councillors note the name of Bega Valley Shire Citizen of the Year for 2014.

2.           That Councillors note the name of the Bega Valley Shire Young Citizen of the Year for 2014.

3.            That the successful nominees be advised they will be presented with their awards at the Australia Day ceremony to be held in Bega on 26 January 2014, and that announcement of the awardees will be kept confidential until the official Australia Day program is released.

In favour:  Crs Taylor, McBain, Hughes, Tapscott, Seckold, Mawhinney, Allen, Fitzpatrick and Britten

Against:      Nil

22.      Resolutions to declassify reports considered in closed session

There were no resolutions to declassify reports considered in closed session.  Council noted resolution 237/13, 27 November 2013:

12.2       Findings and recommendations from the Independent Review regarding the Code of Conduct Investigation of the Acting General Manager

RESOLVED on the motion of Crs Britten and Fitzpatrick

1.       That Council note the findings of the investigation and continue with its policy of meeting with community groups as and when required.

2.       That Council release the investigator’s report to the public.

Closure

There being no further business, the Chairperson closed the meeting at 4.01 pm.

 

CONFIRMED .......................................................................................................

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 27 November 2013.