Ordinary

 Supplementary Agenda

20 February 2015

 

TO:

Cr Michael Britten, Mayor

Cr Liz Seckold, Deputy Mayor

Cr Tony Allen

Cr Russell Fitzpatrick

Cr Keith Hughes

Cr Ann Mawhinney

Cr Kristy McBain

Cr Liz Seckold

Cr Sharon Tapscott

Cr Bill Taylor

 

COPY:

General Manager, Ms Leanne Barnes

Group Manager Transport and Utilities, Mr Wayne Sartori

Group Manager Planning and Environment, Mr Andrew Woodley

Group Manager Community Relations and Leisure, Mr Anthony Basford

Group Manager Strategy and Business Services, Mr Lucas Scarpin

Executive Manager Organisational Development and Governance, Ms Nina Churchward

Minute Secretary

 

 

 


Council      25 February 2015

 

Supplementary Agenda

 

S     Staff Reports – Governance and Strategy (Leading Organisation)

In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Mawhinney

S.1                   Applications for Financial Assistance: Section 356
Exception from the General Manager - Bega Valley Advocates for Timor Leste Inc.............................................................................................................................
4              

 

 

 

 


Council

25 February 2015

 

Staff Reports –  Governance And Strategy (Leading Organisation)

 

25 February 2015

In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Mawhinney.  

S.1              Applications for Financial Assistance: Section 356
Exception from the General Manager - Bega Valley Advocates for Timor Leste Inc........................................................................................................
4


Council 25 February 2015

Item S.1

 

S.1.   Applications for Financial Assistance: Section 356
Exception from the General Manager - Bega Valley Advocates for Timor Leste Inc
     

 

An Application for Financial Assistance has been submitted by Bega Valley Advocates for Timor-Leste Incorporated.

 

General Manager  

 

Background

Three applications for the Community Partnership Fund for the third quarter of 2014/2015 have been received.

The 2 applications as follows meet the criteria of Section 356 Community Partnership Fund:

Applicant

Request

Amount

Australian Light Horse Association – 7th Light Horse Bemboka Troop

Equip troop with uniform and saddlery for use at Anzac centenary marches throughout the Shire

$3,000.00

Sapphire Coast Anglican College

Contribution towards the resurfacing of the rear access road of the College

$2,000.00

 

These have been reported to Council separately for resolution.

In addition to the applications above, an exception was made by the General Manager to accept an application for Council’s consideration, which is outside the criteria of Section 356 Community Partnership Fund guidelines:

Applicant

Request

Amount

Bega Valley Advocates for Timor-Leste Inc

Support for cultural events, maths/literacy/sport competitions, material for feminine hygiene kits and professional development for teachers as part of its established programs in Natarbura, Timor-Leste.

$4,000.00

 

To be eligible for funding under the Section 356 Community Partnership Fund, the community group or organisation must meet the following criteria:

“Establish / improve infrastructure/facilities on community land or Contribute to Community Events that generate specific economic/community benefit”

 

Whilst not explicitly stated, it is presumed that this benefit or improvement should be within the Shire.

As the request from the Advocates is purely only for benefit and improvements off shore, it does not meet the criteria of Section 356 Community Partnership Fund.

The General Manager made an exception to accept the application from this organisation; however the application would not have the advantage of being assessed by an internal panel of staff, and would be reported directly to Council.

Justification for the exception is that Bega Valley Advocates for Timor Leste have strong links to the Bega Valley Community having been established and active in the community for more than ten years. This link is further recognised through a Friendship Agreement (see attached) signed by a past Mayor on behalf of Council and the District Administrator and Sub District Administrators’ at the time from Barique/Natarbora in 2004. Whilst the Agreement does not commit either party to specific actions it does recognise the “…desire of Australians to contribute to the rebuilding of Timor Leste…” and “…that all initiatives undertaken under the friendship relationship will aim to build capacity and advance and promote the self-sufficiency of the people of Barique/Natarbora.” The 356 application meets this intent.

In addition, this close relationship is acknowledged annually with the Bega Valley Advocates for Timor Leste presenting to Council their Annual Report of activities and undertaking a flag raising ceremony celebrating Timor Leste independence.

Issues

Legal

The allocation of funds requested are able to be distributed in accordance with Section 356 of the Local Government Act 1993.

Policy

The administration and allocation of funds are provided in line with Councils Policy 5.15 Requests for Assistance and Councils Procedure 5.15.1 Applications for Financial Assistance – Section 356.

Strategic

By providing support to individuals and organisations to achieve outcomes for the local community, Council is working towards achieving the objectives of the adopted Community Strategic Plan.

The allocation of funds also supports the continued commitment to the Friendship Agreement between Barique/Natarbora and the Bega Valley.


 

Financial

The table below shows the opening balance of the budget item as of 3 December 2014, and details the expenditure between 3 December 2014 and 11 February 2015.

Funding source – Governance and Executive – operating costs - donations

Amount

Balance as at 3/12/14

$

104,224.80

Less Resolution of Council 3/12/14 Item 12.2 Successful Applicants 30/8/14-10/11/14

$

-11,000.00

Less Already Committed Funds 11/11/14-11/2/15

$

-0.00

Less General Manager Approvals 11/11/14- 11/2/15(<$1500.00)

$

-7,219.95

Available Balance (not including current applications detailed in confidential attachment)

$

86,004.85

The funds available to date are $86,004.85.

This amount will be reduced appropriately to reflect the resolution of Council for this agenda item.

Conclusion

Although this application would not ordinarily be considered under Section 356 Community Partnership Fund given the unique relationship Council has with this group and the Barique/Natarbora area of Timor Leste through the Friendship Agreement, officers believe it is appropriate for Council to continue to provide financial assistance to support positive community outcomes.

 

Attachments

1.            The Friendship Agreement between Timor Leste and Bega Valley Shire Council dated October 2004

 

 Recommendation

1.        That Council support Bega Valley Advocates for Timor-Leste Incorporated to the value of $4000.00.

2.        That the funds be drawn from the Section 356 operating budget.

 

 


Council

25 February 2015

Item S.1 - Attachment 1

The Friendship Agreement between Timor Leste and Bega Valley Shire Council dated October 2004