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OrdinaryMeeting Notice and Agenda An Ordinary Meeting of the Bega Valley Shire Council will be held at Council Chambers, Bega on Wednesday, 1 July 2015 commencing at 2.00 pm to consider and resolve on the matters set out in the attached Agenda. 25 June 2015
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The Agendas for Council Meetings and Council Reports for each meeting are available from 5.00 pm one week prior to each Ordinary Meeting, on Council’s website. A hard copy is also made available to each Library Branch and at the Bega Administration Building reception desk.
The Minutes of Committee and Council Meetings are available from 5.00pm on Council's Web Site on the Friday after the Meeting on Councils website and hard copies distributed with the Agenda for the following meeting.
1. Please be aware that the recommendations in the Council Meeting Agenda are recommendations to the Council for consideration. They are not the resolutions (decisions) of Council.
2. Background for reports is provided by staff to the General Manager for presentation to Council.
3. The Council may adopt these recommendations, amend the recommendations, determine a completely different course of action, or it may decline to pursue any course of action.
4. The decision of the Council becomes the resolution of the Council, and is recorded in the Minutes of that meeting.
5. The Minutes of each Council meeting are published in draft format, and are confirmed, with amendments by Councillors if necessary, at the next available Council Meeting.
If you require any further information or clarification regarding a report to Counci, please contact Council’s Executive Assistant who can provide you with the appropriate contact details
Phone (6499 2104) or email execassist@begavalley.nsw.gov.au.
· Is the decision or conduct legal?
· Is it consistent with Government policy, Council’s objectives and Code of Conduct?
· What will the outcome be for you, your colleagues, the Council, anyone else?
· Does it raise a conflict of interest?
· Do you stand to gain personally at public expense?
· Can the decision be justified in terms of public interest?
· Would it withstand public scrutiny?
A conflict of interest is a clash between private interest and public duty. There are two types of conflict:
· Pecuniary – regulated by the Local Government Act and Department of Local Government
· Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Office of Local Government (advice only). If declaring a Non-Pecuniary Conflict of Interest, Councillors can choose to either disclose and vote, disclose and not vote or leave the Chamber.
· Is it likely I could be influenced by personal interest in carrying out my public duty?
· Would a fair and reasonable person believe I could be so influenced?
· Conflict of interest is closely tied to the layperson’s definition of ‘corruption’ – using public office for private gain.
· Important to consider public perceptions of whether you have a conflict of interest.
1st Do I have private interests affected by a matter I am officially involved in?
2nd Is my official role one of influence or perceived influence over the matter?
3rd Do my private interests conflict with my official role?
Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.
Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, officers and community committee members by various pieces of legislation, regulation and codes.
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Contact |
Phone |
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Website |
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Bega Valley Shire Council |
(02) 6499 2222 |
council@begavalley.nsw.gov.au |
www.begavalley.nsw.gov.au |
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ICAC |
8281 5999 Toll Free 1800 463 909 |
icac@icac.nsw.gov.au |
www.icac.nsw.gov.au |
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Office of Local Government |
(02) 4428 4100 |
olg@olg.nsw.gov.au |
http://www.olg.nsw.gov.au/ |
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NSW Ombudsman |
(02) 8286 1000 Toll Free 1800 451 524 |
nswombo@ombo.nsw.gov.au |
TO: The
General Manager
Bega Valley Shire Council
In accordance with the Council’s Code of Meeting Practice and the requirements of the Local Government Act and regulations or dispensation issued by the Office of Local Government I hereby disclose the following pecuniary interests and/or non-pecuniary conflict of interests at the meeting as indicated below:
Ordinary meeting held on _____ / _____ / 20___
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Item no & subject |
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Interest (tick one) |
Pecuniary interest Non-pecuniary conflict of interest |
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* Nature of interest |
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If Non-pecuniary (tick one) |
Disclose & vote Disclose & not vote Leave chamber |
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Item no & subject |
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Interest (tick one) |
Pecuniary interest Non-pecuniary conflict of interest |
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* Nature of interest |
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If Non-pecuniary (tick one) |
Disclose & vote Disclose & not vote Leave chamber |
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Signed |
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Print Name |
Councillor |
* Note: Under the provisions of Section 451(1) of the Local Government Act 1993 (pecuniary interests) and Part 6.11 of the Model Code of Conduct prescribed by the Local Government (Discipline) Regulation 2004 (conflict of interests) it is necessary for you to disclose the nature of the interest when making a disclosure of a pecuniary interest or a non-pecuniary conflict of interest at a meeting.
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Council |
1 July 2015 |
I would like to commence by acknowledging, on behalf of Bega Valley Shire Council the Traditional Custodians of the lands and waters of the Shire – the people of Yuin nation and show our respect to elders past and present.
Recommendation
That the Minutes of the Ordinary Meeting held on 10 June 2015 as circulated, be taken as read and confirmed.
Recommendation
That an apology from Cr Fitzpatrick be accepted for their inability to attend the meeting.
That the leave of absence from 11 June 2015 to 17 July 2015 requested by Cr Hughes be accepted.
Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled.
That the Ordinary meeting of the Council be adjourned for the purpose of dealing with staff reports to Standing Committees.
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Ftizpatrick.
Nil Reports
In accordance with Council’s Code of Meeting Practice , this section of the agenda will be chaired by Cr Tapscott.
9.1 Tender RFT38/15 for Supply and Installation of Playground Equipment at Ford Park, Merimbula and Bega Park, Bega........................................................................................................................................ 10
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr McBain.
10.1 Council's Draft Economic Development Strategy ..................................................................... 14
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Taylor.
11.1 NSW Boating Now - Funding Deed............................................................................................... 20
11.2 Central Waste Facility Stage 2 – Tender 30/15......................................................................... 22
11.3 Pambula Merimbula Golf Club - Effluent Reuse ....................................................................... 25
11.4 RFT 23/15 Imlay St Eden Demolition, Civil and Landscape Works ......................................... 29
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Mawhinney
12.1 Legislative Council Review Fit for the Future: Council submission........................................ 34
12.2 Councillor and Mayoral Fees (Section 241 Local Government Act).................................... 37 .
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Hughes
13.1 Financial Assistance Grants to Local Government.................................................................... 60
13.2 Application for Financial Assistance - Twyford Hall Incorporated........................................ 64.
That all motions recorded in the Standing Committees, including votes for and against, and acknowledging declarations of interest already made, be adopted in by the Ordinary Council meeting.
19.1 Women’s Refuges in the Bega Valley.......................................................................................... 67
19.2 Local Refugee Support.................................................................................................................. 68
Representations by members of the public regarding closure of part of meeting
Adjournment Into Closed Session, exclusion of the media and public........................... 69
22.1 Acquisition of land for Merimbula bypass road
This report is confidential in accordance with section 10A (2) (c) of the Local Government act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
22.2 Application for Financial Assistance - Cemetery Fees
This report is confidential in accordance with section 10A (2) (a) (b) of the Local Government act 1993 as the report contains personnel matters concerning particular individuals; AND the report contains a discussion in relation to the personal hardship of a resident or ratepayer.
Council |
1 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Tapscott.
9.1 Tender RFT38/15 for Supply and Installation of Playground Equipment at Ford Park, Merimbula and Bega Park, Bega........................................................................................... 10
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Council 1 July 2015 |
Item 9.1 |
9.1. Tender RFT38/15 for Supply and Installation of Playground Equipment at Ford Park, Merimbula and Bega Park, Bega
Tender RFT38/15 for Supply and Installation of Playground Equipment at Ford Park, Merimbula and Bega Park, Bega was publicly advertised through tenderlink on 25 May 2015. The tender specification and schedule was based on playground concept plans produced by specialist playground landscape architect.
Group Manager Community, Relations and Leisure
Background
Two of Council’s playgrounds at Ford Park, Merimbula and Bega Park, Bega were identified as being at the end of their useful lives and requiring renewal. A specialist playground designer, Fiona Robbé, Architects of Arcadia P/L, was selected and engaged to produce designs for these two playgrounds. The Ford Park playground is being renewed in partnership with the Touched by Olivia Foundation and Merimbula Rotary.
The tender period closed on 17 June 2015 with seven (7) proposals being submitted from playground equipment manufacturers and suppliers. A panel assessed the proposals against criteria set out in the Tender document. The tender assessment criteria were:
· Project value - 50%
· Project experience and capacity - 20%
· Equipment functionality, materials, durability - 25%
· Local Benefit - 5%
Although it was initially intended to engage a single supplier, after assessing and considering responses it was noted a complete tender from a single supplier may not deliver the best outcomes for the project. The reason for this is that the each equipment supplier has different equipment in terms of function, materials and appearance and the tender responses reflected this, particularly in regard to accessibility and inclusiveness. In noting there are some items with particular accessibility requirements, further specialist advice was sought from Fiona Robbé.
Best project outcomes will be gained from sourcing the majority of equipment from Viva Recreation as they demonstrated a very good understanding of the inclusiveness aspect of the projects; however other suppliers also submitted very good options for two individual play elements being the main spinning item and sensory walk items at Ford Park. Discussions with the specialist landscape architect have also identified scope to work with Viva Recreation to expand inclusiveness aspects further by amending some of the play pieces proposed with others in their range. It is therefore recommended to negotiate the details of the proposals to achieve the best outcome up to a value of $175,000.
It is intended to implement construction of the two playgrounds together to achieve best value. Construction of the playground paths, landscaping, soft-fall and furniture shall be by a contractor yet to be selected (to be the subject of separate Request for Quotation).
Issues
Asset
The Parks and Recreation Asset Management Plan identifies these two playgrounds are at the end of their useful lives and are due for renewal.
Social / Cultural
The playground renewals have aimed to reduce physical access barriers in order to create a more inclusive recreational facility for people of all ages, abilities and mobility levels, particularly at Ford Park. Both playgrounds will also complement the existing green, open-spaces to provide a meeting place for the community. Playgrounds provide social and community benefits not only for children, but also act as meeting places for parents/carers.
Strategic
The projects meet strategic objectives, particularly addressing the need for more inclusive and accessible facilities in the shire.
Consultation
Public consultation was undertaken for the improvements at Ford Park, with the playground concept plan placed on public exhibition for comment.
An enthusiastic user group has provided input and been kept up to date with concept plan development for renewal at Bega Park.
Financial
The play equipment budget for the projects was provided with the tender documents. Funding has been identified in the 2014/15 Leisure and Recreation Capital Works Program for both projects.
Resources (including staff)
The tender was for supply and installation of playground equipment. Council staff will ensure liaison between equipment supplier/s, successful construction contractor and ensure stakeholders are kept informed of progress.
Operational Plan
The newly installed playgrounds will be included in maintenance programs completed by Council’s Town Team staff, with Merimbula Rotary supporting the maintenance of equipment and surrounds at Ford Park.
Conclusion
To provide best value for money and ensure appropriate playground elements, particularly relating to access for all, officers recommend the actions below.
Attachments
Nil
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1. That the report be received and noted. 2. Pursuant to Clause 178 (1)(b), of the Local Government (General) Regulation 2005 (Acceptance of Tenders) Council declines to accept any tenders in relation to contract for works described in RFT38/15. 3. Pursuant to Clause 178 (3)(e), of the Local Government (General) Regulation 2005 (Acceptance of Tenders) Council enter into negotiations with Viva Recreation for the supply and installation of playground equipment at Bega Park and Ford Park. 4. Pursuant to Clause 178 (4), of the Local Government (General) Regulation 2005 (Acceptance of Tenders) the reasons for declining to invite fresh tenders are: a) The Viva Recreation tender demonstrated good understanding of the inclusiveness aspects of the playground design and when compared with the other tenders the tender demonstrated good value for money. b) It is expected the best outcome will be reached with Viva Recreation that delivers the project objectives, particularly inclusiveness, and represents good value to Council; and c) Calling fresh tenders would extend the time for commencement of the works. 5. That authority be delegated to officers through the General Manager to negotiate with Viva Recreation to supply and install playground equipment at Ford Park, Merimbula and Bega Park, Bega to a value of $175,000 excluding GST and execute all necessary documentation. 6. Councillors be notified of the outcome of the negotiations when finalised. 7. That tenderers be advised of Council’s decision.
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Council |
1 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr McBain.
10.1 Council's Draft Economic Development Strategy .............................................. 14
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Council 1 July 2015 |
Item 10.1 |
10.1. Council's Draft Economic Development Strategy
To place on public exhibition Council's draft Economic Development Strategy.
Group Manager Strategy and Business Services
Background
A core theme of Council’s Integrated Planning and Reporting framework is that the region becomes “An Enterprising Place”. The Enterprising theme aims to support a creative and innovative business community, invigorating growth in employment and economic activity, in partnership with the community, business and government.
In 2010 Council adopted its Economic Development Strategy 2010. The strategy aimed to direct Council’s attention in relation to economic development activities for the region into a number of key focus areas. Council then appointed a Business Growth Officer to implement the initiatives outlined in the Strategy.
The Economic Development Strategy 2010 largely aimed at delivering better information to the business community to improve decision making capabilities and to deliver improved infrastructure that would offer opportunities to the businesses of the region.
In early 2014 Council adopted the Business Growth Action Plan. The Business Growth Action Plan aims were to: focus on the high level strategic directions from the Economic Development Strategy 2010 and channel them into more tangible actions that could be implemented in the community; and by providing improved education opportunities to the business community while attempting to make interaction with Council more streamlined for businesses trying to operate in the region.
Similar to most strategies, the Economic Development Strategy 2010 had a planned life of five years.
The new draft Economic Development Strategy has been developed in consultation with many groups and individuals in the community and aims to meet the current needs of the community. The draft Strategy looks at presenting the current state of affairs in the region, providing research on trends and sector strengths whilst identifying projects and activities that Council can undertake to advocate and facilitate, driving the area to develop further strategic opportunities, infrastructure and growth opportunities.
In forming its position on economic initiatives, Council engaged the services of Strategic Economics Solutions Pty Ltd (SES) and its principle Dr Kim Houghton to prepare an economic context report as well as undertake independent consultation with the business community as to the priorities the community saw as important for Council to deliver. SES consulted a wide range of stakeholders through a number of one on one interviews as well as group sessions, from Bega Cheese through to the Bega Valley Business Forum. Over 20 individual organisations provided their views for the economic future of the Shire. The proposals were insightful and well thought out. While not all requests could be accommodated in the strategy, each submission has been responded to by Council outlining how we plan to address their submission into the future.
The draft Economic Development Strategy 2015 looks to link high level economic development initiatives to practical benefits the community will be able to identify when completed successfully. It aims to link actions and benefits through from the one year deliverables to the four year strategic action and finally through to the 10 year ambition that Council set in the Community Strategic Plan in 2009 and reviewed in 2012.
The current structure of the draft Economic Development Strategy 2015 will result in the Action plan adopted informing Council’s Operational Plan and Delivery Plan.
The draft Economic Development Strategy 2015 highlights six “Economic Focus Areas” that will positively impact the five key ambitions under Council’s Enterprising theme of the Community Strategic Plan:
1. Embracing business and a stronger economy:
A Council that recognises the importance of a strong economy, and fosters a culture that is supportive of business and ensures the business development of the region is a central consideration in all its activities.
Economic Focus Area – Business Support
2. Providing the foundations:
To create a desirable and vibrant place through improved planning, infrastructure and services.
Economic Focus Area – Infrastructure
Economic Focus Area – Technology
3. Embracing opportunity:
A region that embraces opportunities and attracts investment to create additional jobs and increase the wealth of the region and its residents.
Economic Focus Area – Connections
4. Partnering for success:
A community that works together to provide the necessary skills to maximise meaningful employment opportunities.
Economic Focus Area – Education & Skills
5. Enhancing visitor experiences:
Providing opportunities for local residents and visitors to experience the unique social, cultural and natural attractions of the region.
Economic Focus Area – Visitation
The draft strategy articulates, in detail, what actions Council intends to take for each of these five Economic Focus Areas and how these focus areas impact the ambitions of Council and the community. The draft strategy also articulates to the community what a successful outcome would look like to the general community when it is successfully achieved.
Issues
Policy
Once adopted, the Economic Development Strategy 2015 will supersede the Economic Development Strategy 2010 and the Business Growth Action Plan 2014.
The draft strategy calls for an update to the current Land Investment Strategy and Digital Economy Strategy as sub-strategies to the main Economic Development Strategy.
Economic
Council's Community Strategic Plan states that Council should:
Ensure that we continue to grow a diverse, vibrant, resilient and balanced economy for the future that will provide jobs growth and drive sustainable economic success for years to come.
Council is aware that our region faces many economic challenges, from an ageing workforce, to lack of educational programs for people trying to find sustainable work. However each of these also presents opportunities for our community. As an example, the region's population average age is expected to shift from approximately 52 years of age to 67 years of age within the next 20 years. This will move a significant number of residents from working in local businesses and industries, into retirement. The challenge is we will not have the resources to provide the necessary services required by this demographic. The opportunity for our young people is that there will be significant growth in the Health Services industries as well as a significant requirement for business succession as existing businesses will still need to operate. We need to ensure there are sufficient programs and awareness in our community to take advantage of these opportunities.
Our goal is to prepare the community and put in place programs that will allow our current and future residents to take advantage of the opportunities which will eventuate and not be paralysed by the challenges that often drive achieving the best outcome.
Strategic
A number of the actions contained within the strategy call for advocacy and support on high value, long term projects across all forms of government. A number of these initiatives, such as better transport infrastructure will require significant strategic analysis and investigation.
Similar work was conducted under the previous Economic Development Strategy 2010 for the Merimbula Airport and Eden Port that have now seen significant investment made as a direct outcome from that investigatory work.
Consultation
The consultants met with individuals, groups, Councillors and others in the preparation of their context report.
The strategy outlines the various methods of consultation that Council undertakes with the community. Each action articulates clearly to the community which form of consultation the action will call for. The methods are:
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Advocating |
Recommending a course of action to other levels of Government. |
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Facilitating |
Connecting stakeholders to achieve an outcome. |
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Supporting |
Collaborating with stakeholder through direct assistance, whether this support is financial or resource assistance. |
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Delivering |
Providing the outcome directly. |
This report places the draft Economic Development Strategy on public exhibition for a period of 28 days.
Financial
The research work undertaken for the economic context report was funded by the economic development budget. The draft strategy has been developed internally and at minimal cost to Council, the Economic Development function of Council has operational budget allocations that are sufficient to meet the actions and objectives of the strategy.
Resources (including staff)
Council intends to resource the implementation of its economic initiatives in two forms:
1. Strategic Economic Development: These are shire wide initiatives that require high level intervention. The Economic Development Manager will be responsible for the delivery of these initiatives.
2. Operational Economic Development: These are localised initiatives that arise through the Business Chambers or local businesses. Council intends to utilise its Place Based resources to liaise directly with Local Businesses. The Economic Development Manager will work with the Placed Based Officers to ensure consistent support is provided.
Operational Plan
Once exhibited and adopted, the actions as outlined in the strategy will be incorporated into the Integrated Planning and Reporting framework documents, including the Delivery Plan and Operational Plan for 2016.
Conclusion
In the implementation of its Economic Development Strategy, Council will focus on a manageable number of actions that are achievable, and which provide significant benefits that are both tangible and measurable to the community.
While the strategy is on public exhibition, Council welcomes feedback from the community on how Council can help build a stronger local economy into the future.
Attachments
Nil
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1. That the Economic Development Strategy 2015 be placed on public exhibition for a period of 28 days. 1. Should submissions be received, a report be brought back to Council for discussion. If no submissions be received the Economic Development Strategy 2015 becomes adopted as final. 2. Once adopted, the current Economic Development Strategy 2010 and Business Growth Action Plan 2010 are rescinded. . 3. Once adopted, the actions as reported in the Economic Development Strategy 2015 are incorporated into the adopted Delivery Plan and Operational Plan for 2016. |
Council |
1 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Taylor.
11.1 NSW Boating Now - Funding Deed...................................................................... 20
11.2 Central Waste Facility Stage 2 – Tender 30/15.................................................. 22
11.3 Pambula Merimbula Golf Club - Effluent Reuse ................................................ 25
11.4 RFT 23/15 Imlay St Eden Demolition, Civil and Landscape Works .................... 29
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Council 1 July 2015 |
Item 11.1 |
This report details the NSW Boating Now Funding Deed to undertake three Priority Regional Projects identified in the Far South Coast Regional Boating Plan.
Group Manager Transport and Utilities
Transport for NSW (TfNSW) released the Far South Coast Regional Boating Plan in February 2015, which was developed after extensive consultation with BVSC and other stakeholder groups. The Regional Boating Plan identified the following three Priority Regional Projects to be delivered in the Bega Valley Shire over the next three years by the NSW Government, in partnership with Council:
• Upgrade the boat ramp and parking at Mogareeka;
• Upgrade the boat ramp, parking and access road at Beauty Point; and
• Upgrade the jetty at Kianinny Bay boat ramp.
NSW Boating Now is the successor of the former Better Boating Program.
Council is required to execute a Funding Deed with TfNSW in order to secure the funding allocation for these projects.
Nil policy implications
A Review of Environmental Factors will be completed and a permit obtained from NSW Industry and Investment (Fisheries) for each project.
The upgrade of these facilities will significantly improve their sustainability and the immediate environment.
Each boat ramp facility is a Council asset located on a Council managed Crown Reserve. The assets identified are included in Council’s Recreation Asset Management Plan (RAMPS) and form part of the Renewal Funding Program.
The identified boat ramp facilities are significant community recreational facilities.
The identified boat ramp facilities are important maritime infrastructure assets that significantly benefit the tourism industry within the Shire.
The three Priority Regional Projects listed in the TfNSW Regional Boating Plan for the Bega Valley Shire are consistent with the priority projects identified in Council’s RAMP and 2014 Maritime Infrastructure Plan.
Preparation of the BVSC Maritime Infrastructure Plan 2014 and the TfNSW Far South Coast Regional Boating Plan 2015 both involved extensive stakeholder consultation.
Ongoing consultation with key stakeholders will occur during the development and delivery stage of each individual project.
The NSW Boating Now proposed funding allocation is as follows:
• Mogareeka Boat Ramp: $380K (plus $120K BVSC contribution)
• Beauty Point Boat Ramp: $325K (plus $85K BVSC contribution)
• Kianinny Jetty: $80K (plus $35K BVSC contribution)
• Total: $785K (plus $240K BVSC contribution)
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Funding source |
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Amount |
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Leisure & recreation Capital Works |
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240,0000 |
The project will be managed by Council’s Project Manager / Project Engineer familiar with the BVSC Maritime Infrastructure Plan 2014 and who delivered several Better Boating Program projects in recent years.
It is proposed to engage specialist marine construction contractors through a public tender process to undertake the boat ramp / jetty works, and to use Council resources for parking / access works as Council’s project contribution.
The NSW Boating Now proposed funding allocation provides a valuable opportunity to upgrade three significant boat ramp facilities within the Shire, where Council’s total funding contribution is less than 25% of the total project value.
Nil
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Council 1 July 2015 |
Item 11.2 |
11.2. Central Waste Facility Stage 2 – Tender 30/15
This report details the outcomes of evaluation of Tender 30/15 for the Central Waste Facility Stage 2 works and recommends award to the preferred tenderer.
Group Manager Transport and Utilities
Background
The Central Waste Facility (CWF) was constructed in 2013, with landfill operations commencing in December 2013. The estimated capacity of Landfill Cell 1 was approximately 2 years.
Stage 2 works involves the construction of Landfill Cell 2, including the installation of the landfill barrier system, leachate collection and conveyance system, and extension of the access road with associated stormwater drainage works. The estimated capacity of Landfill Cell 2 is approximately 4 years.
The tender was publically advertised in local and national newspapers over the period 26 May – 5 June 2015 and on the Council and Tenderlink websites. A site inspection was conducted for tenderers on 3 June 2015. The tender closed on 17 June 2015.
Tender documents were downloaded by 49 companies, and 9 tender submissions were received from:
· Beckhaus Civil Engineering Pty Ltd
· Bost Pty Ltd
· Curtis Barrier
· Geotest Pty Ltd
· Hawkins Civil Construction Pty Ltd
· Morris Civil Pty Ltd
· R D Miller Pty Ltd
· The JDS Group Pty Ltd
· Whelans Group Investments
The tender submissions were assessed against the following evaluation criteria:
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Non-Price Criteria |
Weighting |
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Projects Experience & Referees |
20% |
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Key Staff |
5% |
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Subcontractors & Suppliers |
10% |
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Major Equipment |
2.5% |
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Programme |
5% |
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Current Workload |
2.5% |
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Financial Position |
Compliant / Non-Compliant |
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Quality |
Compliant / Non-Compliant |
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WH&S |
Compliant / Non-Compliant |
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Environmental |
Compliant / Non-Compliant |
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Local Content / Community Benefit |
5% |
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Total: |
50% |
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Price Criteria |
Weighting |
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Lump Sum |
40% |
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Price Breakdown |
5% |
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Schedule of Rates |
5% |
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Total: |
50% |
Given the critical importance of the Landfill Barrier System, the Leachate Collection and Conveyance System, and the Leachate Drainage Aggregate components of the works an emphasis was given during evaluation to the tenderer’s experience in lined landfill cells (or equivalent), and the specialist subcontractors / suppliers nominated.
Issues
Legal
The Development Consent for the CWF Project was issued by the Joint Regional Planning Panel on 3 August 2011.
The tender process complied with the Local Government Procurement Act 1993 and Council procedures.
Environmental
A comprehensive Environmental Impact Statement for the CWF Project was completed in November 2009.
The NSW Department of Environment, Climate Change and Water (DECCW) issued the General Terms of Approval for the CWF on 11 February 2010.
The Environment Protection Authority (EPA) issued the Environment Protection License (Number 20145) for the CWF on 18 December 2013.
A Landfill Environmental Management Plan for the CWF was completed in September 2012, and included the following subordinate plans:
• Groundwater, Surface Water, Leachate and Dust Monitoring Program
• Soil and Water Management Plan
• Landfill Gas Management Plan
• Rehabilitation and Management Plan
• Grazing Management Plan
The contractor for the CWF Stage 2 Works is required to produce a project specific Environmental Management Plan.
Sustainability
The CWF Stage 2 works will provide the necessary capacity to cater for the Shire’s ongoing waste disposal requirements and landfill facility that meets EPA licence requirements.
Asset
Lot 3, DP 592206, Wanatta Lane, the site of the CWF, is Council owned.
Social / Cultural
The social and cultural impacts of the CWF were comprehensively addressed in the EIS.
Strategic
The CWF is a strategic project central to the Council Waste Management Strategy – “2020 Vision on Waste”.
Consultation
The EIS involved extensive community and stakeholder consultation.
The CWF Consultative Committee provides a forum for ongoing communication and consultation with the local community.
Financial
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Funding source |
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Amount |
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Waste Fund |
$ |
<dollars> |
Resources (including staff)
The Project Engineer / Project Manager for the CWF Stage 1 works will project manage the CWF Stage 2 works.
Conclusion
The CWF is a strategic project central to the Council Waste Management Strategy – “2020 Vision on Waste”
The CWF Stage 2 works is the next significant stage in the development of the CWF and needs to occur in a timely manner to provide the ongoing capacity of the CWF to meet the landfill waste requirements of the Shire.
The tender evaluation has assessed that the preferred tenderer represents the best overall value to Council for the delivery of the CWF Stage 2 works.
Attachments
1. Councillor Memorandum CWF Stage 2 RFT 30-15 (Confidential)
2. Tender Evaluation Summary RFT 30.15 (Confidential)
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1. That Council accepts the tender evaluation recommendation as outlined in the confidential attachment. 2. That Council accept the tender from <insert> in relation to contract for the works described in Tender RFT 30/15, in the amount of $<insert> (including GST), subject to variations and provisional sums. 3. That authority is delegated to the General Manager to execute all necessary documentation. 4. That the other tenderers be advised of Council’s decision.
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Council 1 July 2015 |
Item 11.3 |
11.3. Pambula Merimbula Golf Club - Effluent Reuse
Pambula Merimbula Golf Club has requested that Council provide financial support for renewal of their golf course effluent irrigation infrastructure. This report provides technical and financial information regarding the issue.
Group Manager Transport and Utilities
Background
Merimbula STP is Council’s largest sewage treatment plant catering for up to 15,500 people. Treated effluent from the plant is disposed of to ocean and dunal exfiltration and beneficially reused at Pambula Merimbula Golf Club (PMGC) and Oakland’s Farm.
PMGC has beneficially reused treated effluent from Merimbula STP for over 30 years. During this time a productive relationship has developed between BVSC and PMGC and this has resulted in an average of 20% of plant effluent being beneficially reused annually. PMGC receives the treated effluent free of charge.
Over the last five years the PMGC effluent irrigation system has proved to be progressively more and more unreliable to the extent that replacement (incorporating provision for future expansion) is now required. The replacement work is estimated to cost in the order of $1 million.
In discussions with Councillors and staff, PMGC has indicated it does not have the financial capacity to fund the irrigation system replacement on its own. Consequently they have sought majority subsidy funding from Federal Government (NSRF) and NSW State Government. The NSRF funding application is pending, however the State Government funding has been ruled out. The Club has asked Council to consider a contribution of $150K as per the letter attached to this report. This report examines the relevant factors in consideration of the request.
Issues
Environmental
There are substantial positive environmental benefits that arise from beneficial effluent reuse. Effluent reuse on PMGC results in 20% of plant effluent being reused beneficially on land as opposed to disposal at sea.
Sustainability
Effluent reuse on PMGC supports sustainability goals by significantly reducing the use of drinking water for irrigation purposes.
Asset
The irrigation system is wholly owned and operated by the Club.
Strategic
BVSC has an adopted strategic position of supporting effluent reuse across the Shire. Works recently completed include $4 million effluent disinfection facilities at Eden and Tura. Future capital works include improvements to effluent reuse facilities at Bermagui and in the Merimbula/Pambula area as identified in the Water Supply and Sewer Strategic Business Plan.
Consultation
Substantial discussions have taken place between Councillors, staff and PMGC.
Financial
PMGC is seeking $150K subsidy funding from BVSC towards construction of the irrigation system. It should be noted that effluent reuse capital works are theoretically, not funded until 2019, as per the Long Term Financial Plan. Importantly, the works proposed by PMGC (particularly the expansion component) are the type of works envisaged to be funded by BVSC commencing in 2019.
Sewer Fund reserves currently total $11.5 Million. The cost of the Merimbula Ocean Outfall and associated STP upgrades is not precisely known at this stage and will only be quantified during the EIS/concept design process which has just commenced. However it is likely the cost of the project will be in the order of $25 Million and be subject to its own subsidy funding requirements in order to proceed. The point to note is that any significant out of sync expenditure is likely to have some adverse financial consequences moving forward.
|
Funding source |
|
Amount |
|
Sewer Fund New Works Reserve |
$ |
150,000 |
Resources (including staff)
Nil Resource issues as the proposed irrigation infrastructure is not a BVSC asset.
Operational Plan
The Operational Plan lists a number of initiatives associated with effluent reuse and disposal associated with Bermagui and Merimbula treatment plants. The PMGC irrigation system project is not specifically listed in the 2015/16 year actions.
Conclusion
PMGC has beneficially reused treated effluent from Merimbula STP for over 30 years. During this time a productive relationship has developed between BVSC and PMGC and this has resulted in an average of 20% of plant effluent being beneficially reused annually.
In broad terms, the proposed $150K subsidy will be utilised to fund work that Council supports based on environmental and sustainability grounds. It should be noted however the project is not specifically funded at this time. Council would expect that any contribution from the sewer fund should be towards only any new/extension/expanded works with a future liability for replacement/renewal/maintenance resting with the owners.
This project is for replacement of existing infrastructure with a small expansion aspect, Council has only just commenced the environmental assessment process for effluent disposal options for the Merimbula STP and any expansion would be seen as premature prior to this work being done.
Attachments
1. Pambula Merimbula Golf Club Irrigation Upgrade and Expansion Project letter
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1. That Council (approve/not approve) the provision of $150K upper limited subsidy funding for renewal and expansion of the Pambula Merimbula Golf Club effluent irrigation system. 2. That Council subsidy funding be provisional on the Pambula Merimbula Golf Club successfully attaining National Stronger Regions subsidy funding of $500K.
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Council |
1 July 2015 |
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Item 11.3 - Attachment 1 |
Pambula Merimbula Golf Club Irrigation Upgrade and Expansion Project letter |
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Item 11.4 |
11.4. RFT 23/15 Imlay St Eden Demolition, Civil and Landscape Works
This report outlines the background of the proposed civil and landscape works to Imlay Street Eden known as Action on Imlay (AOI) and recommends proceeding with the works based on tenders received.
Group Manager Transport and Utilities
Background
Council engaged SPIIRE Australia Landscape Architects and Engineers in August 2013 to prepare CBD Landscape Masterplans for the four main towns of Bega Valley Shire Council (BVSC). The result pf this process was the adoption of Masterplans for all three town centres (Bega, Bermagui and Merimbula) following extensive public exhibition and consultation. SPIIRE also reviewed and presented Action on Imlay (AOI) a Masterplan for the Eden CBD in May 2014.
Council adopted the Master Plan for Eden at meeting 30 July 2014 with the recommendations that:
1. That Council endorses the draft CBD Landscape Masterplan and Design Guidelines for Eden.
2. That the draft CBD Landscape Masterplan and Design Guidelines for Eden not be subject to a further period of public consultation.
3. That Council moves forward with the detailed design, tendering and implementation of the CBD Landscape Masterplan for Eden.
Accordingly, SPIIRE was engaged in November 2014 to carry out the detailed design and documentation of the street landscape and roadworks for Imlay Street Eden, between Bass and Chandos Streets, consistent with the approved Masterplan.
The 200 metre section of Imlay Street from Bass to Chandos Streets was selected as scope for this package of work for the following reasons:
• It
is the ‘main’ part of the Eden CBD
• it
is a logically defined and discreet section, so the upgrade would appear
complete intersection to intersection
• it
was limited to match estimated cost with projected budget availability.
Engineers from BVSC Transport and Utilities Group (TUG) carried out detailed civil and hydraulic design for the necessary improvement and upgrade of the drainage and road profiles and SPIIRE undertook the detailed landscape design. This project is the first project of the four town CBD Masterplans.
The Tender was advertised in the Sydney Morning Herald on the 5 May 2015 and in local newspapers on the 8 May 2015. Two conforming tenders were received via the Tenderlink system, prior to the nominated time for the close of Tenders at 12 noon on 3 June 2015.
The Tenders received were assessed based on the following criteria
· Project objective
· Value for money
· Evidence of Capability
· Quality, WHS and environmental management record reputation and systems
· Community consultation and coordination
· Local content
Issues
Legal
The Tender process complied with the Local Government Act 1993 and Local Government Tendering Regulations.
Asset
As per the Masterplan and Design Guidelines adopted by Council July 2014, the design for Imlay Street only involves essential and necessary changes to road, footpath and drainage infrastructure to meet accessibility and hydraulic requirements. Pavement replacement is also basically part of the overall civil maintenance and renewals programme for the road and footpaths.
Social / Cultural
A range of fundamental criteria were considered in the CBD Masterplan including improved pedestrian movement and safety, creation of comfortable public spaces, improved streetscape and amenity and improved traffic flow. The detailed design developed by BVSC and by SPIIRE meets all these requirements.
Economic
Increased economic activity was considered, as fundamental criteria, in the CBD Landscape Masterplan and Design Guidelines for Eden. The detailed design for Imlay Street is consistent with the Masterplan for the Eden CBD and has been endorsed by the Action on Imlay Group (AOIG).
Strategic
The works proposed are the first under the CBD Landscape Masterplans.
Consultation
Further to the formal consultation that took place during the Masterplan development, the Action on Imlay Group (AOIG) has been kept up to date as detail design progressed. A number of meetings were held, at which plans were tabled and discussed, as well as informal correspondence and contacts between the BVSC Project Manager, SPIIRE and AOIG to resolve such things as colour scheme, paving and planting types. In particular a senior representative of the disabled community was consulted onsite over detailed resolution of footpath grades, gutter crossings and locations and numbers of disabled parking spaces.
Financial
This project is funded as follows
|
Funding source |
|
Amount |
|
AOI allocated funds in reserve |
$ |
200,000 |
|
Main St funds 14-15 |
$ |
500,000 |
|
Main St funds 14-15 |
$ |
530,000 |
|
Roads renewal and maintenance funds |
$ |
270,000 |
|
|
$ |
1,500,000 |
It should be noted the Tender Scope does not include the purchase of new, or upgrade of existing, street furniture estimated at $50,000 or the costs of Telstra and other utilities for the replacement and renewal of existing pits and in pavement conduits, if and where required, estimated at $75,000. For economy and efficiency reasons street furniture will be renovated or purchased direct by BVSC and ‘Principal supplied’ to the Contractor for installation.
Resources (including staff)
Council engineering staff will manage this project and the TUG Project Manager with support of a landscape architect will manage the project. Design engineers from TUG staff are available on an as needs basis. The SPIIRE consultancy scope has provision to assist during the construction phase if required.
Conclusion
The works are consistent with the Master plan for Eden as approved, within the available funds and meeting of community expectations. The works should proceed as designed and tendered.
Attachments
1. Councillor Memorandum for RFT 23/15 Imlay St Eden (Confidential)
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1. Council accept the recommendations as outlined in the confidential attachment. 2. Council accept the tender submission from <insert> in relation to the tender for RFT 23/15 Demolition, Road, Civil and Landscape Works, Imlay Street Eden in the amount of <insert> (including GST), subject to variations, provisional sums and prime cost items. 3. That authority is delegated to the General Manager to execute all necessary documentation. 4. That other tenderers be advised of Council’s decision. |
Council |
1 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Mawhinney.
12.1 Legislative Council Review Fit for the Future: Council submission..................... 34
12.2 Councillor and Mayoral Fees (Section 241 Local Government Act)................... 37
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Council 1 July 2015 |
Item 12.1 |
The New South Wales (NSW) Upper House General Purpose Committee No 6 has called for submissions to its Inquiry into Local Government in New South Wales.
General Manager
The NSW Legislative Council’s General Purpose Standing Committee No. 6 is currently conducting an inquiry into Local Government in New South Wales. The main focus of the inquiry is the Fit for the Future reform agenda. The closing date for submissions is Sunday 5 July 2015.
The terms of reference for the Inquiry are:
That the General Purpose Standing Committee No 6 inquire into and report on local government in NSW and in particular:
(a) the NSW Government’s Fit for the Future reform agenda
b) the financial sustainability of the Local Government sector in NSW, including the measures used to benchmark Local Government as against the measures used to benchmark State and Federal Government in Australia
(c) the performance criteria and associated benchmark values used to assess local authorities in New South Wales,
(d) the scale of Local Councils in NSW,
(e) the IPART role in reviewing the future of Local Government in NSW, assisted by a South Australian commercial consultant,
(f) the appropriateness of the deadline for Fit for the Future proposals,
(g) costs and benefits of amalgamations for local residents and businesses,
(h) evidence of the impact of forced mergers on council rates drawing from the recent Queensland experience and other forced amalgamation episodes,
(i) evidence of the impact of forced mergers on local infrastructure investment and maintenance,
(j) evidence of the impact of forced mergers on municipal employment, including aggregate redundancy costs,
(k) the known and or likely costs and benefits of amalgamations for local communities,
(l) the role of co-operative models for Local Government including the Fit for the Future’s own Joint Organisations, Strategic Alliances, Regional Organisations of Councils, and other shared service models, such as the Common Service Model,
(m) how forced amalgamation will affect the specific needs of regional and rural councils and communities, especially in terms of its impact on local economies,
(n) protecting and delivering democratic structures for Local Government that ensure it remains close to the people it serves,
(o) the impact of the Fit for the Future benchmarks and the subsequent IPART performance criteria on councils’ current and future rate increases or levels, and
(p) any other related matter.”
Council has already considered the Fit for the Future agenda on a number of occasions. Council has prepared a preliminary Council Improvement Plan and is finalising the inputs for the IPART website and the submission will have been lodged prior to this Council meeting.
Council meets the scale and capacity criteria for a standalone council; Council currently achieves five of the benchmark ratios and will achieve compliance with all the sustainability benchmarks in the 2017 year. Council is considered sound by the NSW Treasury Corporation (TCorp) against the Financial Sustainability Rating determined by TCorp and informed by IPART and work done by the Queensland Treasury Corporation.
As this Council is not impacted by a merger discussion at this time, the above items relating to amalgamations are not an area that Council has considered in detail.
To be in this relatively strong financial position Council commenced a dedicated research and planning process in 2009. Consultants “Review Today” headed by Professor Percy Allen supported by a consortium of companies with specialist skills in asset management and financial assessment worked with the Council, Council staff and the community to refocus financial targets, asset intervention levels, revenue sources and allocations to achieve a pathway to reducing the infrastructure backlog gap. The approach included a capping of expenditure on services, a reduction in allocation to maintenance and an increased allocation to infrastructure renewal. The approach also included an income pathway focussing on rates and charges and fees and charges and resulted in a Special Variation (SV) application for three years of increases with the revenue raised to be progressively applied to roads, sports and recreation assets, and buildings. The 2015/16 year is the last year of this SV approval and the three increases will continue to be applied in perpetuity.
This approach has ensured a very sound improvement over the past six years which continues into the future.
A good outcome from the Fit for the Future approach has been for Council to be able to clearly demonstrate that the change chartered in 2009 and applied, with review since, has achieved significant benefit for the community and the Council.
One area of current confusion requiring clarification relates to the proposed Joint Organisation (JO) model. As a Council formerly a member of the Southern Councils Group (SCG,) we are now no longer formally aligned with a regional organisation of councils.
This has occurred due to four SCG member councils being identified as members of one of the five pilot JOs – the Illawarra JO. Bega Valley has continued to participate in shared service projects with both SCG and the South East Regional Organisation of Councils (SEROC). SEROC currently has membership of 12 councils and the ACT Government covering: Bombala; Boorowa; Cooma-Monaro; Eurobodalla; Goulburn-Mulwaree; Harden; Palerang; Queanbeyan; Snowy River; Upper Lachlan; Yass Valley; and Young. This region has developed an economic and brand development project “Canberra Region” which Bega Valley has participated in and supports. The group is also considering a move to become a company limited by guarantee called the Canberra Region Joint Organisation. Bega Valley has advised this group it will wait for the outcome of the State Government’s JO model before confirming membership of the appropriate regional body.
In the State Government package, Bega Valley is identified as a member of the South East Joint Organisation. Membership of this JO is listed as: Bega Valley; Bombala; Cooma-Monaro; Eurobodalla; Palerang; and Queanbeyan. This spread of Councils is one well suited to regional collaboration, resource sharing and strategic planning.
Council must determine if it will provide a submission to the Inquiry relating to the current Fit for the Future experience and particularly focussing on the additional requirements and short time frames for considering the review of the assessment methodology undertaken by IPART which occurred very late in the process and the role and future opportunities relating to joint organisations.
A copy of a possible draft submission will be circulated to Councillors for their consideration prior to the meeting and then subsequently published.
Nil
RecommendationThat Council lodge a submission with the NSW Legislative Council’s General Purpose Standing Committee No. 6 on its inquiry into Local Government in New South Wales. |
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Council 1 July 2015 |
Item 12.2 |
12.2. Councillor and Mayoral Fees (Section 241 Local Government Act)
Council is required to adopt an annual fee payable to all Councillors and the Mayor for the 2015/2016 Financial Year.
General Manager
Background
Each year the Local Government Remuneration Tribunal determines the range of fees payable to Councillors and Mayors in New South Wales. Included in the Determination is the minimum and maximum fees payable for each category of council. For the purpose of remuneration, Bega Valley Shire Council is classified as a Rural Regional Council.
The amount payable to each Councillor (including the Mayor) for Councillor fees in the current financial year is $17,930.00 with an additional amount of $39,110.00 payable to the Mayor.
Councillors are also entitled to claim reimbursement for expenses incurred in carrying out their elected duties in accordance with Council’s Policy 5.02 on payment of expenses and provision of facilities. These reimbursements are in addition to the annual fees outlined in this report.
Councillor fees are payable monthly, in arrears, and funding to meet these payments are provided for in the 2015/2016 draft budget.
For the 2015/2016 financial year, the Tribunal has set the minimum and maximum remuneration amounts for a Regional Rural classification outlined in the table on the next page, namely:
Issues
Financial
There are sufficient funds provided in the 2015/2016 draft budget to cover the Tribunal’s Determination for the maximum annual fee which would result in a total cost to Council of $200,480.00 for the 2015/2016 Financial Year.
|
Funding source |
|
Amount |
|
2015-16 operating Budget |
$ |
200,480.00 |
Conclusion
Council requires a resolution to set the Councillor and Mayoral fees for the 2015-16 financial year.
Attachments
1. Local Government Remuneration Tribunal Annual Report and Determination 13 April 2015
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1. That Council resolve the annual fee payable to Councillors, paid monthly in arrears, from 1 July 2015 to 30 June 2016 will be $18,380 2. That Council resolve the annual fee payable to the Mayor, paid monthly in arrears, from 1 July 2015 to 30 June 2016 will be $40,090. |
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Council |
1 July 2015 |
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Item 12.2 - Attachment 1 |
Local Government Remuneration Tribunal Annual Report and Determination 13 April 2015 |
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Council |
1 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Hughes.
13.1 Financial Assistance Grants to Local Government.............................................. 60
13.2 Application for Financial Assistance - Twyford Hall Incorporated...................... 64
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Council 1 July 2015 |
Item 13.1 |
13.1. Financial Assistance Grants to Local Government
Council has been approached by Local Government New South Wales to assist in the campaign to restore the indexation of Federal Assistance Grants.
Group Manager Strategy and Business Services
Background
Financial Assistance Grants (FAGS) are a vital part of the revenue base of all councils, and this year councils will receive $2.3 billion from the Australian Government under this important program.
The Government's decision in the 2014 Federal Budget to freeze the indexation of FAGs for three years beginning in 2014-15 will unfortunately cost councils across Australia an estimated $925 million by 2017-18.
For Bega Valley Shire Council, FAGs represents 7.8% or our operating expenditure. For 2014-15 Council was entitled to $6.7M of which $1.8M went towards funding our Local Road program while the remaining $4.9M went towards providing other services to the community such as Parks and Reserves, Libraries, Swimming Pools, etc.
Council has not been formally been notified of its 2015-16 FAGs entitlement but we expect it to remain the same as 2014-15. The entitlements are expected to be released prior to the first scheduled payment which is due on 17 August 2015.
ALGA and the state local government associations are seeking the support of Council for advocacy to have the Federal Government reverse the decision to freeze the indexation of FAGs.
Council has been asked to pass a resolution acknowledging the importance of the Commonwealth's Financial Assistance Grants in assisting Council to provide important community infrastructure.
Council is also being asked to acknowledge the receipt of Financial Assistance Grants from the Commonwealth in media releases and council publications, including our annual report, and to highlight to the media a council project costing a similar size to the FAGs received by Council so that the importance and impact of the grants can be more broadly appreciated.
Issues
Financial
Continuation of the freeze will result in a 13% reduction in the FAGs base and will impact Council’s ability to maintain adequate funding for the services council provides.
Conclusion
FAGs are one of Council’s major funding sources and the removal of the indexation freeze will assist Council in providing better level of service to the community. Therefore it is recommended Council join the Local Government NSW initiative and adopt the recommendation.
Attachments
1. Letter from Local Government NSW
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1. That Council acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of council services and infrastructure. 2. That Council acknowledges that the Council has received $6,771,796 in 2014-2015 with a similar amount expected in 2015-16. 3. That Council will ensure this federal funding, and other funding provided by the Federal Government under the relevant grant programs, is appropriately identified as Commonwealth grant funding in Council publications, including annual reports. |
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Item 13.2 |
13.2. Application for Financial Assistance - Twyford Hall Incorporated
That Council consider a contribution toward the electrical upgrade costs associated with the kitchen upgrade at Twyford Hall, Merimbula.
General Manager
Background
Council, at its Ordinary Meeting on 20 May 2015, resolved on applications for financial assistance under Section 356 received for the previous quarter. The resolution required staff to seek further information from unsuccessful applicants to determine opportunities to support initiatives. Items under $2,000 could be dealt with under delegation by the General Manager
The Mayor, Councillor Fitzpatrick and the Group Manager Community, Relations and Leisure met with representatives of the Twyford Hall Committee to discuss their request for financial assistance and better understand their requirements.
The Committee received a grant of $50k from the State Government towards the kitchen upgrade, excluding any electrical works required as part of the upgrade. The Committee sought a contribution from Council for $13,233.
The kitchen is dated and according to the Committee “…impedes hiring by groups…” and a new kitchen would “…enhance visitor’s experience of events…”
Officers are of the view that a contribution towards this project is a good investment in the community infrastructure of the Shire and will further demonstrate Council’s support towards the work of the Twyford Hall Committee. A contribution of 50% of what was sought in the application, $6,616.50, would not be out of step with other amounts that have been allocated for similar projects.
As the amount being recommended is greater than the $2,000 General Manager delegation a resolution of Council is required.
Issues
Legal
The Twyford Hall is managed under a lease agreement with the Committee (an incorporated body) and its members having full responsibility for the day to day management of the facility in line with the objectives for the centre.
The allocation of funds requested is able to be distributed in accordance with Section 356 of the Local Government Act 1993.
Policy
The administration and allocation of funds are provided in line with Council’s Policy 5.15 Requests for Assistance and Council’s Procedure 5.15.1 Applications for Financial Assistance – Section 356.
Social / Cultural
All community halls provide a valuable asset in which people meet, perform and aid the building of the social capital of the Bega Valley.
Strategic
By providing support to individuals and organisations to achieve outcomes for the local community, Council is working towards achieving the objectives of its adopted Community Strategic Plan.
Consultation
Representatives of Twyford Hall Committee and Council have met and discussed the financial assistance request.
Financial
The request for financial assistance will be taken from the 2014/15 financial year allocation of the 356 Financial Assistance Grants budget. This allocation has the capacity to cover the amount recommended.
|
Funding source – Governance and Executive – operating costs - donations |
|
Amount |
|
Contribution toward electrical works at Twyford Hall |
$ |
6,616.50 |
Conclusion
Applications for Financial Assistance – Section 356 provide financial assistance to support positive community outcomes, and in this case, add value to a project funded by a number of contributors.
Attachments
Nil
|
That Council resolve to contribute $6,616.50 toward the electrical works associated with the upgrade of the kitchen at Twyford Hall, Merimbula. |
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Council |
1 July 2015 |
Questions On Notice
01 July 2015
19.1 Women’s Refuges in the Bega Valley................................................................. 67
19.2 Local Refugee Support........................................................................................ 68
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Council 1 July 2015 |
Item 19.1 |
Cr Sharon Tapscott asked could Councillors be updated on the situation regarding women’s refuges in the Bega Valley, in particular services in Eden.
The question was taken on notice by the Group Manager, Community and Relations.
Group Manager Community, Relations and Leisure
There is a four bedroom refuge facility located in Bega, managed by Mission Australia, for women with, or without children, who are homeless or at risk of homelessness, which may have been caused by family violence or other circumstances.
Eden does not have a refuge (nor did it under previous funding arrangements) or a specific local family violence support service. Eden previously had a shop front service where women escaping domestic violence could present during business hours. There is no similar service currently available.
Nil
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Council 1 July 2015 |
Item 19.2 |
Cr Keith Hughes noted a recent media report about a Local Refugee Support Initiative and asked could Councillors be updated on what Bega Valley Shire Council could do to assist refugees settling in the Bega Valley.
The question was taken on notice by the Group Manager Community, Relations & Leisure.
Group Manager Community, Relations and Leisure
Response
Council has delivered migrant and multicultural support, one day per week, through the Settlement Grants Program (SGP) since 2011. Council were recently successful in extending this externally funded program for a further three (3) years to June 2018. The SGP assists eligible permanent residents from Culturally and Linguistically Diverse (CALD) communities who have arrived in Australia within the past five (5) years, to become self-reliant and participate equitably in Australian society as soon as possible after arrival.
Under the SGP, Council officers will continue to support asylum seekers and refugees on a one on one basis, and through community development initiatives. Officers maintain a strong working relationship with the Bega Valley Rural Australians for Refugees (RAR) and collaborate with local groups (Amnesty International, Red Cross, Bega Sanctuary Group and Bega Valley Advocates for Timor Leste) on activities such as Harmony Day celebrations, multicultural social outings, workshops for new arrivals and community education sessions. It is anticipated Council will continue to host morning teas where elected representatives and community members welcome groups of asylum seekers who are visiting the area as part of Bega Valley RAR’s Homestay Program.
Bega Valley Shire Council is also a part of the Refugee Welcome Zone initiative of the Refugee Council of Australia that began in June 2002 as part of Refugee Week celebrations. The initiative recognises those local government areas that have made a commitment to welcoming refugees into the community, upholding the human rights of refugees, demonstrating compassion for refugees and enhancing cultural and religious diversity in the community. BVSC is currently one of 47 NSW and one of 112 local government areas nationally that have signed up the initiative.
Officers have not been able to clarify if the Bega Valley Shire has been identified as a region suitable for the settlement of refugees under the new “Safe Haven Enterprise Visa Scheme”. Under the scheme, which begins on 1 July, refugees would be encouraged to study and work in regional or rural areas. Asylum seekers would be able to apply to reside in NSW for five years provided they live and work in a country area outside of Sydney, Newcastle and Wollongong. At the end of the five year scheme, there is still no guarantee of a permanent visa. Councillors will be briefed should BVSC be identified as a suitable regional area for the Scheme.
Attachments
Nil
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Council |
1 July 2015 |
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
RecommendationThat Council adjourn into Closed Session and members of the press and public be excluded from the meeting of the Closed Session, and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 22.1 Acquisition of land for Merimbula bypass road Reason for Confidentiality This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act, which permits the meeting to be closed to the public for business relating to (c) the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 22.2 Application for Financial Assistance - Cemetery Fees Reason for Confidentiality This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act, which permits the meeting to be closed to the public for business relating to (a) the report contains personnel matters concerning particular individuals and (b) the report contains a discussion in relation to the personal hardship of a resident or ratepayer.
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