Extraordinary

 

Meeting Notice and Agenda

 

An Extraordinary Meeting of the Bega Valley Shire Council will be held at Council Chambers, Bega on Wednesday, 16 September 2015 commencing at 11.00 am to consider and resolve on the matters set out in the attached Agenda.

 

7 September 2015

 

TO:

Cr Michael Britten, Mayor

Cr Liz Seckold, Deputy Mayor

Cr Tony Allen

Cr Russell Fitzpatrick

Cr Keith Hughes

Cr Ann Mawhinney

Cr Kristy McBain

Cr Sharon Tapscott

Cr Bill Taylor

 

COPY:

General Manager, Ms Leanne Barnes

Group Manager Transport and Utilities, Mr Wayne Sartori

Group Manager Planning and Environment, Mr Andrew Woodley

Group Manager Community Relations and Leisure, Mr Anthony Basford

Group Manager Strategy and Business Services, Mr Lucas Scarpin

Executive Manager Organisational Development and Governance, Ms Nina Churchward

Minute Secretary

 

 

 


Publishing Of Agendas And Minutes

The Agendas for Council Meetings and Council Reports for each meeting are available from 5.00 pm one week prior to each Ordinary Meeting, on Council’s website.  A hard copy is also made available to each Library Branch and at the Bega Administration Building reception desk.

The Minutes of Committee and Council Meetings are available from 5.00pm on Council's Web Site on the Friday after the Meeting on Councils website and hard copies distributed with the Agenda for the following meeting.

1.        Please be aware that the recommendations in the Council Meeting Agenda are recommendations to the Council for consideration.  They are not the resolutions (decisions) of Council.

2.        Background for reports is provided by staff to the General Manager for  presentation to Council.

3.        The Council may adopt these recommendations, amend the recommendations, determine a completely different course of action, or it may decline to pursue any course of action.

4.        The decision of the Council becomes the resolution of the Council, and is recorded in the Minutes of that meeting.

5.        The Minutes of each Council meeting are published in draft format, and are confirmed, with amendments by Councillors if necessary, at the next available Council Meeting.

If you require any further information or clarification regarding a report to Counci, please contact Council’s Executive Assistant who can provide you with the appropriate contact details

    Phone (6499 2104) or email execassist@begavalley.nsw.gov.au.


Ethical Decision Making and Conflicts of Interest

A guiding checklist for Councillors, officers and community committees

Ethical decision making

·      Is the decision or conduct legal?

·      Is it consistent with Government policy, Council’s objectives and Code of Conduct?

·      What will the outcome be for you, your colleagues, the Council, anyone else?

·      Does it raise a conflict of interest?

·      Do you stand to gain personally at public expense?

·      Can the decision be justified in terms of public interest?

·      Would it withstand public scrutiny?

Conflict of interest

A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

·         Pecuniary – regulated by the Local Government Act and Department of Local Government

·         Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Office of Local Government (advice only).  If declaring a Non-Pecuniary Conflict of Interest, Councillors can choose to either disclose and vote, disclose and not vote or leave the Chamber.

The test for conflict of interest

·         Is it likely I could be influenced by personal interest in carrying out my public duty?

·         Would a fair and reasonable person believe I could be so influenced?

·         Conflict of interest is closely tied to the layperson’s definition of ‘corruption’ – using public office for private gain.

·         Important to consider public perceptions of whether you have a conflict of interest.

Identifying problems

1st       Do I have private interests affected by a matter I am officially involved in?

2nd     Is my official role one of influence or perceived influence over the matter?

3rd      Do my private interests conflict with my official role?

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.

Agency advice

Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, officers and community committee members by various pieces of legislation, regulation and codes.

Contact

Phone

Email

Website

Bega Valley Shire Council

(02) 6499 2222

council@begavalley.nsw.gov.au

www.begavalley.nsw.gov.au

ICAC

8281 5999

Toll Free 1800 463 909

icac@icac.nsw.gov.au

www.icac.nsw.gov.au

Office of Local Government

(02) 4428 4100

olg@olg.nsw.gov.au

http://www.olg.nsw.gov.au/

NSW Ombudsman

(02) 8286 1000

Toll Free 1800 451 524

nswombo@ombo.nsw.gov.au

www.ombo.nsw.gov.au

 


TO:      The General Manager
Bega Valley Shire Council

 

Disclosure of pecuniary interests / non-pecuniary conflict of interests

In accordance with the Council’s Code of Meeting Practice and the requirements of the Local Government Act  and regulations or dispensation issued by the Office of Local Government  I hereby disclose the following pecuniary interests and/or non-pecuniary conflict of interests at the meeting as indicated below:

Ordinary meeting held on _____ / _____ / 20___

dd            mm         yy

Item no & subject

 

Interest (tick one)

Pecuniary interest                  Non-pecuniary conflict of interest

* Nature of interest

 

If Non-pecuniary  (tick one)

 Disclose & vote        Disclose & not vote          Leave chamber

 

 

 

Item no & subject

 

Interest (tick one)

Pecuniary interest                 Non-pecuniary conflict of interest

* Nature of interest

 

If Non-pecuniary  (tick one)

 Disclose & vote        Disclose & not vote          Leave chamber

 

 

 

 

Signed

 

Print Name

Councillor

 

*  Note:  Under the provisions of Section 451(1) of the Local Government Act 1993 (pecuniary interests) and Part 6.11 of the Model Code of Conduct prescribed by the Local Government (Discipline) Regulation 2004 (conflict of interests) it is necessary for you to disclose the nature of the interest when making a disclosure of a pecuniary interest or a non-pecuniary conflict of interest at a meeting.

 

 


Extraordinary Council

16 September 2015

 

Agenda

1       Apologies and requests for leave of absence

 

2       Declarations

Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled.

 

3     Staff Reports –  Governance and Strategy (Leading Organisation)

3.1                   Statement by Candidates for the position of Mayor and Deputy Mayor................................. 8

3.2                   Election of Mayor 2015/2016........................................................................................................ 9

3.3                   Deputy Mayor Election 2015/2016............................................................................................. 17

3.4                   Amendments to the Code of Meeting Practice......................................................................... 22

3.5                   Council Meeting Dates September 2015 to September 2016............................................... 49

3.6                   Council Meeting Agenda - Order of Business............................................................................ 51      

  

 

 

 

 


Extraordinary Council

16 September 2015

 

Staff Reports –  Governance And Strategy (Leading Organisation)

 

16 September 2015

3.1              Statement by Candidates for the position of Mayor and Deputy Mayor............. 8

3.2              Election of Mayor 2015/2016............................................................................... 9

3.3              Deputy Mayor Election 2015/2016..................................................................... 17

3.4              Amendments to the Code of Meeting Practice.................................................. 22

3.5              Council Meeting Dates September 2015 to September 2016............................ 49

3.6              Council Meeting Agenda - Order of Business..................................................... 51


Extraordinary Council 16 September 2015

Item 3.1

 

3.1Statement by Candidates for the position of Mayor and Deputy Mayor      

 

Opportunity for Candidates for the positon of Mayor and Deputy Mayor to address Council.

 

General Manager  

 

Background

Council resolved on 2 September 2015 to allow Candidates for the positon of Mayor and Deputy Mayor to address Council

Councillors wishing to stand for the positon of Mayor or Deputy Mayor be given the opportunity as part of Mayoral and Deputy Mayoral election proceedings to address Council on their reasons for seeking that position.

Issues

Policy

The process for the addresses by candidates will be in line with Council’s Code of Meeting Practice, Clause 33 – Deputations to Council

33.5       Those people who have been granted approval to be heard by a meeting shall provide supporting documentation, at their cost prior to the meeting and the General Manager is to arrange for it to be circulated to Councillors at the earliest convenient opportunity.  People wishing to use PowerPoint presentations, or require maps or photos to be displayed on screen must provide their electronic files to the executive assistant by 4.00pm on the day prior to the meeting.

33.6       People addressing a meeting are to be limited to five minutes, but may be permitted to exceed that limit for a nominated time by leave of the meeting.

Lodgement of a nomination form will be seen as a request to address the Council.  Candidates may decline to address the Council if this is their preference. 

Order of addressing will be in the order the nominations forms were received.

Addresses will be heard as the first item on the Agenda, prior to the Election process proceeding.

Attachments

Nil

 

Recommendation

That the following Candidates for the position of Mayor and Deputy Mayor address Council:

Mayoral Candidates:

(insert names)

Deputy Mayor Candidates:

(insert names)

 


Extraordinary Council 16 September 2015

Item 3.2

 

3.2Election of Mayor 2015/2016     

 

Council is required to elect a Councillor as Mayor in keeping with Section 225 of the Local Government Act and the General Regulation.

 

General Manager  

 

Background

Legal

The election of the Mayor is to proceed in accordance with Schedule 7 of the Local Government (General) Regulation 2005.  Schedule 7 has been included below for your information.

Clause 236 of the Regulation provides that in the absence of a chairperson at a council meeting, the first item of business must be the election of a chairperson.

The election is to be conducted by the General Manager or in his or her absence, a council employee designated by the General Manager, or in the event that all of these people are absent, by the person who called the meeting.

It is good practice if, once the chairperson is elected, the next item of business is the Mayoral election. The procedure for conducting the Mayoral election is set out in clause 394 and Schedule 7 to the Regulation.

Schedule 7 – Election of Mayor by Councillors

Part 1 – Preliminary

1.    Returning Officer

The General Manager (or a person appointed by the General Manager) is the returning officer.

2.         Nomination

(1)       A Councillor may be nominated without notice for election as Mayor or Deputy Mayor.

(2)       The nomination is to be made in writing by 2 or more Councillors (one of whom may be the nominee).  The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

(3)       The nomination is to be delivered or sent to the returning officer.

(4)       The returning officer is to announce the names of the nominees at the Council meeting at which the election is to be held.

3.         Election

(1)       If only one Councillor is nominated, that Councillor is elected.

(2)       If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

(3)       The election is to be held at the Council meeting at which the Council resolves on the method of voting.

(4)       In this clause:

§ “ballot” has its normal meaning of secret ballot

§ “open voting” means voting by a show of hands or similar voting.

Part 2 – Ordinary ballot or open voting

4.         Application of Part

This Part applies if the election proceeds by ordinary ballot or by open voting.

5.         Marking of ballot-papers

(1)       If the election proceeds by ordinary ballot, the returning officer is to decide the manner in which votes are to be marked on the ballot-papers.

(2)       The formality of a ballot-paper under this Part must be determined in accordance with clause 345 (1) (b) and (c) and (6) of this Regulation as if it were a ballot-paper referred to in that clause.

(3)       An informal ballot-paper must be rejected at the count.

6.         Count – 2 candidates

(1)       If there are only 2 candidates, the candidate with the higher number of votes is elected.

(2)       If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

It is noted the candidate chosen by lot is the successful candidate.

7.         Count – 3 or more candidates

(1)             If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

(2)             If 3 or more candidates then remain, a further vote is to be taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

(3)             If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.

(4)             A further vote is to be taken of the 2 remaining candidates.

(5)             Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

(6)             If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

Part 3 – Preferential ballot

8.         Application of Part

This Part applies if the election proceeds by preferential ballot.

9.         Ballot-papers and voting

(1)       The ballot-papers are to contain the names of all the candidates.  The Councillors are to mark their votes by placing the number “1”, “2” and so on against the various names so as to indicate the order of their preference for all the candidates.

(2)       The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 (1) (b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.

(3)       An informal ballot-paper must be rejected at the count.

10.       Count

(1)       If a candidate has an absolute majority of first preferences votes, that candidate is elected.

(2)       If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.

(3)       A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

(4)       In this clause, “absolute majority”, in relation to votes, means a number which is more than one-half of the number of unexhausted formal ballot-papers.

11.       Tied candidates

(1)       If, on any count of votes, there are 2 candidates in, or remaining in, the election and the numbers of votes cast for the 2 candidates are equal – the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.

(2)       If, on any count of votes, there are 3 or more candidates in, or remaining in, the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes – the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

Part 4 – Choosing by lot

12.       Choosing by lot

To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the returning officer, the slips are folded by the returning officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the returning officer and the candidate whose name is on the drawn slip is chosen.

13.       Result

The result of the election (including the name of the candidate elected as Mayor or Deputy Mayor) is:

(a)       To be declared to the Councillors at the Council meeting at which the election is held by the returning officer, and

(b)       To be delivered or sent to the Director-General and to the Secretary of the Local Government and Shires Association of New South Wales.

Nominations must be in writing and signed by two or more Councillors (one of whom may be the nominee) and the nominee must indicate his or her consent to the nomination in writing.

The nomination is to be delivered or sent to the Returning Officer (General Manager) who will announce the names of the nominees at the meeting.  The written nominations can be given to the General Manager at the meeting prior to the election.

If more than one nomination is received, the Council is required to resolve whether the election is to proceed by preferential ballot, ordinary ballot, or by open voting.

Councillors should note that an election by preferential ballot or ordinary ballot is a secret ballot.  Open voting is by show of hands (or similar means).

Process Required Resolutions

1.         If only one nomination for the office of Mayor is received, the Returning Officer (General Manager) will declare that Councillor elected to the office of Mayor for the period until September 2016.  The declaration will be recorded in the minutes.

The Mayor should then take the Chair.

2.         If two or more nominations are received, an election is required.  The Council must resolve the method to be used for the election.  An appropriate resolution would be:-

That the election of the Mayor for the period until September 2016 proceed by way of [eg: open voting]

3.         On completion of voting the Returning Officer will declare the result (which will be recorded in the Minutes) and the Mayor will assume the Chair.

4.         At this point a motion should be proposed authorising the destruction of nomination papers and any ballot papers.  An appropriate motion would be:-

             That all nomination papers (and ballot papers – if ballot papers have been used) used in connection with the election of the Mayor for the period ending September 2016 be destroyed.

5.         The Regulation provides for the Local Government Division and Local Government and Shires Association to be informed of the results of the election.  An appropriate motion would be:-

             That the Chief Executive of the Division of Local Government and the Secretary General of the Local Government NSW be advised of the result of the election of the Mayor for the period until September 2016.

 

 

Attachments

1.            Nomination paper Mayoral electiion 2015/16

2.            Ballot paper for the election of Mayor September 2015 

 

Recommendation

1.    That the election of Mayor 2015/16 proceed as outlined in the report with appropriate resolutions.

2.    That the election of the Mayor for the period until September 2016 proceed by voting by way of either:

·    preferential ballot, OR

·    ordinary ballot, OR

·    open voting.by way of show of hands

3.    That all nomination papers (and ballot papers – if ballot papers have been used) used in connection with the election of the Mayor for the period ending September 2016 be destroyed.

4.    That the Chief Executive of the Office of Local Government and the Secretary General of the Local Government NSW be advised of the result of the election of the Mayor for the period until September 2016.

 


Extraordinary Council

16 September 2015

Item 3.2 - Attachment 1

Nomination paper Mayoral electiion 2015/16

 

Bega Valley Shire Council

Nomination for the position of Mayor

(Election Date:  16 September 2015)

 

 

We hereby nominate Councillor …………………………………………….for the position of Mayor for 2015/16.

 

 

Cr _______________             Signature ____________________

(Print Name)

 

Cr _______________             Signature ____________________

(Print Name)

 

 

I hereby consent to being nominated for the position of Mayor for the period 2015/16.

 

 

 

Cr ______________               Signature ____________________

          (Print Name)

 

 


Extraordinary Council

16 September 2015

Item 3.2 - Attachment 2

Ballot paper for the election of Mayor September 2015

 

Bega Valley Shire Council

Preferential Ballot Paper for the

Election of the Mayor

Election Date:   September 2015

For the position of Mayor until September 2016

 

 

 

 

 

 

 

 

 


1.         In marking your vote on this ballot paper, you must place the number “1” in the square opposite the name of the candidate for whom you desire to give your first preference vote.  If you wish to vote for additional candidates, place consecutive numbers beginning with the number “2” in the squares opposite the names of those additional candidates in the order of your preference for them.

2.         After marking the ballot paper according to paragraph 1 of these directions, you must fold it so that the vote cannot be seen, show the folded ballot paper to the returning officer and then place it in the container provided.


Bega Valley Shire Council

Ordinary Ballot Paper for the

Election of the Mayor

Election Date:   September 2015

For the position of Mayor until September 2016

 

 

 

 

 

 

 

 

 


1.         In marking your vote on this ballot paper, you must place the number “1” in the square opposite the name of the candidate for whom you desire to give your first preference vote. 

2.         After marking the ballot paper according to paragraph 1 of these directions, you must fold it so that the vote cannot be seen, show the folded ballot paper to the returning officer and then place it in the container provided.

 


Extraordinary Council 16 September 2015

Item 3.3

 

3.3Deputy Mayor Election 2015/2016     

 

The Council has traditionally elected a Deputy Mayor under Section 231 of the Local Government Act.

 

General Manager  

 

Background

The procedure for the election of the Deputy Mayor is the same as that for the election of the Mayor as set out in the previous item.

ISSUES

Process Required / Resolutions

1.         If only one nomination for the office of Deputy Mayor is received, the Returning Officer (General Manager) will declare that Councillor elected to the office of Deputy Mayor for the period until September 2016.  The declaration will be recorded in the minutes.

2.         If two or more nominations are received, an election is required.  The Council must resolve the method to be used for the election.  An appropriate resolution would be:-

             That the election of the Deputy Mayor for the period until September 2016 proceed by way of (eg: open voting)

3.         On completion of voting the Returning Officer will declare the result (which will be recorded in the Minutes).

4.         At this point a motion should be proposed authorising the destruction of nomination papers and any ballot papers.  An appropriate motion would be:-

             That all nomination papers (and ballot papers – if ballot papers have been used) used in connection with the election of the Deputy Mayor for the period ending September 2016 be destroyed.

5.         The Regulation provides for the Local Government Office and Local Government NSW to be informed of the results of the election.  An appropriate motion would be:-

             That the Chief Executive of the Office of Local Government and the Secretary General of the Local Government NSW be advised of the result of the election of the Deputy Mayor for the period ending September 2016.

 

Attachments

1.            Nomination paper for the position of Deputy Mayor 2015/16

2.            Ballot Paper for the Election of the Deput Mayor 2015/16

 

Recommendation

1.    That the election of Deputy Mayor 2015/16 proceed, as outlined in the report, with appropriate resolutions.

2.    That the election of the Deputy Mayor for the period until September 2016 proceed by voting by way of either:

•     preferential ballot, OR

•     ordinary ballot, OR

•     open voting.by way of show of hands

3.    That all nomination papers (and ballot papers – if ballot papers have been used) used in connection with the election of the Deputy Mayor for the period ending September 2016 be destroyed.

4.    That the Chief Executive of the Officer of Local Government and the Secretary General of the Local Government NSW be advised of the result of the election of the Deputy Mayor for the period until September 2016.

 

 


Extraordinary Council

16 September 2015

Item 3.3 - Attachment 1

Nomination paper for the position of Deputy Mayor 2015/16

2.                                                                    

Bega Valley Shire Council

Nomination for the position of Deputy Mayor

(Election Date:  16 September 2015)

 

 

We hereby nominate Councillor …………………………………………….for the position of Deputy Mayor for 2015/16.

 

 

Cr _______________                   Signature ____________________

(Print Name)

 

Cr _______________                   Signature ____________________

(Print Name)

 

 

I hereby consent to being nominated for the position of Deputy Mayor for the period 2015/16.

 

 

 

Cr ______________                     Signature ____________________

        (Print Name)

 


Extraordinary Council

16 September 2015

Item 3.3 - Attachment 2

Ballot Paper for the Election of the Deput Mayor 2015/16

2.                                                                    

Bega Valley Shire Council

Preferential Ballot Paper

for the

Election of the Deputy Mayor

Election Date:  16 September 2015

For the position of Deputy Mayor until September 2016

 

 

 

 

 

 

 

 

 


1.    In marking your vote on this ballot paper, you must place the number “1” in the square opposite the name of the candidate for whom you desire to give your first preference vote.  If you wish to vote for additional candidates, place consecutive numbers beginning with the number “2” in the squares opposite the names of those additional candidates in the order of your preference for them.

2.    After marking the ballot paper according to paragraph 1 of these directions, you must fold it so that the vote cannot be seen, show the folded ballot paper to the returning officer and then place it in the container provided.


Bega Valley Shire Council

Ordinary Ballot Paper for the

Election of the Deputy Mayor

Election Date:  16 September 2015

For the position of Deputy Mayor until September 2016

 

 

 

 

 

 

 

 

 


1.    In marking your vote on this ballot paper, you must place the number “1” in the square opposite the name of the candidate for whom you desire to give your first preference vote. 

2.    After marking the ballot paper according to paragraph 1 of these directions, you must fold it so that the vote cannot be seen, show the folded ballot paper to the returning officer and then place it in the container provided.

 


Extraordinary Council 16 September 2015

Item 3.4

 

3.4Amendments to the Code of Meeting Practice     

 

Council is required to regularly review its Code of Meeting Practice.

 

General Manager  

 

Background

Council last reviewed its Code of Meeting Practice in September 2014.  Amendments are required to that version to incorporate information about Live Streaming of Council meetings which is scheduled to commence in early 2016.  The document has also been reformatted for easier reference and reading. The order of business for Council meetings has also been amended to include the Live Streaming notifications.

Consultation

A copy of the amended Code of Meeting Practice is attached, for Councillors approval.  It is proposed to exhibit the approved Code of Meeting Practice for a period of 28 days, to allow public comment. 

Conclusion

It is appropriate that Council conduct regular reviews its Code of Meeting Practice to ensure compliance with current legislation and practice.

 

Attachments

1.            Procedure 5.02.2 Code of Meeting Practice for adoption

 

Recommendation

1.         That the revised Code of Meeting Practice be placed on public exhibition for a period of 28 days.

2.         That the revised Code of Meeting Practice be adopted, or if feedback is received, a further report be presented to Council.

 


Extraordinary Council

16 September 2015

Item 3.4 - Attachment 1

Procedure 5.02.2 Code of Meeting Practice for adoption

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Extraordinary Council 16 September 2015

Item 3.5

 

3.5Council Meeting Dates September 2015 to September 2016     

 

Under Section 9 of the Local Government Act the Council is required to publicise when it will hold its meetings.

 

General Manager  

 

Background

The meeting date schedule for Ordinary Council meetings (commencing at 2.00pm) for the period until September 2015 needs to be set by Council.  Council resolved at its meeting October 2012 that Council meetings and workshops be held on Wednesdays.

Council resolved at its meeting on 30 September 2010 to move to a three weekly meeting cycle.  Council is required to hold at least ten meetings per year under the Local Government Act.

This cycle enables staff to prepare reports required as a result of deputations to the previous Council meeting or from the regular Councillor workshops conducted on Wednesdays that are not Council meeting days.  This meeting cycle has enabled Councillors to consider policy, strategy and project matters in more detail at workshops held on the two weeks between each Council meeting for formal determination at a subsequent Council meeting.  A record of the workshops will continue to be provided to Councillors in the weekly Councillor Communiqué.

Suggested Meeting Dates

Wednesday, 23 September 2015

Ordinary

1 week after Mayoral Election

Wednesday, 14 October 2015

Ordinary

 

Wednesday, 4 November 2015

Ordinary

 

Wednesday, 25 November 2015

Ordinary

 

Wednesday, 16 December 2015

Ordinary

 

Wednesday, 3 February 2016

Ordinary

7 weeks – Christmas break

Wednesday, 24 February 2016

Ordinary

 

Wednesday, 16 March 2016

Ordinary

 

Wednesday, 6 April 2016

Ordinary

 

Wednesday, 27 April 2016

Ordinary

 

Wednesday, 18 May 2016

Ordinary

 

Wednesday, 8 June 2016

Ordinary

 

Wednesday, 29 June 2016

Ordinary

 

Wednesday, 20 July 2016

Ordinary

 

Wednesday, 10 August 2016

Ordinary

Break to allow for requirements of Councillors Election

Wednesday, 21 September 2016

Special Mayoral/Deputy Mayor Election

Date dependent on the timing of the declaration of the poll following the election

Wednesday, 12 October 2016

Ordinary

 

 

Attachments

Nil

 

Recommendation

That Councillors set the meeting date schedule for the period to September 2015 on a three weekly cycle as detailed, with a variation following the December meeting to allow for public holidays.

 


Extraordinary Council 16 September 2015

Item 3.6

 

3.6Council Meeting Agenda - Order of Business     

 

Council is required to formally resolve its order of business (Clause 11 Meetings Regulation).

 

General Manager  

 

Background

Clause 11 of the Local Government (Meetings) Regulations requires Council to formally resolve its order of business.

The order of business to be adopted in the revised Code of Meeting Practice is:

·    Statement of Commencement of Live Streaming

·    Acknowledgement of Traditional Custodians of Bega Valley Shire

·    Apologies and Requests for Leave of Absence

·    Confirmation of Minutes of the previous Ordinary Meeting, Extraordinary Meeting and Closed Session

·    Declarations

·    Deputations

·    Petitions

·    Mayoral Minutes or Announcements

·    Adjournment to Standing Committees

·    Staff Reports (including advisory committee reports).

·    Delegates Reports

·    Rescission/Alteration Motions

·    Notices of Motion

·    Urgent Business

·    Questions on Notice

·    Questions for the next meeting

·    Items of Interest relating to Council Business

·    Confidential Business – Closed Session

·    Closed Session Adjournment

·    Matters to be considered in Closed Session:  Determination

·    Adoption of decisions reached in Closed Session

·    Declassification of reports considered previously in Closed Session

 

Attachments

Nil

 

Recommendation

1.         That Council note the report.

2.         That Council adopt the order of business for meetings of the Council as contained in the report to Council on 16 September 2015.