Agenda of Council - 3 February 2016

Ethical Decision Making and Conflicts of Interest

A guiding checklist for Councillors, officers and community committees

Ethical decision making

· Is the decision or conduct legal?

· Is it consistent with Government policy, Council’s objectives and Code of Conduct?

· What will the outcome be for you, your colleagues, the Council, anyone else?

· Does it raise a conflict of interest?

· Do you stand to gain personally at public expense?

· Can the decision be justified in terms of public interest?

· Would it withstand public scrutiny?

Conflict of interest

A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

· Pecuniary – regulated by the Local Government Act and Department of Local Government

· Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Office of Local Government (advice only). If declaring a Non-Pecuniary Conflict of Interest, Councillors can choose to either disclose and vote, disclose and not vote or leave the Chamber.

The test for conflict of interest

· Is it likely I could be influenced by personal interest in carrying out my public duty?

· Would a fair and reasonable person believe I could be so influenced?

· Conflict of interest is closely tied to the layperson’s definition of ‘corruption’ – using public office for private gain.

· Important to consider public perceptions of whether you have a conflict of interest.

Identifying problems

1st Do I have private interests affected by a matter I am officially involved in?

2nd Is my official role one of influence or perceived influence over the matter?

3rd Do my private interests conflict with my official role?

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.

Agency advice

Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, officers and community committee members by various pieces of legislation, regulation and codes.

Contact	Phone	Email	Website
Bega Valley Shire Council	(02) 6499 2222	council@begavalley.nsw.gov.au	www.begavalley.nsw.gov.au
ICAC	8281 5999 Toll Free 1800 463 909	icac@icac.nsw.gov.au	www.icac.nsw.gov.au
Office of Local Government	(02) 4428 4100	olg@olg.nsw.gov.au	http://www.olg.nsw.gov.au/
NSW Ombudsman	(02) 8286 1000 Toll Free 1800 451 524	nswombo@ombo.nsw.gov.au	www.ombo.nsw.gov.au

TO: The General Manager
Bega Valley Shire Council

Disclosure of pecuniary interests / non-pecuniary conflict of interests

In accordance with the Council’s Code of Meeting Practice and the requirements of the Local Government Act and regulations or dispensation issued by the Office of Local Government I hereby disclose the following pecuniary interests and/or non-pecuniary conflict of interests at the meeting as indicated below:

Ordinary meeting held on _____ / _____ / 20___

dd mm yy

Item no & subject
Interest (tick one)	Pecuniary interest Non-pecuniary conflict of interest
* Nature of interest
If Non-pecuniary (tick one)	Disclose & vote Disclose & not vote Leave chamber

Item no & subject
Interest (tick one)	Pecuniary interest Non-pecuniary conflict of interest
* Nature of interest
If Non-pecuniary (tick one)	Disclose & vote Disclose & not vote Leave chamber

Signed
Print Name	Councillor

* Note: Under the provisions of Section 451(1) of the Local Government Act 1993 (pecuniary interests) and Part 6.11 of the Model Code of Conduct prescribed by the Local Government (Discipline) Regulation 2004 (conflict of interests) it is necessary for you to disclose the nature of the interest when making a disclosure of a pecuniary interest or a non-pecuniary conflict of interest at a meeting.

Council

3 February 2016

Agenda

Statement of Commencement of Live Streaming

Acknowledgement of Traditional Owners of Bega Valley Shire

1 Apologies and requests for leave of absence

2 Confirmation Of Minutes

Recommendation

That the Minutes of the Ordinary Meeting held on 16 December 2015 as circulated, be taken as read and confirmed.

3 Declarations

Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled.

4 Deputations (by prior arrangement)

4.1 Mr George Morrow – Planning and Environment Report 8.2 Attached Dual Occupancy 29 Hergenhans Lane, Angledale................................................................................................................................. 9

5 Petitions

6 Mayoral Minutes

7 Adjournment to Standing Committees

Recommendation

That the Ordinary meeting of the Council be adjourned for the purpose of dealing with staff reports to Standing Committees.

8 Staff Reports – Planning and Environment (Sustainability)

In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Fitzpatrick.

8.1 Finalisation of Planning Proposal to reclassify part Lot 4 DP 1138056 Cattle Bay, Eden.... 11

8.2 Attached Dual Occupancy 29 Hergenhans Lane, Angledale................................................... 28

9 Staff Reports – Community, Culture and Leisure (Liveability)

In accordance with Council’s Code of Meeting Practice , this section of the agenda will be chaired by Cr Tapscott.

9.1 NSW Regional and Public Galleries Conference 2016............................................................. 46

9.2 National Youth Week 2016 Small Grants Program.................................................................... 48

9.3 Seniors Festival 2016 Small Grants Program.............................................................................. 52

10 Staff Reports –Economic Development and Business Growth (Enterprising)

In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr McBain.

Nil Reports

11 Staff Reports – Infrastructure Waste and Water (Accessibility)

In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Taylor.

11.1 Bega Clock Tower........................................................................................................................... 58

11.2 Road names to be pre-approved and reserved for future use within the Shire................. 63

11.3 Construction Tender for Demolition of Buildings at Cannery Site, Eden - Tender 93/15.. 74

11.4 Goods and service tender for the provision of bitumen, emulsions and asphalt materials and services
LGP213 RFT 75/15.......................................................................................................................... 77

11.5 Restart NSW Funding Deed Merimbula Airport........................................................................ 79

12 Staff Reports – Governance and Strategy (Leading Organisation)

In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Mawhinney

12.1 National Stronger Regions Fund Round 3................................................................................... 82

12.2 Major projects quarterly update................................................................................................. 86

12.3 Applications for Financial Assistance: Section 356
Urgent request addressed by the General Manager - Surf Life Saving NSW - George Bass Surf Boat Marathon......................................................................................................................................... 89

12.4 Actions from resolutions of Council - Status Report.............................................................. 91 .

13 Staff Reports – Finance (Leading Organisation)

In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Hughes

Nil Reports.

14 Adoption of Reports from Standing Committees

Recommendation

That all motions recorded in the Standing Committees, including votes for and against, and acknowledging declarations of interest already made, be adopted in by the Ordinary Council meeting.

15 Delegates Reports

16 Rescission/alteration Motions

17 Notices of Motion

18 Urgent Business

19 Questions On Notice

19.1 Cr Tapscott - Tourism and Cemeteries...................................................................................... 123

20 Questions for the Next Meeting

21 Items of Interest Relating to Council Business

22 Confidential Business

Statement of Cessation of Live Streaming for the period of the Closed Session.

Statement of Re-Commencement of Live Streaming

23 Adoption of reports from Closed Session

24 Resolutions to declassify reports considered in closed session

Council 3 February 2016

Item 8.1

8.1. Finalisation of Planning Proposal to reclassify part Lot 4 DP 1138056 Cattle Bay, Eden

The purpose of this report is to detail the outcomes of the public exhibition and Public Hearing process of the Planning Proposal to reclassify part Lot 4 DP 1138056 Cattle Bay, Eden, from ‘Community land’ to ‘Operational land’.

Group Manager Planning and Environment

Background

Council at its meeting held on 22 July 2015 gave consideration to a staff report to reclassify a section of Council owned land at Cattle Bay, Eden, from ‘community land’ to ‘operational land’ and resolved the following:

“1. That Council authorise the Mayor and General Manager to execute a suitable Deed of Agreement with Eden Resort Hotel Pty Ltd, as owners of Lot 2 DP 1138056, which identifies their obligation to demolish existing structures and rehabilitate the foreshore land dedicated to Council by subdivision, being Lot 4 DP 1138056.

2. The Planning Proposal to reclassify part of Lot 4 DP 1138056 from ‘Community land’ to ‘Operational Land’ be forwarded to the NSW Department of Planning and Environment for Gateway Panel determination.

3. That Council approve in-principle the creation of an easement for access and utility services across Lot 4 DP 1138056 if reclassification of that portion of land to ‘operational’ receives approval from the Department of Planning.

4. That Council enter into a short term licence agreement with Eden Resort Hotel Pty Ltd, to authorise access to the reserve to install utility service conduits and pipes and undertake construction related activity from their adjacent land, until such time as the above easement can be registered over the land for this purpose.

5. That Council authorise the Mayor and General Manager to execute the necessary documentation to create the required easement.”

In accordance with Point 2 of the Resolution, the Planning Proposal was forwarded to the Department of Planning and Environment for ‘Gateway Panel’ determination on 30 July 2015.

The objective of the Planning Proposal is to reclassify part of Lot 4 DP 1138056 from ‘community land’ to ‘operational land’ to remove the public reserve status and enable access and services to be provided between the land and water based components of the proposed Eden Resort Cattle Bay Marina Development.

Council received a Gateway Determination for the Planning Proposal under Section 59 of the Environmental Planning and Assessment Act 1979 from the Minister of Planning and Environment on 11 August 2015. The determination included advice that as the Planning Proposal involves the reclassification of Council land the plan is required to be finalised by the Minister.

Figure 1: Aerial photo of the subject land (with Lot 4 DP 1138056 shown in red outline and land proposed for reclassification in solid red)

Consultation

In accordance with the Gateway Determination, the Planning Proposal was placed on public exhibition for 28 days from 4 September until 2 October 2015. The exhibition of the Planning Proposal included notification on Council’s website, in local newspapers and in writing to adjoining land owners and the Eden Local Aboriginal Land Council. No public submissions were received.

The Gateway Determination also required consultation with the Sydney Ports Corporation and the Department of Primary Industry – Crown Lands under section 56(2)(d) of the Environmental Planning and Assessment Act 1979.

Public Submissions

No public submissions were received during the exhibition period.

Agency Submissions

The Sydney Ports Corporation advised they have “no comment on the proposal”.

The Department of Primary Industry – Crown Lands advised they have no objection to the Planning Proposal but that “there is no implied approval from the Department for the marina proposal or the occupation of Crown Land for such a purpose.”

Public Hearing

As the objective of the Planning Proposal is to reclassify public land from ‘community land’ to ‘operational land ’a Public Hearing was required to be held in accordance with the provisions of the Local Government Act 1993.

The Public Hearing was held on 5 November 2015, conducted by Garret Barry Planning Services (GBPS).

The Public Hearing was notified on Council’s website and in local newspapers.

The report of the Public Hearing from GBPS, dated 20 November 2015, identifies the following issues raised by community members at the Public Hearing;

· Do not support proposed marina

GBPS Comment: “the appropriate place for that concern to be addressed and assessed is as part of the marina DA assessment and is not considered a factor of direct relevance to the proposed reclassification.”

· Concerns as to confusion with the process

GBPS comment: “all statutory requirements appeared to have been met for the Hearing”.

· Concerns regarding the implications of the reclassification as Council would be able to sell off the strip and deny public access across the full beach where a short term lease is sufficient for the developer

GBPS comment: “Hypothetically operational land is unrestricted freehold land in the Council’s title. But Council has limited its actions at this point to in principle support for the granting of an easement that may see an access suitable for services, pedestrians and vehicles over what otherwise would be publically accessible land…Public access across the proposed operational land is to continue.”… “Should the marina be approved, it is reasonable the developer has the surety of legal access for services, patrons and vehicles across the reserve.”

· Concerns about perceived lack of adequate management of the site by the owner regarding the removal of old buildings and bushfire protection

GBPS comment: “The concerns about site management seem to be understood by Council and I note Council is proposing to require a deed for rehabilitation of the foreshore. Perhaps Council may wish to also follow-up on site work by the Company to lessen fire hazard… through the development application process.”

[Attachment 1 – Public Hearing Report]

Conclusion

The GBPS report on the Public Hearing concludes:

“Should the marina be refused or not proceed, then the need for the reclassification would seem to disappear. For this reason I recommend that subject to consent being obtained for the proposed marina, I consider it is open to Council to proceed to finalise the reclassification of that part of Lot 4 DP 1138056 as defined in Attachment 1 from Community Land to Operational Land.”

Planning staff have considered the issues raised in the submissions to the Public Hearing and agree with the discussion of those submissions and the recommendation by GBPS.

The Southern Joint Regional Planning Panel approved the DA for the proposed marina at Cattle Bay on 1 December 2015.

No changes to the Planning Proposal as exhibited are recommended.

Attachments

1 . Report of Public Hearing Part Lot 4 DP 1138056 Cattle Bay, Eden

Recommendation

1. That Council resolves to adopt the amendments to Schedule 4 Part 2 of Bega Valley Local Environmental Plan 2013 as exhibited in the Planning Proposal to reclassify part Lot 4 DP 1138056 Cattle Bay, Eden, from ‘Community land’ to ‘Operational land’.

2. That Council requests the Minister for Planning and Environment to finalise the plan under section 59(2) of the Environment Planning and Assessment Act 1979.

3. That those persons who attended the Public Hearing be advised of the above.

Council 3 February 2016

Item 8.2

8.2. DA No. 2015.472: Attached Dual Occupancy 29 Hergenhans Lane, Angledale

Group Manager Planning and Environment

Applicant	J Welsford and N Griffin
Owner	N Griffin
Site	Lot 1 DP 510552, 29 Hergenhans Lane, Angledale
Zone	RU1 Primary Production Zone
Site area	2.4ha
Proposed development	Dual Occupancy (Attached)

Precis

Council is in receipt of a Development Application (DA) for the construction of an attached Dual Occupancy at 29 Hergenhans Lane, Angledale.

The DA is being reported to Council for determination in accordance with Procedure 3.01.4 Councillor/Staff – lodgement of DA’s as one of the applicants is a member of Council staff.

The DA was notified to adjoining and adjacent landowners with one submission received.

The DA is recommended for approval.

Description of the proposal

The proposal is for an attached dual occupancy with a total gross floor area of 635.8m² (Dwelling 1 - 373.4m² and Dwelling 2 - 262.4m²) with a maximum height of 4.5m.

The proposed dwellings would share a common driveway leading to a turning circle that would provide separate entrances to each dwelling. The building would be constructed of a combination of timber and brick.

As part of the application the applicant requested a variation to the front setback requirement of 20m to 15m from the front (northern) boundary.

Description of the site

The site is a 2.4 hectare vacant block of land on Hergenhans Lane, Angledale. The subject land consists of predominately grazing land and slopes considerably to the south west on the southern side of the proposed building site. The site contains an area of riparian land toward the western corner of the lot.

The subject land envelopes Lot 1 DP 333120 to the south which contains the heritage listed ‘Rockleigh’ homestead and gardens which is listed as an item of local significance under Schedule 5 of Bega Valley Local Environmental Plan 2013 (BVLEP2013).

Figure 1 Aerial photo of the subject site

Planning assessment

The proposal has been assessed in accordance with the Matters for Consideration under Section 79C of the Environmental Planning and Assessment Act 1979. Staff have highlighted the key issues of the proposal in this report for Council’s consideration.

A copy of the assessing officer's Section 79C Assessment will be available at the meeting.

Zoning

The subject site is zoned RU1 Primary Production under BVLEP 2013 with ‘dual occupancy (attached)’ a permissible use in the zone with development consent.

Issues

The assessment of the DA has identified the following key issues which are discussed in detail below.

Request for variation to the front setback

The applicant requested a variation to the front setback requirement of 20m under Bega Valley Development Control Plan 2013 (BVDCP 2013) to 15m from the front boundary. As part of the assessment of the DA, staff advised the applicant the variation request was not supported due to the potential to visually dominate the adjoining heritage property. The applicant subsequently submitted amended plans increasing the front setback to 20m consistent with the requirements of the BVDCP 2013.

The amended plans are provided as Attachment 1 to this report.

Impact on adjoining heritage item

The DA was referred to Council’s Heritage Advisor who provided the following comments;

‘It is my view that the visual impact of the proposed development is considered acceptable having regard to the following reasons;

· It has a generous setback from the road

· It is only marginally forward of the listed dwelling

· There is reasonable distance between the listed dwelling and the new building

· There will be ample vegetation screening between the two buildings

· The new building is of low scale , even though it is long

· The new building will not significantly impact on the heritage item

· An increased separation between the buildings may be desirable, but appears difficult to achieve given the length of the proposed building, location of the mature trees to the west and the steep landform.’

Submissions

The DA was placed on exhibition for a period of 14 days from 12 November until 26 November 2015 with one submission received.

The key issues raised in the submission are discussed below followed by staff comment.

A copy of the submission will be available at the Council meeting.

Noise disturbance and visual intrusion due to the location of driveway within the 25m side boundary setback

Comment:
The minimum building setback from a side boundary is 20m in the RU1 zone under the requirements of the BVDCP 2013. The proposed building would be setback 25m from the eastern boundary which is consistent with these requirements. The proposed driveway would be located approximately 18m from the side boundary. Planting boxes with 2-3m tall trees/shrubs are proposed along the driveway edge of Unit 1 to screen the proposed dwelling and driveway from the adjoining property. The distance between the proposed dwelling and the adjoining dwelling is approximately 51m which is considered reasonable in a rural setting.

It is considered the location of the driveway is appropriate.

Domination of heritage item due to requested variation to front setback to 15m

Comment:
The setback has been increased to 20m in accordance with the requirements of BVDCP 2013.

It is considered the amended proposal would not dominate the adjoining heritage property as it is of similar height and whilst the proposed dual occupancy building would be 49m in length (parallel to the road) the length of the building is broken up by existing vegetation that is well established and additional landscaping along the front boundary (eastern end) and between the development and the heritage item is proposed.

Also, see Heritage Advisor comments previously referred to in this report.

Siting of dwelling impacting on views along Hergenhans Lane

Comment:
It is considered the degree to which views will be affected to the west along Hergenhans Lane would be minor, as the existing trees on the adjoining land (common boundary between the proposed and existing dwellings) partially screen Hergenhans Lane from the adjoining property.

Further the proposed additional landscaping would reduce the view impact on Hergenhans Lane.

Lack of landscaping to mitigate privacy impacts

Comment:
Amended plans have been submitted detailing additional landscaping along the front boundary between the proposed and the adjoining house and planting boxes with 2-3m tall trees/shrubs along the driveway edge of Unit 1 to screen the driveway and eastern elevation of the proposed building from the adjoining property.

Conclusion

The proposed development is a permitted use in the RU1 Primary Production zone, complies with the relevant clauses of the BVLEP 2013 and BVDCP 2013 and is considered to be appropriate, subject to the amended landscaping elements between the subject land and the adjoining heritage site.

One submission was received during the exhibition period and the issues raised have been addressed as outlined in the report.

The proposed development is recommended for approval subject to the conditions outlined in the draft consent and amended plans.

Attachments

1. Amended plans

2 . Draft consent

Recommendation

1. That Development Application No. 2015.472 for the construction of a dual occupancy (attached) at Lot 1 DP 510552, 29 Hergenhans Lane, Angledale be approved subject to conditions as provided in the Draft Consent attached to this report.

2. That those parties who made a submission be advised of Council’s decision.

Council 3 February 2016

Item 9.2

9.2. National Youth Week 2016 Small Grants Program

Applications have been received for Council’s 2016 National Youth Week Small Grants Program.

Group Manager Community, Relations and Leisure

Background

National Youth Week (NYW) is Australia’s largest celebration of young people aged from 12 to 25 years of age. The dates for National Youth Week 2016 are from 8 April to 17 April 2016. The week will showcase and celebrate the valuable contribution young people make in our communities. All activities are planned and delivered in close collaboration with young people (for young people by young people).

A major way in which Council supports Youth Week in the Bega Valley Shire is through the provision of small grants. These grants encourage community members to work with young people to run activities that are accessible to a broad range of young people across the Bega Valley Shire. Successful projects should demonstrate the involvement of young people in the planning and implementation of activities.

Bega Valley Shire Council (BVSC) has provided these small grants to community/not for profit organisations for nine years. The total budget of this initiative is in 2016 is $5,000.

On 2 December 2015 the BVSC NYW Grants 2016 program was opened and eligible organisations were invited to apply for grants up to $1,000. These grants were promoted via email networks, media releases, word of mouth and through social media. All applications for the 2016 grants were submitted through a new user friendly online application system.

The 2016 grant round closed on 8January 2016, seven applications were received.

Campbell Page
Campbell Page Eden would like to hold a ‘Fun in the sun colour run’ for young people in the Eden Region. The Colour Run is an un-timed run that encourages people to have fun while adopting a healthier lifestyle. Colour runs have become increasingly popular throughout the country and are an excellent way to promote a healthy lifestyle, community connectedness and promote positive images of young people to their communities. As part of the run, participants are doused with non-toxic, environmentally friendly coloured corn starch. Families and friends will be provided with a free lunch and entertainment. This will provide a great opportunity for local service providers to engage young people and the wider community. Location Eden
Application $774

Candelo Karate Dojo Inc
To encourage, facilitate & promote involvement in Karate in a caring environment, where youth can be physically active whilst learning new skills. Our youth will demonstrate & teach, with support from our adult members, in a series of karate Flash Mobs & an Open Day training session. We have state & Australian champions in our club, 20-25years, who will be guest Instructors. Our youngsters coming up through the ranks will also have the opportunity to help teach as Sempai's (trainee Instructors), at the Self Defence sessions alongside our Sensei's. A BBQ & cake stall will be on offer at the Open Day. Our Flash Mobs will be followed by giving out of flyers to the Open Day & Information Bags containing fun things relating to empowerment through karate, tickers eg. 'fight like a girl - look out!,' origami cards, ninja breads.
Location Bega Candelo
Application $500

Merimbula Visitor Information Centre
Merimbula Tourism Inc. will engage with Youth Groups who add value to the Bega Valley Shire through Volunteerism to organise a 'thank you' educational activity day for the Youth in those groups. Plan to target Sapphire Coast Rotaract Club, Bega RFS (Youth membership) and Pambula Baptist Church Youth Group. The Youth would board a bus in Merimbula and be taken to the first destination - Oyster farm river tour where they would listen to an Oyster farmer discuss the breeding program of Oysters, the history of the Pambula River and the importance of it to its custodial Indigenous owners. The 2nd educational activity of the event will be dependent on discussions with the specific Youth involved. Either a trip to Potoroo Palace with a guest speaker to discuss the breeding programs of endangered species or a physical activity on the waterways - SUP/kayaking/canoeing afternoon or swimming with lunch.
Location Merimbula
Application $1,000

Sapphire Coast Marine Discovery Centre
Participants will take an exciting adventure through two different habitats (ocean and land), in order to observe and take photographs of items as set out in a photographic scavenger hunt. There will be two teams. Team 1 will begin looking for certain items in the water by snorkel adventure. Meanwhile, Team 2 will make their way from Spencer Park Merimbula, to Bar Beach, via the coastal walking track, looking for and photographing items on the land. When Team 2 arrives at Bar Beach, they will begin their snorkel part of the challenge; looking for and photographing their water items. Team 1 in the meantime will have begun their walk along the land completing their land challenge. Teams 1 and 2 will meet at Bar Beach for a BBQ lunch where participants can share photographs and stories, after which staff will tally up points to decide the winning team.
Location Merimbula
Application $1,000

Southern Women’s Resource Centre

WRC would like to host a series of creative arts workshops for young women 12-24 years. The art workshops will be offered in the school holidays because there are limited activities available in Bega. The workshops will provide an opportunity to work directly with a local professional artist. WRC is dedicated to providing a caring and supportive environment for young women, which encourages and fosters participation in the creative arts as well as a link to WRC’s support services. WRC would provide a specific program for Indigenous girls after the school holidays because it is hard to get them into Bega without transport.

Location Bega

Application $1,000

South East Arts Inc

Footprint Theatre, in association with South East Arts (SEA), are running Youth Film School during Youth Week in the Bega Valley. The week includes a series of workshops presented by prominent local, national and international film makers, actors, documentary makers and technical specialists. It will also include the launch of YOOFTube 2016 SEA's regional youth short film competition.

Location: Shire wide

Application: $700

Spiral Gallery Co-op
Art skills development workshop for young people to explore design and printing techniques and create small, original artworks - postcard size. All materials supplied. The workshop will be supported by Spiral Gallery who will handle all bookings, and beheld at Valley Potters Studio at the Old Bega Hospital. Tutor: Tanja Riese, artist, printing specialist, teacher.
Location: Bega
Application $ 700

Issues

Strategic

The BVSC NYW Program addresses two strategic outcomes in the Liveability section of the Bega Valley Community Strategic Plan 2030. Outcome 2.6 “Community actively participates in events, festivals and creative community activities” and, Outcome 4.1 “Young people are involved in all aspects of local life - including civic leadership, business, education and volunteering.”

Social / Cultural

NYW is an opportunity to recognise the meaningful contributions of young people to local communities. It is a time to encourage community dialogue in relation to issues impacting on young people and pro-active responses. In addition it fosters community connection and decreases isolation for rural young people. Young people’s involvement in the planning and delivery of events supports both skill development and confidence building in individuals.

Consultation

A central component of the eligibility criteria for these grants is engagement with young people.

Financial and Resources

Administration of the NYW small grants program is part of the Community Development team’s annual operations. Budget is identified to cover the grants program as outlined below.

Funding source		Amount
BVSC NYW Small Grants Program	$	$5,000

Conclusion

BVSC has received a total of seven applications for the BVSC NYW Small Grants 2016 Program. The applications received represent a broad cross section of activities and events that will ensure a vibrant Youth Week calendar. A confidential memorandum summarising the applications against the assessment criteria is provided for consideration.

Attachments

1 . 2016.02.03 ATTACHMENT Youth Week 2016 Small Grants (confidential) (Confidential)

Recommendation

1. That the report be noted.

2. That Council resolve on the recommendation as outlined in the confidential attachment.

3. That Council make the following allocations through the National Youth Week 2016 Small Grants program:

(Insert names successful organisations)

4. That officers advise all applicants of the outcome.

Council 3 February 2016

Item 9.3

9.3. Seniors Festival 2016 Small Grants Program

Applications have been received for Council’s 2016 NSW Seniors Festival Small Grants Program, formally known as Seniors Week.

Group Manager Community, Relations and Leisure

Background

NSW Seniors Festival is the largest festival for seniors in the Southern Hemisphere. In 2016 the NSW Seniors Festival will run from Friday 1 to Sunday 10 April. The NSW Seniors Festival was previously known as NSW Seniors week, in 2016 the NSW Government rebranded this event to establish a vibrant new look.

A major way in which Bega Valley Shire Council (BVSC) supports the Seniors Festival in the Bega Valley Shire is through the provision of small grants. These grants encourage community members to develop and run activities accessible to a broad range of older people across the Bega Valley Shire.

Council has provided these small grants to community/not for profit organisations for eight years. The total budget of this initiative is in 2016 is $5000.

On 2 December 2015 the BVSC NSW Seniors Festival Grants 2016 Small Grants Program was opened and eligible organisations were invited to apply for grant for up to $500. These grants were promoted via email networks, media releases, word of mouth and through social media. Applications for these grants closed on 8 January 2016.

This year Council has received thirteen applications which is the largest number of applications for funding since the inception of the grant. Applications were received from groups and organisations across the Shire and the proposed activities target seniors with a range of abilities and interests. The total funding requests exceeds the set budget.

Organisation	Amount
Bega Valley Meals on Wheels To host the Young at Heart film festival in Bermagui and Bega. The Young at Heart film festival is a programme of new Australian short films with seniors in lead roles showcasing their creative skills and talents. At the conclusion of the viewing tea and coffee will be served allowing time for further socialisation. We encourage an informal and welcoming environment, user friendly with easy access buildings and amenities.	$500
Bermagui U3A The workshop will involve working together in large and small group processes guided by experienced local presenters David Newell and Debra Summer. The goal will be for participants to have explored and distilled their own unique story, acknowledge their own wisdom, and understand the actions they need to take now in order to move more fully into conscious Eldership.	$500
Bermagui & District Seniors Social Club An annual invitation to residents/ careers of Hillgrove House for lunch	$500
Bega Seniors Citizens Guest speaker with lunch	$500
Bega Valley Archers A day aimed at giving seniors an entry level introduction to the sport of traditional archery, using light bows appropriate for new and budding archers, and including an overview of archery’s role in history and human development. We will also organise some informal competition and novelty targets, and provide a BBQ lunch.	$500
Eden Killer Whale Museum Committee This project will feature a choral presentation from the Eden singers, displays of wares and projects and catering by Eden Men's Shed, tai chi demonstration by Seniors from the Eden tai chi group and attendance by dietician from the Community Health Centre and a scooter safety presentation.	$350
Eden Community Access Centre Our project is an excursion that follows the “Killer Whale Trail” where we will discover the cultural history of the Killer Whales of Eden. The seniors will be encouraged to bring along their smart phones/tablets or I pad’s and we will demonstrate how to scan the QR codes on the interpretive signs to view historical photos, video and audio to delve deeper into the history of the killer whales of Eden. The tour will also take us to Ben Boyd Tower and the Davidson Whaling Station where we will be met by a National Park’s Guide who will give a guided tour of Loch Garra, the home of the Davidson family to learn more about the history of the area. A light lunch will be provided during the day.	$500
Imlay District Nursing Home Organise a Seniors colouring competition which will be open for all seniors in the community and for other aged care facilities to attend.	$500
Merimbula Tourism Inc. The proposed project would be a day of celebration and tourism related activities to thank the Volunteers who work so hard for the benefit of our businesses and tourists alike. A broad plan would be to bus the Volunteers to an activity in the morning, such as and Oyster Farm cruise where they would cruise the lake, receive an informative talk from an Oyster Farmer, shuck and eat Oysters and investigate the Oyster Leases. We would then break for morning tea, board the bus and head to a second tourism related activity of their choice – an example would be Potoroo Palace for another information session or perhaps more river activities such as kayaking or stand up paddle boarding before breaking for a BBQ.	$500
Merimbula Men’s Shed ($500) Open day with handiwork display, guided tour of the facilities and men's health promotion, morning tea and BBQ lunch.	$500
Panboola Wetlands Panboola will provide a walk along the wetlands run by two experienced guides with a chance to view the birds through spotting scopes and binoculars, with a brunch in the wetlands.	$450
U3A Sapphire Coast Men's Shed Join us for our special Seniors Week debate – two local teams will face each other to try to convince you that youth is more important than experience – or is it? Team One is made up of three community “elders” and Team Two contains some of the brightest and best students at Lumen Christi College. Who will convince our celebrity adjudicator?	$120
Uniting Church Attendees will enjoy a healthy lunch, hear a guest speaker talk about growing / cooking vegetables and herbs and participate in a gentle exercise	$475
Total	$5,895

Issues

Strategic

Seniors Festival activities support two strategic outcomes in the Liveability section of Council's Community Strategic Plan 2030. Outcomes L2.6 ‘Community actively participates in events, Festivals and creative community activities’ and L1.5 ‘Healthy lifestyles are promoted through health promotion, support networks and facilities’.

Social / Cultural

Council’s Social Issues Papers highlight a range of social issues affecting older people in the Bega Valley Shire. Social isolation and men's health are among those addressed by the proposed Seniors Festival activities. Seniors Festival programs also build on the community strengths, building and supporting volunteering and participation in community life by all. In addition, a number of proposed activities have a strong cultural component.

Financial and Resources

Administration of the Seniors Festival Small Grants Program is part of the Community Development team’s annual operations. Budget is identified to cover the grants program as outlined below.

Funding source		Amount
Community Development Seniors Grants program	$	5,000

Conclusion

BVSC has received a total of thirteen applications for consideration of funding under the Seniors Festival Small Grants program. The applications received represent a broad cross section of activities and events that will ensure a vibrant Seniors Festival calendar. A confidential memorandum summarising the assessment of applications is provided for consideration.

Attachments

1. Memorandum Seniors Festival 2016 Small Grants Program (Confidential)

Recommendation

1. That the report be noted.

2. That Council resolve on the recommendation as outlined in the confidential attachment.

3. That Council make the following allocations through the Seniors Festival 2016 Small Grants Program:

[Insert names]

4. That officers advise all applicants of the outcome.

Council 3 February 2016

Item 11.2

11.2. Road names to be pre-approved and reserved for future use within the Shire

To seek Council approval to submit the following proposed new road names with the Geographical Names Board of New South Wales for pre-approval and reservation for subsequent future use within the Bega Valley Shire.

Group Manager Transport and Utilities

Background

To facilitate the early capture of address information, and reduce the risk of road name duplication, it is possible for local government to reserve road names or have them pre-approved by the Geographical Names Board Secretariat.

Council resolved on 14 October 2015 to commence a public consultation process calling for suggestions of new road names to be used for future subdivisions or road renaming throughout the Shire based on the following thematic categories:-

· Local Aboriginal heritage

· Early explorers, pioneers, settlers and historical figures

· Natural environment, marine, flora or fauna.

Accordingly, advertisements appeared in all local newspapers and media during the month of November 2015, with formal letters also sent to local developers and each of the three local Aboriginal Land Councils. A submission period of 28 days was provided for responses to be received.

As a result of this process, only seven names were received from members of the public. Those submissions were as follows:-

Name	Area requested for name to be used	Thematic category to which name applies	Background and reason for naming road
Brierly	· Eden · Twofold Bay	Early explorers, pioneers, settlers and historical figures	· Named after Oswald Brierly (1817 - 1894) · Celebrated marine artist before joining Ben Boyd on his voyage to Australia · Managed Boyd’s pastoral and whaling businesses in 1840’s · Lived at East Boyd at ‘East Merton’ cottage · Returning to England, he was appointed official marine painter to Queen Victoria and continued to paint from his sketches and memories of Twofold Bay · ‘Whalers off Twofold Bay’ (1867) at NSW Art Gallery · Worked and befriended local Aboriginal people
Budginbro	Eden or Twofold Bay area	Local Aboriginal heritage	· A young Aboriginal man who was enlisted by Brierly and Boyd to look for the best way to the Monaro (a precursor to the Bundian Way) during the 1840’s · He was the main source of information on land, fishing and culture for Brierly and Boyd · When Boyd’s whaling operations began on the southern side of Twofold Bay, Budginbro was given the privilege of taking charge of the native whale boat, crewed by young men from the Twofold Bay area or surrounding districts · Although from vastly different backgrounds and cultures, Brierly and Budginbro shared a friendship and mutual respect which was relatively unique at the time · For this reason it is suggested that the roads named *Brierly* and *Budginbro* be deliberately close to one another
Bertha Williams or Williams	Eden or Palestine area	Early explorers, pioneers, settlers and historical figures	· Named after Bertha Sarah Williams, early citizen of the Palestine area who passed away in 1960 · Instrumental in founding the Palestine Public School (1943 – 1969) · Was known as “always in attendance to the sick and needy around her” · Before Palestine Public School was built, Bertha Williams donated the use of rooms in a house on her property in Palestine for a school · Life Member of the Palestine P & C Association · Her belief in the importance of education resulted in two grandsons who became principals of NSW public schools · Balances the gender aspect of naming local features / streets
Sabina	Eden	Early explorers, pioneers, settlers and historical figures	· Named after Sabina Pike (c 1861 – 1946) · ‘Sabina’ is preferable to Pike, with its connotation to a European fish · A visionary woman whose contribution to Imlay Street, Eden remains today · ‘Anticipating the future development of town and district’, Mrs Pike had the Hotel Australasia built at the turn of the twentieth century · Her standards of excellence are reflected in her 1907 advertisement with ‘thoroughly up-to-date….First Class Accommodation…. Everything Modern…. Superb…. First class.” · The scale of the Australasia building still creates balance and interest to Imlay Street today
McKenzie	Eden	Early explorers, pioneers, settlers and historical figures	· J.A.S. (Alex) McKenzie OAM (1911 – 1998) · For enthusiasm and vision where he generously used his artistic talents to assist others and for which the community of Eden is a richer place · Alex is particularly known for his work with the Eden Killer Whale Museum where the evidence of his artistic talents is far reaching, from display signage and paintings to his magnificent mosaic wall, the Cavalcade of History · His work included mosaic panels on display at Mary McKillop Hall and at the Eden RSL Hall, as well as signage with drawings for historical sites in Imlay Street, Eden · Developed improvement plans for Eden such as round-a-bouts and ‘Welcome to Eden’ structures · Wrote ‘The History of Twofold Bay’ and gifted the rights of the book to the Eden Killer Whale Museum · 1988 Apex Eden Citizen of the Year
Dhurga	Non specified	Local Aboriginal heritage	· An Aboriginal language of NSW
Thaua	Non specified	Local Aboriginal heritage	· An Aboriginal language of NSW

Given that only seven additional names were suggested by the public and an extensive list is required for future development within the Shire, naming of unnamed roads and possible renaming of existing roads, the following names have been researched by staff in line with the “natural environment, marine, flora or fauna” thematic category and are also suggested for pre-approval and reservation:-

Name	Area requested for name to be used	Background
Angasi	Non specified, however along coastal estuaries would be suitable	· Ostrea angasi · Name of the common mud oyster, native to Australia, found in southern NSW · These oysters take two years to reach harvestable size, almost twice as long as other oyster species · Found in our estuaries. Once very common around the coastline, now fairly rare due to over harvesting · The Oyster industry is trying to diversify by developing this species for production
Seagrass	Non specified, however along coastal areas would be suitable	· Seagrasses are flowering plants which have adapted to living completely submerged in the marine environment · Seagrass meadows occur in estuaries and protected embayments in the BVSC region and are of critical importance as habitat for crustacean and fish · They are provided the highest level of conservation protection in NSW
Nori	Coastal areas	· Common name for an annual species of plant that appears on rocky shores on open coast throughout the BVSC region · Lettuce-like foliose, with colour varying from olive to dark purple
Laurencia	Coastal areas	· Genus of red marine algae that grows on rocks in sheltered to moderately exposed reefs · Commonly observed on Posidonia in Merimbula Lake
Posidonia	Coastal areas	· Posidonia australis · Commonly known as Strap Weed · Important seagrass in our open bays
Sea Lace	Coastal areas	· A small foliose alga with pale pink to blue-purple fronds found in subtidal reefs throughout the BVSC region
Riverine	Alongside a river bank	· Riverine relates to a system of inland wetlands and deep-water habitats associated with non-tidal flowing water
Dune	Coastal areas	· Named after Dune Dry Shrub Forest, occurring on sandy soils, close to the sea · Scarce in BVSC, occurring on vacant land & private property south of Bermagui as well as private property scattered along the coast · A few occurrences on crown land, some of which have been transferred into reserves
Mangrove	Coastal areas	· The Mangroves are an important part of the Eco-system in the Bega Valley Shire Council · Mangroves are protected in NSW under the Fisheries Management Act (1994) and provide habitat for many animals including crabs, fish and birds. They supply large amounts of organic matter derived from their leaves, wood and bark · Mangroves protect the land by absorbing the erosive energy of flood and tides and create a natural breakwater that limits erosion
Woollybutt	Coastal areas	· Eucalyptus longifolia · Common along the coast
Jacksonia	Non specified	· Jacksonia scoparia · Regionally significant in our region, common along some of our roadsides in the western parts of the Bega Valley
Kurrajong	Non specified	· Brachychiton populneus · Often contrasts to other native vegetation and stands out in the environment · Patches around the Valley with good examples near Nethercote · An important Aboriginal food and fibre
Apple Berry	Coastal areas	· Billariera scandens · Common small vine –good bush tucker/food · Common along the coast
Durvillaea	Bermagui	· Common name is Bull Kelp · Named after a French explorer, it’s northern limit of distribution is around Bermagui
Yellow Box	Non specified	· Eucalyptus melliodora · This species is usually 15–30 m tall and mainly occurs on gentle slopes, foothills or on flats near watercourses · Soils include alluvials, loams and sandy loams · One of Australia’s best honey producing trees and firewood species
Orange Roughy	Coastal areas	· The Orange Roughy is a relatively large deep-sea fish belonging to the slimehead family (Trachichthyidae) · The Marine Conservation Society has categorized Orange Roughy as "vulnerable to exploitation" · Individuals live for well over 100 years, which is one of the longest lives of any fish known
Aqua Marine	Coastal areas	· A road name suitable for coastal areas which includes a colour theme too
Lavender	Non specified	· Common plant and colour, fitting with the environment and flora theme approved by Council
Black Wattle	Non specified	· Acacia melanoxylon · Commonly known as Australian Blackwood · Native in Eastern Australia · Traditional Aboriginal uses: fish poison, gum or resin (eaten or for adhesives), implements/artefacts and weapons
Grey Myrtle	Non specified	· Backhousia myrtifolia · A small rainforest tree species growing in subtropical rainforests of Eastern Australia
Rainbow	Non specified	· Named after the Rainbow Lorikeet · The Rainbow Lorikeet is a species of parrot found in Australia. It is common along the eastern seaboard, from northern Queensland to South Australia and Tasmania. Its habitat is rainforest, coastal bush and woodland areas
Pinkwood	Non specified	· Eucryphia moorei · Commonly known as Pinkwood, is the dominant tree found in cool-temperate rainforests of south-eastern NSW · Suitable for roads in non-coastal areas
Mahogany	Non specified	· Eucalyptus botryoides · Commonly known as the Bangalay or Southern Mahogany, this tree is native to south-eastern Australia · Reaching up to 40 metres (130 feet) high, it has rough bark on its trunk and branches · It is found on sandstone or shale-based soils in open woodland, or on more sandy soils behind sand dunes · The white flowers appear in summer and autumn · The hard, durable wood has been used for panelling and flooring
White Sallee	Bemboka or Towamba areas	· Eucalyptus pauciflora · This species is typically found in the higher country however, there are unique outliers in the cold parts of Bega Valley around Bemboka and Towamba Valley
Silver Top	Eden area	· Eucalyptus sieberi · Very common in the area and an important species for the forestry/timber industry around Eden
Grey Box	Non specified	· Eucalyptus bosistoana · Named after the Coastal Grey Box, common in the area. Was an important timber for fence posts, very hard timber
Blue Box	Non specified	· Eucalyptus baueriana · Throughout the Bega Valley in grassy woodlands
Red Bloodwood	Non specified	· Corymbia gummifera · Common around the coastal fringe of the Bega Valley Shire local government area · This is an important habitat tree
Black She-Oak	Non specified	· Allocasuarina littoralis · Common in the valley and important Glossy Black Cockatoo forage resource
Blueberry Ash	Non specified	· Elaeocarpus reticulatus · Common shrub in the Bega valley
Quoll	Non specified	· The Tiger Quoll has been reduced in numbers due to conversion of fauna habitat to agricultural pasture
Bandicoot	Non specified	· Named after the Southern Brown Bandicoot and listed as an endangered species in New South Wales · Found in northern Queensland, New South Wales, Victoria, southern Western Australia and Tasmania · Prefers scrubby habitats with plenty of low ground cover and shelter, particularly areas recovering from the effects of bushfire · Sleeps in a nest made from grasses and other plant material, and at night emerges to feed on a variety of insects, earthworms and plants. · Solitary animal · The distribution of the Southern Brown Bandicoot has decreased significantly since European settlement mainly as a result of vegetation clearing, introduced foxes and cats, and changes to the frequency of bushfires
Brushtail	Non specified	· Named after the Brushtail Possum · The common brushtail possum is a nocturnal, semi-arboreal marsupial · Native to Australia, and the second largest of the possums
Sugar Glider	Non specified	· The sugar glider is a small, omnivorous, arboreal, and nocturnal gliding possum · The common name refers to its preference for sugary nectarous foods and ability to glide through the air · Native to South East Australia
Bowerbird	Non specified	· Males are known for their collecting of all things blue · Named after the Satin Bowerbird, the larger form distributed in south-eastern Australia
Warbler	Non specified	· The Australian Warblers mostly live in or near our mangroves or rainforest, feeding on insects which they attract by fluttering near clumps of outer foliage.
Monarch	Non specified	· Their calls are harsh and frog like, many are migratory · The black-faced Monarch is common in rainforest, sclerophyll forests and woodland in south east Australia
Whistler	Non specified	· Whistlers are often colourful birds with melodious songs · Several types of Whistlers exist in south eastern Australia including the Golden Whistler, Olive Whistler and Rufous Whistler
Triller	Non specified	· The White Winged Triller is a small cuckoo-type bird with different male and female plumages, usually feeding on insects, fruit and nectar in trees, and nesting in a flat cup in the fork of a tree · Two types found in BVSC area, the White-Winged Triller and the Cicadabird with its far-carrying cicada-like call
Bushlark	Non specified	· Named after the Singing Bushlark patchily distributed in this area.
Songlark	Non specified	· Rufous and Brown Songlarks are distributed throughout Australia
Swallow	Non specified	· A common bird of south east NSW and other parts of Australia. They are small long winged birds and generally have a forked tail
Frogmouth	Non specified	· Named after the Tawny Frogmouth, a nocturnal bird with powerful beak, fiery eyes, usually residing in pairs or family groups · Common resident in forest, woodland and wooded watercourses throughout Australia
Turtle Dove	Non specified	· The Spotted Turtle Dove, common resident around cities and large towns and found along the eastern seaboard of Australia · This is an introduced dove, feeding on ground, eating mainly dry seed · Has a distinctive spotted neck
Silver Gull	Non specified	· Very common gull with white head lacking any dark markings. Adult has red bill and legs · Nesting in small to large colonies on islands and lakes, nest on ground lined with seaweed or on dead trees standing in lakes · Very common around coastal mainland as well as on inland waterways
Ibis	Non specified	· The Australian White Ibis has a down curved bill, often feed away from water, probing in marshy ground or shallow water. · Fly in flocks, often in ‘V’ formation · Nest in mangroves, bushes or trees in marshes
Little Egret	Non specified	· Named after the small white egret with black legs and black bill with yellow face, nesting in mangroves over water · Generally less common than other egrets in eastern Australia
Shearwater	Non specified	· Shearwaters are a large bird, often gathering in large flocks at a school of small fish or krill swimming and diving attracting other seabirds · When breeding large numbers congregate and may cover whole islands with burrows. Each pair lays a single egg. Most migrate after breeding, usually to north Pacific · Common in the south-east from September to May
Albatross	Non specified	· Large oceanic flying birds with long narrow wings, capable of remaining at sea for years. Feed on plankton, fish and squid · Nest on islands, either on ground or on dense platform of grass. One egg is laid, the incubation and fledging period is longest of all birds · Soar for long periods, often following ships in anticipation of food

The following road name suggestions are in line with the “Aboriginal heritage” thematic category and have been sourced by Bega Valley Shire Council’s Aboriginal Liaison Officer:-

Name	Background
Katung	Aboriginal word for ‘the sea’
Waddy	Aboriginal word for ‘tree’
Bemering	Aboriginal word for ‘a mountain’
Baragan	Aboriginal word for ‘a boomerang’
Wumbara	Aboriginal word for ‘a duck’
Bilima	Aboriginal word for ‘a turtle’
Ganbi	Aboriginal word for ‘fire’
Yan	Aboriginal word for ‘fish’
Nation, Clan and Mob	Terms referring to a culturally distinct group of Aboriginal people associated with a particular, culturally defined area of land or country. Roads would need to be close to each other to keep with theme, e.g., Nation Drive, Clan Court, Mob Way.

The road type accompanying the proposed names (ie. Court, Street, Road, Circuit etc), would depend on various matters including whether the road was open ended, a cul-de-sac or pedestrian only road as per the addressing principles contained in the publication ‘NSW Addressing User Manual, March 2015’.

Issues

Social / Cultural

Public submissions requested road names based on various categories, including local Aboriginal heritage. All local Aboriginal Land Councils were therefore directly consulted and input sought from Bega Valley Shire Council’s Aboriginal Liaison Officer.

Consultation

As previously advised earlier in the report, a public consultation process was conducted in local newspapers and media, providing a 28 day submission period for road name suggestions. Formal letters of request for road name suggestions were also sent to local developers and the three local Aboriginal Land Councils. Consultation was also carried out via Council’s web page and via Facebook.

Research for additional names was sourced through material referencing the Bega Valley Shire Council, ie.

· State of the Vegetation Report for the Bega Valley Shire, Jackie Miles, October 2000

· Marine Macroalgae and Seagrasses of the Bega Valley (produced by BVSC)

· Estuary Plants and What’s Happening to them in south-east Australia, Sainty, Hosking, Carr & Adam

· The Slater Field Guide to Australian Birds, Peter Slater, Pat Slater & Raoul Slater, published by Reed New Holland

· Environmental Services staff at Bega Valley Shire Council.

The road names based on Aboriginal themes were sourced from Council’s Aboriginal Liaison Officer as well as members of the public.

Resources

The Road Naming Project Officer will be required to complete the pre-approval and reservation process with the Geographical Names Board of New South Wales.

Conclusion

To formalise the pre-approval and reservation of a suite of new road names for future use throughout the Shire, Council resolution is sought to submit the above comprehensive list to the Geographical Names Board of New South Wales.

Subsequent use of the reserved and pre-approved names is delegated to the Group Manager, Infrastructure, Waste and Water.

Attachments

Nil

Recommendation

That authority be given for Council staff to submit the above list of proposed road names to the Geographical Names Board of New South Wales for pre-approval and reservation for future use within the Shire as approved by the Council Delegate.

Council 3 February 2016

Item 11.3

11.3. Construction Tender for Demolition of Buildings at Cannery Site, Eden - Tender 93/15

This report details the outcome of evaluation of Tender 93/15 for the demolition of buildings at Cannery Site, Eden and recommends award to the preferred tender.

Group Manager Transport and Utilities

Background

Following an inspection by a member of Council's Environmental Health and Building Surveyors on Friday 28 August 2015 at the Council owned portion of the former Eden Cannery Site it was revealed that dilapidated factory buildings containing bonded asbestos sheeting are likely to become a danger to the public. As a result an Order pursuant to Section 121H of the Environmental Planning and Assessment Act 1979 (the Act) Order No. 2(b) was issued. The Order proposed the following terms:

1. Secure the site by installing/erecting a safety fence

2. Cap off the Council sewer mains to prevent the entry of debris into Council’s sewer system

3. Demolish and remove the building by an appropriately qualified, licensed and insured contractor; and

4. Remove any asbestos building materials in accordance with the minimum safe handling requirements of NSW Work Cover and disposal of such material shall be carried out to the satisfaction of Council.

5. To demolish and remove the building and the disused fish kill tank by an appropriately qualified, licensed and insured contractor

Council invited tenders from suitably qualified contractors for the demolition of buildings at the Cannery Site, Eden. Tenders were advertised in local media on the 21 December 2015, and in the Sydney Morning Herald on the 21 December 2015. At the close, on the 20 January 2016 at 12:00pm, five submissions were received from the following:

· Affective Services Australia Pty Ltd

· All Dirt and Demolition Pty Ltd

· David Leser Building Pty Ltd

· John Michelin & Son Pty Ltd

· McMahon’s Earthmoving Pty Ltd

Applicants were asked to provide:

· Lump sum price breakdown of the works

· Schedule of Tenderer’s References

· Schedule of Machinery, Plant & Equipment

· Schedule of Traffic Management Plan

· Schedule of Key Contact Staff

· Schedule of Consultants, Subcontractors & Major Suppliers

· Schedule of Tender Program

· Schedule of Work Health and Safety

· Schedule of Environmental Performance

· Schedule of Reusable & Recyclable Materials

The tender submissions were assessed against the following evaluation criteria:

Criteria	Weighting
Price	60%
Project Experience	25%
Project Functionality	10%
Local Community Benefit	5%
WH&S	Compliant/ Non-Compliant
Traffic Management	Compliant/ Non-Compliant
Environmental Performance	Compliant/ Non-Compliant
Total	100%

Issues

Legal

The tender process complies with Local Government Regulations 166(c) for the selective tendering method.

Council has been issued with an Order under Section 121B of the Act, to demolish the buildings, remove any asbestos building materials from the site and perform remediation works to the sites fish kill tank.

As Council will be acting under the above Order no development consent is required to complete the works.

The buildings referred to in the Order are located on Lot 1 and 4 DP1138056, where Lot 1 is owned by Eden Resort Hotels Pty Ltd and Lot 4 is Council owned.

Environmental / Sustainability

The Order has been issued under Section 121B of the Act.

An asbestos audit and risk assessment were completed for the site and were issued as a supplementary document to Tender RFT93/15

Asset

Lot 4 DP 1138056, the site is Council owned land.

Lot 1 DP 1138056, the site is owned by Eden Resort Hotels Pty Ltd

Consultation

The Order has been issued by Council’s Planning and Environment Group (PEG) and throughout the course of the Tender process PEG have had input into the project.

As part owner of the site Eden Resort Hotels Pty Ltd have been involved in the consultation process to confirm all aspects of the Order have been addressed and to ensure a fair contribution of costs is made by both parties.

Financial and Resources

This project is funded under the budget for S94 Recreation. Henri de Roxas a representative of Eden Resort Hotels Pty Ltd has agreed in principle that the company will contribute to the demolition cost based on the portion of building situated on each of the land owner's land. Final written agreement to this methodology has been received; a final commitment to the tender price received has yet to be received and is to be pursued by Council officers following the Council’s resolution on this matter.

Council engineering staff will manage this project.

Conclusion

The tender was compiled to address terms set by the Order pursuant to Section 121H of the Act. The preferred tenderer has completed various works for Council in an effective and satisfactory manner.

Council recommends the preferred tenderer be accepted as they have been assessed as providing the best overall value to Council.

Attachments

1. Memo RFT93/15 Demolition Eden Cannery (Councillor Only) (Confidential)

Recommendation

1. That Council accepts recommendations as outlined in the Confidential Attachment

2. That Council accept the tender from <insert> in relation to the contract for the works described in Tender 93/15, in the amount of <insert> (inc. GST), subject to variations, provisional sums and prime cost items.

3. That authority is delegated to the General Manager to execute all necessary documentation.

4. That other tenderers be advised of Council’s decision.

Criteria	Weighting
Price	50%
Project Experience	30%
Project Functionality	15%
Local Community Benefit	5%
WH&S	Compliant/ Non-Compliant
Total	100%

Council 3 February 2016

Item 12.1

12.1. National Stronger Regions Fund Round 3

The National Stronger Regions Fund Round Three closes on 15 March 2016. Council must determine its priority projects for this round.

General Manager

Background

Council has previously applied for funding in Round One and Two of the National Stronger Regions Fund. As previously reported Council was successful in receiving funding for the North Bega Sewer project in Round Two, and is in the process of finalising the Deed of agreement for this project with the NSW Department of Infrastructure and Regional Development.

Round Three opened for applications on 15 January 2016 and close at 5pm on 15 March 2016. Information sessions for potential Round Three applicants will be conducted in each State and Territory between 18 and 29 January 2016. Announcements of successful projects will be made in July 2016.Information sessions are currently being held across the country and Council attended a face-to-face meeting on 22 January 2016 in Canberra.

The desired outcomes of the programme are:

• improved level of economic activity in regions;

• increased productivity in the regions;

• increased employment and a more skilled workforce in regions;

• increased capacity and improved capability of regions to deliver major projects, and to secure and manage investment funding;

• improved partnerships between local, state and territory governments, the private sector and community groups; and

• more stable and viable communities, where people choose to live.

Council has also received feedback on its unsuccessful Round Two application. The application for $2.5m funding matched by Council funding from the Long Term Financial Plan (LTFP) as resolved by Council was for:

• Regional tourism interpretation centre with audio visual and interpretative displays, produce store, indigenous program aimed at providing a gateway to the Bundian Way an ancient Aboriginal pathway, attracting visitors, enhancing visitor experience and providing opportunities to showcase local producers, high quality food, heritage and cultural experiences and nature based activities aimed at experience seekers, local. Linking directly with new international visitors directly from Asia via Canberra airport and activity at the Eden Port and in Australia’s Coastal Wilderness.

• Long vehicle caravan and motor home carparking provides vehicle based tourists an opportunity to extend their stay by making a booking and experiencing the region at the interpretation centre.

• General aviation and business precinct development providing opportunities for existing general aviation business to grow and for new businesses to emerge.

• Air freight terminal capacity providing a growth opportunity for the region with fresh produce direct to Asia and other parts of Australia a priority with links to Canberra airport and through to Singapore being developed.

Areas in which the application needs to be improved include relating the project to the economic benefits outlined in the economic assessment and detailing how the project will address social disadvantage. Other minor points relating to wording were also provided.

Funding will be provided for capital projects which involve construction of new infrastructure, or the upgrade, or an extension of existing infrastructure. Local Government and incorporated not-for-profit organisations are eligible to apply for grants of between $20,000 and $10 million. As with the Second round Councils are able to apply for two projects

Council has previously resolved for staff to report back on resubmitting aspects of the Merimbula Airport Master Plan within this Round.

In December 2015, Council was also advised the Restart NSW funding application under the Regional Airports Program was successful with part one funded for the upgrade of water supply to the airport (this is reported separately to this meeting) and part two (runway extensions) requiring the submission of additional information relating to supporting information in relation to forecast information.

In the past two months there have been two important announcements relating to the airport. Firstly Minister Andrew Constance has commenced discussions relating to deregulation of the route and secondly Canberra Airport has announced the commencement of Singapore/Canberra/Wellington, NZ flights. Both these announcements and growing cruise visitation provide opportunity for Merimbula Regional Airport. Critically if funding is allocated for the runway extension then baggage handling and security screening will be required in the terminal to handle larger planes such as Q400s as outlined in the Master Plan.

It is proposed Council submit an amended project application for the Airport to cover the following aspects:

• Terminal upgrades including baggage handling and security screening; and

• Tourism interpretation; and

• Air freight infrastructure.

The expectation is that the total project cost would be in the order of $2.35m. Final budget development will proceed following Council’s resolution. In this project framework it is expected that the application to the NSRF would be in the order of $1m

The previous project which included a larger tourism precinct, carparking and general aviation aspects was a total project cost of $5m with the Council application for $2.5m with Council financing the matching funds through loan borrowings outlined in the Council’s Long Term Financial Plan.

Twyford Hall

Twyford Hall Incorporated submitted a funding application for Round Two which was unsuccessful. Council has received a request from the Twyford Hall Committee Inc to support a funding application for the staged implementation of the Twyford Hall Project. The Committee intend to apply for $1m from the NSRF programme to achieve lock up for the project. A total project estimate of $2,764,000.

The Committee has identified partner funding of $264,000 from their reserves, the Spectrum Theatre Group and community fundraising.

They have requested that Council provide a loan of $1.5m with repayments jointly funded by the Committee, through an annual contribution of $50,000 raised through rental returns from the Twyford Complex retail shops, and Council. This loan would be conditional on the funding being received from the NSRF programme.

Issues

Strategic

Economic

§ The National Stronger Regions Fund (NSRF) is an initiative to boost social and economic development in Australia’s regions by funding priority infrastructure projects in local communities.

§ Projects selected for funding should deliver an economic benefit to the region beyond the period of construction, and should support disadvantaged regions or areas of disadvantage within a region.

Operational Plan

The Airport is a major Council transport asset. It has an adopted Master Plan and is clearly identified as a key project for the region and the Shire.

Twyford Hall is not currently identified as a priority project in the Council’s adopted plan.

Legal

Any funding application will be considered by the Federal Government and a funding deed prepared which binds both the Federal Government and the Council to specific roles in achieving the project on time and on budget.

Asset

The Merimbula Regional Airport is a major transport, economic and community asset.

Twyford Hall is a key local cultural asset. There is an adopted Plan of Management for the Centre. The Hall is currently managed by the Committee under a formal arrangement with Council with the current management agreement for the centre expiring in August 2016.

Social / Cultural

Merimbula Regional Airport plays a key role in supporting health, emergency service, and other crucial community travel.

Twyford Hall plays an important role in the social, cultural and community life of Merimbula.

Consultation

There have been preliminary discussions with the Twyford Hall Inc Committee.

Financial and Resources

There is a requirement in this program to contribute partner funding to match the NSRF grant in cash on at least a dollar for dollar basis. The application must provide evidence confirming all partner funding at the time of application.

For Round Three $25 million will be quarantined for those projects assessed as being value for money and seeking funding of $1 million or less. As with Round Two the requirements for a project applying for less than $1 million are less onerous than those applying for greater amounts.

Funding source		Amount
Loan borrowings	$	To be determined

Conclusion

Funding closes for Round Three of this key regional community funding program on 15 March 2016. There is considerable effort involved in developing and submitting the required documents to support applications. Council needs to resolve its position in relation to the two projects currently submitted.

Attachments

Nil

Recommendation

1. That Council resolve to formally submit an application for Round Three of the National Stronger Regions Fund for the Merimbula Regional Airport with final figures and potential funding sources reported to Council at its meeting on 24 February 2016.

2. That Council resolve its position in relation to supporting Twyford Hall Incorporated’s proposed application.

3. That the Mayor and General Manager be delegated to negotiate with the Twyford Hall Committee with a further report to the 24 February meeting.

Council 3 February 2016

Item 12.2

12.2. Major projects quarterly update

This report provides a quarterly update to Council and the Community on our current major projects.

General Manager

Background

At its meeting on 17 December 2014 Council Resolved:

1. That Council adopts the major projects for the period 1 January to 30 June 2015 as listed below:

Major Projects:

· Bega, Bermagui, Eden and Merimbula Town Centre designs

· Bega Civic Centre

· Eden Port development

· Littleton Gardens

· Merimbula Airport

· Merimbula Bypass

· Merimbula effluent management

· Merimbula lands development

· Tura Community Centre and Branch Library development

Key organisation operational projects:

· Response to Fit for the Future, the NSW State Government’s response to the independent review of Local Government including the review of Council’s Resourcing Strategy, including Council’s Asset Management Plans, Long Term Financial Plan and Workforce Strategy

· Council’s Business Growth and Economic Development Strategy implementation

· Council’s communications and community engagement review

2. That into the future the development of the annual Operational Plan includes a list of the top projects to be reported on a quarterly basis to the Council and the community.

During the performance review process for the General Manager this list was updated to include:

· Merimbula airport management

· Bega Valley Regional Learning Centre activation

· Property matters including the Australasia and Merimbula lands

· Economic development strategy implementation and forum

· Implementation of the MOU with Eurobodalla Shire Council

· Implementation of Fit for the Future matters relating particularly to Joint Organisations

· Service and process reviews

· Organisational culture

A monthly staff report is prepared on these and other significant projects for appropriate monitoring and oversight from the senior staff team. Key aspects reported against include:

· Planned outcomes and key outputs

· Progress with timelines and milestones

· Risks and actions to mitigate risks

· Internal and external communication plans

· Budget items including progress against budget

Councillors receive a confidential copy of these reports on a regular basis.

The following table summarises the information relating to the progress of the items which Council Resolved to receive regular updates on. This table now includes the additional items addressed by Council. As matters are concluded they will be appropriately signed off and no longer included in this report.

The 2015-16 Operational Plan website is being finalised to include a section devoted to these headline projects for the year which will be reported against quarterly.

PROJECT	COMMENT
Town centre design projects – Bega, Bermagui, Eden, Merimbula	Works progressing to program plan for the first project which is Imlay Street Eden, with completion of works to an operational stage prior to Christmas. There were delays experienced due to wet weather. Work teams will recommence in Imlay Street in Eden in February 2016. Community information sessions held weekly with traders.
Bega Commemorative Civic Centre	Building handed over from construction company to Council. Fit out for Chamber progressing. Management company commenced, fees for new centre use on public exhibition. External works and access to be completed for opening. Live streaming commissioned. Official opening planned to coincide with Australia Day activities 2016.
Eden Port	Currently the two main aspects of this project (wharf extension and safe harbour/attenuator) are being independently reviewed by Infrastructure NSW for assurance as directed by Government. It is expected the final review outcome will be reported to Government by mid February. The wharf extension project is well progressed with the project ready to go to tender as soon as the review is complete.
Littleton Gardens	Works were delayed by wet weather however the contractor achieved Zingel Place works completed to a stage where the road and car park were opened prior to Christmas. Works are progressing. Landscaping works are also progressing aiming for finalisation in late January. The public art commission installation is planned to occur when landscaping works are completed.
Merimbula Airport	Operational management tender reported to Council in December 2015. NSW Regional Tourism Infrastructure (Regional Airports) program stage 2 partially successful, Deed being finalised, second stage further information required to be submitted by March 2016. Application for National Stronger Regions Fund Round 2 unsuccessful. Report to Council meeting 3 February 2016 relating to round 3 applications.
Merimbula By Pass	Works on roundabout completed Park/Wonga Streets drainage construction to commenced 2015. Palmer Lane (north) car park to be constructed. Works have commenced on next stage.
Merimbula effluent management	Process to engage EIS consultants progressing. Ocean data collection continuing. Panel appointed. Minister’s staff advise State significant application is supported, awaiting sign off.
Property matters	Merimbula - Main Street property out for tender. Australasia, Eden – community group proposal received; options workshopped; community input to be sort on options; report to Council on matter 24 February 2016.
Tura Community Centre and branch library development	Construction commenced 18 January 2016.
Bega Valley Regional Learning Centre (Merimbula)	Library portal operating. Centre Manager appointed commenced 18 January 2016.
Fit for the Future (FFTF) and Joint Organisations	Premier and Minister announced government position on 18 December 2015. Bega Valley continues stand alone. Access to TCorp borrowing facility now available. Further information relating to Joint Organisations is expected in late January 2016 and expressions of interest are to be called for “early starters” Joint Organisations. Consultation on Phase One of streamlined legislation is also expected in January 2016.
MOU Eurobodalla Shire Council	Both Councils resolved to adopt the MOU in December 2015. Project discussions have commenced with staff as per the MOU.
Economic Development Strategy implementation & forum	New Economic Development Manager commenced October 2015. Forum to be held in 2016, dates dependent on key note speakers, update to be reported to Council.
Communication and community engagement review	Staff training sessions completed with provider, International Association for Public Participation Australia. Last meeting of community reference panel delayed from October 2015 due to members inability to attend and will be held in February 2016.
Services and processes reviews	Children’s Services: review completed, to be reported to Council in 2016 National Disability Insurance Scheme impact on Council Ageing and Disability Services: review commenced. Planning and development processes and services: review framework prepared.

Attachments

Nil

Recommendation

That Council note the major projects update report.

Funding source		Amount
41530.4100.4118 Urban Roads [Reseals]	$	460,000
41460.4100.4118 Rural Roads [Reseals]	$	510,000
41440.4100.4118 Regional Roads [Reseals]	$	500,000

Council	3 February 2016
*Item 8.1 - Attachment 1*	Report of Public Hearing Part Lot 4 DP 1138056 Cattle Bay, Eden

Council	3 February 2016
*Item 8.2 - Attachment 1*	Amended plans

Council	3 February 2016
*Item 8.2 - Attachment 2*	Draft consent

Council	3 February 2016
*Item 11.1 - Attachment 1*	Letter re. Dr Evershed Clock

Council	3 February 2016
*Item 11.1 - Attachment 2*	Clock Photos

Applicant	Request	Amount
Surf Life Saving NSW	Sponsorship of the 2016 and 2017 George Bass Surf Boat Marathon	$5,000.00

Council	3 February 2016
*Item 12.4 - Attachment 1*	Outstanding Council actions 01/09/15 to 31/12/15

Council	3 February 2016
*Item 12.4 - Attachment 2*	Completed Council actions 01/09/15 to 31/12/15

Ordinary

Meeting Notice and Agenda

To:

Copy:

Live Streaming of Council Meetings

Publishing Of Agendas And Minutes

Ethical Decision Making and Conflicts of Interest

A guiding checklist for Councillors, officers and community committees

Ethical decision making

Conflict of interest

The test for conflict of interest

Identifying problems

Agency advice

Disclosure of pecuniary interests / non-pecuniary conflict of interests

Agenda

Statement of Commencement of Live Streaming

Acknowledgement of Traditional Owners of Bega Valley Shire

1 Apologies and requests for leave of absence

2 Confirmation Of Minutes

3 Declarations

4 Deputations (by prior arrangement)

5 Petitions

6 Mayoral Minutes

7 Adjournment to Standing Committees

Recommendation

8 Staff Reports – Planning and Environment (Sustainability)

9 Staff Reports – Community, Culture and Leisure (Liveability)

10 Staff Reports –Economic Development and Business Growth (Enterprising)

11 Staff Reports – Infrastructure Waste and Water (Accessibility)

12 Staff Reports – Governance and Strategy (Leading Organisation)

13 Staff Reports – Finance (Leading Organisation)

14 Adoption of Reports from Standing Committees

Recommendation

15 Delegates Reports

16 Rescission/alteration Motions

17 Notices of Motion

18 Urgent Business

19 Questions On Notice

20 Questions for the Next Meeting

21 Items of Interest Relating to Council Business

22 Confidential Business

Statement of Cessation of Live Streaming for the period of the Closed Session.

Statement of Re-Commencement of Live Streaming

23 Adoption of reports from Closed Session

24 Resolutions to declassify reports considered in closed session

4.1. Mr George Morrow – Planning and Environment Report 8.2 Attached Dual Occupancy 29 Hergenhans Lane, Angledale

Council

3 February 2016

Staff Reports –Planning And Environment (Sustainability)

3 February 2016

Precis

Description of the proposal

Description of the site

Planning assessment

Zoning

Issues

Request for variation to the front setback

Impact on adjoining heritage item

Submissions

Conclusion

Attachments

Recommendation

Staff Reports – Community, Culture and Leisure (Liveability)

3 February 2016

9.1. NSW Regional and Public Galleries Conference 2016

Background

Issues

Strategic

Social / Cultural

Financial and Resources

Conclusion

Attachments

Recommendation

Council

3 February 2016

Staff Reports – Infrastructure Waste And Water(Accessibility)

3 February 2016

11.3. Construction Tender for Demolition of Buildings at Cannery Site, Eden - Tender 93/15

Background

Issues