DRAFT Extraordinary Meeting Minutes

1.

Apologies

There were no apologies.

3.1

Oath and Affirmation for Councillors

That the following Councillors took the oath or affirmation of office on Wednesday 28 September 2016 in the Council Chambers, Zingel Place Bega as indicated below and a formal record of this action is kept by Council by way of the minutes of this meeting:

Oath:

Cr Allen

Cr Bain

Cr Fitzpatrick

Cr Nadin

Affirmation:

Cr Dodds

Cr Griff

Cr McBain

Cr Seckold
Cr Tapscott

3.2

Selection of a Chairperson for the Mayoral Election

RESOLVED on the motion of Crs Tapscott and Seckold

That the General Manager act as Chairperson until the election of the Mayor has been completed.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

3.3

Statement by Candidates for the position of Mayor and Deputy Mayor

The Chairperson advised the order in which candidates lodged their nomination forms for the position of Mayor, being:

Cr Tony Allen

Cr Kristy McBain

The Chairperson advised the order in which candidates lodged their nomination forms for the position of Deputy Mayor, being Cr Liz Seckold.

Cr Allen provided a statement to the meeting.

Cr McBain provided a statement to the meeting.

Cr Seckold provided a statement to the meeting.

The Chairperson thanked the candidates for their addresses.

3.4

Election of Mayor

RESOLVED on the motion of Crs Fitzpatrick and Allen

That the election of the Mayor for the period until September 2018 proceed by open voting by way of show of hands

IN FAVOUR:       Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

AGAINST:            Nil

The Returning Officer asked for open voting by way of show of hands for:

Cr Allen – Crs Allen, Bain, Fitzpatrick

Cr McBain – Crs McBain, Tapscott, Dodds, Seckold, Griff, Nadin

The Returning Officer advised that for the position of Mayor, Cr McBain was declared elected Mayor for the period until September 2018.

The Mayor assumed the Chair at 2.35pm.

152/16

RESOLVED on the motion of Crs Nadin and Tapscott

That the Chief Executive of the Office of Local Government and the Secretary General of the Local Government NSW be advised of the result of the election of the Mayor for the period until September 2018.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

3.5

Deputy Mayor Election

One nomination was received for the position.  The Returning Officer advised that for the position of Deputy Mayor, Cr Seckold was declared Deputy Mayor for the period until September 2018.

153/16

RESOLVED on the motion of Crs Tapscott and Griff

1.      That Council resolve to elect a deputy mayor for the period of two years

2.      That the Chief Executive of the Office of Local Government and the Secretary General of the Local Government NSW be advised of the result of the election of the Deputy Mayor for the period until September 2018.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

3.6

Council Meeting Agenda - Order of Business

154/16

RESOLVED on the motion of Crs Fitzpatrick and Allen

1.         That Council note the report.

2.         That Council adopt the order of business for meetings of the Council as contained in the report to Council on 28 September 2016.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

3.7

Councillor Portfolios, Agenda and Reporting Theme areas

155/16

RESOLVED on the motion of Crs Fitzpatrick and Bain

1.      That Council confirms the theme reporting and portfolio structure as:

·   Staff Reports:  Planning and Environment (Sustainability);

·   Staff Reports:  Community, Culture and Leisure (Liveability);

·   Staff Reports:  Economic Development and Business Growth (Enterprising);

·   Staff Reports:  Infrastructure Waste and Water (Accessibility);

·   Staff Reports:  Governance and Strategy (Leading Organisation);

·   Staff Reports:  Finance (Leading Organisation).

2.      That Council note the objective and terms of reference for each portfolio.

3.      That all Councillors be members of the Standing Committees and Chairs for each Standing Committee be elected at the meeting of 12 October, 2016.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

3.8

Local Government NSW Annual Conference 2016

156/16

RESOLVED on the motion of Crs Tapscott and Seckold

1.      That Council endorse, that the following Crs Tapscott, Nadin, Dodds and Griff attend the LGNSW Annual Conference to be held in Wollongong with the Mayor and General Manager.

2.      That the Voting delegates are Cr McBain (Mayor), Crs Tapscott and Dodds.

IN FAVOUR:       Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

AGAINST:    Nil