DRAFT Extraordinary Meeting Minutes

Held on Wednesday, 28 September 2016

at Council Chambers, Biamanga Room Bega Commemorative Civic Centre commencing at 2.00 pm

 


 Present

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Russell Fitzpatrick

Cr Cathy Griff

Cr Kristy McBain

Cr Mitchell Nadin

Cr Liz Seckold

Cr Sharon Tapscott

 

 In Attendance

General Manager, Ms Leanne Barnes

Director, Transport and Utilities, Mr Terry Dodds

Director, Planning and Environment, Mr Andrew Woodley

Director,  Community, Relations and Leisure, Mr Anthony Basford

Director,  Strategy and Business Services, Mr Lucas Scarpin

Executive Manager Organisational Development and Governance, Ms Nina Churchward

Minute Secretary, Ms Kelly McDowall

 

Statement of Commencement of Live Streaming

Council meetings are recorded and live streamed to the Internet for public viewing. By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded. The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Acknowledgement of Traditional Owners of Bega Valley Shire

Aunty Collen Dixon presented a Welcome to Country on behalf of her mother and wished the new Council well for their meetings and working together.

1.

Apologies

 

There were no apologies.

 

2.    Declarations

There were no declarations of interest

3.    Staff Reports – Governance and Strategy (Leading Organisation)

3.1

Oath and Affirmation for Councillors

 

That the following Councillors took the oath or affirmation of office on Wednesday 28 September 2016 in the Council Chambers, Zingel Place Bega as indicated below and a formal record of this action is kept by Council by way of the minutes of this meeting:

Oath:

Cr Allen

Cr Bain

Cr Fitzpatrick

Cr Nadin

 

Affirmation:

Cr Dodds

Cr Griff

Cr McBain

Cr Seckold
Cr Tapscott

 

3.2

Selection of a Chairperson for the Mayoral Election

 

RESOLVED on the motion of Crs Tapscott and Seckold

That the General Manager act as Chairperson until the election of the Mayor has been completed.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

 

3.3

Statement by Candidates for the position of Mayor and Deputy Mayor

 

The Chairperson advised the order in which candidates lodged their nomination forms for the position of Mayor, being:

Cr Tony Allen

Cr Kristy McBain

The Chairperson advised the order in which candidates lodged their nomination forms for the position of Deputy Mayor, being Cr Liz Seckold.

 

Cr Allen provided a statement to the meeting.

Cr McBain provided a statement to the meeting.

Cr Seckold provided a statement to the meeting.

 

The Chairperson thanked the candidates for their addresses.

 

 

 

3.4

Election of Mayor

 

RESOLVED on the motion of Crs Fitzpatrick and Allen

That the election of the Mayor for the period until September 2018 proceed by open voting by way of show of hands

IN FAVOUR:       Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

AGAINST:            Nil

 

The Returning Officer asked for open voting by way of show of hands for:

Cr Allen – Crs Allen, Bain, Fitzpatrick

Cr McBain – Crs McBain, Tapscott, Dodds, Seckold, Griff, Nadin

 

The Returning Officer advised that for the position of Mayor, Cr McBain was declared elected Mayor for the period until September 2018.

The Mayor assumed the Chair at 2.35pm.

152/16

RESOLVED on the motion of Crs Nadin and Tapscott

That the Chief Executive of the Office of Local Government and the Secretary General of the Local Government NSW be advised of the result of the election of the Mayor for the period until September 2018.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

 

3.5

Deputy Mayor Election

 

One nomination was received for the position.  The Returning Officer advised that for the position of Deputy Mayor, Cr Seckold was declared Deputy Mayor for the period until September 2018.

153/16

RESOLVED on the motion of Crs Tapscott and Griff

1.      That Council resolve to elect a deputy mayor for the period of two years

2.      That the Chief Executive of the Office of Local Government and the Secretary General of the Local Government NSW be advised of the result of the election of the Deputy Mayor for the period until September 2018.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

 

3.6

Council Meeting Agenda - Order of Business

154/16

RESOLVED on the motion of Crs Fitzpatrick and Allen

1.         That Council note the report.

2.         That Council adopt the order of business for meetings of the Council as contained in the report to Council on 28 September 2016.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

 

3.7

Councillor Portfolios, Agenda and Reporting Theme areas

155/16

RESOLVED on the motion of Crs Fitzpatrick and Bain

1.      That Council confirms the theme reporting and portfolio structure as:

·   Staff Reports:  Planning and Environment (Sustainability);

·   Staff Reports:  Community, Culture and Leisure (Liveability);

·   Staff Reports:  Economic Development and Business Growth (Enterprising);

·   Staff Reports:  Infrastructure Waste and Water (Accessibility);

·   Staff Reports:  Governance and Strategy (Leading Organisation);

·   Staff Reports:  Finance (Leading Organisation).

2.      That Council note the objective and terms of reference for each portfolio.

3.      That all Councillors be members of the Standing Committees and Chairs for each Standing Committee be elected at the meeting of 12 October, 2016.

In favour:             Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

Against:                  Nil

 

3.8

Local Government NSW Annual Conference 2016

156/16

RESOLVED on the motion of Crs Tapscott and Seckold

1.      That Council endorse, that the following Crs Tapscott, Nadin, Dodds and Griff attend the LGNSW Annual Conference to be held in Wollongong with the Mayor and General Manager.

2.      That the Voting delegates are Cr McBain (Mayor), Crs Tapscott and Dodds.

IN FAVOUR:       Crs McBain, Tapscott, Seckold, Fitzpatrick, Allen, Bain, Dodds, Nadin and Griff

AGAINST:    Nil

    

Closure

There being no further business, the Chairperson closed the meeting at 2.49 pm.

 

Confirmed

Chairperson

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 28 September 2016 at which meeting the signature hereon was subscribed.