Ordinary Meeting Minutes

Held on Wednesday 1 February 2017

At Council Chambers, Bega Commencing at 2.00 pm

 


 Present

Cr Kristy McBain, Mayor

Cr Liz Seckold, Deputy Mayor

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Russell Fitzpatrick

Cr Cathy Griff

Cr Mitchell Nadin

Cr Sharon Tapscott

 

 In Attendance

General Manager, Ms Leanne Barnes

Director, Transport and Utilities, Mr Terry Dodds

Director, Planning and Environment, Mr Andrew Woodley

Director,  Community, Relations and Leisure, Mr Anthony Basford

Director,  Strategy and Business Services, Mr Lucas Scarpin

Executive Manager Organisational Development and Governance, Ms Nina Churchward

Minute Secretary, Ms Kelly McDowall

 

 

Statement of Commencement of Live Streaming

Council meetings are recorded and live streamed to the Internet for public viewing. By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded. The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Acknowledgement of Traditional Custodians of Bega Valley Shire

I would like to commence by acknowledging, on behalf of Bega Valley Shire Council the Traditional Custodians of the lands and waters of the Shire – the people of Yuin nation and show our respect to elders past and present.

1.

Apologies

 

There were no apologies.

 

 

 

 

2.

Confirmation of Minutes

2/17

RESOLVED on the motion of Crs Bain and Seckold

That the Minutes of the Ordinary Meeting and Closed Session held on 14 December 2016 and the Extraordinary Meeting held on 18 January 2017 as circulated, be taken as read and confirmed.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

 

3.    Declarations

There were no declarations of interest

Non Pecuniary Interest

Cr Bain declared a non pecuniary interest regarding Item 12.7, Pambula Merimbula Golf Club - Effluent Reuse on the basis that she is a member of the Pambula Merimbula Golf Club and the Sapphire Coast Turf Club.  A signed declaration form was tabled by Cr Bain for inclusion in the Register.

Cr Bain will remain in the meeting room and will take part in debate and voting.

Cr Bain declared a non pecuniary interest regarding Item 18.3, Bega and Pambula Regional Sportsground masterplans on the basis that she is a user of the Pambula Sports Ground via the show.  A signed declaration form was tabled by Cr Bain for inclusion in the Register.

Cr Bain will remain in the meeting room and will take part in debate and voting.

Cr Tapscott declared a non-pecuniary interest regarding Item 12.7, Pambula Merimbula Golf Club - Effluent Reuse on the basis that a niece’s husband and a niece’s boyfriend are employed by the Pambula Merimbula Golf Club, and Cr Tapscott is a social member of the Pambula Merimbula Golf Club.  A signed declaration form was tabled by Cr Tapscott for inclusion in the Register.

Cr Tapscott remained in the meeting room and took part in debate and voting.

Cr Nadin declared a non pecuniary interest regarding Item 18.1, Spiire Master Plan Merimbula and Bermagui CBD reviews on the basis that he owns a business in Merimbula and is a member of the Merimbula Chamber of Commerce.  A signed declaration form was tabled by Cr Nadin for inclusion in the Register.

Cr Nadin will remain in the meeting room and take part in debate and voting.

Cr Nadin declared a non pecuniary interest regarding Item 18.2, Underground Power Lines for Merimbula CBD on the basis that he owns a business in Merimbula and is a member of the Merimbula Chamber of Commerce.  A signed declaration form was tabled by Cr Nadin for inclusion in the Register.

Cr Nadin will remain in the meeting room and take part in debate and voting.

Cr Fitzpatrick declared a non pecuniary interest regarding Item 12.7, Pambula Merimbula Golf Club - Effluent Reuse on the basis that he is a committee member of the Pambula Sportsground and the Sapphire Coast Turf Club.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick will remain in the meeting room and take part in debate and voting.

Cr Fitzpatrick declared a non pecuniary interest regarding Item 18.3, Bega and Pambula Regional Sportsground masterplans on the basis that he is a committee member of the Pambula Sportsground.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick will remain in the meeting room and take part in debate and voting.

4.        Deputations (by prior arrangement)

4.1

Deputation requests already received

 

Item 12.7: Pambula Merimbula Golf Club - Effluent Reuse

·         Mr Anthony Freeman on behalf of Pambula Merimbula Golf Club Inc

Item 18.1: Spiire Master Plan Merimbula and Bermagui CBD reviews

·         Mrs Sue Singleton

·         Mrs Janette Neilson

Mr Freeman addressed Council.

RESOLVED on the motion of Crs Tapscott and Seckold that an extension of two minutes be granted to Mr Freeman to complete his address.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Mr Freeman addressed Council for a further 2 minutes and responded to questions from Councillors.

Mrs Sue Singleton addressed Council and responded to questions from Councillors.

Mrs Janette Neilson addressed Council.

RESOLVED on the motion of Crs Bain and Nadin that an extension of two minutes be granted to Mrs Neilson to complete her address.

IN FAVOUR:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

AGAINST:                  Nil

Mrs Neilson addressed Council for an extension of time of two minutes and responded to questions from Councillors.

5.        Petitions

There were no petitions.

6.        Mayoral Minutes

There were no Mayoral minutes.

7.    Urgent Business

There was no urgent business.

8.

Adjournment into Standing Committees

3/17

RESOLVED on the motion of Crs Nadin and Seckold

That the Ordinary meeting of the Council be adjourned for the purpose of dealing with staff reports to Standing Committees.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

2.38 pm         The Ordinary meeting adjourned and formed in the committee.

9.    Staff Reports – Planning and Environment (Sustainability)

In accordance with Council’s Code of Meeting Practice, Cr Seckold assumed the chair for this section of the agenda.

 

9.1

Solution Brokerage: Eden Local Aboriginal Land Council and NSW Government

4/17

RESOLVED on the motion of Crs Fitzpatrick and Allen

That the Mayor and the General Manager be delegated to sign the Eden Local Aboriginal Land Council Land and Economic Participation Solution Brokerage Accord once completed.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

10.  Staff Reports – Community, Culture and Leisure (Liveability)

In accordance with Council’s Code of Meeting Practice, Cr Griff assumed the chair for this section of the agenda.

 

10.1

Access and Inclusion Advisory Committee

5/17

RESOLVED on the motion of Crs Tapscott and Seckold

1.         That Council note the report.

2.         That Council adopt the Access and Inclusion Advisory Committee Guidelines.

3.         That in line with the procedures outlined in the Guidelines a new Access and Inclusion Advisory Committee be established and nominations for the new Committee be advertised.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

11.  Staff Reports – Economic Development and Business Growth (Enterprising)

In accordance with Council’s Code of Meeting Practice, Cr Nadin assumed the chair for this section of the agenda.

 

11.1

Classification of land recently dedicated to Council

6/17

RESOLVED on the motion of Crs Allen and McBain

That Council give notice of its intention to classify Lot 66 DP 1171407 at Ravenswood Street, Bega and Lot 6 DP 1225381 at Blue Wren Place, Bermagui as Operational Land under Section 34 of the Local Government Act 1993.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

02:54 pm       Cr Nadin left the meeting.

12.  Staff Reports – Infrastructure Waste and Water (Accessibility)

In accordance with Council’s Code of Meeting Practice, Cr Fitzpatrick assumed the chair for this section of the agenda.

 

12.1

Acquisition of Easement over Private Land for Sewerage Pipeline Purposes at North Bega

 

RESOLVED on the motion of Crs McBain and Allen

1.         That the proposed easement for sewerage pipeline purposes approximately 515m2 in size over Lot 15 DP 244697 and Lot B DP 398797 set out in the attached plan ‘Easement requirement – North Bega’ be acquired with the consent of the property owner.

2.         That the General Manager and/or Mayor be delegated authority to execute the necessary documentation to effect the acquisition and registration of the abovementioned interest.

In favour:             Crs Fitzpatrick, Bain, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Nadin

02:57 pm     Cr Nadin returned to the meeting.

 

12.2

Naming of Various Roads Across the Shire

7/17

RESOLVED on the motion of Crs Bain and Seckold

1.         That Council approve the proposal to name the following roads:

a)         Skye Lane, a right of carriageway located off Black Range Road in Bega;

b)        Manuka Lane, a right of carriageway located off Tuna Way in Eden;

c)         Curyo Lane, a right of carriageway located off Valley Street in Bega;

d)        Erinna Lane, a right of carriageway located off Hergenhans Lane in Angledale;

e)        Blue Wren Place, Council public road located off Hay Street in Bermagui; and

f)         Evergreen Lane, Council public road located off Nethercote Road in Nethercote.

2.         That Council advertise the proposed names in local media inviting submissions to the proposals.

3.         That if no objections are received within the submission period, Council officers proceed with the road naming proposals without subsequent referral to Council.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

12.3

Towamba River, Lake Curalo and Twofold Bay Flood Study grant offer from Office of Environment and Heritage

8/17

RESOLVED on the motion of Crs McBain and Seckold

1.         That the grant offer of $122,000 from the Office of Environment and Heritage (OEH) for completion of Council’s Towamba River, Lake Curalo and Twofold Bay Flood Study at Towamba and Eden be accepted and the funding agreement executed by the General Manager for immediate return to OEH.

2.         A contribution of $61,000 is allocated over the project period extending to the 18/19 financial year. 

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

12.4

Bega Valley Local Traffic Committee

9/17

RESOLVED on the motion of Crs Nadin and Griff

That Council adopt the recommendations of the Bega Valley Local Traffic Committee as follows:

Far South Coast National Show, Bega – February 2017

1.         That, subject to conditions, the section of roadway adjoining the Bega Showground between East Street and Tathra Road, Bega be temporarily closed from 9am to 5pm on 17, 18 and 19 February 2017 for the Far South Coast National Show.

2.         That, subject to conditions, Park Lane and East Street, Bega, between the intersections of Parker Street and Belmore Street be temporarily changed to one-way traffic flow eastbound / southbound from 9am to 5pm on 17, 18 and 19 February 2017 for the Far South Coast National Show.

3.         That the proposed traffic arrangements for the Far South Coast National Show be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

4.         That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

5.         That organisers fully implement an approved Special Event Transport Management Plan.

6.         That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

7.         That organisers have written Police approval prior to conducting the event.

2017 Bemboka Triathlon

1.         That, subject to conditions, Hoskins Street, Bemboka be temporarily closed between the intersections of Kameruka Street and Nimmitabel Street from 7.00am and 6.00pm on Saturday, 25 March 2017 for the 2017 Bemboka Triathlon.

2.         That, subject to conditions, Sams Corner Road, Bemboka be temporarily closed between the intersections of Nimmitabel Street and Lookout Lane from 7.00am and 6.00pm on Saturday, 25 March 2017 for the 2017 Bemboka Triathlon.

3.         That, subject to conditions, Kameruka Street, Bemboka be temporarily closed between the intersections of Hoskins Street and first driveway access east of the Bemboka Pool from 7.00am and 6.00pm on Saturday, 25 March 2017 for the 2017 Bemboka Triathlon.

4.         That the proposed traffic arrangements involving the temporary closure of Hoskins Street, Sams Corner Road and Kameruka Street, Bemboka for the 2017 Bemboka Triathlon on Saturday, 25 March 2017, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

5.         That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

6.         That organisers fully implement an approved Special Event Transport Management Plan.

7.         That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

8.         That organisers have written Police approval prior to conducting the event.

9.         That the event achieves all conditions of Council’s issued Use of Public Land approval.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

12.5

Compulsory acquisition of easement for utilities at Pambula

10/17

RESOLVED on the motion of Crs Allen and Nadin

1.         That a proposed easement for utilities 6 wide designated as (U) in the registered deposited plan 1223033 within Lot 355 DP 41837 be compulsorily acquired for the purpose of facilitating the supply of recycled water from the Merimbula Sewerage Treatment Plant to a dam located on Lot 381 DP 1027113 (known as “Oaklands Farm”) in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

2.         That a proposed easement for utilities 6 wide designated as (A) in the registered deposited plan 1225606 over part of Bega Street and Yowaka Street (Crown Land currently held under enclosure permit 18189 by Mr Clifford Barry Moffitt) be compulsorily acquired for the purpose of facilitating the supply of recycled water from the Merimbula Sewerage Treatment Plant to a dam located on Lot 381 DP 1027113 (known as “Oaklands Farm”) in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

3.         That the General Manager and/or Mayor be delegated authority to make the application to the Minister for Local Government and/or Governor for acquisition of the interest in the abovementioned land by compulsory process Section 186 of the Local Government Act 1993.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

12.6

Sewerage Treatment Plant Handback Preparations

11/17

RESOLVED on the motion of Crs Allen and Bain

That Council note the Sewerage Treatment Plant handback process currently being undertaken.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

12.7

Pambula Merimbula Golf Club - Effluent Reuse

 

Cr Bain declared a non pecuniary interest regarding Item 12.7, Pambula Merimbula Golf Club - Effluent Reuse on the basis that she is a member of the Pambula Merimbula Golf Club and the and Sapphire Coast Turf Club.  A signed declaration form was tabled by Cr Bain for inclusion in the Register.

Cr Bain remained in the meeting room and took part in debate and voting.

 

Cr Tapscott declared a non-pecuniary interest regarding Item 12.7, Pambula Merimbula Golf Club - Effluent Reuse on the basis that a niece’s husband and a niece’s boyfriend are employed by the Pambula Merimbula Golf Club, and Cr Tapscott is a social member of the Pambula Merimbula Golf Club.  A signed declaration form was tabled by Cr Tapscott for inclusion in the Register.

Cr Tapscott remained in the meeting room and took part in debate and voting.

 

Cr Fitzpatrick declared a non pecuniary interest regarding Item 12.7, Pambula Merimbula Golf Club - Effluent Reuse on the basis that he is a committee member of the Pambula Sportsground and Sapphire Coast Turf Club.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick remained in the meeting room and took part in debate and voting

A motion was moved by Crs Allen and Seckold

The matter regarding the Pambula Merimbula Golf Club – Effluent Reuse be deferred for a briefing session outlining all third party arrangements regarding effluent reuse in the Shire.

The MOTION was put to the vote and it was CARRIED.

12/17

RESOLVED on the motion of Crs Allen and Seckold

The matter regarding the Pambula Merimbula Golf Club – Effluent Reuse be deferred for a briefing session outlining all third party arrangements regarding effluent reuse in the Shire.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, Seckold and Allen

Against:                   Crs McBain, Tapscott and Dodds

03:29 pm     Cr Dodds left the meeting.

 

12.8

RFT 54/16 Bega Valley Shire Transport Strategy

 

RESOLVED on the motion of Crs Bain and Allen

That Council accept the recommendation as outlined in the confidential attachment.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                   Nil

Absent:                    Cr Dodds

 

13/17

RESOLVED on the motion of Crs Allen and Bain

1.         That Council accept the tender from Bitzios Consulting in relation to contract for the works described in Tender RFT/16, in the amount of $142,296 (including GST), subject to variations, provisional sums and prime cost items. That an amount of $142,296 (including GST) be referred to the March quarterly budget review for funding allocation.

2.         That authority is delegated to the General Manager or in her absence the Director Transport and Utilities Group to execute all necessary documentation.

4          That other tenderers be advised of Council’s decision.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Allen

Against:                  Nil

Absent:                    Cr Dodds

 

13.  Staff Reports – Governance and Strategy (Leading Organisation)

In accordance with Council’s Code of Meeting Practice, Cr Tapscott assumed the chair for this section of the agenda.

 

13.1

Enterprise Risk Management Report (October to December 2016)

14/17

RESOLVED on the motion of Crs Allen and Griff

That Council note the Enterprise Risk Management Report for the October to December 2016 quarter.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Allen

Against:                  Nil

Absent:                    Cr Dodds

 

13.2

Major projects quarterly updates - to December 2016

15/17

RESOLVED on the motion of Crs McBain and Nadin

That Council note the major projects update report.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Allen

Against:                  Nil

Absent:                    Cr Dodds

 

 

13.3

Councillor Development Program:  Conference and Forum attendance January to June 2017

 

A motion was moved by Crs Allen and Fitzpatrick

That Council support attendance at the Australian Local Government Association National General Assembly Canberra, ACT.

In favour:             Crs Fitzpatrick, Bain and Allen

Against:                  Crs Nadin, Griff, McBain, Seckold and Tapscott

Absent:                    Cr Dodds

The MOTION was put to the vote and it was LOST.

 

A motion was foreshadowed by Crs McBain and Seckold

That Council delegate representatives to attend LG NSW Tourism Conference, NSW Australian Local Government Women’s Association Conference and the Australian Local Government Association National General Assembly Canberra.

 

The MOTION was put to the vote and it was CARRIED

In favour:             Crs Nadin, Griff, McBain, Seckold and Tapscott

Against:                  Crs Fitzpatrick, Bain and Allen

Absent:                    Cr Dodds

 

A motion was moved by Crs Griff and Seckold

1.          That Council determine attendance at the following conferences for the period 1 January to 30 June 2017.

Date

Program

Attendees

Status

12-14 March 2017

LG NSW Tourism Conference

Taree, NSW

Recommend Chair Economic Development Committee &/or SCT delegate.

No attendance due to availability of Councillors.

4-6 May 2017

NSW Australian Local Government Women’s Association Conference

Penrith, NSW

Open to female councillors.

Cr Seckold

Cr Dodds

18-21 June 2017

 

Australian Local Government Association National General Assembly Canberra, ACT

General Manager, Mayor and three Councillors to be nominated

General Manager

Mayor

Cr Tapscott

Cr Dodds

Cr Griff

2.          That registration, travel, accommodation and related costs be covered as per Council’s policy.

In favour:             Crs Nadin, Griff, McBain, Seckold and Tapscott

Against:                  Crs Fitzpatrick, Bain and Allen

Absent:                    Cr Dodds

 

16/17

RESOLVED on the motion of Crs McBain and Seckold

That Council delegate representatives to attend LG NSW Tourism Conference, NSW Australian Local Government Women’s Association Conference and the Australian Local Government Association National General Assembly Canberra.

In favour:             Crs Nadin, Griff, McBain, Seckold and Tapscott

Against:                  Crs Fitzpatrick, Bain and Allen

Absent:                    Cr Dodds

 

RESOLVED on the motion of Crs Griff and Seckold

1.          That Council determine attendance at the following conferences for the period 1 January to 30 June 2017.

Date

Program

Attendees

Status

12-14 March 2017

LG NSW Tourism Conference

Taree, NSW

Recommend Chair Economic Development Committee &/or SCT delegate.

No attendance due to availability of Councillors.

4-6 May 2017

NSW Australian Local Government Women’s Association Conference

Penrith, NSW

Open to female councillors.

Cr Seckold

Cr Dodds

18-21 June 2017

 

Australian Local Government Association National General Assembly Canberra, ACT

General Manager, Mayor and three Councillors to be nominated

General Manager

Mayor

Cr Tapscott

Cr Dodds

Cr Griff

2.          That registration, travel, accommodation and related costs be covered as per Council’s policy.

In favour:             Crs Nadin, Griff, McBain, Seckold and Tapscott

Against:                  Crs Fitzpatrick, Bain and Allen

Absent:                    Cr Dodds

 

13.4

Actions from resolutions of Council - Status Report

17/17

RESOLVED on the motion of Crs McBain and Bain

That Council note the status report on actions from Council’s Resolutions for the quarterly period of 1 October, 2016 to 31 December 2016.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Allen

Against:                  Nil

Absent:                    Cr Dodds

 

 

14.  Staff Reports – Finance (Leading Organisation)

In accordance with Council’s Code of Meeting Practice, Cr Bain assumed the chair for this section of the agenda. 

14.1

Certificate of Investments made under Section 625 of the Local Government Act, 1993

18/17

RESOLVED on the motion of Crs Allen and Nadin

1.    That Council receive and note the attached report indicating Council’s Investment position.

2.    That Council note the Certificate of the Responsible Accounting Officer.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Allen

Against:                  Nil

Absent:                    Cr Dodds

 

4.05 pm         The Ordinary Meeting was reconvened.

15.

Adoption of reports from Standing Committees

19/17

RESOLVED on the motion of Crs Nadin and Bain

That all motions recorded in the Standing Committees, including votes for and against and acknowledging declarations of interest already made, be adopted in and by the Ordinary Council Meeting.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Allen

Against:                  Nil

Absent:                    Cr Dodds

16.      Delegates Reports

Cr Seckold (Council’s Delegate for the Bega Valley Shire "On Track" Committee) gave an annual update on progress at the old Bega racecourse.

17.      Rescission/alteration Motions

There were no rescission/alteration motions.

18.      Notices of Motion

 

18.1

Spiire Master Plan Merimbula and Bermagui CBD reviews

 

Cr Nadin declared a non pecuniary interest regarding Item 18.1, Spiire Master Plan Merimbula and Bermagui CBD reviews on the basis that he owns a business in Merimbula and is a member of the Merimbula Chamber of Commerce.  A signed declaration form was tabled by Cr Nadin for inclusion in the Register.

Cr Nadin remained in the meeting room and took part in debate and voting.

 

An AMENDMENT to the Notice of Motion was moved by Crs Nadin and McBain

That Council consider an allocation of funding in the draft 2017/18 budget development to include going to expressions of interest for detailed design building on the current CBD masterplan and to establish detailed working plans, including traffic and parking plans, in consultation with the respective communities for Merimbula and Bermagui CBDs.

That strategic project planning of the detailed designs take into consideration, in consultation with key community stakeholders, budget development, including quantity surveying, so that Council can plan for full costs, and work can be staged when funding becomes available.

The AMENDMENT was put to the vote and was CARRIED

20/17

RESOLVED on the motion of Crs Nadin and McBain

Notice of Motion

That Council consider an allocation of funding in the draft 2017/18 budget development to include going to expressions of interest for detailed design building on the current CBD masterplan and to establish detailed working plans, including traffic and parking plans, in consultation with the respective communities for Merimbula and Bermagui CBDs.

That strategic project planning of the detailed designs take into consideration, in consultation with key community stakeholders, budget development, including quantity surveying, so that Council can plan for full costs, and work can be staged when funding becomes available.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold and Tapscott

Against:                  Cr Allen

Absent:                    Cr Dodds

 

 

18.2

Underground Power Lines for Merimbula CBD

 

Cr Nadin declared a non pecuniary interest regarding Item 18.2, Underground Power Lines for Merimbula CBD on the basis that he owns a business in Merimbula and is a member of the Merimbula Chamber of Commerce.  A signed declaration form was tabled by Cr Nadin for inclusion in the Register.

Cr Nadin remained in the meeting room and took part in debate and voting.

 

An AMENDMENT to the Notice of Motion was moved by Crs Nadin and Fitzpatrick

That Council work with Essential Energy and land owners to explore the possibility of putting Merimbula Central Business District powerlines underground to take advantage of opportunities such as substantial new development, planned road resurfacing and major intersection upgrades, planned power pole upgrades, and work on the Central Business District master plan.

The AMENDMENT was put to the vote and was CARRIED.

21/17

RESOLVED on the motion of Crs Nadin and Fitzpatrick

Notice of Motion

That Council work with Essential Energy and land owners to explore the possibility of putting Merimbula Central Business District powerlines underground to take advantage of opportunities such as substantial new development, planned road resurfacing and major intersection upgrades, planned power pole upgrades, and work on the Central Business District master plan.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Tapscott and Allen

Against:                  Cr Seckold

Absent:                    Cr Dodds

 

 

18.3

Bega and Pambula Regional Sportsground masterplans

 

Cr Fitzpatrick declared a non pecuniary interest regarding Item 18.3, he is a committee member of the Pambula Sportsground on the basis that he is a committee member of the Pambula Sportsground.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick remained in the meeting room and took part in debate and voting.

 

Cr Bain declared a non pecuniary interest regarding Item 18.3, Bega and Pambula Regional Sportsground masterplans on the basis that she is a user of the Pambula Sports Ground and Secretary of the Pambula show.  A signed declaration form was tabled by Cr Bain for inclusion in the Register.

Cr Bain remained in the meeting room and took part in debate and voting.

 

 

Notice of Motion

RESOLVED on the motion by Crs Nadin and Fitzpatrick

1.      That Council activate funding to begin detailed plans for Bega Sports Ground and Pambula Sports Ground and review the projects' priority schedule and scale, which was outlined in respective master plans.

2.      That Council adopt a schedule for the staged implementation of works.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Allen

Against:                  Nil

Absent:                    Cr Dodds

19.      Questions On Notice

There were no questions on notice.

20.  Questions for the Next Meeting

20.1

Cr Griff - Central Waste Facility

 

Cr Cathy Griff asked Council to investigate the logistics of co-collection of organic and green waste (as is undertaken in numerous Councils currently) in order to reduce the load on our central waste facility and the speed in which it is filling.

The question was taken on notice by the Director, Transport and Utilities.

 

20.2

Cr Griff - Ethical investment

 

Cr Cathy Griff asked in terms of Council's investment portfolio can consideration be given (all things being equal) to determining and favouring institutions which promote ethical investment.

The question was answered by the Director, Strategy and Business Services Group.

Council has very strict investment guidelines as issued by the State Government.  The guidelines restrict Council to cash investments.

There are ethical investment firms that specialise in ethical investments but Council cannot access them.  What Council can access are Authorised Deposit-taking Institutions (ADIs).  Council has reached out to the ones that we use and not one of them could give us a direct answer as to their practices. 

My suggestion as the General Manager has indicated, that the Council will receive an updated investment policy over the course of the next month or so, and maybe an opportunity for Council to insert into the policy some consideration towards all things being equal choosing more ethical investment than others.  It’s not as clear cut decision as investing in the stock market or other markets.  We deal with large Banks and we don’t know where they invest.

 

04:51 pm       Cr Griff left the meeting.

20.3

Cr Bain - Jack Martin/Pambula Recreation Group

 

Cr Robyn Bain asked in relation to the Jack Martin/Pambula Recreation Ground.

There has been a considerable amount of correspondence and many conversations with the Pambula community who are of the belief that Crown Lands have taken over the land that was donated in the 1920s by the Martins to the Pambula community.

Is this true? Has Council made representations to Crown Lands and The Hon Andrew Constance MP to ensure the land is retained by and for the community of Pambula.

The question was answered by the Director, Community Relations and Leisure.

This issue has been going for some time in particular since the NSW Holiday Park Trust was gazetted to be the trustee of that land on behalf of the Crown Lands, as opposed to the community trust that previously managed the whole site, so effectively they stepped in.  We have attempted to get NSW Holiday Park Trust to talk to Council on a number of occasions, I have secured them to talk to the Councillors next week where they will make a presentation about the current and future plans of that site.  Which may answer some of those questions.

In regards to representation, this is not a Council reserve.  Whilst we may sympathise for how that community feel about the management of that site it really needs to be taken up with NSW Holiday Park Trust and Crown Lands in terms of it being effectively a Crown Reserve of which Council has no control.

Cr Bain asked to clarify has council written to crown lands?

No we haven't written to Crown Lands on behalf of the community in terms of that issue. There has been a number of conversations with Crown Lands prior to NSW Holiday Park Trust taking on the Trustee role. Let me take a step back, there was an agreement probably close to 2 years ago now that Council would enter in to a Memorandum of Understanding, which was presented in an open Council meeting, to work with NSW Holiday Park Trust and Crown Lands to look at the uses of that site and how they complimented the Pambula Sporting Complex and how all those things can come to together for the future sporting needs of that community. For reasons I am not aware of the Memorandum of Understanding and was never finalised, all the work required was done from a Council perspective in terms of providing commentary on the draft. The answer to your question is no we have not specifically written a letter on behalf of the community but Council has had significant conversations with Crown Lands and NSW Holiday Park Trust.

The General Manager added that the issue was on the agenda between the then Mayor and the then Minister for Crown Lands Niall Blair probably about 15 months ago.

 

20.4

Cr Bain - House at the Tura Marrang Library and Community Centre site

 

Cr Robyn Bain asked could Council staff advise what is the current status of the house that was part of the Tura Beach Tavern, now the library. 

Had the previous Council resolved anything in relation to this building such as sub-dividing and selling?  Can you describe the process going forward to put this asset to good use or alternatively up for sale?

The question was answered by the Director, Community Relations and Leisure.

Yes, essentially Council resolved as part of the overall funding package for Tura Marrang Library and Community Centre that the value of that house I think was approximately $300,000 in the overall budget of the works would be put towards the cost to renovate that facility.  It is a complex piece of land to subdivide off and to then sell given its location in the car park and how you deal with that.  Council staff have also been looking to see if there are other options to be presented to Council that would give a return on that property that could then be re-invested into the services that are delivered either from that site or other sites. At this point in time we haven't progressed that, but effectively the resolution on the books of Council is that sold as part of the funding for the Tura Marrang Library and Community Centre.

 

21.  Confidential Business

There was no confidential business.

Statement of Cessation of Live Streaming for the period of the Closed Session.

The Chairperson advised that the recording of the meeting would cease for the period of the Closed Session of Council.

4.57 pm         The Ordinary Meeting was reconvened.

Statement of Re-Commencement of Live Streaming

The Chairperson advised that the recording of the Council Meeting would  recommence and reminded those present that Council meetings are recorded and live streamed to the Internet for public viewing.

22.  Adoption of reports from Closed Session

There was no Closed Session Reports.

23.  Resolutions to declassify reports considered in closed session

There were no reports to be declassified.

Closure

There being no further business, the Chairperson closed the meeting at 4.57 pm.

 

Confirmed

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 1 February 2017.