Ordinary

Supplementary Agenda

21 February 2017

To:

Cr Kristy McBain, Mayor

Cr Liz Seckold, Deputy Mayor

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Russell Fitzpatrick

Cr Cathy Griff

Cr Mitchell Nadin

Cr Sharon Tapscott

Copy:

General Manager, Ms Leanne Barnes

Director, Transport and Utilities, Mr Terry Dodds

Director, Planning and Environment, Mr Andrew Woodley

Director, Community, Relations and Leisure, Mr Anthony Basford

Director, Strategy and Business Services, Mr Lucas Scarpin

Executive Manager Organisational Development and Governance, Ms Nina Churchward

Minute Secretary

Council 22 February 2017

Item 12.5

12.5. Carers Accommodation request for assistance

An exemption for payment of S64 Charges is sought to assist the Carer’s Accommodation project at the South East Regional Hospital. Procedure 4.07.5 - Water Supply and Sewerage Section 64 Charges, makes provision for such exemption, where community facilities are located on Crown land.

Director Transport and Utilities

Background

Community Carers Accommodation South East is an incorporated Association, established in partnership with Service Clubs from across the Bega Valley for the purpose of raising funds, designing and building an 18 room carers accommodation facility on site at the new South East Regional Hospital.

The agreed objectives of the Association are to fundraise, and in close consultation with the NSW Southern Health District, to plan and construct a carer’s accommodation facility at the new South East Regional Hospital.

The primary target group for the carers accommodation facility will be carers and family members needing to stay close while their loved one / family member is in hospital.

A development application has been approved for the project (DA2016.112) and the Group is seeking assistance from Council to minimise the cost burden associated with the Section 64 Charges.

An exemption of payment of $86,832 from Bega Valley Shire Council is sought to offset the following Section 64 Charges;

Stage 1 - Water $12,060 & Sewer $16,884 = Total $28,944

Stage 2 - Water $12,060 & Sewer $16,884 = Total $28,944

Stage 3 - Water $12,060 & Sewer $16,884= Total $28,944

The design allows for construction in 3 – 4 stages, as funding permits.

Stage 1 – estimated to cost $900,000 - includes DA, infrastructure costs for the full project and an accommodation wing with 6 motel style rooms suitable for extended stays, along with a communal ‘sunroom’.

Stage 2a – communal kitchen and living area, outdoor area and landscaping

Stage 2b – a second accommodation wing with an additional 6 motel style units

Stage 3 – final wing of 6 motel style rooms suitable for overnight stays.

Exemption of S64 charges by Bega Valley Shire Council will significantly assist the project to achieve its building target for Stage 2 construction within the next 12 months. Any commitment of funds or reduction in the budget for project expenditure will assist in the Group’s $1 for $1 matching grant application with the Federal Government’s Building Better Regions Funding (BBRF) program.

Issues

Legal /Policy

The exemption falls within the category of endeavour contemplated by Procedure 4.07.5. The buildings and land will be community facilities located on land owned by the Crown.

Strategic

Nil strategic implications

Operational / Asset Management Plan

Nil Operational/Asset Management Plan implications

Environmental / Sustainability

Nil Environmental/Sustainability implications

Social / Cultural

The carer’s accommodation facility will provide a welcoming ‘home away from home’ setting when people need it most. The facility once constructed will have broad social and cultural benefits.

Economic

Nil Economic implications

Community Engagement and/or Communications

Nil Community Engagement and / or Communications implications

Financial and resource considerations

The payment exemption will result in a reduction of S64 income.

Funding source		Amount
NA	$	NA

Risk

Nil Risk implications

Options

Council has two options and they are to support the exemption or not.

Conclusion

An exemption for payment of S64 Charges is sought to assist the Carer’s Accommodation project at the South East Regional Hospital. Procedure 4.07.5 - Water Supply and Sewerage Section 64 Charges, makes provision for such exemption, where community facilities are located on Crown land.

Attachments

1 . Procedure 5151a - Water supply and sewerage section 64 charges

2 . BVSC Procedure 5151a Application Form

Recommendation

That Council approve the proposed exemption for payment of S64 contributions totalling $86,832 for Stages 1, 2 and 3 of DA 2016.112 as contemplated in Procedure 4.07.5.

Council	22 February 2017
*Item 12.5 - Attachment 2*	BVSC Procedure 5151a Application Form

Council 22 February 2017

Item 12.6

12.6. Pambula Merimbula Golf Club - Recycled Water Use

Pambula Merimbula Golf Club (PMGC) has requested that Council provide financial support for renewal of their golf course recycled water irrigation infrastructure.

This is a supplementary report that follows previous reports of 1 July 2015, 23 September 2015, 1 February 2017 and a Councillor briefing session held on 15 February 2017.

General Manager

Background

On 15 February 2017 a Councillor briefing session was held, detailing Recycled Water management arrangements across the Shire.

The briefing followed the Council meeting of 1 February 2017 where it was resolved that;

Pambula Merimbula Golf Club – Effluent Reuse be deferred for a briefing session outlining all third party arrangements regarding effluent reuse in the Shire.

Because of the timing associated with planned irrigation works by the PMGC, this supplementary report is brought back before Council for further consideration of the subsidy request. A copy of the 1 February 2017 report is attached to this report.

A further, more comprehensive report detailing Councils future Recycled Water Use policy position, inclusive of subsidy/investment considerations will be provided once the revised Long Term Financial Plan and Strategic Business Plans have been completed in the next 12 months.

With the exception of Tathra Recycled Water system, further larger scale third party subsidy/investment in Recycled Water Use will be curtailed pending future Council consideration of the matter.

Issues

Strategic

Council has an adopted strategic position of supporting recycled water irrigation use across the Shire. Works recently completed include the $4M recycled water disinfection facilities at Eden and Tura Beach Sewage Treatment Plants (STP).

Future, possible capital works include improvements to recycled water irrigation facilities at Bermagui and in the Merimbula/Pambula area are identified in the Water Supply and Sewer Strategic Business Plan.

Operational / Asset Management Plan

The course irrigation system is wholly owned and operated by the Pambula Merimbula Golf Club.

Environmental / Sustainability

There are substantial positive environmental benefits that arise from recycled water irrigation. Irrigation at PMGC results in 20% of plant effluent being irrigated on land, as opposed to disposal at sea or by dunal exfiltration.

Community Engagement and/or Communications

Substantial discussions have taken place between BVSC staff and PMGC representatives.

Financial and resource considerations

PMGC is notionally seeking $150,000 subsidy funding from Council towards construction of the necessary irrigation system. It should be noted these capital works are theoretically not funded by Council until 2019, as per the Long Term Financial Plan. However, the works proposed by PMGC (particularly the expansion component) are the type of works currently envisaged to be funded by Council commencing in 2019.

Funding source		Amount
Sewer Fund - Unrestricted Reserve	$	150,000

Options

The available options are, not approving the subsidy funding, part approval of the funding amount or approval of the entire amount. A loan from BVSC to PMGC is not proposed for consideration on the basis that PMGC may be able to source suitable finance independently.

Conclusion

PMGC has utilised recycled water from Merimbula STP for over 30 years. During this time, a productive relationship has developed between BVSC and PMGC and this has resulted in an average of 20% of the STP throughput being irrigated annually.

Any proposed Council subsidy would be utilised in the same manner as described in the 1 July 2015 report to Council.

Attachments

1. Report to Council 01/07/2015 - 11.3. Pambula Merimbula Golf Club - Effluent Reuse

2. Report to Council 23/09/2015 - 11.3. Pambula Merimbula Golf Club - Effluent Reuse

3 . Report to Council 01/02/2017 - 12.7. Pambula Merimbula Golf Club - Effluent Reuse

Recommendation

That Council (approve/not approve) the provision of $(insert amount) upper limited subsidy funding for renewal and expansion of the Pambula Merimbula Golf Club effluent irrigation system in association with the NSW Government’s $90,000 Community Building Partnerships (CBP) funding for an International Golf Tourism Hub for the Bega Valley.