Ordinary Meeting Minutes

Held on Wednesday 22 November 2017

At Council Chambers, Bega Commencing at 2.00 pm

 


 Present

Cr Kristy McBain, Mayor

Cr Liz Seckold, Deputy Mayor

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Russell Fitzpatrick

Cr Cathy Griff

Cr Mitchell Nadin

Cr Sharon Tapscott

 

 In Attendance

General Manager, Ms Leanne Barnes

Acting Director, Transport and Utilities, Mr Ian MacFarlane

Acting Director, Planning and Environment, Mr Keith Tull

Director,  Community, Relations and Leisure, Mr Anthony Basford

Director,  Strategy and Business Services, Mr Graham Stubbs

Executive Manager Organisational Development and Governance, Ms Nina Churchward

Minute Secretary, Ms Kelly McDowall

 

 

Statement of Commencement of Live Streaming

Council meetings are recorded and live streamed to the Internet for public viewing. By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded. The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Acknowledgement of Traditional Custodians of Bega Valley Shire

I would like to commence by acknowledging, on behalf of Bega Valley Shire Council the Traditional Custodians of the lands and waters of the Shire – the people of Yuin nation and show our respect to elders past and present.

1.

Apologies

 

There were no apologies.

 

RESOLVED unanimously on the motion of Crs Bain and Dodds

That Item 2 Confirmation of Minutes be suspended until following the deputations.

 

3.    Declarations

Pecuniary Interest

Cr Fitzpatrick declared a pecuniary interest regarding Item 9.1, Construction of Trailer Parking area associated with existing freight transport facility on the basis that he is employed by Bobbin Transport who’s Directors are the property owners.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick will depart the meeting room, taking no part in debate or voting on this item.

Cr Fitzpatrick declared a pecuniary interest regarding Item 10.6, Licence Agreement Renewals on the basis that he is a board member of Southern NSW Local Health District.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick will depart the meeting room, taking no part in debate or voting on this item.

4.        Deputations (by prior arrangement)

4.1

Deputations

 

RESOLVED on the motion of Crs Dodds and Seckold

That Council suspend standing orders to hear the addresses to Council.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

The following requests to address Council have been received since publication of the Business Paper, regarding:

Confirmation of minutes - The adoption of the minutes of the meeting held on 1 November 2017

·         Mr David Jesson

RESOLVED unanimously on the motion of Crs Tapscott and Nadin that Mr Jesson be given an extension of two minutes to complete his address.

Item 10.2 Bega Valley Regional Gallery redevelopment

·         Mr Mal Barnes on behalf of the Bega Chamber of Commerce (authority has been supplied)

·         Mr Fraser Buchanan

Item 10.3 Access Improvement Grants

·         Mr Ron Finneran, Chair, Access and Inclusion Committee

Item 10.6 Licence Agreement Renewals

·         Ms Janette Neilson on behalf of the Merimbula Tourism Inc, Eden Tourism Inc and the Bermagui Chamber of Commerce (authorities have been supplied)

The Mayor thanked those speaking for the addresses and for responding to questions from Councillors

 

2.

Confirmation of Minutes

179/17

RESOLVED on the motion of Crs Allen and Griff

That the Minutes of the Ordinary meeting and Closed session meeting held on 1 November 2017 as circulated, be taken as read, confirmed and adopted with the following amendments to the minutes of the Ordinary meeting:

a)    that the section of the minutes beginning with the words, “5.58 pm The Ordinary Meeting was reconvened” and ending with the words, “there being no further business, the Chairperson closed the meeting at 6.00 pm” be deleted, and,

b)    that the deleted words be replaced with the words, “The Ordinary meeting did not reconvene was unintentionally abandoned at the conclusion of the meeting in closed session.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

2.        Petitions

There were no petitions.

3.        Mayoral Minutes

There were no Mayoral Minutes.

4.    Urgent Business

7.1

Recommendations of the Closed session 1 November 2017

180/17

RESOLVED on the motion of Crs McBain and Tapscott

That Council note the recommendations of the Closed session of the Council on 1 November 2017 and authorise the General Manager to take any action required to put those recommendations in place.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

5.

Adjournment into Standing Committees

181/17

RESOLVED on the motion of Crs Bain and Nadin

That the Ordinary meeting of the Council be adjourned for the purpose of dealing with staff reports to Standing Committees.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

2.36 pm         The Ordinary meeting adjourned and formed in the committee.

6.    Staff Reports – Planning and Environment

 

9.1

Construction of Trailer Parking area associated with existing freight transport facility

 

Cr Fitzpatrick declared a pecuniary interest regarding Item 9.1, Construction of Trailer Parking area associated with existing freight transport facility on the basis that he is employed by Bobbin Transport whose Directors are the property owners.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick departed the meeting room and took no part in debate or voting on this item.

02:37 pm       Cr Fitzpatrick left the meeting.

182/17

RESOLVED on the motion of Crs Nadin and Tapscott

That the Development Application (DA No. 2017.342) for earthworks and retaining wall structures for the purpose of facilitating the use of the land as a transport depot (parking of trailers) be approved in accordance with the conditions detailed in the Draft Consent attached to this report.

In favour:             Crs Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Fitzpatrick

 

02:38 pm     Cr Fitzpatrick returned to the meeting.

 

9.2

Planning Proposal - Existing Holdings Amend Clause 4.2A BVLEP 2013

183/17

RESOLVED on the motion of Crs Bain and Fitzpatrick

1.         That Council resolve to amend Clause 4.2A as detailed in this report.

2.         That Council resolve to introduce an Existing Holdings Map.

3.         That Council resolve to forward the Planning Proposal to the Department of Planning for Gateway Determination.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

7.    Staff Reports – Community, Culture and Leisure

 

10.1

Aquatic Facilities Strategy

 

A motion was moved by Crs Allen and Fitzpatrick

1        That Council note the report.

2.      That Council adopt the following as its goal for Aquatic Facilities:

          To have a fit for purpose six pool aquatic facility strategy that maximises opportunities for the community and visitors to participate and enjoy facilities that meet legislative and compliance requirements and have pools and aquatic facilities that are operating at modern standards.

3.      That Council determine a preferred option as the current pool and aquatic facility asset model (Expectations – Current Assets Model as per report)

In favour:             Crs Fitzpatrick, Bain and Allen

Against:                  Crs Nadin, Griff, McBain, Seckold, Tapscott and Dodds

It was put to the vote and LOST.

03:30 pm       Cr Bain left the meeting.

03:33 pm       Cr Bain returned to the meeting.

RESOLVED that the motion of Crs Fitzpatrick and Allen

That the matter be put.

IN FAVOUR: Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

AGAINST:     Nil

A motion was foreshadowed by Cr McBain and Tapscott

1.      That Council note the report.

2.      That Council adopt the following as its goal for Aquatic Facilities:

          To have a fit for purpose six pool aquatic strategy that maximises opportunities for the community and visitors to participate and enjoy facilities that meet legislative and compliance requirements and have pools that are operating at modern standards.

3        That Council staff develop a full profile covering capital, operational, management and funding options for discussion with Councillors and the community.

It was put to the vote and CARRIED.

 

184/17

RESOLVED on the motion of Crs McBain and Tapscott

1.      That Council note the report.

2.      That Council adopt the following as its goal for Aquatic Facilities:

          To have a fit for purpose six pool aquatic strategy that maximises opportunities for the community and visitors to participate and enjoy facilities that meet legislative and compliance requirements and have pools that are operating at modern standards.

3        That Council staff develop a full profile covering capital, operational, management and funding options for discussion with Councillors and the community.

In favour:             Crs Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Crs Fitzpatrick, Bain and Allen

 

 

10.2

Bega Valley Regional Gallery Redevelopment

 

RESOLVED on the motion of Crs Fitzpatrick and Bain

That the matter be put.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Dodds and Allen

Against:                  Cr Tapscott

 

185/17

RESOLVED on the motion of Crs Fitzpatrick and Allen

That Council note the report.

1.      That Council endorse Bega as the preferred location for the redevelopment of the Bega Valley Regional Gallery.

2.      That Council officers undertake the required due diligence on a number of Bega sites, to report to Council prior to preparing a detailed submission to Create NSW’s Regional Cultural Fund based on the preferred location.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Dodds and Allen

Against:                  Cr Tapscott

 

 

10.3

Access Improvement Grants

 

RESOLVED on the motion of Crs Fitzpatrick and Bain

That the matter be dealt with today.

In favour:             Crs Fitzpatrick, Bain, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Nadin

RESOLVED on the motion of Cr Bain and Fitzpatrick

That the recommended allocations from the Confidential Attachment be adopted.

In favour:             Crs Fitzpatrick, Bain, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Nadin

04:01 pm       Cr Nadin left the meeting.

04:04 pm       Cr Nadin returned to the meeting.

 

186/17

RESOLVED on the motion of Crs Fitzpatrick and Bain

1.    That Council note the report.

2.    That the Access Improvement Grant Subcommittee and the Access and Inclusion Advisory Committee be thanked for their assessment and recommendations.

3.    That the 2017/18 Access Improvements Grants are allocated as outlined in the summary provided to Councillors:  

a)    Eden Killer Whale Museum Access improvements - $2,000

b)    Eden Services and Social Club Inc. Lake Curalo Boardwalk link - $7,675

c)    Four Winds Concerts Inc. Amphitheatre access upgrades- $3,000

d)    Masonic Investments Ltd Pambula Masonic Centre access - $2,500

e)    Pambula Wetlands and Heritage Project Enhancing access to Panboola - $3,360

f)     St Georges Uniting Church Garden of Eden Community Project - $5,000

g)    St Georges Uniting Church Accessible bathroom upgrade - $3,859

h)    Tulgeen Disability Services Access all Areas project - $4,972 (conditional on community access to equipment or $3,166 if only for Tulgeen clients)

i)     Yuin Folk Club Access improvement – Yuin Folk Festival site - $3,749

5.    That Council officers write to all applicants advising them of the outcome of their applications.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

10.4

Festivals and Events Grants 2018

 

RESOLVED on the motion of Crs Seckold and Griff

That the recommended allocations from the Confidential Attachment be adopted.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

187/17

RESOLVED on the motion of Crs Seckold and Griff

1.    That Council note the report.

2.    That Council allocate funds as follows:

Applications

Project Title

Grant Funds
 Recommended

About Regional

Festival of Open Minds

 $        5,000.00

Pambula Motorfest Inc.

Pambula Motorfest

 $        1,000.00

Four Winds Concerts Inc.

First at the Festival

 $        1,000.00

Sapphire Coast Tourism

Eat Festival

 $        5,000.00

Edgy Art Incorporated

Sculpture Bermagui

 $        4,161.00

Bega Chamber of Commerce

Festival of the Face 2018

 $        1,000.00

Bega Valley Motorcycle Expo

Bega Valley Motorcycle Expo

 $        5,000.00

Friends of the Old Bega Hospital

Raise the Roof Spring Fair

 $        1,000.00

Sapphire Coast Kennel & Obedience Club

All Breed Championship Show & Obedience Trials

 $              1,600.00

South East Arts

Giiyong Festival

 $              5,000.00

Bermagui Seasiders Inc.

Seaside Fair Equipment & Infrastructure

 $              1,000.00

Eden Chamber of Commerce

Business & Community Awards

 $              1,000.00

Eden Chamber of Commerce

Christmas on Imlay

 $              1,000.00

Bemboka Lions Club

Mid-Winter Festival

 $              1,000.00

Friends of Bemboka Pool

2018 Bemboka Triathlon

 $              1,000.00

Merimbula Jazz Festival Inc.

Merimbula Jazz Festival

 $              1,000.00

Cobargo AP&H Society Inc.

Cobargo Annual Show

 $              1,000.00

New Years’ Eve Spectacular

Fire Works

 $            15,000.00

Leisure and Recreation Department - Colombo Park

Park fees

  $              2,800.00

 

4.    That officers write to all applicants advising them of the outcome of their applications.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

10.5

Community Hall Committee Nominations

 

RESOLVED on the motion of Crs Fitzpatrick and Bain

That Council adopt the recommendations from the Confidential Memorandum.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

188/17

RESOLVED on the motion of Crs Fitzpatrick and Bain

1.    That Council note this report.

2.    That Council appoint the following nominees to Council’s Community Hall committees as indicated:

4.    That Council officers advise all applicants of the outcome.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

4.14 pm

RESOLVED unanimously on the motion of Crs Dodds and Nadin

The Council take a 5 minute adjournment

04:23 pm       Cr Bain left the meeting.

04:23 pm       Cr Bain returned to the meeting.

10.6

Licence Agreement Renewals

 

RESOLVED unanimously on the motion of Crs Griff and Seckold

That the motion to be dealt with today.

RESOLVED unanimously on the motion of Crs Nadin and Griff

That Item 2 be dealt with separately.

The previous motion was withdrawn.

 

Cr Fitzpatrick declared a pecuniary interest regarding Item 10.6, Licence Agreement Renewals on the basis that he is a board member of Southern NSW Local Health District.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick departed the meeting room and took no part in debate or voting on this item

04:25 pm       Cr Fitzpatrick left the meeting.

 

RESOLVED on the motion of Crs Bain and Allen

That Council deal with the three Visitor Information Centres separately.

In favour:             Crs Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Fitzpatrick

 

189/17

RESOLVED on the motion of Crs Bain and Allen

1.       Approval of a further three year Licence to Bermagui Historical Society, Four Winds and Bega Valley Meals on Wheels Cooperative, for their continued occupation of space within the Bermagui Community Centre for the new fees proposed, to be introduced over a three year period as detailed in the table below.

Licensee

Previous Licence Fee
(per annum)

Licence Fee in Year 1
(per annum)

Licence Fee in Year 2
(per annum)

Licence Fee in Year 3
(per annum)

Bermagui Historical Society

$518.00

$869.00

$1,738.00

$2,607.00

Four Winds

$518.00

$564.67

$1,129.33

$1,694.00

Bega Valley Meals on Wheels

$518.00

$741.00

$1,482.00

$2,223.00

In favour:             Crs Bain, Nadin, Griff, Seckold, Tapscott, Dodds and Allen

Against:                  Cr McBain

Absent:                    Cr Fitzpatrick

 

190/17

RESOLVED on the motion of Crs Bain and Allen

2.       Approval of a further three year Licence to Southern NSW Local Health District for their continued occupation of space within the Bermagui Community Centre for the market current market rental fee noted in this report, plus an additional weekly cleaning fee

In favour:             Crs Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Fitzpatrick

191/17

RESOLVED on the motion of Crs Tapscott and Bain

3.      Approval of a further one year Licence to Eden Community Access Centre Incorporated and for their continued occupation of space within the Eden Gateway Centre for Year 1 at the current license fee of $518 for a further review in 12 months

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

192/17

RESOLVED on the motion of Crs Allen and Nadin

4.    Approval of a further one year Licence to Merimbula Tourism Incorporated , Bermagui Chamber of Commerce, and Eden Tourism  their continued occupation of the current sites at the existing  previous Licence Agreement $518 per annum until the tourism industry liaison review report is considered by Council

In favour:             Crs Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Fitzpatrick

193/17

RESOLVED on the motion of Crs Allen and Nadin

5.      That authority be given for the Mayor and General Manager to execute the above Licence Agreements.

6.      That in accordance with the requirements of the Crown Lands Act, Council obtains the Minister’s formal Consent to enter into the Licence Agreement with Merimbula Tourism Incorporated.

7.      That Council adopt the amended fees and charges for use of the Bermagui Community Centre Hall and Meeting Rooms as follows:

Proposed Bermagui Community Hall Fees & Charges 2017/2018

 

Bonds

Low risk bond

High risk bond

Key deposit

Equipment deposit (including art hanging system)

 

$200.00

$500.00

$50.00

$300.00

Hall Hire

Per hour (after 6pm)

Per hour (up to 6pm)

Half day

Full day

(Rates include use of kitchen facilities and sound system) 

 

$16.00

$10.00

$55.00

$120.00

Meeting Room Hire

Meeting Rooms 1 & 2 (not-for-profit)

Meeting Rooms 1 & 2 (commercial)

 

$5.00 per hour

$10.00 per hour

Kitchen Hire

Kitchen Facilities (per hour)

Kitchen Facilities (half day – 6 hours)

Kitchen Facilities (full day – 12 hours)

 

$10.00

$40.00

$64.00

Other

Elections (includes hall cleaning)

 

$328.00

 

In favour:             Crs Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Fitzpatrick

04:56 pm       Cr Fitzpatrick returned to the meeting.

8.    Staff Reports – Economic Development and Business Growth

There were no Economic Development and Business Growth reports.

9.    Staff Reports – Infrastructure Waste and Water

12.1

RFT 78/17 Waste Collection Services Tender

 

RESOLVED on the motion of Crs Bain and Nadin

That Council adopt the recommendations from the Confidential Memorandum.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

194/17

RESOLVED on the motion of Crs Bain and Nadin

1.    That Council accept the tender from Cleanaway Pty Ltd in relation to contract for the services described in Tender 78/17, in the amount of $15,998,083.65 (excluding GST), subject to variations and provisional sums.

2.    That authority is delegated to the General Manager to execute all necessary documentation.

3.    That other tenderers be advised of Council’s decision.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

10.  Staff Reports – Governance and Strategy

 

13.1

2016 - 17 Annual Report

195/17

RESOLVED on the motion of Crs Seckold and Dodds

That the 2016-17 Annual Report be endorsed and published on Bega Valley Shire Council website, provision of hard copies to Bega Valley Shire Council library branches and lodged with the NSW Office of Local Government.   

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

13.2

Internal Audit Committee Annual Report 2016/17

196/17

RESOLVED on the motion of Crs Tapscott and Seckold

That Council endorses the Internal Audit Committee Annual Report 2016/17.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

11.  Staff Reports – Finance

 

14.1

Financial Statements

197/17

RESOLVED on the motion of Crs Dodds and Nadin

That Council note the tabled audited 2016/17 Financial Statements.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

5.19 pm         The Ordinary Meeting was reconvened.

12.

Adoption of reports from Standing Committees

198/17

RESOLVED on the motion of Crs Nadin and Tapscott

That the following motions recorded in the Standing Committees, including votes for and against, be adopted in and by the Ordinary Council Meeting:

9.2       Planning Proposal - Existing Holdings Amend Clause 4.2A BVLEP 2013

10         Staff Reports – Community, Culture and Leisure

10.1     Aquatic Facilities Strategy

10.2     Bega Valley Regional Gallery Redevelopment

10.3     Access Improvement Grants    

10.4     Festivals and Events Grants 2018

10.5     Community Hall Committee Nominations    

12.1     RFT 78/17 Waste Collection Services Tender

13.1     2016 - 17 Annual Report 

13.2     Internal Audit Committee Annual Report 2016/17

14.1     Financial Statements       

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

05:20 pm       Cr Fitzpatrick left the meeting.

The following items were subject to Pecuniary interest declaration by Councillors:

Item 9.1, Construction of Trailer Parking area associated with existing freight transport facility

Cr Fitzpatrick’s pecuniary interest as declared was noted. 

Item 10.6, Licence Agreement Renewals

Cr Fitzpatrick’s pecuniary interest as declared was noted. 

He departed the meeting room and took no part in debate and voting on the matter.

RESOLVED on the motion of Crs Tapscott and Nadin

That the recommendation of the Standing Committee be adopted.

In favour:             Crs Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Fitzpatrick

05:20 pm       Cr Fitzpatrick returned to the meeting.

13.      Councillor Reports

 

16.1

Country Mayor's Association

 

The report was noted.

 

 

14.      Rescission/alteration Motions

There were no rescission/alteration motions.

15.      Notices of Motion

18.1

Wallaga Lake Entrance Management Policy

199/17

RESOLVED on the motion of Crs Allen and Bain

Notice of Motion

That Council officers present a report to Council which examines the opportunity to amend the timeframes to a 4 week associated with the 1.1 m secondary opening trigger for Wallaga Lake.

In favour:             Crs Fitzpatrick, Bain, Nadin, McBain, Dodds and Allen

Against:                  Crs Griff, Seckold and Tapscot

 

16.      Questions On Notice

19.1

Cr Fitzpatrick - Further Question regarding Woodlands Lane, Bald Hills

 

The response published in the Agenda for the meeting of 22 November, 2017 was noted.

 

19.2

Cr Bain - Advertisement of Waste Changes FOGO

 

The response published in the Agenda for the meeting of 22 November, 2017 was noted.

 

17.  Questions for the Next Meeting

20.1

Response times for Questions on Notice

 

Cr Cathy Griff asked what is the timeframes for responses to Questions on Notice.

The General Manager advised that the timing is dependent on staff resources and some questions can take more time researching.

 

20.2

Can Council prepare a submission to the Southern Joint Regional Planning Panel (JRRP)

 

Cr Tony Allen asked is there a process available that Council can prepare a submission to the JRRP regarding Development Application (2017.445) (DA)for a recreational flight school at Lot 1 DP 109606; 1070 Princes Highway Frogs Hollow.

The Acting Director Planning and Environment advised that an information only report is being prepared for the 29 November Ordinary Council meeting.  Councillors could resolve to put a submission to the JRRP, however Council staff would not be in a position to assist Councillors with the submission.

 

20.3

Councillors possible submission to JRRP regarding DA2017.445

 

Cr Sharon Tapscott stated that if Councillors resolved to submit a submission to the JRRP regarding DA2017.445 that herself and Cr Fitzpatrick would be excluded because they are the delegates.

The General Manager advised that Council has two delegates and two alternative delegates but if Council resolves to make a submission Eurobodalla Shire Council representative would sit on the JRPP.

 

20.4

Does Council have a position to the JRRP?

 

Cr Kristy McBain asked is it normal for Council to have a position on the JRRP? Does Council normally provide it for a Development Application?

The Acting Director Planning and Environment advised that there is an opportunity for Council to have a position, lodge a submission or have a Councillor to do a presentation to the JRRP.

If Councillors wish to make a submission it has to be coordinated through the General Manager as Planning Staff will prepare the assessment.

 

20.5

Do Councillors have a vote at the JRRP?

 

Cr Mitchell Nadin asked if Councillors have a vote at the JRRP?

The General Manager advised when you attend the JRRP you are a member of the JRRP, nominated by Council.  There may be more matters going to the JRRP in the future, Council should look at our nominations into the future.

 

20.6

What is the purpose of an NBN satellite dish at the Central Waste Facility?

 

Cr Robyn Bain asked what is the purpose of the NBN satellite dish at the Central Waste Facility?  Who owns it?

The General Manager took the question on notice.

 

18.  Confidential Business

 

Adjournment Into Closed Session

200/17

RESOLVED on the motion of Crs Bain and Nadin

1.    That Council resolve to adjourn into Closed Session to discuss the following confidential items:

21.1    Organisational Structure - senior staff positions

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act, which permits the meeting to be closed to the public for business relating to (a) the report contains personnel matters concerning particular individuals.

2.    That pursuant to Section 10A of the Local Government 1993, the press and public be excluded from the proceedings on the basis that the business to be considered is classified confidential under the provisions of Section 10A(2) of the Act as outlined above.

3.    That the correspondence and reports relevant to the subject business be withheld from access to the press and public as required by the Local Government Act 1993, Section 11(2).

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Statement of Cessation of Live Streaming for the period of the Closed Session.

The Chairperson advised that the recording of the meeting would cease for the period of the Closed Session of Council.

6.13 pm         The Ordinary Meeting was reconvened.

Statement of Re-Commencement of Live Streaming

The Chairperson advised that the recording of the Council Meeting would recommence and reminded those present that Council meetings are recorded and live streamed to the Internet for public viewing.

 

19.  Adoption of reports from Closed Session

22.1

Closed Session Report 21.1Organisational Structure - Senior staff positions

 

RESOLVED on the motion of Crs Allen and Nadin

That Council adopt the recommendation for the senior officer structure to be amended to three positions:

·    Director responsible for assets strategy, projects, works, water, sewer, waste, recreation and leisure

·    Director responsible for planning and sustainability, economic strategy and projects, community and cultural assets, community connections and support

·    Director responsible for our people and governance and organisational planning, finance and reporting, certification and compliance, and internal services

In favour:             Crs Fitzpatrick, Bain, Nadin, McBain, Seckold, Tapscott and Allen

Against:                  Crs Griff and Dodds

 

20.  Resolutions to declassify reports considered in closed session

There were no declassified reports.

Closure

There being no further business, the Chairperson closed the meeting at 6.19 pm.

Confirmed

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 22 November 2017.