Ordinary

 

Meeting Notice and Agenda

 

An Ordinary Meeting of the Bega Valley Shire Council will be held at Council Chambers, Biamanga Room Bega Valley Commemorative Civic Centre Bega on
Wednesday, 14 March 2018 commencing at 2.00 pm to consider and resolve
on the matters set out in the attached Agenda.

 

 

 

To:

Cr Kristy McBain, Mayor

Cr Liz Seckold, Deputy Mayor

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Russell Fitzpatrick

Cr Cathy Griff

Cr Mitchell Nadin

Cr Sharon Tapscott

 

Copy:

General Manager, Ms Leanne Barnes

Acting Director, Transport and Utilities, Mr Ian MacFarlane

Acting Director, Planning and Environment, Mr Keith Tull

Director,  Community, Relations and Leisure, Mr Anthony Basford

Director,  Strategy and Business Services, Mr Graham Stubbs

Executive Manager Organisational Development and Governance, Ms Nina Churchward

Minute Secretary

 

 

 


Live Streaming of Council Meetings

Council meetings are recorded and live streamed to the Internet for public viewing.  By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded.

The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Publishing of Agendas And Minutes

The Agendas for Council Meetings and Council Reports for each meeting will be available to the public on Council’s website as close as possible to 5.00 pm on the Thursday prior to each Ordinary Meeting.  A hard copy is also made available at the Bega Administration Building reception desk and on the day of the meeting, in the Council Chambers.

The Minutes of Council Meetings are available on Council's Website as close as possible to 5.00 pm on the Monday after the Meeting.

1.      Please be aware that the recommendations in the Council Meeting Agenda are recommendations to the Council for consideration.  They are not the resolutions (decisions) of Council.

2.      Background for reports is provided by staff to the General Manager for  presentation to Council.

3.      The Council may adopt these recommendations, amend the recommendations, determine a completely different course of action, or it may decline to pursue any course of action.

4.      The decision of the Council becomes the resolution of the Council, and is recorded in the Minutes of that meeting.

5.      The Minutes of each Council meeting are published in draft format, and are confirmed by Councillors, with amendments  if necessary, at the next available Council Meeting.

If you require any further information or clarification regarding a report to Counci, please contact Council’s Executive Assistant who can provide you with the appropriate contact details

Phone (6499 2104) or email execassist@begavalley.nsw.gov.au.

 


Ethical Decision Making and Conflicts of Interest

A guiding checklist for Councillors, officers and community committees

Ethical decision making

·      Is the decision or conduct legal?

·      Is it consistent with Government policy, Council’s objectives and Code of Conduct?

·      What will the outcome be for you, your colleagues, the Council, anyone else?

·      Does it raise a conflict of interest?

·      Do you stand to gain personally at public expense?

·      Can the decision be justified in terms of public interest?

·      Would it withstand public scrutiny?

Conflict of interest

A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

·         Pecuniary – regulated by the Local Government Act 1993 and Office of Local Government

·         Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Office of Local Government (advice only).  If declaring a Non-Pecuniary Conflict of Interest, Councillors can choose to either disclose and vote, disclose and not vote or leave the Chamber.

The test for conflict of interest

·         Is it likely I could be influenced by personal interest in carrying out my public duty?

·         Would a fair and reasonable person believe I could be so influenced?

·         Conflict of interest is closely tied to the layperson’s definition of ‘corruption’ – using public office for private gain.

·         Important to consider public perceptions of whether you have a conflict of interest.

Identifying problems

1st       Do I have private interests affected by a matter I am officially involved in?

2nd     Is my official role one of influence or perceived influence over the matter?

3rd      Do my private interests conflict with my official role?

Local Government Act 1993 and Model Code of Conduct

For more detailed definitions refer to Sections 442, 448 and 459 or the Local Government Act 1993 and Model Code of Conduct, Part 4 – conflictions of interest.

Agency advice     

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, officers and community committee members by various pieces of legislation, regulation and codes.

Contact

Phone

Email

Website

Bega Valley Shire Council

(02) 6499 2222

council@begavalley.nsw.gov.au

www.begavalley.nsw.gov.au

ICAC

8281 5999

Toll Free 1800 463 909

icac@icac.nsw.gov.au

www.icac.nsw.gov.au

Office of Local Government

(02) 4428 4100

olg@olg.nsw.gov.au

http://www.olg.nsw.gov.au/

NSW Ombudsman

(02) 8286 1000

Toll Free 1800 451 524

nswombo@ombo.nsw.gov.au

www.ombo.nsw.gov.au

 

Disclosure of pecuniary interests / non-pecuniary interests

Under the provisions of Section 451(1) of the Local Government Act 1993 (pecuniary interests) and Part 4 of the Model Code of Conduct prescribed by the Local Government (Discipline) Regulation (conflict of interests) it is necessary for you to disclose the nature of the interest when making a disclosure of a pecuniary interest or a non-pecuniary conflict of interest at a meeting. 

The following form should be completed and handed to the General Manager as soon as practible once the interest is identified.  Declarations are made at Item 3 of the Agenda: Declarations -  Pecuniary, Non-Pecuniary and Political Donation Disclosures, and prior to each Item being discussed:

Council meeting held on __________(day) / ___________(month) /____________(year)

Item no & subject

 

Pecuniary Interest

 

   In my opinion, my interest is pecuniary and I am therefore required to take the action specified in section 451(2) of the Local Government Act 1993 and or any other action required by the Chief Executive Officer.

Significant Non-pecuniary conflict of interest

   – In my opinion, my interest is non-pecuniary but significant. I am unable to remove the source of conflict. I am therefore required to treat the interest as if it were pecuniary and take the action specified in section 451(2) of the Local Government Act 1993.

Non-pecuniary conflict of interest

   In my opinion, my interest is non-pecuniary and less than significant. I therefore make this declaration as I am required to do pursuant to clause 4.17 of Council’s Code of Conduct. However, I intend to continue to be involved with the matter.

Nature of interest

Be specific and include information such as :

·         The names of any person or organization with which you have a relationship

·         The nature of your relationship with the person or organization

·         The reason(s) why you consider the situation may (or may be perceived to) give rise to a conflict between your personal interests and your public duty as a Councillor.

If Pecuniary

  Leave chamber

If Non-pecuniary  (tick one)

 Disclose & vote        Disclose & not vote          Leave chamber

Reason for action proposed

Clause 4.17 of Council’s Code of Conduct provides that if you determine that a non-pecuniary conflict of interest is less than significant and does not require further action, you must provide an explanation of why you  consider that conflict does not require further action in the circumstances

Print Name

 

I disclose the above interest and acknowledge that I will take appropriate action as I have indicated above.

Signed

 

NB:  Please complete a separate form for each Item on the Council Agenda on which you are declaring an interest.


Council

14 March 2018

 

Agenda

Statement of Commencement of Live Streaming

Acknowledgement of Traditional Owners of Bega Valley Shire

1       Apologies and requests for leave of absence

 

2       Confirmation Of Minutes

Recommendation

That the Minutes of the Ordinary Meeting held on 21 February 2018 as circulated, be taken as read and confirmed.

3       Declarations

Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled.  Declarations also to be prior to discussion on each item.

4       Deputations (by prior arrangement)

 

5       Petitions

 

6       Mayoral Minutes

 

7       Urgent Business

 

8       Adjournment to Standing Committees

There are no reports to Standing Committees.

9       Staff Reports – Planning and Environment

 

Nil Reports

10     Staff Reports – Community, Culture and Leisure

 

10.1              Bega Valley Regional Gallery Redevelopment........................................................................... 10

10.2              Section 355 General Sportsgrounds Committee Motions for Council Consideration........ 15

10.3              Eden Whale Festival 2018............................................................................................................. 36

10.4              Merimbula Airport Leases............................................................................................................ 40

11   Staff Reports –Economic Development and Business Growth

 

Nil Reports

12     Staff Reports – Infrastructure Waste and Water

 

12.1              Bega Valley Local Traffic Committee........................................................................................... 46

13   Staff Reports – Governance and Strategy

 

13.1              Australian Local Government Association (AGLA):  2018 National General Assembly - call for motions       60

14     Staff Reports – Finance

 

14.1              Investments Report as at 31 January 2018................................................................................ 68

15     Adoption of Reports from Standing Committees

There were no reports to Standing Committees.

 

16     Councillor Reports

 

17     Rescission/alteration Motions

 

18     Notices of Motion

18.1              Engagement of additional staff to address parking compliance............................................. 99

 

19     Questions On Notice

19.1              Cr Fitzpatrick Question on Notice - Traffic Matters Pambula................................................ 101

 

20     Questions for the Next Meeting

 

21     Confidential Business 

 

Representations by members of the public regarding closure of part of meeting

Adjournment Into Closed Session, exclusion of the media and public......................... 103

              

Statement of Cessation of Live Streaming for the period of the Closed Session.

Statement of Re-Commencement of Live Streaming

22     Adoption of reports from Closed Session

23     Resolutions to declassify reports considered in closed session  

 


Council

14 March 2018

 

 

Staff Reports – Community, Culture and Leisure

 

14 March 2018

10.1            Bega Valley Regional Gallery Redevelopment................................................... 10

10.2            Section 355 General Sportsgrounds Committee Motions for Council Consideration     15

10.3            Eden Whale Festival 2018................................................................................... 36

10.4            Merimbula Airport Leases.................................................................................. 40


Council 14 March 2018

Item 10.1

 

10.1. Bega Valley Regional Gallery Redevelopment      

 

With Round 1 of the NSW Cultural Infrastructure Program funding application community engagement and site selection/analysis having reached completion, Council is ready to proceed to the next stage of redevelopment of the Bega Valley Regional Gallery (BVRG).

 

Director Community, Relations and Leisure   

 

 

Officers Recommendation

1.   That Council note the due diligence investigations that have been undertaken on Bega sites.

2.   That Council redevelop the Bega Valley Regional Gallery at its current location.

3.   That Council delegate the authority to the General Manager to proceed with the Bega Valley Regional Gallery Redevelopment project application for Round 2 funding of the NSW Cultural Infrastructure Program.

 

Executive Summary

Council has been invited by the NSW Government to refine its Round 1 Regional Cultural Fund application for a redeveloped regional gallery facility on the basis there is a clear need for such a proposal, as it will assist the State in realising the key objective of expanding and improving the quality of delivering cultural experiences in regional NSW. This objective also aligns with the goals established in Council’s BVRG 2016-2020 Strategic Plan.

Feedback provided by the assessment panel also concluded that for the application to be successful in future rounds further development of the proposal was required.

Background

The purpose of this report to inform Council of the due diligence that has been undertaken in response to previous Council Resolutions:

From 30 August 2017 – 10.1 Bega Valley Regional Gallery Redevelopment:

“1.       That Council submit an expression of interest for Round 1 of the Regional Cultural  Fund for the redevelopment of the Bega Valley Regional Gallery.

2.      That Council undertake consultation with the community in relation to various potential sites and preparation of a business plan and outline impacts on asset management plans”.

From 22 November 2017 – 10.2 Bega Valley Regional Gallery Redevelopment:

1.       That Council endorse Bega as the preferred location for the redevelopment of the Bega Valley Regional Gallery.

2.         That Council officers undertake the required due diligence on a number of Bega sites, to report to Council prior to preparing a detailed submission to Create NSW’s Regional Cultural Fund based on the preferred location”.

Council has been invited to resubmit the application for Round 2 through a closed invitation process on the provision that refinement of the proposal is to be undertaken to increase the probability of success.

It was advised that key areas of refinement would need to focus on due-diligence aspects associated with the business case proposal, namely:

·    Identification of a specific site for development.

·    Refinement of an appropriate design which optimises the region’s existing market and cultural opportunities and established cultural infrastructure.

·    Development of a design to mitigate risks associated with construction costs, building compliance and planning constraints.

·    Refinement of the business case to ensure the model is site specific.

Project actions already undertaken and feedback received by the NSW Cultural Infrastructure Project Management Office (CIPMO) Panel, as outlined above, are in keeping with previous Council Resolutions.

In addition to the site analysis, business case studies and community engagement assessments which Council has already undertaken as part of the Round 1 application, it is proposed that further actions and adopted positions as outlined below will be undertaken to ensure due-diligence is effectively undertaken for the Round 2 application:

·    Investigate future development scenarios which may impact the Zingel Place Arts and Cultural Precinct to future-proof the design of the BVRG to assure best practice in the planning process.

·    It is recognised the Zingel Place Arts and Cultural Precinct will continue to evolve into the future.

·    Due to CIPMO funding limitations and the need for the project to be fully financed by grant sourced and philanthropic funds, a budget cap of $2.5m inclusive of all professional fees and contingency will be adopted as part of the project brief.

·    Key milestones that will be adopted to meet the NSW Cultural Infrastructure Grant Program requirements are:

Engagement of Design Services and Quantity Surveying  consultants to produce Design Application and Schematic Design deliverables to form part of the Regional Cultural Fund application.

Finalisation of a revised business case, detailed cost-estimate and site-specific Schematic Design to form part of the Regional Cultural Fund application.

Options

Following the Resolution by Council on 22 November 2017, ten sites in Bega were selected with each site comparatively analysed against multiple suitability criteria to establish a preferred site. The suitability criteria included:

·    Adequate Site Area

·    Distance to town centre

·    Council owned or managed land (tenure)

·    Project deliverability within funding body timeframes

·    Likely construction costs (including site excavation/preparation costs)

·    Synergies with immediate locality (eg compatibility with adjoining land uses, minimal potential for land use conflict, ability to stimulate activity within the Bega town centre)

·    Servicing availability (eg water, sewer)

·    Vehicular accessibility and parking availability

·    Possibility for co-location with other Council facilities

This resulted in the existing BVRG site being the preferred option. The report ‘Site Analysis and Multi Criteria Assessment Bega Valley Regional Gallery’ outlines the criteria issues and site location considerations in further detail. The report has been attached as confidential as it contains content which is classified as ‘Commercial in Confidence’. 

Community Engagement

Consultation undertaken

BVSC undertook a detailed community engagement consultation program as part of its Round 1 NSW Cultural Infrastructure Program funding application, in addition to research undertaken by Dr Jo Mackellar titled ‘Economic Research Report – Bega Valley Regional Gallery, 29 June 2017”, which also included community consultation.

Council consideration of input

In addition to Councillor Briefings on 31 January 2018, Council formally considered the proposal at the following Ordinary Council Meetings:

·    30 August 2017 – 10.1 Bega Valley Regional Gallery Redevelopment

·    2 November 2017 – 10.2 Bega Valley Regional Gallery Redevelopment

Consultation planned

While a comprehensive process to engage the Bega Valley Shire community on preferred locations and gallery service expectations was undertaken, further analysis relating to the CIPMO feedback needs to be explored as part of proceeding to design stage.

Financial and resource considerations

·    As a capital project with a budget cap of $2.5M, it is proposed the BVRG Development is to be fully funded by a range of external sources which will include the NSW Cultural Infrastructure Program, bequests and private philanthropy.

·    Further economic modelling will be undertaken in developing the business case for the Round 2 submission. As the proposed scope is limited to repurposing and upgrading parts of Council’s existing built assets, it’s anticipated that ongoing operational costs will decrease from current BVRG levels due to energy efficient system upgrades which will feature as part of the new scope of works.

·    It’s also anticipated an improved design which aims to increase the value of the BVRG program as a cultural offering will potentially allow for new opportunities to develop additional income streams focussing on both adolescent and adult art appreciation and development classes. Such revenue could be allocated to resourcing improved BVRG services.

·    As with other Council properties, a Facility Management Plan will be put in place to guide future operations.

Funding source

 

Amount

Regional Cultural Funding

$

2,300,000

BVSC Bequest

$

200,000

Philanthropic funds

$

TBC

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

As outlined in previous Council reports, the development of the BVRG aligns with the following Community Strategic Plan, Goals and Strategies;

Goal 1: We are cooperative, caring and enjoy a culturally rich community life.

Strategy 1: Collaborate with partners to provide and support opportunities for social interaction, activities and events and care and services for disadvantaged people.

Goal 3: Our economy is prosperous, diverse and supported by innovative and creative businesses.

Strategy 7: Collaborate with relevant parties to promote opportunities that will grow and diversify our economy and provide employment including research and education initiatives, micro industries and other innovative creative and sustainable industries.

Environmental / SustainabilityAs outlined in previous Council reports, a core aspect of redeveloping the Gallery will be to ensure all waste, water and air quality systems will be energy efficient and will comply to environmentally sustainable design principles.

Economic

As outlined in previous Council reports, an Economic Research Report into the BVRG was part funded by Council’s Economic Development team as part of Council’s Economic Growth Strategy. Further refinement of the Business Plan for the Round 2 submission will endeavour to update forecast benefits which will factor the site specific value of the proposed Zingel Place Arts and Cultural precinct as a key feature of the proposal.

Risk

The BVRG proposal is a work in progress and in terms of the identified risks and proposed controls to mitigate such risks that were identified previously as part of the Round 1 application, the project will evolve where further refinement of risk management controls will be undertaken. Additionally, in light of the feedback acquired from the Round 1 NSW Cultural Infrastructure Program funding assessment panel, significant changes to reduce the project scope will be undertaken to help increase the likelihood of funding success and to improve operational sustainability performance beyond current levels.

Social / Cultural

The redeveloped BVRG as a regional cultural catalyst aims to deliver the following social and cultural benefits to provide:

·    a facility that meets the needs of the local community and the ever increasing visitor economy;

·    acknowledge Aboriginal heritage and connection to local communities;

·    build on recent achievements and successes while growing opportunities for our local community and local industry into the future;

·    directly facilitate community engagement with place;

·    strengthen local cultural/social capacity and networks; and

·    solidify the Region’s reputation as a vibrant, creative and liveable place.

 

Attachments

1.          Site Analysis and Multi Criteria Assessment - Bega Valley Regional Gallery (Councillor Only)

 


Council 14 March 2018

Item 10.2

 

10.2. Section 355 General Sportsgrounds Committee Motions for Council Consideration     

 

Report on Motions passed by the Section 355 General Sportsgrounds Committee requesting consideration by Council.

 

Director Community, Relations and Leisure  

 

 

Officers Recommendation

1.    That Council note it is required to utilise revenue raised through the 2013/14 Special Rate Variation application (which included recreation facilities and access roads in year two) in line with Independent Pricing and Regulatory Tribunal of New South Wales’ Determination of June 2013.

2.    That Council note the Committee’s support for a useable and effective bookings system for the organisation and support officers to continue to explore suitable options.

 

Executive Summary

On occasion the Section 355 Sportsgrounds Committee discusses matters and passes Motions that can relate to other functions or services Council provides. At the 4 December 2017 meeting of the Committee two Motions were passed. They were:

1.    “That this Committee (the General Sportsground Committee) ask Council to reword the application to IPART seeking approval to raise and spend its Special Rate Variation to X dollars towards the development and maintenance of Sportsgrounds facilities (fields and buildings) only”

NOTE: fields to include both outdoor (e.g. football, cricket, court) and indoor (court/practice nets) facilities.”

2.    That BVSC proceed with development of booking forms.

Background

S355 Sportsgrounds Committee Motion 1 - Recreation Special Rate Variation:

Relevant references from the Special Rate Variation Applications and Approval are provided below:

From the Application IPART Special Rate Variation Application Form – Part B 2013 (2) 2014/15 Expiring approved Special Rate Variation to be retained as a 2.5% one-off ongoing increase above LGCI (rate pegging) for recreation and access approval with the options to use this amount for debt servicing or for annual project works in line with the LTFP for recreation asset upgrade and renewals and access. This variation will retain the general rate yield at an estimated $507,000 (2015) and then be indexed by LGCI on an ongoing capacity.

From the Approval IPART application for a special variation for 2013/14

IPART APPROVAL $507,0003 towards recreation facilities and access roads, with an option to use this amount for other purposes in line with the Long Term Financial Plan (such as debt servicing, annual project works or recreation asset upgrade, renewals and access).

The revenue raised through the Recreation Special Rate Variation is able to be applied to all recreation asset classes. This gives the Council flexibility to allocate the funding based on its priorities at the time and as it sees fit.

S355 Sportsgrounds Committee Motion 2 - Bookings Forms:

Over the past two years Council has developed a sportsgrounds booking form and bookings process.  Currently the system is still manual, meaning each stage in the process needs to be actioned individually. It provides a system to process bookings and gather information that helps in the management of sportsgrounds. It has been acknowledged an organisational bookings system to meet the needs of the community and Council would be beneficial for several Council service areas. Effective bookings systems help greatly in monitoring and managing use of facilities, programing planned maintenance works, applying adopted fees consistently and fairly, and keeping good records, assisting with risk management and reducing liability. A corporate bookings system has been included in the current tender specification for corporate business systems.

Options

There are limited options in relation to the expenditure of special rate variations as the expenditure is required to be in line with the approved expenditure at the time of application.

In determining options for the implementation of an appropriate booking system, interface with existing Council systems, set up and ongoing licence costs and maintenance, user interface and community access are all factors that will be considered.

Community Engagement

Consultation undertaken

Use of special rate variation - Council was required to undertake significant community consultation as part of its application to IPART. See attached determination.

Consultation Planned

Use of special rate variation - No further consultation is planned for this matter.

Bookings system – Council officers will continue to work with the S355 General Sportsground Committee to progress.

Council consideration of input

Council determines its budgets on an annual basis and has opportunity to allocate funding to meet the goals of the adopted Delivery Program.

Financial and resource considerations

Council directs expenditure of funds raised through the Recreation Special Variation (along with all expenditure) through the adoption of annual budgets in line with the approved special rate variation uses, which includes towards Sportsgrounds infrastructure renewals. If Council were to allocate revenue from the Recreation Special Rate Variation to only sportsgrounds infrastructure renewals as suggested, this would require the allocation of other funds (that may or may not be available) to other recreation asset projects.

Legal /Policy

Special rate variations are required to be used in line with the determination of the approving body. In the past this has been by the Minister and more recently by the Independent Pricing and Regulatory Tribunal of New South Wales.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The current Council has taken an ‘Asset Management’ approach through the adoption of Asset Management Plans. This approach directs funding toward recreation asset renewals as they fall due; however if a proportion of funding is allocated to a specific asset type (ie Sportsgrounds) and funding is not allocated from other sources, doing so will limit Council’s ability to fund other scheduled asset renewals across other recreation assets types (such as playgrounds, walking trails, parkland infrastructure, boardwalks and viewing platforms, picnic tables and shelters).

Economic

In popular coastal towns the quality of parkland asset types and the environment contributes to tourism which is a critical element to the local economy. Seeing the quality of these assets degrade further will have a negative effect on visitor experience. Likewise an improved quality of parkland facilities will have a positive effect on visitor experience leading to increased likelihood of return visits.

Risk

A balanced approach applied to asset renewals is an important aspect in a risk management approach to asset management.

 

Attachments

1.          IPART Determination - BVSC Application for a special variation for 2013-14

 


Council

14 March 2018

Item 10.2 - Attachment 1

IPART Determination - BVSC Application for a special variation for 2013-14

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council

14 March 2018

Item 10.2 - Attachment 1

IPART Determination - BVSC Application for a special variation for 2013-14

 


Council

14 March 2018

Item 10.2 - Attachment 1

IPART Determination - BVSC Application for a special variation for 2013-14

 


 


Council 14 March 2018

Item 10.3

 

10.3. Eden Whale Festival 2018     

 

A late application by the Eden Whale Festival Committee for the 2018 Festivals and Events Grants program has been received and requires consideration by Council.

 

Director Community, Relations and Leisure  

 

 

Officers Recommendation

1.      That Council note the report.

2.      That Council allocate $5,000 from the Festivals and Events budget to the Eden Whale Festival for the purposes of the general running of the Festival including but not limited to hire of marquees, tables, chairs, security and sound system for performers/stage area.

3.      That officers notify the applicant of Council’s decision.

 

Executive Summary

The levels of funding for Community Grants Programs were resolved by Council at its Ordinary Meeting of 20 July 2016. Since that time officers have reviewed and built the policies, procedures, guidelines and promotional material.

The formal round of funding for the 2018 Festival and Events Grants program has now closed; however a late application from the Eden Whale Festival has been submitted for consideration by Council.

Background

At its Ordinary Meeting of 22 November 2017, Council reviewed 20 applications for funding through the Festivals and Events Grants program. With an annual budget of $60,000 for the 2018 calendar year, Council resolved to allocate $54,561 to 18 different festivals and events across the Shire. The amount of $5,439 remains available for other emergent events throughout 2018.

Due to changes with the Eden Whale Festival and its Committee, an application for funding was not submitted during the nominated festivals and events grant timelines. They have since been in contact with Council officers regarding the availability of funding to support this unique and vibrant festival. Over many years Council funded the Eden Whale Festival with cash and in-kind contributions. The attached (Councillor only) grant application has been submitted for consideration. 

Council’s sponsorship of the Eden Whale Festival will greatly contribute to the success of this Shire wide event. The festival has proven over many years to be a huge economic driver for the region and undoubtedly qualifies for a District Category Event as described in the Community Festivals and Events Guidelines (as outlined in the table below).

 

Options

Council has two options:

1.         Fund the late application to the value of $5,000; or

2.         Reject the late application and refer them to the 2019 Festival and Events Grants program round.

Community Engagement

Consultation undertaken

During early October 2017 the ‘new look’ grants were advertised in the local papers, via social media, website and village newsletter, as well as a second direct email to the 69 community groups on our events and festivals database including the Eden Whale Festival Committee.

As part of the review process, the need for a dedicated Festivals and Events web page was identified. This was designed to incorporate tools and resources for all aspects of event and festival management and has been integrated into Council’s Website. This allows for online applications as well as up to date information and resources on Festivals and Events.

Consultation Planned

The dedicated Festivals and Events page is accessible 24/7 via Council’s website. Council officers ensure information is current and offer one on one support as required.

Advertising of the next round of Festivals and Events Grants will begin mid 2018 for the 2019 calendar year.

Council consideration of input

At its Ordinary Meeting of 22 November 2017, Council assessed the formal round of 2018 grant applications and resolved to hold the remaining $5,439 in reserve for other emergent events and festivals during 2018 calendar year. The attached application is an additional and subsequent request that meets this requirement. Whilst there have been other applications and requests, Council has a long history of supporting this event.

Financial and resource considerations

The allocated budget for Festivals and Events Grants in 2018 is $60,000 with a remaining $5,439 being held in reserve for other emergent events and festivals during 2018 calendar year.

Funding source

 

Amount

Community Festivals and Events Grants – funded via the Southern Phone annual dividend

$

$5,439

The Community Grant Program Guidelines outline the criteria by which grant applications are assessed. This includes the criteria that events and festivals grants will be placed into three program categories of Regional, District and Local as outlined in the below table.

Program Category

Funding Amount

Description

BVSC Recognition

Availability

Regional

Event

 

Up to $10,000

 

·    a significant event with a number of partners

·    attracts people from outside the Shire as well as residents

·    generates significant value add to local businesses

·    attracts a large number of people

·    generates or self-funds a considerable portion of the event

·    may add to or leverage grants from another level of government

·    may run over multiple days and is not replicated in other parts of the Shire, and

·    considers viability and environmental sustainability

Partner

 

1 per year

Total available $10,000

 

District

Event

Up to

$5,000

·    a large event that attracts and provides a focal point for people from the Shire and people already visiting

·    may have other supporters or organisations involved

·    generates some funds but needs greater assistance due to legislative and/or regulatory requirements

·    may have historical ‘roots’, or may be a start-up event needing assistance to become established, and

·    considers sustainability and environmental impacts

Sponsor

 

5 per year

Total available $25,000

 

Local

Event

 

Up to

$1,000

 

·    an important local event that provides a focal point for people of a particular area or community

·    often held annually

·    may be a start-up event needing assistance to become established and would otherwise struggle without BVSC support, and

·    considers sustainability and environmental impacts

Supporter

10 per year

Total available $10,000

 

Legal /Policy

The Local Government Act 1993 provides the legislative mechanism to allow Councils to provide funds to the community. 

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

Festivals and events are valuable community building activities that provide an opportunity for the community to come together and celebrate life on the far South Coast, spend time with friends and family and to build social cohesion through attendance, organising and volunteering.

As per Council's Community Strategic Plan:

Active and Healthy Communities – Outcome 1

Goal 1 - We are co-operative, caring and enjoy a culturally rich community life.

Strategy 1 - We collaborate with partners to provide and support opportunities for social interaction, cultural industries, activities and events and care and services for disadvantaged people.

Goal 2 - We are an active, healthy community with access to good quality recreation and sporting facilities, and medical health care.

Strategy 4 - We collaborate with partners to provide facilities, activities and services that encourage more people to have active and healthy lifestyles.

Events and Festival activities held also supports criteria under Council's Economic Development Strategy 2016.

Environmental / Sustainability

Council’s Event Management Guide encourages the use of Risk Assessments for all community festivals and events. This process aims to promote environmentally friendly and sustainable practices in accordance will Council policies.

Economic

These activities play an important role in activating the low/ shoulder season periods on the tourism calendar by attracting people to the Bega Valley Shire, supporting local businesses, employment and tourism more broadly.

Risk

Council’s Event Management Guide aims to reduce reputational risk to Council by outlining the Insurance and Risk Management obligations of Council and event organisers when planning their events and festivals. 

Social / Cultural

Festivals and events support a celebration of life, diversity, culture, and environmental sustainability in the Bega Valley Shire.

 

Attachments

1.          Eden Whale Festival application (Councillor Only)

2.          Eden Whale Festival budget (Councillor Only)

 


Council 14 March 2018

Item 10.4

 

10.4. Merimbula Airport Leases     

 

Landside property leases at the Merimbula Airport have recently expired and Council approval is sought to offer a further tenure of three years to the existing lessees.

 

Director Community, Relations and Leisure  

 

 

Officers Recommendation

1.         That Council authorise the Mayor and General Manager to execute the necessary lease documentation to provide a further tenure of three years to each of the existing lessees at the Merimbula Airport as detailed in the report to Council of 14 March 2018.

2.         That Council’s formal written consent is required to any and all future sub leasing arrangements at the airport to ensure that such sub tenancies do not conflict with or impede operation of the site as a regional airport.  

 

Executive Summary

Council currently has ten landside leases at the Merimbula Airport.  Each of these leases expired in 2017 and have been on a monthly holding over basis since that time.

In order to provide the lessees with some security of tenure until Council’s review of its adopted Merimbula Airport Masterplan is complete, it is being recommended Council grant each of the existing lessees a further three year lease.  It is also recommended Council must formally consent to any and all future sub leasing arrangements at the airport to ensure such sub tenancies do not conflict with or impede operation of the site as a regional airport.

Background

On 16 April 2014, Council formally resolved to remove all landside property leases from the Airport Operating Lease and proceed in accordance with Council’s property leasing procedure to establish direct leasing arrangements with existing tenants.

Following a lengthy consultation and negotiation process with the Airport Users Group in relation to site sizes, increase in annual lease fees, payment of rates upon subdivision etc, Council further resolved on 3 December 2014 for the Mayor and General Manager to execute three year leases.

At that time each of the tenants were seeking long term security of tenure however Council was not in a position to grant any leases exceeding five years in duration as it would be required to lodge a plan of subdivision for lease purposes that complied with both the Real Property Regulation 2014 and the Registrar General’s Directions.  Development Consent to the subdivision could not be obtained until major upgrade works which would adequately provide sufficient water to support the ultimate airport development were carried out.  The required funding of $1.5M was not available at that time however Council was successful in obtaining a grant under the State Government's Restart NSW Regional Tourism Infrastructure Fund to complete the works during 2017.  In addition to this funding, Council was also successful in obtaining $4.391M for runway extensions under the same program and $1.2M from the Federal Government under the National Stronger Regions Fund for upgrades to the airport terminal building, with Council required to provide matching funding of $1.2M for the terminal upgrade project.

As the above works were not anticipated to be carried out within such a short period of time when the Merimbula Airport Masterplan was adopted in 2013, it has now become necessary to review the Masterplan.  As the outcome of the Masterplan review has the potential to identify removal/relocation of some landside assets the subject of existing leases, it would not be considered appropriate at this point in time to provide long term tenure until after the review is finalised.

Community Engagement

Consultation undertaken

A lengthy consultation period of over 12 months took place prior to the current leases being finalised.  This included the attendance of the Airport Users Group at various meetings held at Council’s Bega Office as well as a Councillor workshop session.  Several other workshops were held with Councillors to keep them abreast of any issues during the negotiation period. 

It is anticipated there will be a level of frustration for the lessees in Council’s inability to provide longer term security of tenure, as anticipated during negotiations four years ago however due to further development of the airport occurring much sooner than anticipated under the current Masterplan as a direct result of external funding received, the Merimbula Airport is now in an exciting period of growth. It is considered vital Council does not limit the future functionality of an already constrained airport site by providing tenure which impedes operational requirements for minimal rental return.    

Financial and resource considerations

Council property officers obtained a market rental valuation for the airport lease sites in 2014.  Council resolved to adopt the following fee structure at that time:

Existing Airport Tenants

Private Light Aircraft Storage

Commercial Use

$5.00/m2 per annum (plus GST)

$8.75/m2 per annum (plus GST)

New Airport Tenants

Private Light Aircraft Storage

Commercial Use

$7.00/m2 per annum (plus GST)

$12.25/m2 per annum (plus GST)

An annual CPI increase has been applied to the above rates since commencement of the new leases in 2014.

The existing tenants at the airport were advised that at the end of the current three (3) year lease, the annual lease rate would revert to the same rate payable by new airport tenants. 

Having applied the following CPI (All Groups – Sydney) increases:

·    March 2015 – 1.6%

·    March 2016 – 1.3%

·    March 2017 – 2.4%

The rate for all new tenancies is outlined below:

Private Aircraft Storage

Commercial Use

$7.38/m2 per annum (plus GST)

$12.91/m2 per annum (plus GST)

It is recommended a further market rental valuation is obtained at the conclusion of the proposed new three year leases, as final site locations/sizes may need to change.

For the information of Councillors, attached to this report is a confidential summary of each of the existing tenancies, Council officer comments and recommendations for future tenure.  The proposed new rental fees for each site under the above pricing structure is also included.

There are currently three hire car companies (Hertz, Europcar and Avis) who occupy space within the terminal building for a small counter each.  With the imminent redevelopment of the terminal building, this arrangement has been by way of Temporary Licence Agreement.

Council has an adopted fee included in its Fees and Charges Schedule for hire car companies who wish to licence or reserve a Council public car space at the Merimbula Airport.  This fee is currently $2,000 per space per annum.

 

All aircraft landing movements at the Merimbula Airport are captured by an external company contracted by Council called AVDATA, who generate invoices for all general aviation landing fees for the use of Merimbula Airport.

Legal /Policy

All property leases at the airport are in accordance with Council’s Management of Leases and Licenses Procedure.  As the leases are of a commercial nature and do not involve not-for-profit community organisations, there are no rebates provided off market rental.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

A fee proposal has been sought from STEA Architects to provide a revised landside Masterplan for the potential further terminal expansion, future general aviation hangar development area, long term parking and other site constraints.  Funding has been sought in the 2018/19 budget for the external consultancy fees to carry out the review.

A feasibility assessment to provide infrastructure (roadway, taxiway, services) to support a further general aviation development site to the north, versus potential leasehold returns, must also be finalised.

It is not anticipated the location of the future general aviation development site identified in the current Masterplan will change as part of the review.  As soon as the feasibility assessment noted above is finalised, existing tenants will be given the option to relocate to the new development site if further tenure in any current location is no longer possible due to the operational requirements of the airport.     

 

Attachments

1.          Merimbula Airport Leases - Index Plan

2.          Merimbula Airport Leases (Councillor Only)

 


Council

14 March 2018

Item 10.4 - Attachment 1

Merimbula Airport Leases - Index Plan

 

 

 


Council

14 March 2018

 

 

Staff Reports – Infrastructure Waste And Water

 

14 March 2018

12.1            Bega Valley Local Traffic Committee................................................................. 46


Council 14 March 2018

Item 12.1

 

12.1. Bega Valley Local Traffic Committee     

 

This report recommends Council adopt the recommendations of the Bega Valley Local Traffic Committee from their meeting held on 7 February 2018.

 

 

Acting Director Transport and Utilities  

 

 

Officers Recommendation

That Council adopt the following recommendations of the Local Traffic Committee:

182.RSP.001 -  Woolworths Tura Beach parking

1.      Council approve the installation of a “No Stopping” zone, for a length of 175 metres along the shared boundary of Sapphire Coast Drive and Tura Beach Woolworths and part of the shared boundary of Sapphire Coast Drive and lot 31 DP 243029 to the southern side of the access driveway of lot 31.

182.SE.002 - Bemboka Triathlon 24 March 2018

1.      That, subject to conditions, Hoskins Street, Bemboka be temporarily closed between the intersections of Kameruka Street and Nimmitabel Street from 7.00am and 6.00pm on Saturday, 24 March 2018 for the 2018 Bemboka Triathlon.

2.      That, subject to conditions, Sams Corner Road, Bemboka be temporarily closed between the intersections of Nimmitabel Street and Lookout Lane from 7.00am and 6.00pm on Saturday, 24 March 2018 for the 2018 Bemboka Triathlon.

3.      That, subject to conditions, Kameruka Street, Bemboka be temporarily closed between the intersections of Hoskins Street and first driveway access east of the Bemboka Pool from 7.00am and 6.00pm on Saturday, 24 March 2018 for the 2018 Bemboka Triathlon.

4.      That the proposed traffic arrangements involving the temporary closure of Hoskins Street, Sams Corner Road and Kameruka Street, Bemboka for the 2018 Bemboka Triathlon on Saturday, 24 March 2018, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

5.      That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

6.      That organisers fully implement an approved Special Event Transport Management Plan.

7.      That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

8.      That organisers have written Police approval prior to conducting the event.

9.      That the event achieves all conditions of Council’s issued Use of Public Land approval.

182.SE.003 - ANZAC Day March and Service 2018 –  Candelo

1.    That the proposed traffic arrangements for the Candelo RSL Sub Branch Anzac Day March and Service on Wednesday, 25 April 2018 be approved and deemed a Class 2 special event.

2.    That the section of William Street, Candelo between the intersections of Eden Street and Queen Street be temporarily closed on Wednesday, 25 April 2018 for the Candelo RSL Sub Branch Anzac Day March and Service, in accordance with Traffic Control Plan.

182.SE.004 - ANZAC Day March and Service 2018 –  Eden

1.    That the proposed traffic arrangements for the Eden RSL Sub Branch Anzac Day March on Wednesday, 25 April 2018 be approved and deemed a Class 2 Special Event.

2.    That sections of Chandos Street, Imlay Street, Bass Street and Calle Calle Street, Eden be temporarily closed on Wednesday, 25 April 2018 for the Eden Sub Branch Anzac Day March, in accordance with the Traffic Control Plans.

182.SE.005 - ANZAC Day March and Service 2018 –  Merimbula and Pambula

1.    That the proposed traffic arrangements for the Merimbula RSL Sub Branch Anzac Day Dawn Service, March and Service in Merimbula on Wednesday, 25 April 2018 be approved and deemed a Class 2 special event.

2.    That the proposed traffic arrangements for the Merimbula RSL Sub Branch Anzac Day March and Service in Pambula on Wednesday, 25 April 2018 be approved and deemed a Class 1 special event.

3.    That sections of Main Street, Market Street and Beach Street, Merimbula and Quondolo Street (Princes Highway), Pambula be temporarily closed on Wednesday, 25 April 2018 for the Merimbula RSL Sub-Branch Anzac Day Dawn Service, March and Service in Merimbula and March and Service in Pambula, in accordance with the Traffic Control Plans.

4.    That the temporary closure of the Princes Highway, Pambula is a matter solely for NSW Roads and Maritime Services Road Occupancy Licence determination.

182.SE.006 -  ANZAC Day March and Service 2018 –  Cobargo

1.    That the proposed traffic arrangements for the Cobargo RSL Sub Branch ANZAC Day March on Wednesday, 25 April 2018 be approved and deemed a Class 1 special event.

2.    That sections of Cobargo Bermagui Road and Tarlinton Street, Cobargo be temporarily closed on Wednesday, 25 April 2018 for the Cobargo RSL Sub Branch ANZAC Day March, in accordance with Traffic Control Plan.

3.    That the temporary closure of the Princes Highway, Cobargo is solely for NSW Roads and Maritime Services determination.

182.SE.007 - ANZAC Day March and Service 2018 –  Bega, Tathra, Bemboka

1.    That the proposed traffic arrangements for the Bega RSL Sub Branch Anzac Day March and Service in Bemboka be approved and deemed a Class 1 Special Event.

2.    That the proposed traffic arrangements for the Bega RSL Sub Branch Anzac Day Dawn Service, March and Service in Bega, Anzac Day March and Service in Tathra be approved and deemed a Class 2 Special Event.

3.    That sections of Council roads at Gipps Street and Carp Street in Bega, Loftus Street in Bemboka, Bega Street and the Bega Street service road in Tathra be temporarily closed on Wednesday, 25 April 2018 for the Bega RSL Sub Branch Anzac Day proceedings, as per the Traffic Control Plans.

4.    That the temporary closure of the Snowy Mountains Highway, Bemboka is solely for NSW Roads and Maritime Services determination.

182.SE.008 - Bega Valley Rally –  9-10 June 2018 and 29-30 September 2018 (Alternate date)

1.    That, subject to conditions, Upper Cobargo Road, Stoney Creek between the intersections of the Princes Highway and Snowy Mountains Highway be temporarily closed between 12.00pm and 6.30pm on Saturday, 9 June 2018 for the duration of a competitive stage of the Bega Valley Rally.

2.    That, subject to conditions, Buckajo Road, Buckajo between the intersections of Snowy Mountains Highway and Spring Creek Road is temporarily closed between 12.00pm and 6.30pm on Saturday, 9 June 2018 for the duration of a competitive stage of the Bega Valley Rally.

3.    That, subject to conditions, The Snake Track, Kiah between the intersections of the Princes Highway and Towamba Road be temporarily closed between 08.30am and 5.00pm on                                                        Sunday, 10 June 2018 for the duration of a competitive stage of the Bega Valley Rally.

4.    That the proposed traffic arrangements involving the temporary closure of sections of Upper Cobargo Road, Buckajo Road and The Snake Track for the Bega Valley Rally on Saturday, 9 June 2018 and Sunday, 10 June 2018, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the NSW Roads and Maritime Services (RMS) Traffic Control Manual.

5.    That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate NSW RMS accreditation.

6.    That organisers fully implement an approved Special Event Transport Management Plan.

7.    That organisers have approved public liability insurance of at least $20 million indemnifying Bega Valley Shire Council, NSW Police and NSW Roads and Maritime Services by name for the event.

8.    That organisers obtain approval from the Commissioner of NSW Police or their delegate, under Section 115 of the Road Transport Act 2013, prior to conducting the event.

9.    That signage be displayed advising of Road Closures.

10.  That letters be sent to landowners seeking written approval for the closure of private gates.

11.  That a Traffic Management Plan is required stating that private gates are locked in accordance with CAMS guidelines.

182.AP.009 - Bunga Street accessible car park, Bermagui

The Bega Valley Local Traffic Committee agrees an accessible car space needs to be provided along Bunga Street; however this will need to be undertaken as part of the revised Bermagui CBD Masterplan and its final location/s needs to be considered in a broader sense.

182.RT.010 - Zebra Crossing Andy Poole Drive, Tathra

Council approve the installation of a painted Zebra Crossing and corresponding signage on Andy Poole Drive, Tathra, located midblock between Dilkera Road and John Taylor Crescent dependant on the following condition:

1.    That the design be finalised and supporting information presented to the LTC for approval.

182.RT.011 -  Zebra Crossing Market Street, Merimbula

1.    That the design be finalised and presented to Council via a memo

2.    That after the Council memo the design be sent to the LTC for approval

182.RT.012 Merimbula Public School Traffic Management, Merimbula– Late Item

1.    That the committee note and be aware of the issue

2.    That the item is placed on the March LTC Agenda to allow for further investigation

 

 

Executive Summary

The Local Traffic Committee is primarily a technical review committee and is not a Committee of Council.  Local Traffic Committees operate under delegation from NSW Roads and Maritime Services who are responsible for traffic control on all New South Wales roads. Its role is to advise Council on traffic control matters that relate to prescribed traffic control devices or traffic control facilities for which Council has delegated authority.

It is a requirement for Council to formally adopt the recommendations from this Committee prior to action being taken. The recommendations were supported unanimously by the Committee.

Background

The background information to support the Local Traffic Committee recommendations can be found in the attached meeting minutes.

 

Attachments

1.          2018.02.07 Bega Valley Local Traffic Committee Meeting Minutes February 2018

 


Council

14 March 2018

Item 12.1 - Attachment 1

2018.02.07 Bega Valley Local Traffic Committee Meeting Minutes February 2018

 


 


 


 


 


 


 


 


 

 

 


Council

14 March 2018

 

Staff Reports –  Governance And Strategy

 

14 March 2018

13.1            Australian Local Government Association (AGLA):  2018 National General Assembly - call for motions................................................................................................................ 60


Council 14 March 2018

Item 13.1

 

13.1. Australian Local Government Association (AGLA):  2018 National General Assembly - call for motions     

 

The Australian Local Government Association (ALGA) has called for Motions from Councils to be considered at the National General Assembly (NGA) to be held in Canberra from 17 to 20 June 2018.

 

General Manager  

 

 

Officers Recommendation

That the following Motions for the ALGA National Assembly 2018 be forwarded to ALGA for consideration for inclusion in the Business Paper for the National General Assembly:

Insert Motions

 

Do not delete this line

Executive Summary

The 2018 National General Assembly of Local Government provides local government across Australia the opportunity to contribute to the important national discussion about the role of local government in national productivity, partnering, innovation and resourcing.

Background

ALGA is the peak national body representing local councils across Australia. The 2018 National General Assembly (NGA) of Local Government will be held in Canberra from 17 - 20 June, 2018.

The theme of the NGA is “Australia’s Future, Make it Local”. The program for the NGA will cover a wide range of issues, reflecting the diversity of local government and its interests across Australia.

At its meeting on 13 December 2017 Council resolved to register the General Manager, Mayor and Crs Griff, Tapscott and Dodds for the NGA.

Local Government is an essential part of the Australian system of government being democratically elected and ensures “good governance” of local communities throughout Australia, providing crucial local planning, services, programs and infrastructure.

The primary focus of all Motions should be to strengthen the capacity of local government to provide services and infrastructure in Australia.  Providing clear actions within areas that are still emerging, supports Councils with the opportunity to influence the development of ALGA policy and advocacy by ALGA on Federal election commitments.

ALGA has called for Motions to be considered at the NGA to be forwarded by Friday 30 March 2018.  Motions submitted will be reviewed by the NGA Committee and State and Territory Local Government Associations to determine eligibility for inclusion in the NGA Business Paper. 

To be eligible for inclusion in the NGA Business Papers, and then debated on the floor of the NGA, Motions must follow these listed principles:

1.      Be relevant to the work of local government nationally

2.      Be consistent with the themes of the NGA

3.      Complement or build on the policy objectives of your state and territory local government association

4.      Propose a clear action and outcome; and

5.      Not be advanced on behalf of external third parties which may seek to use the NGA to apply pressure to Board members to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of local government.

A discussion paper prepared by ALGA covering the key themes of the conference was circulated to Councillors.   The following Motions have been suggested to Councillors for submission by Bega Valley Shire Council to ALGA for consideration for inclusion in the Business Paper for the National Assembly:

The Motions are:

Cr Kristy McBain

Motion:  Financial Assistance Grants

That ALGA advocates on behalf of local government that Financial Assistance Grants should be increased to at least 1% of national taxation revenue at the 2019/2020 budget.  

National Objective:

It is the same issue faced by local government in all jurisdictions and should be debated at ALGA.

Key Arguments:

Local Government provides the vast majority of infrastructure to the taxpayer in Australia. The main source of income for most Councils is rate income and we cannot expect ratepayers to continue to fund infrastructure when those same ratepayers are taxpayers and their money should be being spent on vital local infrastructure as well as national priorities.

Motion:  Recognition of the Princes Highway as a Road of National Importance

That ALGA advocate to the Federal Government, through the Minister for Transport and Infrastructure and also the Minister for Regional Development, that the Princes Highway between Sydney and Melbourne should be considered a Road of National Importance which would then attract federal government funding.

National Objective:

It is a key route between two of the busiest jurisdictions in Australia.

Key Arguments:

Much research has been done on the increase in international tourism to Australia. The Sydney to Melbourne Coastal Drive is marketed widely overseas but much of the route is not identified as a Road of National Importance and does not attract federal government funding for its improvement.

There is also an increase of road freight between the two cities and from the coast to Canberra at the international airport. Much of the road is not B-Double (truck) accessible and there are many pinch points across the network which require immediate attention.

Motion:  Adoption of Federal Decentralisation Policy to assist regional and rural areas

That ALGA advocate to the Federal Government through the Minister for Regional Development, that a decentralisation policy will assist regional and rural areas in terms of population growth, investment and job creation.

National Objective:

That the relocation of people to a capital city is detrimental to the economy

Key Arguments:

There is a population gap in many regional economies of people of working age 18-45 due to the need to move for jobs. The government spends much money on creating infrastructure in our capital cities to deal with the population boom but could easily move to a decentralisation policy which would see some of our regional centres cater for additional population, new jobs and allow our regions to flourish.

Cr Cathy Griff

Motion:

ALGA advocates to the Federal Government through the Minister for Energy and Environment, to set a renewable energy target and assist Local Government financially to implement their own renewable energy targets in line with those of the ACT to be 100% by 2025

 National Objective:

Climate change plans are one of ALGA’s Established Policy Areas acknowledging Local Government can play an important role ‘helping the Australian Government to achieve internationally agreed climate change targets’.

Key Arguments:

Climate change is universally acknowledged to be an enormous challenge for local communities in dealing with drought, record breaking hot temperatures, rising sea levels, and high energy costs.

The ACT Government is working closely with community groups on numerous strategies to achieve ambitious renewable energy targets. There is a huge body of information and planning to draw upon to assist Councils in designing and implementing climate change plans. Undertaking such plans entails considerable resources. It makes sense to draw upon work and achievements of the ACT Government.

 

 

Attachments

1.          AGLA NGA Discussion Paper 2018

 


Council

14 March 2018

Item 13.1 - Attachment 1

AGLA NGA Discussion Paper 2018

 


 


 


 

  

 


Council

14 March 2018

 

Staff Reports –  Finance

 

14 March 2018

14.1            Investments Report as at 31 January 2018......................................................... 68


Council 14 March 2018

Item 14.1

 

14.1. Investments Report as at 31 January 2018     

 

This report details Council’s Investments at the end of January 2018.

 

Director Strategy and Business Services  

 

 

Officers Recommendation

1.    That Council receive and note the attached reports indicating Council’s investment position.

2.    That Council note the certification of the Responsible Accounting Officer.

 

Executive Summary

I, Graham Stubbs, as the responsible accounting officer of Bega Valley Shire Council (BVSC), hereby certify the investments listed in the attached reports have been made in accordance with Section 625 of the Local Government Act 1993, and clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Also, all investments have been appropriately recorded in Council’s financial records and reconciled on a monthly basis.

Background

Under the legislation and regulations mentioned below, the Responsible Accounting Officer must present to Council on a monthly basis the status of the investments held by Council. The Responsible Accounting Officer must detail the investments held, and their compliance with both internal Policy and external regulation under the Ministerial Order of Investments.

In accordance with the recommendations made by the Office of Local Government (OLG) Investment Policy Guidelines published in May 2010, the monthly Investments Reports are attached to the Business Paper. This allows a stand-alone report to be published on Council’s website for the public to view without having to peruse the Council’s Agenda for the relevant meeting.

Financial and resource considerations

The attached report indicates a current investment portfolio of $60,102,527.09 at 31 January 2018. These funds can be broken into the following Funds:

Table 1: Investments by Fund $’000

Fund

November 2017

December 2017

January 2018

General Fund

$16,539

$18,979

$15,207

Water Fund

$16,025

$16,097

$16,234

Sewer Fund

$29,336

$28,846

$28,662

TOTAL

$61,900

$63,922

$60,103

·     Each fund’s allocation can only be utilised on its specific operations. For example, Water Fund cannot use its financial resources on General Fund projects, etc.

As at 31 January 2018, BVSC’s cash balance was $2,809,312.40 and the investment balance was $60,102,527.09. The investments are broken up as follows:

·     TCorpIM Cash Fund - $ 12,109,920.16

·     TCorpIM Strategic Cash Fund - $45,992,606.93

·     Term Deposit - $2,000,000

At 31 January 2018, Council held one term deposit with the National Bank that matured on 1 February 2018.

Council incurred a buy spread cost of 0.002% basis points when depositing $46 million of its funds into the TCorpIM Strategic Cash Fund. The total buy cost incurred by Council amounted to $9,200 and was taken from Council’s distributions.

The buy/sell spread covers the estimated cost of transacting associated with the application or redemption of units in the TCorpIM Strategic Cash Fund. This cost is incorporated in the daily application unit price of the Fund. Buy/sell spreads ensure the costs relating to the application and redemption of units in the Fund are only incurred by the investors who initiate the transaction.  Typically, transaction costs include:

·    Brokerage

·    Government taxes, duties and levies

·    Bank charges

·    Transaction charges; and

·    Potential for market impact.

Buy/sell spreads are not fees paid to TCorp. They are reflected in the unit price paid by the investor ensuring the transaction costs incurred are paid by the transacting investor.

Council also has an investment in the TCorpIM Cash Fund. A buy/sell spread is not levied on Cash Fund investments/redemptions as the very liquid securities that the Cash Fund invests in are traded in the market at a mid-price. Conversely, the Strategic Cash Fund trades primarily in securities that do attract a small buy/sell spread in the market.   

As at 15 February 2018, Council’s investment in the Strategic Cash Fund had increased to $46,034,645.99. The steady increase in Council’s balance over the 16 day period since Council made the investment demonstrates how quickly the impact of the 0.002% (that is, two one hundredths of one percent) cost of investment is diluted.

With respect to the Fund’s monthly distributions, the custodian calculates the Fund’s earnings at month end and then pays a distribution based on these earnings. Distributions are paid to investors by way of the issue of additional units.    

Legal /Policy

Section 625 of the Local Government Act 1993 (the Act) determines money may only be invested in a type of investment authorised by order of the Minister for Local Government and published in the Local Government Gazette. The most recent Ministerial Order of Investment was published 17 February 2011.

Clause 212 of the Local Government (General) Regulation 2005 determines the Responsible Accounting Officer must provide Council with a written report setting out details of all money Council has invested under Section 625 of the Act.

The report must also include a Certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the Council’s Investment Policy.

Council has an Investment Policy published under Policy number 6.07. This Policy is reviewed every 4 years by Council and annually by Council officers.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Environmental / Sustainability

TCorp has provided BVSC with their Investment Stewardship Policy (attached to the Business Paper to Council on 31 January 2018).

In order to deliver the best long-term risk adjusted returns for clients, TCorp integrates Environmental, Social and Governance (ESG) factors into the investment processes of the appointed investment managers. TCorp will evaluate the ESG policies and practices of its investment managers as part of the manager selection process, as well as during periodic manager reviews.

 

Attachments

1.          TCorpIM Funds Monthly Report - January 2018

2.          TCorpIM Statement Bega Valley Shire Council - SCFT (1326) January 2018

3.          TCorpIM Statement Bega Valley Shire Council - CAFT (1303) January 2018

 


Council

14 March 2018

Item 14.1 - Attachment 1

TCorpIM Funds Monthly Report - January 2018

 


 


Council

14 March 2018

Item 14.1 - Attachment 1

TCorpIM Funds Monthly Report - January 2018

 


Council

14 March 2018

Item 14.1 - Attachment 1

TCorpIM Funds Monthly Report - January 2018

 


 


 


 


Council

14 March 2018

Item 14.1 - Attachment 1

TCorpIM Funds Monthly Report - January 2018

 


Council

14 March 2018

Item 14.1 - Attachment 1

TCorpIM Funds Monthly Report - January 2018

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council

14 March 2018

Item 14.1 - Attachment 2

TCorpIM Statement Bega Valley Shire Council - SCFT (1326) January 2018

 


Council

14 March 2018

Item 14.1 - Attachment 3

TCorpIM Statement Bega Valley Shire Council - CAFT (1303) January 2018

 

  


Council

14 March 2018

 

 

Notices of Motion

 

14 March 2018

 

18.1            Engagement of additional staff to address parking compliance........................ 99


Council 14 March 2018

Item 18.1

 

18.1. Cr Robyn Bain - Engagement of additional staff to address parking compliance        

 

 

Notice of Motion

That Council engage, via short term of contract, several additional Compliance Officers to be placed across the Shire for a trial period of three months to address parking compliance as a priority.

 

Background

Over the last twelve months the Local Traffic Committee have made significant changes to the parking arrangement across the Shire to ensure the traffic flows, and parking rotation, particularly in the Central Business Districts (CBD) of each of the centres, to allow locals and visitors alike the opportunities to shop, do coffee, share a meal, and then go back to their respective accommodation houses.  In the majority of cases the traffic arrangements have worked well, if all of the people parking abided by the rules. 

The ability for locals and tourists to access parking spaces only enhances the ability of small business owners in our Shire to grow their business, increase their profits and employ more locals.  All of these objectives are a bonus to the Shire.

One of the hardest habits to break to ensure that the new traffic and parking models are allowed to achieve their full potential is how people have always parked. In order to encourage people to change their habits and assist/realise the real potential for these changes to work, a commitment to additional monitoring of timed parking in particular with additional contract staff for a short period, will allow Council to fully assess if the current plans are working and to look at any changes of modifications.

Cr Robyn Bain

 

Attachments

Nil

   


Council

14 March 2018

 

 

Questions On Notice

 

14 March 2018

 

19.1            Cr Fitzpatrick Question on Notice - Traffic Matters Pambula.......................... 101


Council 14 March 2018

Item 19.1

 

19.1. Cr Fitzpatrick Question on Notice - Traffic Matters Pambula     

 

Response to the question on notice from Councillor Fitzpatrick, regarding traffic matters in Pambula.

 

Acting Director Transport and Utilities  

 

Background

At the Council Meeting on 31 January 2018, Cr Russell Fitzpatrick stated:

“…My question was via the Traffic Committee and I had already spoken to Cr Bain.  Probably the biggest issue I noticed over the holiday period was at the bottom of the Princes Highway junction and Bullara Streets at Pambula.  Quite often at Pambula the traffic was backed up right up the hill, past the Town Hall, not on just the odd occasion at peak hour, but most of the day this occurred.  The T-intersection at the bottom has now outlived its life sentence (usefulness).

I know it was a Roads and Maritime Service (RMS) road and it is not a Council concern, but it is a Council concern, in that the residents and ratepayers of the Bega Valley are affected by it at this time of year.  I know it was only at this time of year, but if we leave it now and wait until November next year, and say we should have done something about the thing, we really need Council to get on the front foot and do something about it now.  Hopefully Mr Macfarlane and Cr Bain, noting I and Cr Bain have already talked about it, that it was a real issue and I believe there is enough room there for a roundabout to be made which would actually alleviate the situation.

I may have an pecuniary interest in that Bobbins trucks are often held up there as well, and trucks would need to get around it, something similar to the one at Eden on the highway when you turn right. It doesn’t need a garden in the centre, I believe there was enough room, a further bit of area outside basically Robert Smiths and also the motel.

I could not see any reason why RMS could not come up with a design for it, that needs to alleviate that there are numerous accidents just waiting to occur and it's only that locals are really wary of it and try and avoid it now that we haven’t had a serious accident there over this Christmas period”.

Response

The issue was raised as Informal Item 182.IF.013 at the Bega Valley Local Traffic Committee meeting held on 7 February 2018. The Committee noted that the item had previously been discussed on 1 March 2017 (extract of meeting minutes attached). The submission was briefly discussed on 7 February 2018, however it was recognised the Local Traffic Committee does not have delegated authority, as this intersection comes under the control of Roads and Maritime Services. The NSW Roads and Maritime Services representative for this area is Jesse Fogg, who can be contacted for further information. Council could consider resolving to formally make a request to RMS to consider options when it considers the Local Traffic Committee report.

 

Attachments

1.          Local Traffic Committee Meeting Minutes extract 1 March 2017

 


Council

14 March 2018

Item 19.1 - Attachment 1

Local Traffic Committee Meeting Minutes extract 1 March 2017