1.

Apologies

There were no apologies

2.

Confirmation of Minutes

32/18

RESOLVED on the motion of Crs Bain and Seckold

That the Minutes of the Ordinary Meeting held on 14 March 2018 as circulated, be taken as read and confirmed.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

4.1

Deputation

The following request to address Council was received after the publication of the agenda, regarding:

Item 12.3 Community Project Proposals

Mr Ron Finneran

RESOLVED on the motion of Crs Bain and Nadin

That Standing Orders be suspended to allow the following person to address Council

Item 12.3 Community Project Proposals

Mr Ron Finneran

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Mr Finneran addressed Council and responded to questions.

6.1

Reedy Swamp and Tathra Fire - response and recovery

33/18

RESOLVED on the motion of Crs McBain and Nadin

1.       That Council formally extend its support and thoughts to the members of our community who have been impacted by the recent fires and to the broader Tathra community.

2.       That Council extend its formal thanks to emergency services, support agencies, community members and Council staff who have worked so tirelessly in responding to the recent fires and looking after people through the fire incident response, evacuation and re-entry process.

3.       That Council formally resolve its support for the recovery process and thank the Premier, The Hon Gladys Berejiklian, local member The Hon Andrew Constance, Minister for Transport and Infrastructure; the Minister for Police and Emergency Service The Hon Troy Grant and the Recovery Coordinator Euan Ferguson AFSM and his team for their personal, financial and professional assistance during the past month; the Governor of NSW; the Prime Minister, The Hon Malcolm Turnbull and Senators Jim Molan and Angus Taylor and local member Dr Mike Kelly for their support and financial support for mental health.

4.       That Council formally acknowledge the offers of support and donations of goods and financial support from so many groups, agencies and individuals.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

6.2

Council meeting date 2 May 2018

34/18

RESOLVED on the motion of Crs McBain and Nadin

That the Council meeting planned for Wednesday 2 May be moved forward to Tuesday 1 May at 2.00pm.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

6.3

Waste Disposal Tathra Bushfire - Eden Waste and Recycling Depot

35/18

RESOLVED on the motion of Cr McBain

That Council note the action taken for waste disposal over the three to four month period that the Eden Waste and Recycling Depot is used for Tathra bushfire waste disposal with it now being open for local use every Sunday.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

8.

Adjournment into Standing Committees

There were no reports to standing committees.

9.1

Section 82A Review of determination - Lot 28 DP 1107525 K B Timms Drive, Eden - 5 lot subdivision

Cr Nadin declared a non pecuniary interest regarding Item 9.1, Section 82A Review of determination - Lot 28 DP 1107525 K B Timms Drive, Eden - 5 lot subdivision on the basis that the developer is the father of his former business partner and friend.  A signed declaration form was tabled by Cr Nadin for inclusion in the Register.

Cr Nadin departed the meeting room, taking no part in debate or voting on this item.

02:19 pm       Cr Nadin left the meeting.

36/18

RESOLVED on the motion of Crs Fitzpatrick and Tapscott

1.         That a Notice of Determination pursuant to Section 122 of the Environmental Planning and Assessment Regulation 2000 be issued as detailed below:

(a)    That Condition 8 is modified to read:

“The development must be provided with overhead electricity infrastructure. A Notification of Arrangement letter issued by the relevant electricity supplier is to be obtained and forwarded to the Principal certifying Authority prior to the issue of a subdivision certificate.”

(b)   That Condition 13 is retained without modification.

(c)    That Condition 15 is deleted.

(d)   That Condition 17 is retained without modification.

(e)   That Condition 24(a) is deleted.

(f)   That Condition 24(b) is deleted.

In favour:             Crs Fitzpatrick, Bain, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Nadin

10.1

Further Education Scholarships 2018

37/18

RESOLVED on the motion of Crs Tapscott and Seckold

1.    That Council note the report.

2.    That Council award six (6) Bega Valley Shire Council Further Education Scholarships; four          (4) to the value of $1,000 and two (2) to the value of $500 (total allocation $5,000) to the         follow awardees:

        $500 to Samuel Carter and Maxine Cesnik

        $1000 to Nickella Goddard, Nariah Malkin, Imogen Pittolo, Rebecca Sant

3.    That officers advise all applicants of the outcome. 

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

10.2

Funding opportunities under the Regional Sports Infrastructure Fund

38/18

RESOLVED on the motion of Crs Allen and Fitzpatrick

1.    That Council note the changes to the guidelines of the Regional Sports Infrastructure Fund (RSIF), specifically the requirement for a co-contribution of 25% of the total grant amount.

2.    That Council delegate authority to the General Manager to proceed with project applications to the NSW Government’s Regional Sports Infrastructure Fund (RSIF) for the Bega Valley Regional Sporting Hub (Bega and Pambula Sportsgrounds) and the Bega War Memorial Pool redevelopment.

3.    That should the funding applications be successful, that staff provide a further report detailing options for Council to meet the requirement to contribute 25% of the grant funding offered, and apply for relevant Federal government funding programs to provide this 25% contribution.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

10.3

Twyford Hall Incorporated Request for Financial Support

39/18

RESOLVED on the motion of Crs McBain and Seckold

The matter be deferred to receive a report from staff on the budget source for the one off contribution of funding to Twyford Hall Inc.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

12.1

Bega and Brogo Rivers Floodplain Risk Management Study and Plan Final Findings

A motion was moved by Crs Allen and Bain

1.    That Council endorse the findings and recommendations of the Bega and Brogo Rivers Floodplain Risk Management Study and Plan dated 19 March, 2018 and the subsidiary Bega and Brogo Rivers Flood Study at Bega dated 6 June, 2014 as the best available flood information and interim measures for use in managing the flood risk within the identified catchment area and for future emergency response planning.

2.    That Council consider an amount of $105,000 from the Environment Levy as part of the 2019-20 budget process to support a grant application to the 2019-20 Office of Environment and Heritage’s Floodplain Risk Management Programme to secure grant funding at a ratio of 2 State per Council dollar to allow scoping and feasibility investigation of high priority action implementation with a total approximate value of $313,000.

3.    That a copy of the final endorsed Bega and Brogo Rivers Floodplain Risk Management Study and Plan be published on Council’s website, provided to Council’s Local Emergency Management Committee and the State Emergency Service for their information.

It was put to the vote and LOST.

In favour:             Crs Fitzpatrick, Bain, Nadin and Allen

Against:                  Crs Griff, McBain, Seckold, Tapscott and Dodds

A motion was foreshadow by Crs Dodds and Tapscott

1.    That Council endorse the findings and recommendations of the Bega and Brogo Rivers Floodplain Risk Management Study and Plan dated 19 March, 2018 and the subsidiary Bega and Brogo Rivers Flood Study at Bega dated 6 June, 2014 as the best available flood information and interim measures for use in managing the flood risk within the identified catchment area and for future emergency response planning.

2.    That Council consider an amount of $105,000 from General Fund and the Environment Levy as part of the 2019-20 budget process to support a grant application to the 2019-20 Office of Environment and Heritage’s Floodplain Risk Management Programme to secure grant funding at a ratio of 2 State per Council dollar to allow scoping and feasibility investigation of high priority action implementation with a total approximate value of $313,000.

3.    That a copy of the final endorsed Bega and Brogo Rivers Floodplain Risk Management Study and Plan be published on Council’s website, provided to Council’s Local Emergency Management Committee and the State Emergency Service for their information.

It was put to the vote and CARRIED.

40/18

RESOLVED on the motion of Crs Dodds and Tapscott

1.    That Council endorse the findings and recommendations of the Bega and Brogo Rivers Floodplain Risk Management Study and Plan dated 19 March, 2018 and the subsidiary Bega and Brogo Rivers Flood Study at Bega dated 6 June, 2014 as the best available flood information and interim measures for use in managing the flood risk within the identified catchment area and for future emergency response planning.

2.    That Council consider an amount of $105,000 from General Fund and the Environment Levy as part of the 2019-20 budget process to support a grant application to the 2019-20 Office of Environment and Heritage’s Floodplain Risk Management Programme to secure grant funding at a ratio of 2 State per Council dollar to allow scoping and feasibility investigation of high priority action implementation with a total approximate value of $313,000.

3.    That a copy of the final endorsed Bega and Brogo Rivers Floodplain Risk Management Study and Plan be published on Council’s website, provided to Council’s Local Emergency Management Committee and the State Emergency Service for their information.

In favour:             Crs Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Crs Fitzpatrick, Bain, Nadin and Allen

12.2

Bega Valley Local Traffic Committee

Cr McBain declared a non pecuniary interest regarding Item 12.2, Bega Valley Local Traffic Committee on the basis that she has children that attend the Merimbula Public School.  A signed declaration form was tabled by Cr McBain for inclusion in the Register.

Cr McBain departed the meeting room, taking no part in debate or voting on this item.

RESOLVED on the motion Crs Nadin and Bain

That Item 183. 183.RT.016 Merimbula Public School Transport Plan be dealt with separately.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

41/18

RESOLVED on the motion of Crs Bain and Fitzpatrick

183.SE.017 Merimbula Fun Run – Sunday, 27 May 2018

1. That, subject to conditions, sections of the following Council roads be temporarily closed from 7.00am to 11.00am on Sunday, 27 May 2018 for the 2018 Merimbula Fun Run:

a)    Full Closure of Beach Street, Merimbula between the Market Street and Main Street intersections;

b)    Full Closure of Main Street and Randolph Street intersection.

c)    Closure of the westbound lane only of Main Street, Merimbula between the Randolph Street and Cliff Street;

d)    Full closure of Lake Street, Merimbula between the Main Street intersection and the Merimbula Wharf.

e)    Parking restrictions along the course route, including a clearway for the southbound parking lanes along Market Street between the Beach Street intersections.

2. That the proposed traffic arrangements for the 2018 Merimbula Fun Run on Sunday, 27 May 2018, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the NSW Roads and Maritime Services (RMS) Traffic Control Manual.

3. That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate NSW RMS accreditation.

4. That organisers have approved public liability insurance of at least $20 million indemnifying Bega Valley Shire Council, NSW Police and NSW Roads and Maritime Services by name for the event.

5. That organisers have written Police approval prior to conducting the event.

6. That the event achieves all conditions of Council’s issued Approval for Use of Public Land.

183.SE.018 Mother’s Day fun run – Sunday, 13 May 2018

1. That the proposed arrangements involving public footpaths contained in road reserves in Main Street, Beach Street, Market Street, Fishpen Road, Marine Parade and Ocean Drive, Merimbula for the Merimbula Mother’s Day Classic Fun Run on Sunday, 13 May 2018 be deemed a Class 2 special event and it be conducted under an approved and current Traffic Control Plan, in accordance with the NSW Roads and Maritime Services (RMS) Traffic Control Manual.

2. That the proposed arrangements involving road crossings at the Fishpen Road/Marine Parade intersection, Marine Parade/Chapman Avenue intersection, Fishpen Road/Calendo Court intersection and Fishpen Road/Burton Avenue intersection, Merimbula for the Merimbula Mother’s Day Classic Fun Run on Sunday, 13 May 2018 be supervised by Marshalls. Marshalls are to wear high visibility clothing and ensure participants comply with NSW Road Rules and do no impact on traffic flow.

3. That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

4. That organisers fully implement an approved Special Event Transport Management Plan.

5. That organisers have approved public liability insurance of at least $20 million indemnifying Bega   Valley Shire Council, NSW Police and NSW Roads and Maritime Services by name for the event.

6. That organisers have written Police approval prior to conducting the event.

7. That the event achieves all conditions of Council’s issued Approval for Use of Public Land.

8. That event organiser liaises with public transport operators

183.SE.019  Merimbula Jazz Festival – Saturday, 9 June 2018

1. That, subject to conditions, sections of Merimbula Drive and Market Street, Merimbula be temporarily closed between 10.00am and 12.00pm on Saturday, 9 June 2018 for the Merimbula Jazz Festival street parade.

2. That, subject to conditions, Beach Street, Merimbula between the intersections of Market Street and Alice Street be temporarily closed between 6am and 12pm on Saturday, 9 June 2018 for the Merimbula Jazz Festival street parade and performance.

3. That the proposed traffic arrangements involving the temporary closure of Merimbula Drive, Market Street and Beach Street, Merimbula for the Merimbula Jazz Festival street parade and performance on Saturday, 9 June 2018, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the NSW Roads and Maritime Services (RMS) Traffic Control Manual.

4. That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate NSW RMS accreditation.

5. That organisers fully implement an approved Special Event Transport Management Plan.

6. That organisers have approved public liability insurance of at least $20 million indemnifying Bega Valley Shire Council, NSW Police Force and NSW Roads and Maritime Services by name for the event.

7. That organisers have written NSW Police approval prior to conducting the event.

183.SE.020 Quaama Walkathon 2018

1. That the Quaama Public School P&C Annual Walkathon along Warrigal Range Road, Brogo on Friday, 11 May 2018 be approved and deemed a Class 2 Special Event.

2. That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

3. That organisers fully implement an approved Special Event Transport Management Plan.

4. That organisers have approved public liability insurance of at least $20 million indemnifying Bega   Valley Shire Council, NSW Police and NSW Roads and Maritime Services by name for the event.

5. That organisers have written Police approval prior to conducting the event.

6. That event organiser liaises with public transport operators.

ANZAC Day March & Service – Bermagui

That Council accepts the below recommendations as per the out of session LTC approval on 16 March 2018.

1. That the section of Lamont Street, Bermagui, between the intersections of Wallaga Street and Pacific Drive be temporarily closed on Wednesday, 25 April 2018 for the Bermagui RSL Sub Branch Anzac Day March and Service, in accordance with the Traffic Control Plan.

2. That the proposed traffic arrangements for the Bermagui RSL Sub Branch Anzac Day March and Service on Wednesday, 25 April 2018 be approved and deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the NSW Roads and Maritime Services (RMS) Traffic Control Manual.

3. That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate NSW RMS accreditation.

4. That organisers fully implement an approved Special Event Transport Management Plan.

5. That organisers have approved public liability insurance of at least $20 million indemnifying Bega Valley Shire Council, NSW Police Force and NSW Roads and Maritime Services by name for the event.

6. That organisers have written NSW Police approval prior to conducting the event.

Convoy for Kids and Families Affected by Cancer – 14 April 2018

That Council accepts the below recommendations as per the out of session LTC approval on 28 March 2018.

1. That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate NSW RMS accreditation.

2. That organisers fully implement an approved Special Event Transport Management Plan.

3. That organisers have approved public liability insurance of at least $20 million indemnifying Bega Valley Shire Council, NSW Police Force and NSW Roads and Maritime Services by name for the event.

4. That organisers have written NSW Police approval prior to conducting the event

182.SE.008 - Bega Valley Rally –  9-10 June 2018 and 29-30 September 2018 (Alternate date)

10.   That letters be sent to impacted landowners informing them of the event and notifying them of the road closures.

11.   That a Traffic Management Plan is required.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

03:20 pm     Cr McBain left the meeting.

Cr Seckold took the Chair in the absence of the Mayor.

42/18

RESOLVED on the motion of Crs Bain and Griff

That Council adopt the following recommendations of the Local Traffic Committee:

183.RT.016      Merimbula Public School Transport Plan

1.    That Council investigate the possibility of assisting the school in grant funding applications for the design and construction of a “kiss and drop” in Henwood Street, where the previously approved “kiss and drop” has been signposted.

2.    That Council refer the matter of the alleged illegal driving practices around the Merimbula Public School to the NSW Police force for consideration.

3.    That Council refer the matter of insufficient on-site car parking for the Merimbula Public School to the Merimbula Public School P&C for referral to the NSW Department of Education.

4.    That Council approve the removal of the uncompliant disabled access in Henwood Street (a new compliant space has been created inside the school parking).

5.    That Council approve for the LTC committee to communicate with the School requesting they commence an education campaign regarding parking practices in Henwood Street.

6.   That Council approve the review and update of the existing parking signage on Henwood Street and to install no parking signs in conjunction with kiss and drop zone signs

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr McBain

12.3

Community Project Proposals

Cr McBain declared a non pecuniary interest regarding Item 12.3, Community Project Proposals on the basis that her husband is involved in the Tathra AFL Club and is a current committee member..  A signed declaration form was tabled by Cr McBain for inclusion in the Register.

Cr McBain departed the meeting room, taking no part in debate or voting on this item.

Cr Tapscott declared a significant non pecuniary interest regarding Item 12.3, Community Project Proposals on the basis that her family members are part of the Pony Club Executive.  A signed declaration form was tabled by Cr Tapscott for inclusion in the Register.

Cr Tapscott departed the meeting room, taking no part in debate or voting on this item.

Cr Fitzpatrick declared a pecuniary/non pecuniary interest regarding Item 12.3, Community Project Proposals on the basis that he is a member of Councils Pambula Sportsground Committee.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick remained in the meeting room, but took no part in debate or voting on this item.

RESOLVED on the motion of Crs Tapscott and Seckold

That the matter be dealt with today.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

RESOLVED on the  motion of Crs Nadin and Dodds

That Items 3 and 10 be dealt with separately.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

43/18

RESOLVED on the motion of Crs Bain and Dodds

1.    That Council note the report and attached Community Project Proposal summary.

2.    That the proposal “Bemboka Flag Pole” approved by staff is noted by Council.

4.    That the proposal “Renewal of Starter Blocks - Cobargo Swimming Pool” approved by staff is noted by Council with the Bega valley Shire Council contribution as required maintenance.

5.    That the proposal for “Tathra Memorial Gardens - Additional Bollards” subject to relevant works compliance (heritage), is supported by Council.

6.    That the proposal for “Colombo Park Security Gate Replacement” is supported by Council.

7.    That the proposal to “Upgrade Colombo Park Electricity Supply” with relevant works and compliance conditions is supported by Council and that the Bega valley Shire Council contribution is through planned maintenance funding if available.

8.    That the proposal “Colombo Park Slab Extension and Water Connections” is supported by Council with final project details to be approved by staff.

9.    That the proposal “Evans Park Kids Push Bike/ BMX Track” with relevant works compliance conditions (inc. clean fill records) is supported by Council.

11.  That the proposal “Lighting Upgrade Bega Tennis Club” is supported by Council with funding contribution only if surplus sportsground asset funding becomes available in 2017/2018.

12.  That the proposal “Lighting Upgrade Merimbula Tennis Club” is supported by Council with a funding contribution only to be available if surplus sportsground asset funding is identified in the 2017/2018 financial year.

13.  That the completed proposal “Pambula Sporting Complex Pavilion Replacement Carpet” is noted by Council with a Council funding contribution only if surplus sportsground asset funding becomes available in the 2017/2018 financial year.

14.  That the proposal for “Colombo Park Access Stairs Replacement” be further developed by the applicant with advice and information from staff. 

15.  That the proposal for “Ramped Access to Merimbula Lake” is supported by Council with the proposal to be further developed by the applicant with advice from Council staff. 

16.  That the proposal for “Evans Park Cricket Facilities (Practice Net and Pitch)” not be supported by Council noting the existing provision of cricket facilities at Lawrence Park (5km) from the site.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

03:37 pm     Cr McBain left the meeting.

03:37 pm     Cr Tapscott left the meeting.

Cr Seckold took the Chair in the absence of the Mayor

44/18

RESOLVED on the motion of Crs Allen and Griff

That Item 3 That the proposal “Pambula Pony Club Safety Fence” approved by staff, noting Master Plan and conditions, is noted by Council be deferred for further report to Council.

IN FAVOUR:             Crs Fitzpatrick, Bain, Nadin, Griff, Seckold, Dodds and Allen

AGAINST:            Nil

ABSENT:              Crs McBain and Tapscott

RESOLVED on the motion of Crs Nadin and Griff

10.    That the proposal “Lawrence Park Building and Facility Upgrade” (proposal 2) is supported by Council with relevant works compliance conditions. That Council note that the Tathra AFL club will continue to investigate funding options to deliver capital works and renovations, and that the Bega valley Shire Council will contribute through planned maintenance funding if available and/or links to grant funding proposals.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, Seckold, Dodds and Allen

Against:                  Nil

Absent:                    Crs McBain and Tapscott

12.4

Lake Street Shared Path - Merimbula

A motion was moved by Crs Tapscott and Dodds

1.    That Council endorse the conclusions of the report - Feasibility Study of Options A, B & C Lake Street Shared Path, Merimbula.

2.    That Council proceed to public exhibition of Option A; the conversion of Lake Street into a one way road (southbound) with the creation of a 1.7km on ground shared path along the existing northbound lane.

In favour:             Crs McBain, Seckold, Tapscott and Dodds

Against:                  Crs Fitzpatrick, Bain, Nadin, Griff and Allen

It was put to the vote and LOST.

A motion was foreshadowed by Crs Fitzpatrick and Bain

1.    That Council endorse the conclusions of the report - Feasibility Study of Options A, B & C Lake Street Shared Path, Merimbula.

2.    That Council proceed to public exhibition of Options A, B and C; the conversion of Lake Street into a one way road (southbound) with the creation of a 1.7km on ground shared path along the existing northbound lane.

3.    That following the community consultation Council receive a report on the preferred option including a quantity surveyors report and if there is a funding gap an approach be made to the local member to fund the short fall

It was put to the vote and CARRIED.

45/18

RESOLVED on the motion of Crs Fitzpatrick and Bain

1.    That Council endorse the conclusions of the report - Feasibility Study of Options A, B & C Lake Street Shared Path, Merimbula.

2.    That Council proceed to public exhibition of Options A, B and C; the conversion of Lake Street into a one way road (southbound) with the creation of a 1.7km on ground shared path along the existing northbound lane.

3.    That following the community consultation Council receive a report on the preferred option including a quantity surveyors report and if there is a funding gap an approach be made to the local member to fund the short fall

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain and Allen

Against:                  Crs Seckold, Tapscott and Dodds

13.1

2018 Bega Valley Community Service Medallion Nominations

04:40 pm       Cr Nadin left the meeting.

Cr Fitzpatrick made a statement about the contribution of Mrs Norma Allen since the inception of the Awards.

46/18

RESOLVED on the motion of Crs Fitzpatrick and Seckold

1.    That Council adopt the recommendation of the Bega Valley Community Service Medallion for presentation of awards in 2018 and the names be embargoed until 23 May 2018.

2.    That Council note the letter to the family of Ms Norma Allen regarding her contribution to the Beg Valley Medallion Committee since its inception in 2000.

3.    That Council note the Bega Valley Medallion Committee Guidelines and request for additional membership of the Committee.

In favour:             Crs Fitzpatrick, Bain, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

Absent:                    Cr Nadin

13.2

RFT 08/18 Internal Auditing Services Panel

04:43 pm       Cr Nadin returned to the meeting.

47/18

RESOLVED on the motion of Crs Allen and Tapscott

1.    That Council accept the tenders recommended in the Confidential Attachment in relation to the services described in RFT 08/18 for the establishment of an Internal Auditing Services Panel.

2.    That the Internal Auditing Services Panel consist of the following companies:

Crowe Horwath Albury

Oakton Services Pty Ltd

Prosperity Advisers Audit Services Pty Ltd

Centium Group Pty Limited as Trustee for Centium Group Unit Trust

2.    That authority is delegated to the General Manager to execute all necessary documentation.

3.    That all tenderers be advised of Council’s decision.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

13.3

Bushfire Recovery - waiving of fees and charges

48/18

RESOLVED on the motion of Crs Dodds and Griff

1.      That Council support the waiving of the following fees and charges as outlined in this report for the properties destroyed in the recent fire event:

·   Water and Sewer charges

·   Waste Fees

·   Development Application, Complying Development and associated fees; and

·   Interest on General Rates instalments.

2.      That Council amend the delegations from Council to the General Manager in relation to waiving of the above fees to reflect this change.

3.      That Council note that the General Manager will be utilising her authority under the Local Government Act to issue Fire Works Authorisation Certificates for demolition works.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

14.1

Investment Report as at 28 February 2018

49/18

RESOLVED on the motion of Crs Tapscott and Griff

1.    That Council receive and note the attached reports indicating Council’s investment position as at 28 February 2018.

2.    That Council note the certification of the Responsible Accounting Officer.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

15.

Adoption of reports from Standing Committees

There were no reports to the Standing Committees

20.1

Main Street Merimbula

Cr Mitchell Nadin asked when was the Rawson development at Main Street in Merimbula (the new Woolworths) given approval to build virtually to the public footpath? Was this put on public exhibition? Why was there no setback insisted on - especially since the building is on the northern side of the street? And how will the impact of the facade be mitigated?

The question was taken on notice by the Director Community Environment and Planning.

20.2

Verges

Cr Jo Dodds asked what grasses are included in the green seed mix being sprayed on all verges?  Are the mixes targeted so that indigenous grasses only are being introduced into native forest areas?

The Acting Director, Assets and Operations advised that the seed mix was native seed and is being applied by an independent contractors.