Ordinary  Meeting Minutes

Held on Wednesday 19 September 2018

At Council Chambers, Biamanga Room Bega Valley Commemorative Civic Centre Bega Commencing at 2.00 pm

 


 Present

Cr Kristy McBain, Mayor

Cr Liz Seckold, Deputy Mayor

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Russell Fitzpatrick

Cr Cathy Griff

Cr Mitchell Nadin

Cr Sharon Tapscott

 In Attendance

General Manager, Ms Leanne Barnes

Director, Assets and Operations, Mr Anthony McMahon

Director,  Community, Environment and Planning, Mr Anthony Basford

Director, Business and Governance, Mr Graham Stubbs

Executive Manager People and Governance, Ms Nina Churchward

Coordinator Communications and Events, Ms Cassandra Margules

Minute Secretary, Mrs Jude Clifton

 

 

Statement of Commencement of Live Streaming

The Mayor made an announcement about live streaming requirements:

Council meetings are recorded and live streamed to the Internet for public viewing.  By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded.

The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Acknowledgement of Traditional Custodians of Bega Valley Shire

The Mayor commenced by acknowledging, on behalf of Bega Valley Shire Council, the Traditional Custodians of the lands and waters of the Shire, the people of Yuin nation, to show respect to elders past and present.

Mayoral Announcement

The Mayoral made an announcement covering the following matters:

-      Support for impacted communities and drought affected areas

-      Respect for all the services

-      Six months on Tuesday since the Tathra and District Fires

-      Day 36 for the Bemboka Numbugga Yankees Gap Fires

-      Support services Red Cross etc available

-      The General Manager attended a meeting with RFS and National Parks discussed issues that are being followed up in relation to the Bemboka Numbugga Yankees Gap Fires

-      Council looking at what else can be done and will provide a report to the October meeting about Council waivers etc are available, green waste

-      Whilst the Mayoral Fund is not available Council is working with other agencies to look at an alternative

1.

Apologies

105/18

RESOLVED on the motion of Crs Nadin and Seckold

That the request for a leave of absence from Cr Allen for 19 September Ordinary Meeting be accepted.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

2.

Confirmation of Minutes

 

Resolved on the motion of Crs Bain and Griff

That the Minutes of the Ordinary Meeting held on 17 September 2018 as circulated, be taken as read and confirmed.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

 

3.          Declarations

Pecuniary Interest

Cr McBain declared a significant pecuniary interest regarding Item 12.3. Sportsground user fees outstanding 2016/17 on the basis that her husband is on the committee of the Tathra Seaeagles AFL Club.  A signed declaration form was tabled by Cr McBain for inclusion in the Register.

Cr McBain will depart the meeting room, taking no part in debate or voting on this item.

Non Pecuniary Interest

Cr Seckold declared a non pecuniary interest regarding Item 12.3, Sportsground user fees outstanding 2016/17 on the basis that she attends the Tathra AFL Football Club including events as a Councillor, is a member of the CEFE and Chair of the Bega Saferide Annual Bikeride which is launched or concluded from Lawrence Park.  A signed declaration form was tabled by Cr Seckold for inclusion in the Register.

Cr Seckold will depart the meeting room, taking no part in debate or voting on this item.

Cr Fitzpatrick declared a non-pecuniary interest regarding Item 12.4, Sportsground Fees & Charges 2018 - 2019 on the basis that he is the President of the Pambula Show Committee, a user of the Pambula Sporting Complex and a member of the Pambula Sports Complex Committee.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick will remain in the meeting room and take part in debate and voting.

Cr Fitzpatrick declared a non-pecuniary interest regarding Item 12.6, 12 NRL Trial Match Bega 2019 on the basis that he is a Life Member of Group 16 Rugby League and former General Committee of Country Rugby League.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick and will remain in the meeting room and take part in debate and voting.

Mr Basford, Director Community Planning and Environment declared a non-pecuniary interest regarding Item 13.3, Disposal of Easement - Merimbola Street, Pambula on the basis that he is a committee member with the owner of lot 15, DP 1204078.  A signed declaration form was tabled by Mr Basford for inclusion in the Register.

Amendment to the minutes of the 19 September 2018 as resolved at the 10 October 2018 Ordinary Council Meeting.

RESOLVED unanimously on the motion of Crs Nadin and Dodds.

Mr Basford, Director Community Planning and Environment declared a non-pecuniary interest regarding Item 13.3, Disposal of Easement - Merimbola Street, Pambula on the basis that he is a member of the Sapphire Coast Historic Vehicle Club  Committee  along with the owner of lot 15, DP 1204078. 

Mr Basford will depart the meeting room, taking no part in debate or voting on this item.

4.        Deputations (by prior arrangement)

 

4.1

Deputations

106/18

RESOLVED on the motion of Crs Seckold and Nadin

That the following persons be given leave to address Council

Item No   12.5. Bermagui/Wallaga Lake Men's Shed proposal   

·         Mr Phil Baldwin on behalf of the Wallaga Lake-Bermagui Men’s Shed (authority received)

Item No 13.3 Disposal of Easement – Merimbola Street, Pambula

Mr Fraser Buchanan on behalf of the Bega Valley Shire Residents &Ratepayers Association (authority received)

Item No    14.1. Identified projects for funding following Council resolution at adoption of annual budget

·         Mr Chris Nicholls and Mr Michael Dixon on behalf of Merimbula Tourism Inc. (authority received)

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

Mr Phil Baldwin addressed Council.

RESOLVED unanimously on the motion of Crs Seckold and Dodds.

That Mr Baldwin be given an extension of two minutes to completed his address.

The Mayor thanked Mr Baldwin for his address.

Mr Buchanan addressed Council.

The Mayor thanked Mr Buchanan for his address

Mr Chris Nicholls and Mr Michael Dixon addressed Council.

RESOLVED unanimously on the motion of Crs Nadin and Griff.

That Mr Nicholls and Mr Dixon be given an extension of two minutes to completed their address.

The Mayor thanked Mr Nicholls and Mr Dixon for their address.

5.        Petitions

There were no petitions.

6.        Mayoral Minutes

6.1

Hotel Australasia

107/18

RESOLVED on the motion of Cr McBain

That Council amend it’s motion of 8 August to include a call for expressions of interest from person/s or groups that have an interest in purchasing the Australasia from Council to be considered in concert with the marketing plans provided by local estate agents with a closing date of 17 October 2018 including any proposal that may be a Public Private Partnership.

The resolution would read:

1.      That Council accept email correspondence from Irisha Pty Ltd and Rubycove Pty Ltd legal representatives, outlining they will not be proceeding with the purchase of the Australasia (142-144 Imlay Street, Eden).

2.      That Council officers engage the three locally based Real Estate Agents in Eden to provide a detailed marketing plan to Council including costings, related to commissions and expected expenses, and report back to Council at the earliest practical Ordinary Meeting of Council.

3.      That Council release to the community details on the amount of funds already spent on this matter.

4.      That Council call for expressions of interest from person/s or groups that have an interest in purchasing the Australasia from Council including any proposal that may be a public private partnership with and closing date of 17 October 2018.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

7.          Urgent Business

There was no urgent business.

8.

Adjournment into Standing Committees

 

There were no reports to Standing Committees

9.          Staff Reports – Planning and Environment

 

9.1

Companion Animals Control Areas Procedure

108/18

RESOLVED on the motion of Crs Dodds and Bain

1.      That Council defer the matter for further revision of wording and that this review specifically deal with accessibility access to on and off leash areas with a report back to Council for subsequent release to the community for feedback.

2.      That Council write to the NSW State Government requesting a review of the Companion Animal Act particularly highlighting the significance that animals play in the health and wellbeing of regional and rural communities.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

10.        Staff Reports – Community, Culture and Leisure

Nil

11.        Staff Reports – Economic Development and Business Growth

Nil

12.        Staff Reports – Infrastructure Waste and Water

 

12.1

RFT - Wallaga Lake Koori Village

109/18

RESOLVED on the motion of Crs Fitzpatrick and Nadin

1.      That Council accept the role of Principal Contractor to Department of Industry – Water, for a five year contact term commencing 1 October 2018.

2.      That the General Manager be delegated authority to execute all documents associated with the contract.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

12.2

Sportsground Site Committee Nominations

110/18

RESOLVED on the motion of Crs Fitzpatrick and Tapscott

1.      That the nominees listed in the Confidential Attachment for membership of Bega Sporting Complex Site Committee and Eden Barclay Street Sports Complex Site Committee be appointed.

Bega Sports Complex

- Stephen Nicol

- Steve James

- John Willington

Barclay Street Sports Complex Eden

- Janifer Hutchinson

2.      That the attached Sportsground Site Committee Guidelines are endorsed by Council.

3.      That staff present a full report on all sportsground site committees and site user representations to Council.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

12.3

Sportsground user fees outstanding 2016/17

 

Cr McBain declared a significant pecuniary interest regarding Item 12.3. Sportsground user fees outstanding 2016/17 on the basis that her husband is on the committee of the Tathra Seaeagles AFL Club.  A signed declaration form was tabled by Cr McBain for inclusion in the Register.

Cr McBain departed the meeting room, taking no part in debate or voting on this item.

3.22 pm         Cr McBain left the meeting.

Cr Seckold declared a non pecuniary interest regarding Item 12.3, Sportsground user fees outstanding 2016/17 on the basis that she attend the Tathra AFL Football Club including events as a Councillor she is a member of the CEFE and Chair of the Bega Saferide Annual Bikeride which is launched or concluded from Lawrence Park.  A signed declaration form was tabled by Cr Seckold for inclusion in the Register.

Cr Seckold departed the meeting room, taking no part in debate or voting on this item.

3.22 pm         Cr Seckold left the meeting.

111/18

RESOLVED on the motion of Crs Fitzpatrick and Tapscott

1.      That the information provided in the report and attachments is received and noted.

2.      That Council apply the fees and charges as outlined and continue with measures for collection of the fee payments for the Bega Roosters Senior Rugby League Club and Tathra Australian Rules Football Club.

3.      That Council write-off the outstanding debt relating to the Pilates Bermagui user group noting they are no longer in existence.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, Tapscott and Dodds

Against:                  Nil

Absent:                    Crs McBain, Seckold and Allen

 

3.28 pm         Cr McBain returned to the meeting

3.28 pm         Cr Seckold returned to the meeting.

 

12.4

Sportsground Fees & Charges 2018 - 2019

 

Cr Fitzpatrick declared a non-pecuniary interest regarding Item 12.4, Sportsground Fees & Charges 2018 - 2019 on the basis that he is President of the Pambula Show Committee and a used of Pambula Sporting Complex and a member of the Pambula Sports Complex Committee.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick remained in the meeting room and took part in debate and voting.

112/18

RESOLVED on the motion of Crs Fitzpatrick and Bain

1.      That Council endorse for Public Exhibition the S355 General Sportsground Committee recommendation to adopt 2018/19 Local Sports Club User Group fees/charges to be trialled as an individual rate for each registered player - $20/season for an adult and $10/season for a junior (under 18 years of age) with the Clubs to be invoiced.

2.      That the proposed fees be publicly exhibited in accordance with Statutory requirements

3.      That following the Statutory Exhibition Period Council adopt the proposed fees/charges unless any material changes are considered necessary by the General Manager.

4.      That Council note the correspondence from the Tathra Seaeagles and refer the matter to Council staff for consideration and report.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

12.5

Bermagui/Wallaga Lake Men's Shed proposal

 

RESOLVED on the motion of Cr Bain and Seckold

That Council consider the matter today.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

113/18

RESOLVED on the motion of Crs Bain and Seckold

1.      That the Bermagui/Wallaga Lake Men’s Shed group be provided with “in principle” support for establishment of a men’s shed facility at the current Bermagui Recycling and Waste Facility located on Lot 312 DP 728092.

2.      That the “in principle” support be provided on the basis that all costs and risks associated with the development of the proposed men’s shed facility remain the responsibility of the Bermagui/Wallaga Lake Men’s Shed group.

3.      That if the Bermagui/Wallaga Lake Men’s Shed group does not agree with this approach, and remains interested in the original proposal, Council progress the remediation works on the former landfill site subject to legal advice on Native Title implications.

4.      That Council staff negotiate a formal agreement for occupation of either site (Lot 312 DP 728092 OR Lot 287 DP 1151685) including consideration of responsibility by the Bermagui/Wallaga Lake men’s shed group for the whole of life costs for the building.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

12.6

NRL Trial Match Bega 2019

 

Cr Fitzpatrick declared a non pecuniary interest regarding Item 12.6, 12 NRL Trial Match Bega 2019 on the basis that he is a Life Member of Group 16 Rugby League former on the General Committee and Member of Country Rugby League.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick remained in the meeting room and took part in debate and voting.

A motion was moved by Crs Bain and Seckold

The Council support the proposed NRL game and provide some financial resources including the preparation of the playing surface and provision of use of the stadium. But exclude the provision of portable toilets and transport and return of removable grandstands and assisting with set up and clean up to assist with the staging of the pre-season game in 2019.

It was put to the Vote and LOST.

In favour:             Crs Bain and Seckold

Against:                  Crs Fitzpatrick, Nadin, Griff, McBain, Tapscott and Dodds

Absent:                    Cr Allen

A motion was foreshadowed by Crs Tapscott and Dodds.

That Council does not provide human or financial support for the staging of the proposed NRL game in 2019 in Bega.

Point of Order

A point of order was called by Cr Bain regarding wording by Cr Tapscott.

The Mayor ruled in favour of the point order.

The motion was put to the vote and LOST.

In favour:             Crs Griff, Tapscott and Dodds

Against:                  Crs Fitzpatrick, Bain, Nadin, McBain and Seckold

Absent:                    Cr Allen

 

A motion was foreshadowed by Crs Fitzpatrick and Nadin

That Council supports the proposed NRL game by providing appropriate financial and human resources to assist with staging this game in 2019 at the Bega Sporting Complex.

It was put to the vote and CARRIED

114/18

RESOLVED on the motion of Crs Fitzpatrick and Nadin

That Council supports the proposed NRL game by providing appropriate financial and human resources to assist with staging this game in 2019 at the Bega Sporting Complex.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain and Seckold

Against:                  Crs Tapscott and Dodds

Absent:                    Cr Allen

 

12.7

Pambula Sporting Complex - Squash Court & Multi Use Space

 

Cr Fitzpatrick declared a non-pecuniary interest regarding Item 12.4, Sportsground Fees & Charges 2018 - 2019 on the basis that he is President of the Pambula Show Committee and a used of Pambula Sporting Complex and a member of the Pambula Sports Complex Committee.  A signed declaration form was tabled by Cr Fitzpatrick for inclusion in the Register.

Cr Fitzpatrick remained in the meeting room and took part in debate and voting.

115/18

RESOLVED on the motion of Crs Nadin and Fitzpatrick

1.      That the information provided in the report and attachments is received and noted.

2.      That the Pambula Sporting Complex Master Plan be revised to identify provision of Squash Courts/Multi-use space at Sapphire Aquatic Centre noting the final location within the broader Pambula Sporting Complex may be further revised prior to any works occurring, further noting Council’s previous intent for squash courts at that site

3.      That Council confirm its in-principle support for the Merimbula Basketball and Netball proposal as a key element of the Pambula Sporting Complex Master Plan and include the project as a campus to be located at Ford Park.

4.      That Council continue with adopted plans and programs for renewal and improvements of existing assets at the Pambula Sporting Complex including replacement of Frank Maher Pavilion and upgrade of site amenities.

5.      That Council continue to investigate options and opportunities to source the full resourcing required to deliver projects in Council’s Strategic and Operational Plans.

In favour:             Crs Fitzpatrick, Bain, Nadin, McBain, Seckold and Tapscott

Against:                  Crs Griff and Dodds

Absent:                    Cr Allen

 

13.        Staff Reports – Governance and Strategy

13.1

Bermagui Projects to progress in period prior to a new town centre plan being adopted

116/18

RESOLVED on the motion of Crs Bain and Griff

That Council support the following projects to be delivered in the Bermagui township with appropriate consultation and engagement, prior to the finalisation of a new CBD design plan:

·    Disabled parking in Bunga Street

·    Design and construction of an all abilities playground

·    Works to reseal Lamont Street from the intersection of Bunga Street to the bridge with appropriate line marking

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

RESOLVED on the motion of Crs Seckold and Nadin

That an adjournment for ten minutes commencing at 4.55pm.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

The meeting recommenced at 5.05 pm.

13.2

Committee and Panel Delegates and Representatives 2018/2020

117/18

RESOLVED on the motion of Crs Dodds and Bain

1.      That Council note the definitions and purpose of committees, panels, and statutory appointments.

2.      That Council confirm the delegates and alternates to committees, panels and organisations as outlined below:

Council Section 355 Committee/Panel

Delegate Representative 2016/18

Delegate Representative 2018/20

Access and Inclusion Committee

Cr Bain

Cr Bain

Audit, Risk and Improvement Committee (formerly Internal Audit Committee)

Cr Tapscott

Cr Bain (resigned)

Cr Nadin

Bega Valley Medallion Committee

Mayor

Mayor

Coastal Planning and Management Panel

Cr Seckold

Cr Seckold

General Cemetery Advisory Committee

Cr Dodds

Cr Dodds

General Community Halls Committee

Cr Bain

Cr Bain

General Sportsground Committee

Cr Allen and Cr Nadin

Cr Nadin and Allen

 

Internal or Community Committee/Panel

Delegate Representative 2016/18

Delegate Representative 2018/20

Awards and Scholarships Committee

Adopted 29/8/2018

Mayor as Chairperson

General Manager

Councillors (as to be elected 19/9/18)

Mayor and Crs Seckold, Dodds and Nadin

Bega Valley Shire "On Track" Committee

Cr Seckold

Disbanded

Central Waste Facility Community Consultation Committee (CWFCCC)

Mayor

Mayor

Community Environment Grants Committee

Cr Griff and Cr Seckold

Crs Griff and Seckold

Community Events and Festivals Grants Evaluation committee

Mayor and Cr Allen

Cr Griff, Allen and Nadin

Heritage Grants Committee

Cr Dodds and Cr Seckold

Cr Dodds and Seckold

Integrated Water Cycle Management Reference Panel

Mayor

Mayor

Internal Finance Committee

Mayor and all Councillors

Mayor and all Councillors

Local Traffic Committee & Traffic Development Advisory Committee

Cr Fitzpatrick – resigned

Cr Bain

Crs Bain

Police Liaison Committee

Mayor

Mayor

 

External Groups Committee/Organisation

Delegate Representative 2016/18

Delegate Representative 2018/20

Australian Coastal Councils Association Inc

Cr Griff

Cr Griff

Batemans Marine Park

Cr Dodds

Cr Dodds

Bega Valley Bush Fire Management

Cr Tapscott

Cr. Bain (Cr Dodds – alternative)

Bega Valley Business Forum

Cr Nadin (Cr Tapscott – alternative)

Cr Fitzpatrick

Biamanga National Park

Cr Dodds (Cr Griff – alternative)

Council has been advised that two new representatives be nominated

Cr Bain (Cr Seckold- alternative)

Country Mayor’s Association

Mayor

Mayor

Local Government NSW (Council has 3 voting delegates at conference)

Mayor, Crs Dodds, Griff, Nadin, Tapscott – Annual Conference; resolved 28 September 2016

Mayor other LGNSW forums/meetings

Mayor, Crs Fitzpatrick, Griff – Annual Conference; resolved 2018

Mayor other LGNSW forums/meetings

Mumbulla Foundation

Cr Dodds

Cr Dodds

NSW Public Library Association

Mayor

Cr Dodds

Sapphire Coast Tourism Limited Board

This organisation is in the process of being wound up as an entity.

N/A

South East Arts

Cr Griff

Cr Griff

South East Australian Transport Strategy (SEATS)

Cr Fitzpatrick

Mayor

Canberra Region Joint Organisation  (CRJO)

Mayor (alternate Deputy Mayor)

Mayor (alternate Deputy Mayor)

Southern Joint Regional Planning Panel

Cr Tapscott

Cr Fitzpatrick

Alternative 1 – Cr Dodds

Alternative 2 – Cr Bain

Cr Dodds

Cr Fitzpatrick

Alternative 1 – Cr Nadin

Alternative 2 – Cr Seckold

3.      That all the committees and organisations listed, be advised of the appointed delegates and that they be requested to forward notice of meetings and invitations, directly to the Council appointed delegates.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

13.3

Disposal of Easement - Merimbola Street, Pambula

 

Mr Basford, Director Community Planning and Environment declared a non-pecuniary interest regarding Item 13.3, Disposal of Easement - Merimbola Street, Pambula on the basis that he is a committee member and the owner of lot 15, DP 1204078.  A signed declaration form was tabled by Mr Basford for inclusion in the Register.

Amendment to the minutes of the 19 September 2018 as resolved at the 10 October 2018 Ordinary Council Meeting.

RESOLVED unanimously on the motion of Crs Nadin and Dodds.

Mr Basford, Director Community Planning and Environment declared a non-pecuniary interest regarding Item 13.3, Disposal of Easement - Merimbola Street, Pambula on the basis that he is a member of the Sapphire Coast Historic Vehicle Club  Committee  along with the owner of lot 15, DP 1204078. 

Mr Basford departed the meeting room, taking no part in debate or voting on this item.

118/18

RESOLVED on the motion of Crs Fitzpatrick and Nadin

That Council defer the item for a further report to include items raised in the address and any additional relevant information.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

13.4

RFT 04/17-A Trade Services Panel (Expansion)

119/18

RESOLVED on the motion of Crs Fitzpatrick and Nadin

1.      That Council accept the recommendations as outlined in the Confidential attachment.

2.      That authority is delegated to the General Manager to execute all necessary documentation.

3.      That all tenderers be advised of Council’s decision.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

14.        Staff Reports – Finance

 

14.1

Identified projects for funding following Council resolution at adoption of annual budget

 

RESOLVED on the motion of Crs Seckold and Nadin

That the matter be dealt with today.

In favour:             Crs Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Cr Fitzpatrick

Absent:                    Cr Allen

A motion was moved of Crs Nadin and Griff

That for each funding item be dealt with separately.

Foreshadowed motion

Cr Bain foreshadowed a motion.

That Council acknowledge that additional financial assistance grant income as identified be held for payment of the Eden Port Wharf project contributions in 2019, 2020 and 2021.

5.43 pm         Cr Tapscott left the meeting.

5.45 pm         Cr Tapscott returned to the meeting.

Foreshadowed motion

Crs Dodds and Tapscott foreshadowed a motion.

That Community and events funding be supported                                                              $40,000

Crs Dodds and Tapscott withdrew the foreshadowed motion.

The motion of Crs Nadin and Griff was put to the vote and CARRIED

A motion was moved by Crs Tapscott and Dodds.

That the following items be deferred for consideration to a workshop and report following the presentation of the end of financial year and first quarterly budget review.

a.    Community and events funding                                                                                $40,000

d.    Sealing of Plumb Motors Auckland Street car park (estimate)                     $35,000

f.     General Manager’s support allocation for community groups                      $15,000

g.    Allocation Merimbula Netball/Basketball project proposal                            $10,000

h.    Allocation Cobargo skate park as per project proposal                                    $10,000

i.      Allocation to Reserve                                                                                                     $72,000

j.     Outdoor Sculpture acquisition and installation annual award                        $10,000

k.    Allocation to the proposed Eden Skate Park

It was put to the vote and CARRIED.

A motion was moved by Crs Nadin and Fitzpatrick

1.      That funding for the Merimbula VIC be deferred to invite Merimbula tourism to present their financial position and governance structure to Council for consideration.

2.      That Council staff investigate alternative sources of funding for the relocation.

In favour:             Crs Fitzpatrick, Bain and Nadin

Against:                  Crs Griff, McBain, Seckold, Tapscott and Dodds

Absent:                    Cr Allen

Foreshadowed motion

Cr Dodds foreshadowed a motion.

That Council allocate $25,000 of the additional financial assistance grant to the Merimbula VIC relocation.

It was put to the vote and CARRIED.

A motion was moved by Crs Tapscott and Seckold.

That Council allocate $8,000 of the additional Financial Assistance Grant income for WiFi for the Emergency Operations Centre (EOC).

It was put to the vote and CARRIED.

120/18

RESOLVED on the motion of Crs Nadin and Griff

That each item be dealt with separately

a.    Community and events funding                                                                                $40,000

b.    Merimbula VIC relocation                                                                                            $25,000

c.     Bermagui Charrette                                                                                                        $10,000

d.    Sealing of Plumb Motors Auckland Street car park (estimate)                      $35,000

e.    WiFi for the Emergency Operations Centre (EOC)                                               $8,000

f.     General Manager’s support allocation for community groups                      $15,000

g.    Allocation Merimbula Netball/Basketball project proposal                           $10,000

h.    Allocation Cobargo skate park as per project proposal                                    $10,000

i.      Allocation to Reserve                                                                                                                  $72,000

j.     Outdoor Sculpture acquisition and installation annual award                        $10,000

k.    Allocation to the proposed Eden Skate Park                                                       

In favour:             Crs Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Crs Fitzpatrick and Bain

Absent:                    Cr Allen

121/18

RESOLVED on the motion of Crs Tapscott and Dodds

That the following items be deferred for consideration to a workshop and report following the presentation of the end of financial year and first quarterly budget review.

a.    Community and events funding                                                                                $40,000

d.    Sealing of Plumb Motors Auckland Street car park (estimate)                      $35,000

f.     General Manager’s support allocation for community groups                      $15,000

g.    Allocation Merimbula Netball/Basketball project proposal                            $10,000

h.    Allocation Cobargo skate park as per project proposal                                    $10,000

i.      Allocation to Reserve                                                                                                     $72,000

j.     Outdoor Sculpture acquisition and installation annual award                       $10,000

k.    Allocation to the proposed Eden Skate Park                                                      

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

122/18

RESOLVED on the motion of Crs Dodds and Griff

That Council allocate $25,000 of the additional financial assistance grant to the Merimbula VIC relocation.

In favour:             Crs Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Crs Fitzpatrick and Bain

Absent:                    Cr Allen

123/18

RESOLVED on the motion of Crs Tapscott and Seckold

That Council allocate $8,000 of the the additional Financial Assistance Grant income for WiFi for the Emergency Operations Centre (EOC).

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

15.

Adoption of reports from Standing Committees

 

There were no reports to standing committees

16.      Councillor Reports

There were no councillor reports

17.      Rescission/alteration Motions

There were no rescission motions

18.      Notices of Motion

18.1

Hotel Australasia

 

Moved to Mayoral Minute

 

18.2

Indigenous employment criteria infrastructure tenders

124/18

RESOLVED on the motion of Crs Dodds and Tapscott

Notice of Motion

That Council add a weighting to the assessment of tenders for construction and capital projects in the Shire to require a percentage of Indigenous workforce. 

That until this is in place and forms part of the tender process, that tenderers be encouraged to highlight their commitment to Indigenous employment as part of their tender documentation.

In favour:             Crs Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Crs Fitzpatrick, Bain and Nadin

Absent:                    Cr Allen

Extension of Time

RESOLVED on the motion of Cr Nadin and Bain

That the meeting time be extended by a period of 45 minutes

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Nil

Absent:                    Cr Allen

 

18.3

DA Process

125/18

The motion of Crs Nadin and Bain  was lost.

Notice of Motion

1.      That Council direct the General Manager to prepare a report to Council reviewing Council’s currently adopted Communications Policy, Customer Service procedure and charter to include a "that-day" response commitment for DA enquiries where a staff member acknowledge a member of the public's email, text, or phone call so that the public know their correspondence has been noted. 

2.      That Council workshop with key staff opportunities to streamline and simplify current explanations of DA processes, and  planning and building approvals requirements with the objective of reducing waiting times and providing better community and client outcomes.

3.      That Council look to have a round table discussion with interested community members to encourage feedback on the DA process in the Bega Valley.

It was put to the vote and LOST.

In favour:             Crs Bain and Nadin

Against:                  Crs Fitzpatrick, Griff, McBain, Seckold, Tapscott and Dodds

Absent:                    Cr Allen

 

18.4

Proposed Levy on Milk to support local dairy businesses

 

A motion was moved by Crs Nadin and Bain

1.      That Council acknowledge and congratulate the announcement by Bega Cheese to increase the farm gate price for milk.

2.      That Council support the establishment of a levy or floor price on milk that is passed on directly to dairy farmers in order to support our local and interstate dairy businesses and write the Hon David Littleproud, Federal Minister for Agriculture to ask what actions he intends to take to ensure there is support with Federal Government for milk price regulation.

It was put to the vote and CARRIED

Cr Tapscott foreshadowed a motion

1.      That Council write to the Hon David Littleproud, Federal Minister for Agriculture to gain the understanding of what actions he intends to take to assure there is support within the federal government for milk price regulation.

2.      That BVSC acknowledge and congratulate Bega Cheese for their action for the price they are prepared to pay to the farmers for milk during these difficult drought conditions.

126/18

RESOLVED on the motion of Crs Nadin and Bain

Notice of Motion

1.      That Council acknowledge and congratulate the announcement by Bega Cheese to increase the farm gate price for milk.

2.      That Council support the establishment of a levy or floor price on milk that is passed on directly to dairy farmers in order to support our local and interstate dairy businesses and write the Hon David Littleproud, Federal Minister for Agriculture to ask what actions he intends to take to ensure there is support with Federal Government for milk price regulation.

In favour:             Crs Bain, Nadin, Griff, McBain, Seckold and Dodds

Against:                  Crs Fitzpatrick and Tapscott

Absent:                    Cr Allen

19.      Questions On Notice

19.1

Cr Bain Question on Notice - Did Council pay for the sewerage for Ray Miller's Top Lake development?

 

The response published in the Agenda for the meeting of 19 September, 2018 was noted

 

19.2

Cr Fitzpatrick Question on Notice - Wolumla School

 

The response published in the Agenda for the meeting of 19 September, 2018 was noted

 

19.3

Cr Dodds Question on Notice - Recycling

 

The response published in the Agenda for the meeting of 19 September, 2018 was noted

20.        Questions for the Next Meeting

20.1

Promoting recruitment of volunteers for emergency services

 

Cr Griff asked if Council’s communications staff would provide suggestions in relation to promoting recruitment of volunteers to emergency service agencies locally.

The question was taken on notice by the Director of Community, Planning and Environment.

 

20.2

Rabbit Baiting

 

Cr Nadin asked how often do our recreational reserves including Short Point undergo rabbit baiting?

The question was taken on notice by the Director, Community, Planning and Environment .

 

20.3

Question for Cr Nadin

 

Cr Dodds asked Cr Nadin

In the Eden Magnet yesterday you were reported as stating “Kristy is extremely busy so it can be up to the Deputy to make the regular contact with Councillors re the business papers, strategy and team work”.

To date Councillors have always accessed the Mayor directly on any relevant matters.

Has there been a decision that the Deputy Mayoral role is now not ceremonial but that the Deputy Mayor functions as a conduit between Councillors and the Mayor?

If so, when was this decision made and by whom?

Cr Nadin replied “yes I did say that.  The role of Deputy Mayor is anything that the Mayor wants to delegate.  I said that it is something that can happen if the Mayor is too busy to do it, I was not saying that I would be doing it, I was saying it’s a possibility, I can do as little or as much as the Mayor delegates.”

Leave for Statement

RESOLVED unanimously on the motion of Crs Nadin and Griff.

Cr Bain made a statement in relation to Item 12.6. NRL Trial Match Bega 2019

Closure

There being no further business, the Chairperson closed the meeting at 6.54 pm.

 

Confirmed

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 19 September 2018.