Urgent Extraordinary  Meeting Minutes

Held on Wednesday, 27 February 2019

at Council Chambers, Biamanga Room Bega Valley Commemorative Civic Centre Bega commencing at 11.00 am

 


 Present

Cr Kristy McBain, Mayor

Cr Mitchell Nadin, Deputy Mayor

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Russell Fitzpatrick

Cr Cathy Griff

Cr Sharon Tapscott

Cr Liz Seckold

 In Attendance

General Manager, Ms Leanne Barnes

Director, Assets and Operations, Mr Anthony McMahon

Director,  Community, Environment and Planning, Dr Alice Howe

Director, Business and Governance, Mr Graham Stubbs

Executive Manager People and Governance, Ms Nina Churchward

Coordinator Communications and Events, Ms Cassandra Margules

Minute Secretary, Mrs Bec Jones

 

 

Statement of Commencement of Live Streaming

Council meetings are recorded and live streamed to the Internet for public viewing. By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded. The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Acknowledgement of Traditional Owners of Bega Valley Shire

I would like to commence by acknowledging, on behalf of Bega Valley Shire Council the Traditional Custodians of the lands and waters of the Shire – the people of Yuin nation and show our respect to elders past and present.

1.

Apologies

 

There were no apologies

 

2.    Declarations

There were no declarations of interest

 

 

3.    Staff Reports – Governance and Strategy

 

3.1

Calling of an Urgent Extraordinary Meeting

41/19

RESOLVED on the motion of Crs Tapscott and Dodds

1.    That Council note that this Urgent Extraordinary Meeting has been called with less than three days notice as per Clause 10.2.1 due to the need to abandon the meeting called for 10.00am due to there being no request for such a meeting signed by two Councillors.

2.    That Council note that the Local Government Act is silent on the calling of an extraordinary meeting by the General Manager for which due notice is given and refer this anomaly to the Office of Local Government for clarification in the new Code of Meeting Practice.

In favour:              Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen

Against:                  Nil

 

    4.       Staff Reports – Finance

 

4.1

Quarterly Budget review statement - 31 December 2018

 

A motion was moved by Crs Griff and Seckold

1.      That Council note the Chief Finance Officer’s position relating to the September quarterly review and consider this report to cover both statements.

 

2.     That Council adopt the December 2018 Quarterly Budget Review.

3.     That Council note movements outlined in the Quarterly Budget Review Statement.

4.     That Council does not commit to any further additional expenditure, unless it is in conjunction with a Quarterly Budget Review and an alternate funding source can be identified.

5.      That Council refer the items outlined in this report and consideration of the recently announced Southern Phones Dividend and funding pledges for the Merimbula basketball/netball facility to a workshop as originally intended with consideration in line with preparing the 2019/20 budget.  

6.     That Council note the items revoted to the 2018/19 year from the 2017/18 year.

It was put to the vote and CARRIED.

 

Cr Bain proposed an amendment to Cr Griff’s motion:

Item 2.     That Council adopt note the December 2018 Quarterly Budget Review.

Cr Griff declined the proposed amendment.

 

42/19 A motion was foreshadowed by Cr Bain

 1.     That Council note the Chief Finance Officer’s position relating to the September quarterly review and consider this report to cover both statements.

 

2.     That Council note the December 2018 Quarterly Budget Review.

3.     That Council note movements outlined in the Quarterly Budget Review Statement.

4.     That Council does not commit to any further additional expenditure, unless it is in conjunction with a Quarterly Budget Review and an alternate funding source can be identified.

5.      That Council refer the items outlined in this report and consideration of the recently announced Southern Phones Dividend and funding pledges for the Merimbula basketball/netball facility to a workshop as originally intended with consideration in line with preparing the 2019/20 budget.  

6.     That Council note the items revoted to the 2018/19 year from the 2017/18 year.

 

43/19

RESOLVED on the motion of Crs Griff and Seckold

1.   That Council note the Chief Finance Officer’s position relating to the September      quarterly review and consider this report to cover both statements.

2.    That Council adopt the December 2018 Quarterly Budget Review.

3.    That Council note movements outlined in the Quarterly Budget Review Statement.

4.    That Council does not commit to any further additional expenditure, unless it is in         conjunction with a Quarterly Budget Review and an alternate funding source can be         identified.

 5.    That Council refer the items outlined in this report and consideration of the recently announced Southern Phones Dividend and funding pledges for the Merimbula basketball/netball facility to a workshop as originally intended with consideration in line with preparing the 2019/20 budget.  

 6.   That Council note the items revoted to the 2018/19 year from the 2017/18 year.

In favour:              Crs Griff, McBain, Seckold, Tapscott and Dodds

Against:                  Crs Fitzpatrick, Bain, Nadin and Allen

    

5.    Confidential Business

There was no confidential business

Closure

There being no further business, the Chairperson closed the meeting at 12 noon.

 

Confirmed  

Chairperson

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday 27 February 2019 11:00am at which meeting the signature hereon was subscribed.