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To:Cr Sharon Tapscott, Mayor Cr Russell Fitzpatrick, Deputy Mayor Cr Tony Allen Cr Robyn Bain Cr Jo Dodds Cr Cathy Griff Cr Kristy McBain Cr Mitchell Nadin Cr Liz Seckold |
Copy:General Manager, Ms Leanne Barnes Director, Assets and Operations, Mr Anthony McMahon Director, Community, Environment and Planning, Dr Alice Howe Director, Business and Governance, Mrs Iliada Bolton Manager, Communication and Events, Mr Ian Campbell Project Lead, Recovery, Rebuilding and Resilience, Mr Chris Horsburgh Minute Secretary, Mrs Bec Jones |
The Mayor made an announcement about live streaming requirements:
Council meetings are recorded and live streamed to the Internet for public viewing.
The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy.
The Mayor commenced by acknowledging, on behalf of Bega Valley Shire Council, the Traditional Custodians of the lands and waters of the Shire, the people of Yuin nation, to show respect to elders past, present and emerging.
The Mayor acknowledged Timor Leste Independence Day and noted a small flag raising ceremony was held in Littleton Gardens earlier today in recognition of the day.
The Mayor made a statement:
· Thanking Cr Kristy McBain for her service as Mayor and wished her well
· Noted all Councillors are equal and are committed to the Shire
· Indicated her intention to ensure all Councillors have opportunity to represent the Shire
· Asked that the language around debate to be kept relevant, respectful and succinct
· Highlighted the Councillors Charter and asked Councillors to adhere to it
· Provided her priorities until the next Mayoral Election:
1. To walk with our community who have been impacted by disaster
2. To ensure the community has a full understanding of the financial position of Council
3. To present adopted positions of Council through advocacy with other levels of government
1. |
Apologies |
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2. |
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100/20 |
RESOLVED on the motion of Crs Allen and McBain That the Minutes of the Ordinary Meeting held on 29 April 2020 and the Extraordinary Meeting held on 6 May 2020 as circulated, be taken as read and confirmed. In favour: Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen Against: Nil |
Non-Pecuniary Interest
Cr McBain declared a non-pecuniary significant conflict of interest regarding Item 10.1 Election priorities for Eden-Monaro on the basis that she is a candidate for the Labor Party in the upcoming by election.
Cr McBain will leave in the Chamber and take no part in debate and voting.
Report by Mayor of deputations heard prior to the meeting
The following submissions were heard prior to the meeting regarding:
Item 11.2 RFT 02/2020 and RFT 03/2020 Pambula Squash Courts - Building Construction and Court Fitout - Post Tender Negotiations
• Mr Matthew Fanning
There were no petitions.
6.1 |
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A amendment to the motion was proposed by Cr Nadin
1. Establish a Finance Working Group chaired by the Deputy Mayor with all Councillors and the General Manager, Directors and Finance Manager as members to meet monthly for the remainder of this Council term.
The amendment was accepted by Cr Tapscott and Cr Fitzpatrick A motion was foreshadowed by Cr Bain That Councillors have a regular monthly briefing on finances with staff as part of Councillors regular briefing sessions. An amendment was suggested by Cr Bain That Council establish a Finance Working Group chaired by the Deputy Mayor with all Councillors and the General Manager, Directors and Finance Manager as members to meet monthly as part of our regular workshops as the first item of business, for the remainder of this Council term. The amendment was accepted by Cr Fitzpatrick and Tapscott |
101/20 |
RESOLVED on the motion of Crs Tapscott and Fitzpatrick That Council establish a Finance Working Group chaired by the Deputy Mayor with all Councillors and the General Manager, Directors and Finance Manager as members to meet monthly as part of our regular workshops as the first item of business, for the remainder of this Council term. In favour: Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen Against: Nil |
There was no urgent business.
8.1 |
Outcome of the exhibition of Draft Residential Land Strategy |
102/20 |
RESOLVED on the motion of Crs Fitzpatrick and Dodds2. That Council officers advise the stakeholders involved in the development of the Strategy and those that made submissions during public exhibition of the draft Strategy of Council’s decision. In favour: Crs Fitzpatrick, Bain, Griff, McBain, Seckold, Tapscott, Dodds and Allen Against: Cr Nadin |
There were no Community, Culture and Leisure reports.
Cr McBain declared a non-pecuniary significant conflict of interest regarding Item 10.1 Election priorities for Eden-Monaro on the basis that she is a candidate for the Labor Party in the upcoming by election.
Cr McBain left the Chamber and took no part in debate and voting
2:58pm Cr McBain left the Chamber.
10.1 |
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103/20 |
RESOLVED on the motion of Crs Seckold and Dodds1. That Council adopt the Eden Monaro By-election election infrastructure, program and advocacy items outlined in this report to present as Council priorities to Federal candidates in the upcoming Eden Monaro Federal by-election. 2. That Council note the update on work being done to finalise a Bushfire Recovery Prospectus/Investment document which will be presented to Council by June 2020. In favour: Crs Fitzpatrick, Bain, Nadin, Griff, Seckold, Tapscott, Dodds and Allen Against: Nil AbsENT: Cr McBain |
3:17pm Cr McBain returned to the Chamber.
11.1 |
EOI 19/20 Use and occupation of the Green Shed Building at Tathra |
104/20 |
RESOLVED on the motion of Crs Bain and Allen1. That Council note the Expression of Interest (EOI 19/20) process carried out for the use and occupation of the Green Shed building on Andy Poole Drive in Tathra. 2. That Council, as Crown Land Manager of the Tathra Beach Reserve (R79310), approve a further five-year licence with an option for a further five years to Bega Valley Bridge Club Incorporated for their continued occupation of the Green Shed building on Andy Poole Drive in Tathra for an annual rental fee as determined by a formal market valuation and increased annually by CPI. 3. That Council authorise the General Manager and Mayor to execute the necessary licence documentation to provide further tenure. In favour: Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen Against: Nil |
11.2 |
RFT 02/2020 and RFT 03/2020 Pambula Squash Courts - Building Construction and Court Fitout - Post Tender Negotiations |
105/20 |
RESOLVED on the motion of Crs Allen and Nadin 1. That the Councillors accept the recommendations in the Confidential Memorandum In favour: Crs Fitzpatrick, Bain, Nadin, McBain, Seckold, Tapscott and Allen Against: Crs Griff and Dodds
A motion was foreshadowed by Cr Dodds
1. That Councillors delay making a decision on this matter until a determination government funding is received. |
106/20 |
RESOLVED on the motion of Crs Allen and Nadin2. That Council accept the negotiated price and enter into Contract for the works described in Tender RFT 02/2020 Building Construction for Pambula Squash Courts with Davone Constructions for the amount of $473,999.00 subject to variations, provisional sums and prime cost items as per recommendations in the confidential attachment. 3. That Council accept the negotiated price and enter into Contract for the works described I n Tender RFT 03/2020 Courts Fitout for Pambula Squash Courts, with ASB NZ for the amount of $299,261.00 subject to variations, provisional sums and prime cost items as per recommendations in the confidential attachment. 4. That Council accept the negotiated price for squash courts flooring available from local supplier, using regional sourced hardwood to the value of $53,209.00. 5. That Council accept the contingency of 2.5% $20,000.00 and principal supply items $3,000.00 including cover for possible import, customs and exchange rate fluctuations for imported fitout items, to a total of $23,000.00. 6. That authority is delegated to the General Manager or their delegate to execute all necessary documentation. In favour: Crs Fitzpatrick, Bain, Nadin, McBain, Seckold, Tapscott and Allen Against: Crs Griff and Dodds |
4:17pm Cr Nadin left the meeting
4:20pm Cr Nadin returned to the meeting
12.1 |
Exhibition of 2020-2021 Budget and Integrated Planning and Reporting documents |
107/20 |
RESOLVED on the motion of Crs McBain and Bain1. That the draft, revised Delivery Program 2017-2021, the draft Operational Plan 2020-2021, including Council’s Budget and Revenue Policy, the amended Financial Strategy and the draft Fees and Charges 2020-2021 be placed on public exhibition for 28 days with feedback on the documents to be considered at the Council meeting on 24 June 2020. 2. That Council hold an additional meeting on 27 May 2020 to consider and adopt the March Quarterly Budget Review and to place the draft Long Term Financial Plan (LTFP) on exhibition. In favour: Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen Against: Nil |
12.2 |
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108/20 |
RESOLVED on the motion of Crs McBain and BainThat Council give notice of its intention to classify Lot 233 DP 1263284 off Sapphire Coast Drive in Merimbula as operational land under section 34 of the Local Government Act 1993 (NSW). In favour: Crs Fitzpatrick, Bain, Nadin, Griff, McBain, Seckold, Tapscott, Dodds and Allen Against: Nil |
There were no Finance reports.
There were no Councillor reports.
15. Rescission/alteration Motions
There were no Rescission/alteration motions.
There were no Notices of Motion.
There were no Questions with Notice.
18. Questions without Notice
There was no confidential business.
There was no noting of resolutions from Closed Session.
There was no declassification of reports considered previously in closed session.
There being no further business, the Chairperson closed the meeting at 4:39 pm.
Confirmed
Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 20 May 2020.