Extraordinary Meeting Minutes

Held on Tuesday, 14 September 2021

Via Zoom commencing at 11:30am

 


 Present

Cr Russell Fitzpatrick , Mayor

Cr Liz Seckold

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Cathy Griff

Cr Mitchell Nadin

 In Attendance

Chief Executive Officer, Mr Anthony McMahon

Director, Assets and Operations, Mr Ian Macfarlane

Director,  Community, Environment and Planning, Dr Alice Howe

Director, Business and Governance, Mrs Iliada Bolton

Manager Communications and Events, Ms Emily Harrison

Minute Secretary, Mrs Jackie Grant

 

 

Statement of Commencement of Live Streaming

Council meetings are recorded and live streamed to the Internet for public viewing. By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded. The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Acknowledgement of Traditional Owners of Bega Valley Shire

I would like to commence by acknowledging, on behalf of Bega Valley Shire Council the Traditional Custodians of the lands and waters of the Shire – the people of Yuin nation and show our respect to elders past and present.

1.

Apologies

 

There were no apologies.

 

2.    Declarations

Non Pecuniary Interest

Cr Bain declared a non pecuniary interest regarding Item 3.12020.81 Allied Natural Wood Exports Pty Ltd – Timber Optimisation Hub. Cr Bain will remain in the zoom meeting.

2a.  Public forum

The following deputations were heard:

Item 3.1 2020.81 Allied Natural Wood Exports Pty Ltd – Timber Optimisation Hub

·         Ms Harriett Swift – AGAINST

·         Ms Frances OBO National Trust Far South Coast Branch – AGAINST

·         Ms Lisa Stone OBO South East Forest Rescue – AGAINST

The comments and addresses from these requests were circulated to Councillors and are available on Council’s website.

3.    Staff Reports – Planning and Environment

 

3.1

Allied Natural Wood Exports Pty Ltd - Timber Optimisation Hub

 

A motion was moved by Crs Bain and Nadin

1.    That Council determines that the proposed development does not constitute designated development having consideration to Part 2, Schedule 3 of the Environmental Planning & Assessment Regulation 2000 as the proposed alteration to the approved development will not significantly increase the environmental impacts of the total development.

2.    That Council approve Development Application 2020.81 for construction and operation of a log sorter, sawmill, pallet plant, briquette plant and repurposing of the existing water treatment thickener tank at Lot 16 DP 1066187, Edrom Road, Edrom subject to the conditions provided in Attachment 14.

3.    That those parties who made a submission be notified of Council’s decision.

4.    That in the event that additional building approval services by Council officers are required to rectify the extent of works approved that are directly related to Development Application 2020.81, these services are provided pro bono.

5.    Point 2 of the Officer’s Recommendation in relation to Item 3.1 of today’s business paper to         recognise that the consent, should Council resolve to approve the development, would be         issued under the new name: and noting that Allied Natural Wood Exports has recently         changed its name to Allied Natural Wood Enterprises.

The motion was put to the vote and it was CARRIED

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, Seckold, Dodds and Allen

Against:                  Nil

 

208/21

RESOLVED on the motion of Crs Allen and Bain

That this item be dealt with today.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, Seckold and Allen

Against:                  Cr Dodds

 

209/21

RESOLVED on the motion of Crs Bain and Nadin

1.    That Council determines that the proposed development does not constitute designated development having consideration to Part 2, Schedule 3 of the Environmental Planning & Assessment Regulation 2000 as the proposed alteration to the approved development will not significantly increase the environmental impacts of the total development.

2.    That Council approve Development Application 2020.81 for construction and operation of a log sorter, sawmill, pallet plant, briquette plant and repurposing of the existing water treatment thickener tank at Lot 16 DP 1066187, Edrom Road, Edrom subject to the conditions provided in Attachment 14.

3.    That those parties who made a submission be notified of Council’s decision.

4.    That in the event that additional building approval services by Council officers are required to rectify the extent of works approved that are directly related to Development Application 2020.81, these services are provided pro bono.

5.    Point 2 of the Officer’s Recommendation in relation to Item 3.1 of today’s business paper to         recognise that the consent, should Council resolve to approve the development, would be         issued under the new name: and noting that Allied Natural Wood Exports has recently         changed its name to Allied Natural Wood Enterprises.

In favour:             Crs Fitzpatrick, Bain, Nadin and Allen

Against:                  Crs Griff, Seckold and Dodds

 

 

4.    Staff Reports -  Infrastructure Waste and Water

 

4.1

Operation and management of the Bega Saleyards

 

A motion was moved by Crs Fitzpatrick and Allen

1.    That Council approve a further five-year lease with an option for a further five-years to         Sapphire Horizons Pty Limited for their continued occupation and management of Bega         Saleyards for an annual rental of $16,300 plus GST per annum increased annually by CPI.

2.    That Council authorise the Chief Executive Officer and Mayor to execute the necessary lease         documentation to provide further tenure.

3.    That council form a saleyards stakeholder group to meet quarterly including the Lessee, the         stock agents selling at the yards, a staff member, a representative from the local industry         utilising the saleyards and Councillor Allen

4.    That Council delegate Councillor Allen and the Acting Chief Executive Officer to determine         the local industry representative following an expression of interest process.

5.    That any extension of the initial 5 year lease be subject to a review of performance during the initial 5 year period with the decision to be brought back to Council.

6.    That a condition of the lease be that at the end of the lease term Council has the right to         purchase any equipment not owned by Council at the saleyards at market value.

The motion was put to the vote and it was CARRIED

In favour:             Crs Fitzpatrick, Bain, Nadin and Allen

Against:                  Crs Griff, Seckold and Dodds

 

210/21

RESOLVED on the motion of Crs Fitzpatrick and Allen

1.    That Council approve a further five-year lease with an option for a further five-years to         Sapphire Horizons Pty Limited for their continued occupation and management of Bega         Saleyards for an annual rental of $16,300 plus GST per annum increased annually by CPI.

2.    That Council authorise the Chief Executive Officer and Mayor to execute the necessary lease         documentation to provide further tenure.

3.    That council form a saleyards stakeholder group to meet quarterly including the Lessee, the         stock agents selling at the yards, a staff member, a representative from the local industry         utilising the saleyards and Councillor Allen

4.    That Council delegate Councillor Allen and the Acting Chief Executive Officer to determine         the local industry representative following an expression of interest process.

5.    That any extension of the initial 5 year lease be subject to a review of performance during the initial 5 year period with the decision to be brought back to Council.

6.    That a condition of the lease be that at the end of the lease term Council has the right to         purchase any equipment not owned by Council at the saleyards at market value.

In favour:             Crs Fitzpatrick, Bain, Nadin, Griff, Seckold, Dodds and Allen

Against:                  Nil

 

 

There being no further business, the Chairperson closed the meeting at 12:26 pm.

Confirmed

Chairperson of the meeting of the Bega Valley Shire Council held on Tuesday, 14 September 2021.