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Ordinary Meeting Notice and Agenda An Ordinary Meeting of the Bega Valley Shire Council will be held at Council Chambers, Bega on Wednesday, 22 July 2015 commencing at 2.00 pm to consider and resolve on the matters set out in the attached Agenda. 16 July 2015
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The Agendas for Council Meetings and Council Reports for each meeting are available from 5.00 pm one week prior to each Ordinary Meeting, on Council’s website. A hard copy is also made available to each Library Branch and at the Bega Administration Building reception desk.
The Minutes of Committee and Council Meetings are available from 5.00pm on Council's Web Site on the Friday after the Meeting on Councils website and hard copies distributed with the Agenda for the following meeting.
1. Please be aware that the recommendations in the Council Meeting Agenda are recommendations to the Council for consideration. They are not the resolutions (decisions) of Council.
2. Background for reports is provided by staff to the General Manager for presentation to Council.
3. The Council may adopt these recommendations, amend the recommendations, determine a completely different course of action, or it may decline to pursue any course of action.
4. The decision of the Council becomes the resolution of the Council, and is recorded in the Minutes of that meeting.
5. The Minutes of each Council meeting are published in draft format, and are confirmed, with amendments by Councillors if necessary, at the next available Council Meeting.
If you require any further information or clarification regarding a report to Counci, please contact Council’s Executive Assistant who can provide you with the appropriate contact details
Phone (6499 2104) or email execassist@begavalley.nsw.gov.au.
· Is the decision or conduct legal?
· Is it consistent with Government policy, Council’s objectives and Code of Conduct?
· What will the outcome be for you, your colleagues, the Council, anyone else?
· Does it raise a conflict of interest?
· Do you stand to gain personally at public expense?
· Can the decision be justified in terms of public interest?
· Would it withstand public scrutiny?
A conflict of interest is a clash between private interest and public duty. There are two types of conflict:
· Pecuniary – regulated by the Local Government Act and Department of Local Government
· Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Office of Local Government (advice only). If declaring a Non-Pecuniary Conflict of Interest, Councillors can choose to either disclose and vote, disclose and not vote or leave the Chamber.
· Is it likely I could be influenced by personal interest in carrying out my public duty?
· Would a fair and reasonable person believe I could be so influenced?
· Conflict of interest is closely tied to the layperson’s definition of ‘corruption’ – using public office for private gain.
· Important to consider public perceptions of whether you have a conflict of interest.
1st Do I have private interests affected by a matter I am officially involved in?
2nd Is my official role one of influence or perceived influence over the matter?
3rd Do my private interests conflict with my official role?
Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.
Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, officers and community committee members by various pieces of legislation, regulation and codes.
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Contact |
Phone |
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Website |
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Bega Valley Shire Council |
(02) 6499 2222 |
council@begavalley.nsw.gov.au |
www.begavalley.nsw.gov.au |
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ICAC |
8281 5999 Toll Free 1800 463 909 |
icac@icac.nsw.gov.au |
www.icac.nsw.gov.au |
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Office of Local Government |
(02) 4428 4100 |
olg@olg.nsw.gov.au |
http://www.olg.nsw.gov.au/ |
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NSW Ombudsman |
(02) 8286 1000 Toll Free 1800 451 524 |
nswombo@ombo.nsw.gov.au |
TO: The
General Manager
Bega Valley Shire Council
In accordance with the Council’s Code of Meeting Practice and the requirements of the Local Government Act and regulations or dispensation issued by the Office of Local Government I hereby disclose the following pecuniary interests and/or non-pecuniary conflict of interests at the meeting as indicated below:
Ordinary meeting held on _____ / _____ / 20___
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Interest (tick one) |
Pecuniary interest Non-pecuniary conflict of interest |
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If Non-pecuniary (tick one) |
Disclose & vote Disclose & not vote Leave chamber |
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Item no & subject |
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Interest (tick one) |
Pecuniary interest Non-pecuniary conflict of interest |
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* Nature of interest |
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If Non-pecuniary (tick one) |
Disclose & vote Disclose & not vote Leave chamber |
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Signed |
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Print Name |
Councillor |
* Note: Under the provisions of Section 451(1) of the Local Government Act 1993 (pecuniary interests) and Part 6.11 of the Model Code of Conduct prescribed by the Local Government (Discipline) Regulation 2004 (conflict of interests) it is necessary for you to disclose the nature of the interest when making a disclosure of a pecuniary interest or a non-pecuniary conflict of interest at a meeting.
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Council |
22 July 2015 |
I would like to commence by acknowledging, on behalf of Bega Valley Shire Council the Traditional Custodians of the lands and waters of the Shire – the people of Yuin nation and show our respect to elders past and present.
Recommendation
That the Minutes of the Ordinary Meeting and Closed Session held on 1 July 2015 as circulated, be taken as read and confirmed.
Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled.
That the Ordinary meeting of the Council be adjourned for the purpose of dealing with staff reports to Standing Committees.
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Ftizpatrick.
8.1 Finalisation of Eden Business Zones Planning Proposal.............................................................. 9
8.2 Local Heritage Assistance Grants 2015-16 Recommended Projects..................................... 14
8.3 Community Environmental Grants 2015-16 Recommended Projects................................... 19
In accordance with Council’s Code of Meeting Practice , this section of the agenda will be chaired by Cr Tapscott.
9.1 General Halls & Building Committee - Funding allocation 2015/16....................................... 28
9.2 Pambula Public Recreation & Showground Reserve................................................................ 31
9.3 Quaama public toilet...................................................................................................................... 33
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr McBain.
10.1 Reclassification of Council owned land at Cattle Bay, Eden .................................................... 50
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Taylor.
11.1 Bega Valley Local Traffic Committee Meeting 3 June 2015.................................................... 56
11.2 Bega Valley Local Traffic Committee Meeting 1 July 2015...................................................... 58
11.3 Tender RFT 26/15 Construction tender for Bega Civic Centre Council chambers fitout... 60
11.4 Management and Operation of Merimbula Airport - EOI 31/15 .......................................... 61
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Mawhinney
12.1 Major projects quarterly update................................................................................................. 66
12.2 Actions from resolutions of Council - Status Report................................................................. 69
12.3 Local Government NSW Annual Conference 2015.................................................................. 89
12.4 Australian Regional Development Conference 26-28 August 2015...................................... 96
12.5 Local Government NSW Water Management Conference 2015 ..................................... 109 .
In accordance with Council’s Code of Meeting Practice, this section of the agenda will be chaired by Cr Hughes
13.1 Certificate of Investments made under Section 625 of the Local Government Act, 1993 115.
That all motions recorded in the Standing Committees, including votes for and against, and acknowledging declarations of interest already made, be adopted in by the Ordinary Council meeting.
15.1 Australian Local Government Association National General Assembly 2015 ................... 121
19.1 Amenities update......................................................................................................................... 125
Council |
22 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Fitzpatrick.
8.1 Finalisation of Eden Business Zones Planning Proposal........................................ 9
8.2 Local Heritage Assistance Grants 2015-16 Recommended Projects.................. 14
8.3 Community Environmental Grants 2015-16 Recommended Projects................ 19
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Council 22 July 2015 |
Item 8.1 |
8.1. Finalisation of Eden Business Zones Planning Proposal
The purpose of the report is to detail the outcomes following public exhibition of the planning proposal for Eden Business Zones and to recommend finalisation of the proposal.
Group Manager Planning and Environment
Background
Council at its meeting of 22 October 2014 gave consideration to a report on the Planning Proposal: Zoning and Height Limits for Bega, Merimbula and Eden Central Business Districts (CBDs) and zoning of land at Arthur Kaine Drive, Merimbula. The resolutions of that Council meeting included the following:
2. That Lot 10 DP 516613 and Lot 11 DP 1166395 Flinders Street and Lot 10 Section 20 DP 758379 and Part Lot 12 DP 1166395 Mitchell Street Eden be withdrawn from the Planning Proposal.
Amongst other issues, the report of 22 October 2014 considered public submissions relating to the suitability of zones surrounding the Eden town centre. Several zoning changes were recommended; however, as they were not considered minor changes, the preparation of a separate planning proposal was required. Consequently the Eden Business Zones Planning Proposal was prepared to support the rezoning of those properties listed in the above Council Resolution, as well as a number of other properties within Eden.
Overview of Eden Business Zones Planning Proposal
The objective of the Eden Business Zones Planning Proposal is to apply the B4 Mixed Use and B5 Business Development zones around the Eden town centre to reflect the current mix of uses and provide for compatible future uses (see Map 1). It is considered the amendments will contribute to the revitalisation of the Eden town centre by focusing commercial and retail development in the town’s centre and encouraging ancillary uses on the edges.
Council received a Gateway Determination for the Eden Business Zones Planning Proposal and delegation to make the Planning Proposal under Section 59 of the Environmental Planning and Assessment Act 1979 from the Minister of Planning and Infrastructure on 4 March 2015. In accordance with the Gateway Determination, the Eden Business Zones Planning Proposal was placed on public exhibition from 27 March until 28 April 2015 with three public submissions received.
The exhibition of the Eden Business Zones Planning Proposal included notification on Council’s website, in local newspapers and in writing to affected landowners. The Eden Local Aboriginal Land Council was also notified.
The Gateway Determination did not require any consultation with public authorities.
Copies of the public submissions will be tabled at the Council meeting. The following section details the issues raised in those submissions.
Map1: Eden Business Zones Planning Proposal – proposed zones (subject land outlined red)
Public submissions
Three submissions were received from public exhibition of the Eden Business Zones Planning Proposal.
1. The owner of the heritage listed Hopeton House at 3-5 Bass St Eden, agreed the current B2 zoning on the north-east side of Bass Street was inappropriate, but opposed the proposed B4 zone due to concerns about the impact of future commercial or other three storey development on the heritage significance of Hopetoun House. The owner suggested a low density residential zone was more appropriate for the area to protect the heritage ambience and streetscape.
Staff comment:
Development on the north-east side of Bass Street currently has a low density residential character. Under Bega Valley Local Environment Plan 2002 (BVLEP 2002) dwelling houses, multi-unit housing and motels were permitted in this area and the B4 zone would permit those uses as well as commercial and retail uses. The area currently has a 13m height limit which, although limiting future development to three storeys, is higher than the existing development.
Regardless of the zoning, development in the vicinity of heritage listed items can have an adverse impact on a listed item’s heritage values, and both the Bega Valley Local Environmental Plan 2013 (BVLEP 2013) and Bega Valley Development Control Plan 2013 contain provisions to address this issue. Similarly, an objective of the B4 zone in BVLEP 2013 provides that the mixture of land uses within the zone is compatible.
Staff are of the opinion the current provisions are sufficient to ensure any future development within the proposed B4 zone on the north-east side of Bass Street is compatible with both the existing low density character of the area and the heritage significance of Hopetoun House.
No amendment to the B4 zones exhibited in the Eden Business Zones Planning Proposal is recommended.
2. The second submission was supportive of the planning proposal and suggested three additional areas should also be rezoned from B2 to B4 to permit unit development close to the town centre as they are unlikely to be developed for commercial use in the foreseeable future (see Map 2).
Map 2: Additional B4 areas suggested by submission.
Staff comment:
Two of the three areas suggested in the submission for zoning from B2 to B4 were considered by Council following the submission to the original Business Planning Proposal which preceded this Planning Proposal. These areas are at the northern entrance to the Eden town centre and Council’s planning staff and the former Business Growth Coordinator recommended these areas remain zoned B2 to ensure future commercial development on the ground floor with options for residential development above to create an attractive dynamic frontage to the town centre.
The third area nominated in the submission for zoning from B2 to B4 is located to the rear of lots facing Imlay Street between Bass and Mitchell Streets. These lots have access to Maling Street. A portion of the nominated land has been subdivided and contains retail development facing Imlay Street, the Eden Log Cabin on Bass Street, and a dwelling facing Maling Street. The remaining two lots are developed or partially developed for retail use. These two lots adjoin the Coles supermarket and are part of the core commercial area of the Eden town centre. It is considered that zoning the rear portion of these lots to B4 may result in conflicting land uses with the potential for any residential development to negatively impact on the future development of the core commercial area of Eden.
In general, the Eden Business Zones Planning Proposal significantly extends the application of the B4 zone in Eden. Council Staff consider the selective application of the B4 zone, as exhibited, provides a balance of B2 and B4 zoning which will encourage uses that complement the core commercial functions as well as encourage a range of housing options close to the commercial core.
No amendment to the B4 zones exhibited in the Eden Business Zones Planning Proposal is recommended.
3. The third submission from the owner of 20 Mitchell Street supported the rezoning from B2 to B4.
Staff comment:
Submission noted.
Conclusion
Consultation of the Eden Business Zones Planning Proposal is complete. It is considered that the issue of development in the proximity of a heritage listed item can be adequately addressed through the assessment of future development applications.
The conversion of additional B2 land to B4 is not supported due to the potential fragmentation of core commercial land and also to ensure the creation of a dynamic approach to the Eden town centre from the north.
Following consideration of the submissions, no changes to the exhibited zones are recommended.
Attachments
Nil
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1. That Council resolves to adopt the amendments to Bega Valley Local Environmental Plan 2013 as exhibited in the Eden Business Zones Planning Proposal, and detailed in Map 1 of this report. 2. That, using the delegations issued by the Minister for Planning and Environment, Council proceeds to finalise the plan under section 59(2) of the Environmental Planning and Assessment Act 1979. 3. That those persons who have made submissions be advised of the above. |
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Council 22 July 2015 |
Item 8.2 |
The purpose of this report is to seek Council endorsement for the allocation of funds for the 2015 - 2016 Local Heritage Assistance Grants Program. Seven projects are recommended to Council for funding support.
Group Manager Planning and Environment
The Local Heritage Assistance Grants Program is funded annually by Council and the NSW Office of Environment and Heritage. The purpose of the program is to assist individuals and community groups to finance projects which improve the physical condition of local heritage items. Funding assists the conservation, restoration and presentation of heritage buildings, sites and heritage conservation areas throughout the Bega Valley.
Currently a total of $20,000 is available for allocation according to the grant program’s criteria, which includes the urgency/importance of the conservation work and overall public benefit. Grants may be requested up to “a dollar for dollar basis” to a maximum of $5,000 per project, or as a straight grant of up to $2,500 for seniors (aged 65 years and over).
In recent years the program has become quite competitive and for 2015-16 Council has received 15 applications requesting $49,563 to undertake a total of $116,110 worth of work.
The applications were initially reviewed by Council’s heritage advisor in consultation with Council's planning services staff and recommendations regarding the allocation of funding were prepared for Council’s Heritage Grants Committee. The recommendations were subsequently considered by the Heritage Grants Committee on 1 July 2015 (Cr Seckold and staff; Cr Hughes absent).
The recommendations of the Heritage Grants Committee and comments from Council’s heritage advisor are detailed in Attachment 1 to this report. Seven projects are recommended for funding to the total value of $20,000. In Summary:
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Location |
Project |
Total project cost ($) |
Recommended Funding ($) |
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14 Pioneer Cl Brogo |
Restore grave stones / replace post and rail fence |
$3,360.00 |
$1,400.00 |
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St Peter's Church, William St Candelo |
Various repairs to exterior |
$ 15,925.00 |
$2,500.00 |
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61 Parker St Bega |
Repair and paint exterior woodwork / repair chimney |
$10,000.00 |
$3,000.00 |
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Oaklands, 3546 Princes Hwy Pambula |
Replace/ repair gutters and roof |
$12,980.00 |
$3,000.00 |
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Farmhill House, 3114 Snowy Mountains Hwy Bemboka |
Repair roof and replace gutters |
$10,000.00 |
$3,000.00 |
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Kenilworth, 22 George St Bermagui |
Replace roofing & box gutter |
$6,890.00 |
$3,440.00 |
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The Old Grain Store, 59 Princes Hwy Cobargo |
Replace timber piers |
$7,321.00 |
$3,660.00 |
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Holy Trinity Anglican Church, Bega - Candelo Rd Kamerula |
Replace internal carpets |
$2,000.00 |
Nil |
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Jacaranda Place, 28 Carp St Bega |
Repaint house exterior |
$6,750.00 |
Nil |
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Bermagui Union Church, 5 West St Bermagui |
Install window and doors / construction of deck and ramp |
$14,000.00 |
Nil |
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243 Imlay St Eden |
Install drainage & stormwater line |
$2,300.00 |
Nil |
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58 Bega St Tathra |
Replace roofing sheets |
$15,500.00 |
Nil |
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58 Bega St Tathra |
Replace mortar and bricks |
$6,100.00 |
Nil |
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Pambula Town Hall, 13 Quondolo St Pambula |
Replace window and door panes |
$484.00 |
Nil |
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11 Monaro St Pambula |
Repaint exterior |
$2,500.00 |
Nil |
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TOTAL |
$116,110.00 |
$20,000.00 |
Applications for the 2015 – 2016 Local Heritage Assistance Fund have been considered by the Heritage Grants Committee and are presented to Council for endorsement.
1. 2015-16 Local Heritage Assistance Grant Applications and Recommendations
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Council |
22 July 2015 |
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Item 8.2 - Attachment 1 |
2015-16 Local Heritage Assistance Grant Applications and Recommendations |
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Item 8.3 |
8.3. Community Environmental Grants 2015-16 Recommended Projects
This report details the outcomes of the recently advertised 2015-16 Community Environmental Grants Program. Ten projects are recommended to Council for funding support.
Group Manager Planning and Environment
Background
The Community Environmental Grants (CEG) Program has the following aims:
• To support community groups and organisations to enhance, protect and restore the natural environmental assets of the Shire
• To encourage and foster environmental ethic and behaviour change amongst the community
• To increase community awareness and understanding of environmental assets
• To support environmental conservation strategies of Council
• To support / protect / enhance areas of cultural significance (environmental components only)
• To assist in the provision of innovative environmental management projects
The Program has been in operation since 2011-12 and it has supported 34 projects to date to the approximate value of $140,000. The program is funded from Council’s Environment Levy which is raised via an ongoing special variation to general rates income, first introduced in 2003.
The assessment criteria for the Program include:
• Meeting the aims of the Community Environment Grant Program (within the Program Guidelines) and alignment to the program’s funding categories
• Support from other stakeholders and site applicability (if relevant)
• Appropriately incorporated or auspiced organisation
• Clear and achievable project plan including timing and budget
• Group / organisational capacity and experience; and
• Supporting new community groups to build capacity for long term projects.
Policy
The CEG Program helps implement procedure ‘3.04.3 Environment Levy’.
Financial
The CEG Program is resourced through Council’s Environment Levy with the 2015-16 allocation being $40,000 (approx. 10% of the annual levy revenue).
Assessment of Grant Applications
Twelve applications were received requesting a total of $61,436.
· As with each year’s assessment, the process stages are for Council Officers to conduct a preliminary assessment of each application in order to better understand the project and, in some cases, refine the application to clarify and focus key elements as appropriate. These discussions can lead to the revision of a project’s scope and associated grant request, thus assisting to meet the program’s overall budget without jeopardising each project’s viability.
· The Environment Grants Committee met on 30 June 2015 (Cr Taylor and staff; Cr Hughes absent) to consider applications and make recommendations to Council. The recommendations within this report reflect the recommendations of the Environment Grants Committee.
· Attachment 1 contains an overview and assessment of each project and recommendations for funding in 2015-16.
Ten projects are recommended for funding, including six projects with revised budgets. Total recommended funding equals $40,176.
Attachment 1 provides an outline of the projects and proposed funding. In summary:
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Project |
Requested Funding |
Recommended Funding |
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Bemboka Landcare Group Inc. - Bemboka River Reserve Infrastructure Project |
$5,718 |
$3,650.
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Bermagui Flora and Fauna Reserve Trust - Bermagui Flora and Fauna Reserve - Weed control at Bermagui North Lagoon and re-vegetation at Long Swamp |
$2,946 |
$2,946.
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Candelo and District Landcare Group Inc - Candelo Public Lands Biodiversity Survey and Management Plan |
$3,820 |
$3,820.
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Cobargo Community Action Network - Narira Creek Stabilisation and Walkway Project |
$6,000 |
$4,400.
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Dry River Landcare Group Inc - Reclaim Our Riverbank Stage 2 - weed control on Dry River reserve, Quaama |
$6,000. |
$6,000.
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Friends of Glebe Wetlands - Glebe Wetlands Interpretive Signage Project |
$6,000 |
$4,280
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Pambula Wetlands and Heritage Project Inc. Protecting and Enhancing Panboola |
$4,147 |
$3,360.
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Salty Lagoon Nature Reserve Action Group - Salty Lagoon Nature Reserve Flora and Fauna Survey, Weed Eradication and Rehabilitation/Revegetation Project |
$6,000 |
$6,000.
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Tura Beach Flora Reserve Management Committee - Vegetation Management |
$6,000 |
$4,200.
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Tura Mirador Landcare Group - Continued conservation of the Tura/Mirador Coastal Reserve |
$2,805 |
$1,520 |
Two applications are not recommended for funding.
· Four Winds Concerts Incorporation - Four Winds Native Species Arboretum - Educational Signage - Requested funding $6,000.
· Southern Womens Group - Waste Reduction Art Project - Requested funding $6,000.
Conclusion
Upon confirmation of the program’s projects for 2015-16, Council officers will contact all applicants advising of the Council Resolution and initiate appropriate funding agreements with the successful applicants.
Attachments
1. 2015-16 Community Environmental Grant Applications and Recommendations
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1. That Council allocates the funding as listed in the following table:
2. That Council advises each applicant of the outcome of their application and proceed to organise funding agreements with successful organisations. |
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Council |
22 July 2015 |
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Item 8.3 - Attachment 1 |
2015-16 Community Environmental Grant Applications and Recommendations |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Tapscott.
9.1 General Halls & Building Committee - Funding allocation 2015/16.................. 28
9.2 Pambula Public Recreation & Showground Reserve.......................................... 31
9.3 Quaama public toilet........................................................................................... 33
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Council 22 July 2015 |
Item 9.1 |
9.1. General Halls & Building Committee - Funding allocation 2015/16
The S355 General Halls Committee recommendations for the expenditure of the 2015/16 Hall Maintenance funding are presented for Council’s endorsement.
Group Manager Community, Relations and Leisure
Background
There are 18 community halls across the Shire managed by community committees and volunteers, with the assistance and support of Council staff. Council provides an allocation each year to address maintenance issues and works at Council’s community halls, in addition to that maintenance undertaken by individual halls through the collection of fees and charges.
In 2014/15 projects that received funding from the maintenance budget included painting, drainage repairs, roof repairs, toilet upgrade and major electrical repairs. In 2015/16 the maintenance allocation is $70,000.
The recommended projects are determined through discussion at the General Halls s355 Committee meeting. All halls have a delegate to the General Committee and they present bids for consideration. This process has been in place for several years and is well supported by the individual hall management committees.
The General Halls Committee met in May 2015, and considered project proposals from 13 of the individual hall committees in terms of affordability and achievability. The projects recommended by the Committee also meet at least one of the following criteria:
§ Works need to be completed to avoid ongoing harm, damage or deterioration; and
§ Works are required to reduce ongoing maintenance/repair.
As in previous years a portion of the maintenance funding is held back to address unscheduled maintenance across the halls.
The recommendations of the Committee are as follows:
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Hall |
Project (*indicates committee contribution in addition to maintenance funding allocation) |
Hall Maintenance Funding sought |
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Unscheduled maintenance |
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$12,250 |
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Termite treatment of 6 halls |
Nethercote, Tarraganda, Murrah, Rocky Hall, Wandella and Kiah |
$17,400 |
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Towamba |
Repair of termite damage |
$5,000 |
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Tarraganda |
Lining/insulation of internal walls. (*$3,000) |
$9,900 |
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Tanja |
Driveway resurface and drainage repairs |
$4,400 |
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Kiah |
Replace water pipes |
$850 |
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Rocky Hall |
Floor/stump levelling |
$5,000 |
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Wyndham |
Replace water tank |
$3,200 |
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Wolumla |
Replacement of windows (*$500) |
$6,000 |
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Brogo |
Replacement of windows |
$6,000 |
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TOTAL |
$70,000 |
Two projects have been identified that fall out of the scope of the Halls Maintenance Funding, in terms of cost, and are considered priority projects. They are:
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Hall |
Project |
Hall Maintenance Funding sought |
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Pambula Hall |
Replacement of driveway |
$25,000 |
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Quaama Hall |
Replacement of ceiling |
$30,000 |
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TOTAL |
$55,000 |
These projects will be funded through the Buildings SRV for the 15/16 year, as part of Council’s Building Asset Management Plan process.
Issues
Asset
The Council’s halls are managed and operated by volunteer committees who coordinate maintenance and utilisation. The Council’s adopted Buildings Asset Management Plan is provides the framework for management of the facilities. Individual facility management plans (FMP) will be finalised once condition assessments of the halls are undertaken.
Routine inspections of the halls identified the presence of active termite infestation in seven halls, requiring treatment. The six month treatment process for Towamba has been completed and the repairs to the building are part of the recommended works for 2015/16. The treatment program for the remaining six halls also form part of the 2015/16 recommendations and any building repairs will be assessed and put forward as part of the recommendations for the 2016/17 year.
Consultation
The General Halls s355 Committee is Council’s peak advisory body in relation to the management of these important community facilities. The General Halls Committee have undertaken inspection tours of the halls so that the Committee members are aware of the state of various facilities and the decision making process is as informed as possible.
A representative from each individual hall committee was given the opportunity to present their project to the General Halls Committee including photos and estimates of costs for their projects. The Committee then makes their recommendations based on the criteria outlined above and the level of funding identified in the 2015/16 budget. The S355 General Committee were unanimous in their recommendations.
Financial
The recommended allocation of funds is identified in the 2015/16 budget adopted by Council.
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Funding source |
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Amount |
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Halls Maintenance and Renewal |
$ |
57,750 |
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Buildings Asset Management Plan – Building SRV 15/16 |
$ |
55,000 |
Resources (including staff)
The oversight management of the projects will be undertaken by the Council staff, in consultation with the individual hall committees, and forms part of their annual work plan.
Conclusion
Community Halls provide a significant social and cultural benefit to the communities and are well managed by Community Committees, with the support of Council staff. The General Halls Committee continues to be a good forum for participatory decision making and resource allocation. The committee voted unanimously to put the recommendations forward to Council for endorsement.
Attachments
Nil
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1. That Council endorse the expenditure of the 2015/16 Halls Maintenance Funding outlined in the report.
2. That Council note the expenditure against the 2015/16 Buildings SRV for the projects at Pambula and Quaama Halls.
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Council 22 July 2015 |
Item 9.2 |
Management of the Pambula Public Recreation & Showground (Crown) Reserve 89209.
General Manager
The Pambula Public Recreation & Showground (Crown) Reserve 89209 (the Reserve) is currently managed by an Administrator appointed by the Crown. This arrangement was extended by the Minister for Natural Resources, Lands & Water late in January 2015 and is due to finish on the 31 July 2015.
The Reserve currently consists of a number of elements including Tennis Club with six courts (artificial grass) and a clubroom, a cricket oval with a pavilion, a caravan park with adjoining camping areas, and a multipurpose shelter. The Reserve is bordered by Bullara, Munje, Toalla and Narregol Streets, with the main entrance to the Reserve on Narregol Street and the Caravan Park entrance on Toalla Street.
Under the provisions of the Local Government and Crown Lands Acts the relevant Minister can transfer management of a reserve to local government. In the spirit of cooperation, Crown Lands have been working with Council regarding the transition of the management the Reserve.
As part of the discussions Crown Lands facilitated a meeting with the NSW Crown Holiday Parks Trust (NSWCHPT) as a potential interim Reserve manager. Officers subsequently wrote to the NSWCHPT confirming in-principle support for this arrangement with the longer term view of working together with NSWCHPT on future management arrangements of the Reserve.
NSWCHPT have written (confidential attachment) to Council proposing to be appointed by Crown Lands as Reserve manager. This proposal is to be put to the NSWCHPT meeting on the 25 June. The letter also provides in-principle support to the proposal to manage the Reserve for up to two years and the signing of a Memorandum of Understanding (MoU) to support any future transition of management arrangements. Officers are supportive of this approach and seek Council support to progress the arrangement.
The transfer of Crown Lands to Local Government is governed by the Local Government Act 1993 (NSW) and the Crown Lands Act 1989 (NSW).
The Reserve is a Crown Reserve and currently managed by an Administrator. Council has no current responsibility for the asset and it is not included in Council’s Parks & Recreation Asset Management Plan.
The Reserve is currently used for Cricket, soccer, tennis, monthly markets, a caravan park and some limited summertime camping.
Council is currently undertaking a master planning process for its two regional sporting reserves. It will important that during this process those activities that take place on the Reserve are considered in the broader context of sporting needs for the area.
Consultation with current Reserve users will need to be undertaken as the future management and use of the site is determined.
The Reserve currently has no Council budget allocation in relation to its operation. The NSWCHPT are proposing to maintain this arrangement with all operating costs being Bourne by the Reserve Trust.
Officer time will be required to work through the proposed arrangements and be part of any community consultation that occurs.
The Reserve currently serves a number of sporting and accommodation functions. The proposed memorandum of Understanding between Council and NSWCHPT for a period of up to two years will provide sufficient time to complete the regional sporting facility master planning process, consult with current users on the future management and requirements of the reserve and allow financial preparation should the reserve ultimately transfer to Council management.
1. Letter from NSWCHPT - Pambula Public Recreation & Showground Reserve (Councillor Only)
RecommendationThat Council authorise the General Manager to enter into a Memorandum of Understanding with NSW Crown Holiday Parks Trust to support any future transition of management arrangements for the Pambula Public Recreation & Showground (Crown) Reserve 89209. |
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Council 22 July 2015 |
Item 9.3 |
Community consultation has been conducted in relation to the operations of Quaama public toilet. Recommendations for the future management of the toilet are outlined for Council’s consideration.
Group Manager Community, Relations and Leisure
Background
At the meeting of 25 June 2014 Council considered the management of a number of its public toilets including Quaama. The report outlined the following options in relation to the Quaama Public Toilet;
1. Upgrade the Onsite Sewer Management System (OSSM) estimated cost $15,000. This is part of an ongoing OSSM upgrade/improvement program. Many of the Shires public toilets have had OSSM upgrades as a result of inspections undertaken by Health & Building staff and with their assistance appropriate treatments have been implemented. (This work has been completed)
2. Attach a disabled facility onto existing public toilet, similar to Cobargo, or; replace entire facility ensuring that the facility meets the required standards and is fit for use by the Town Hall and adjacent Memorial Park.
3. Once the works are complete at the Quaama Town Hall Toilet, the existing toilet block, or standard units, shall be devolved to the Hall committee for care and control in accordance with Council report of the 27 February 2013.
A deputation from Lindsay Parsons, a member of the Quaama community, at the meeting of 25 June 2014 outlined strong community concerns at option three; the loss of the public toilet to the community, and presented letters from community groups, businesses and individuals expressing similar concerns. The deputation and letters are attached for Councillors information.
Council resolved that a further report on the future management of the Quaama toilet be presented for their consideration. The toilet is currently operating as a public toilet and is the only public toilet in Quaama.
Community assets such as public toilets need to be considered in the context of the community they service and not solely in terms of maintenance and renewal costs. The infrastructure that is supported by the public toilet, the activities of the broader community and the value the community places on it must be considered to ensure an accurate picture is painted of its value.
Issues
Environmental
A new on-site sewage management system has been installed and meets the variety of uses that the toilet is expected to meet including those of the hall and the broader public.
Asset
The toilet is currently maintained by Council staff in the same way as Council’s other public toilets across the shire. The toilet is open 24hrs per day and is currently utilised by both the general public and users of the community hall.
The Hall committee provide an additional level of service in terms of cleaning when the use of the public toilet is related to the use of the hall.
Social / Cultural
Quaama is a small rural village that services the township and the surrounding rural community. It has a general store, petrol station and public school. The bus stop acts as a drop off and interchange for primary and high school students as well as the Eden to Sydney bus service.
The town centre acts as a gathering point for the community, conducting business at the general store, social gatherings in the park, after school activities, school/public transport pickup/drop offs and activities in and around the community hall.
There is also significant community infrastructure in place that is the responsibility of Council including the park/playground, BBQ area including picnic tables/shelter and the bus stop (in excess of $50,000 replacement value). There is also a war memorial, cemetery and the Quaama community hall. The community’s ongoing use of this infrastructure is enhanced by, and in many relies on, the availability of the public toilet.
The Premier bus service stops at Quaama from the late afternoon to the early hours of the morning, passengers will often utilise the public toilet around these pick up and drop off times.
Consultation
Council staff conducted consultation with both the Quaama Hall Committee and the broader community including members of the Quaama Public School community and Quaama Progress Association, in relation to the potential impacts of restricting the use of the toilet in line with hall activities.
Quaama Hall Committee
This is a Committee of Council delegated with the day to day management and maintenance of the Quaama Hall. The Committee raised several concerns regarding handing over of the responsibility for the toilets to them. The Committee felt that it would be unreasonable for a number of reasons:
· Operational – volunteers would not have the capacity to maintain a public toilet.
· Community Impact – the impacts on the community would be significant if the toilets were only open in conjunction with hall use (reiterating many of the arguments the broader community raised). The Committee also felt that there would be pressure placed on them to leave the toilets open when the hall was not in use, meaning they would effectively be managing a public toilet.
· Financial – there is no additional budget to maintain and upgrade the toilet, this would impact the operations of the hall and place additional pressure on volunteers.
Quaama Community
A listening post was held on 20 May at Quaama Hall from 3 – 6pm. Members of the community were given the opportunity to speak about the use of the public toilet and the impacts of transferring responsibility for the toilet to the hall committee. The community turnout was significant with an estimated 50 people attending the listening post of over the three hour period (approximately 25% of the population serviced by the Quaama village).
The feedback from the community was overwhelmingly in favour of the toilet continuing to operate as a public toilet. The key points raised by the community were:
· People that use the park/BBQ facilities need access to the public toilet; particularly for the children. A number of people stated they used these facilities but did not reside in the village itself.
· A number of older people utilise the public toilet; when waiting for buses or conducting business in the town.
· High school and primary school children change buses every morning and afternoon, many after lengthy journeys from Bega and/or Pambula, and often require the use of the toilet.
The community also raised the issue of access and were fully supportive of the recommendation to make the public toilet accessible, but were very clear that this should not be at the expense of the public toilet. (More than 30% of Quaama’s population is over 55 years and a number of people consulted with identified as living with a disability.)
Conclusion
The Quaama public toilet is an important community asset for a broad cross section of the community in and around Quaama. It is important to consider not only the management of the asset itself but the social context and value of the facility for the community it services, there is sound argument in this case that the social value of the public toilet is high.
The community strongly supports the retention of the status quo, ensuring that Quaama has access to a Council maintained public toilet.
Attachments
1. Lindsay Parsons speakers notes and support letters 25/06/2014
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1. That the report be noted. 2. That Council continue to operate the toilet at Quaama Hall as a public toilet. 3. That, when funds are identified, Council modify the Quaama Hall toilet to make it accessible. |
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Council |
22 July 2015 |
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Item 9.3 - Attachment 1 |
Lindsay Parsons speakers notes and support letters 25/06/2014 |
Council |
22 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr McBain.
10.1 Reclassification of Council owned land at Cattle Bay, Eden .............................. 50
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Council 22 July 2015 |
Item 10.1 |
10.1. Reclassification of Council owned land at Cattle Bay, Eden
A portion of foreshore land at Cattle Bay was dedicated to Council as Public Reserve in August 2009 by Eden Resort Hotel Pty Ltd (ERH), the adjoining property owner. In error, formal access over the reserve to their proposed marina development was not established prior to the land’s dedication. This report seeks Council approval to commence the process required to reclassify a section of the reserve as Operational Land in order to facilitate the access and enter into a Deed of Agreement with ERH to rectify various other issues relating to the foreshore land.
Group Manager Strategy and Business Services
Background
Council is in receipt of a development application for the construction of a 154 berth marina comprising the refurbishment of the former Heinz cannery wharf, three floating fixed pontoon arms, fixed wave attenuator, temporary land based management buildings, car-parking and service infrastructure.
The application is currently under assessment by Council staff and will be subject to determination by the Southern Region Joint Regional Planning Panel.
The land component of the development comprises Lot 2 and part of Lot 4 DP 1138056. Lot 2 is owned by the proponent, ERH and has an area of 1.67 hectares. Lot 4 comprises a strip of foreshore land having an area of 6,566m2 which has been dedicated to Council in the subdivision as public reserve.
Formal long term access across a section of the public reserve is required by the proponent for the purpose of linking both the land and water based components of the proposed marina development. The application nominates a corridor of approximately six metres wide which would be constructed to facilitate pedestrian and service vehicle access. Public access across the foreshore would not be precluded.
Prior to dedication of the foreshore land to Council, certain demolition and rehabilitation works were to be undertaken by ERH as part of the Eden Resort Hotel Masterplan to facilitate their further development within the Cattle Bay area. To date, those works have not been carried out and it is strongly recommended that prior to granting an easement in favour of ERH over the foreshore land, a Deed be entered into between Council and ERH setting out the responsibilities and requirements of both parties to rectify all outstanding matters.
Issues
Legal
The public reserve is classified as ‘Community Land’ and categorised as ‘Park’ under Section 35 of the Local Government Act 1993. A planning proposal prepared by a consultant on behalf of ERH was lodged with Council on 6 July 2015.
The planning proposal supports the reclassification of a nominated six metre wide corridor within Lot 4 DP 1138056 from ‘Community land’ to ‘Operational land’ to facilitate a formal access arrangement not permitted by the current ‘Community land’ categorisation. Figure 1 illustrates the location of Lot 4 DP 1138056 and the portion of Lot 4 proposed for reclassification.
The intended effect of the planning proposal is the amendment of Part 2 of Schedule 4 of the Bega Valley Local Environmental Plan 2013 to include part of Lot 4 DP 1138056 as land reclassified as operational land with interests changed (i.e. the public reserve status of the land is also removed).
Figure 1: Aerial photo of the subject land (with Lot 4 DP 1138056 shown in red outline and land proposed for reclassification in solid red)
Until such time as the section of foreshore land is reclassified to enable registration of an easement to the benefit of ERH to provide a legal access corridor from the proposed marina to their land based development, ERH have requested Council’s consideration to enter into a lease or licence to allow the developer access to the reserve to install utility service conduits and pipes and undertake construction related activity from their adjacent land. Council is able to grant a licence to ERH under Section 46(1) of the Local Government Act 1993, for the purpose of utility service connections and is satisfied that Clause 116 of the Local Government (General) Regulations 2005 permits the grant of a short term licence for construction related activity.
Consultation
Council’s General Manager and staff have been liaising with ERH and their planning consultant over the past 12 months to determine the best way to resolve the issue of providing legal access across Council’s public foreshore reserve (within the constraints of the Local Government Act, 1993) and to have the old structures demolished and the site rehabilitated. ERH have confirmed by email their intention to undertake the demolition and rehabilitation works of the existing buildings when they commence to develop their land based development. That obligation however and their intention in that regard should be obtained in a legal context and a formal Deed entered into between ERH and Council is considered the best mechanism to achieve that.
In accordance with the requirements of the Local Government Act 1993 and NSW Department of Planning and Environment Guidelines, the planning proposal to reclassify part of Lot 4 DP 1138056 from ‘Community land’ to ‘Operational land’ will be publically exhibited for a period of not less than 28 days and a public hearing will be held following the exhibition period.
Financial
With regard to the requirement to reclassify a portion of the foreshore land, it is acknowledged that access should always have been retained across that reserve to the benefit of ERH prior to its dedication to Council. This requirement was overlooked by both parties at that time and it is therefore suggested that ERH only be responsible for any direct out-of-pocket expenses incurred by Council as part of the reclassification process such as advertising and public hearing costs. Council’s Planning Proposal lodgement fee should not be charged in this instance.
A market rental valuation can be obtained to determine the licence fee payable if required, however would not be below Council’s minimum annual lease/licence fee of $510.40. As the licence is only for a short term purpose pending reclassification and registration of a formal easement, Council may choose in this instance to simply apply the minimum annual fee.
Conclusion
In order to rectify the lack of legal access across the public reserve for ERH’s proposed development and to enable construction related activities to commence prior to the reclassification of land, Council approval is sought to the lodgement of a planning proposal to reclassify a six metre wide portion of Council public reserve (being Lot 4 DP 1138056) from ‘Community’ to ‘Operational’ land.
Council staff have assessed the planning proposal to reclassify part of Lot 4 DP 1138056 from ‘Community land’ to ‘Operational land’ and are of the opinion the planning proposal contains sufficient information to meet the requirements of the Environmental Planning and Assessment Act 1979 and the Department of Planning and Environment’s Guidelines.
Council approval is also sought to enter into a formal Deed of Agreement with Eden Resort Hotel Pty Ltd, setting out the obligations and rights of both parties in relation to the foreshore land, including the obligation of ERH to demolish existing structures and rehabilitate the public foreshore reserve to a standard acceptable to the Council.
Attachments
Nil
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1. That Council authorise the Mayor and General Manager to execute a suitable Deed of Agreement with Eden Resort Hotel Pty Ltd, as owners of Lot 2 DP 1138056, which identifies their obligation to demolish existing structures and rehabilitate the foreshore land dedicated to Council by subdivision, being Lot 4 DP 1138056. 2. The Planning Proposal to reclassify part of Lot 4 DP 1138056 from ‘Community land’ to ‘Operational Land’ be forwarded to the NSW Department of Planning and Environment for Gateway Panel determination. 3. That Council approve in-principle the creation of an easement for access and utility services across Lot 4 DP 1138056 if reclassification of that portion of land to ‘operational’ receives approval from the Department of Planning. 4. That Council enter into a short term licence agreement with Eden Resort Hotel Pty Ltd, to authorise access to the reserve to install utility service conduits and pipes and undertake construction related activity from their adjacent land, until such time as the above easement can be registered over the land for this purpose. 4. That Council authorise the Mayor and General Manager to execute the necessary documentation to create the required easement. |
Council |
22 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Taylor.
11.1 Bega Valley Local Traffic Committee Meeting 3 June 2015.............................. 56
11.2 Bega Valley Local Traffic Committee Meeting 1 July 2015............................... 58
11.3 Tender RFT 26/15 Construction tender for Bega Civic Centre Council chambers fitout 60
11.4 Management and Operation of Merimbula Airport - EOI 31/15 ..................... 61
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Council 22 July 2015 |
Item 11.1 |
11.1. Bega Valley Local Traffic Committee Meeting 3 June 2015
This report recommends that Council adopt the advice of the Bega Valley Local Traffic Committee held on 3 June 2015.
Group Manager Transport and Utilities
Background
The Bega Valley Local Traffic Committee held a meeting on 3 June 2015, the minutes of which have been distributed separately. It is a requirement that Council formally adopt the recommendations prior to action being taken. The recommendations were supported unanimously by the Committee.
Attachments
Nil
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That Council note the advice of the Bega Valley Local Traffic Committee Meeting held on the 3 June 2015 and approve the following: Quondola Street time restricted parking That Council approves the installation of a 15 minute time restricted parking zone (8.30am-6pm Monday to Friday and 8.30am to 12.30pm on Saturdays) on the eastern side of Quondola Street, Pambula starting at a point adjacent the southern boundary of the Pambula Post Office for a distance of 26.5 metres northerly along the frontage of the Pambula Post Office. The remaining parking areas to be signposted as 1 hour parking zones (8.30am-6pm Monday to Friday and 8.30am to 12.30pm on Saturdays). Eden Whale Festival Street Parade – 31 October 2015 1. The Local Traffic Committee rejected the proposal to run the event within a section of the Princes Hwy. 2. That, subject to conditions, Imlay Street and Albert Terrace, Eden be temporarily closed from the Mitchell Street intersection to the Eden Wharf precinct between 9.00am and 11.00am on Saturday, 31 October 2015 for the Eden Whale Festival truck display and street parade. The Local Traffic Committee rejects the use of the Princes Hwy. 3. That, subject to conditions, Imlay Street and Albert Terrace, Eden be temporarily closed from the Mitchell Street intersection to the Eden Wharf precinct between 8.00am and 12.00 noon on Sunday, 1 November 2015 for the Eden Whale Festival Hot Rod Event. 4. That the proposed traffic arrangements involving the temporary closure of Imlay Street and Albert Terrace, Eden for the Eden Whale Festival on Saturday, 31 October 2015 & Sunday 1 November 2015, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual. 5. That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation. 6. That organisers fully implement an approved Special Event Transport Management Plan. 7. That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event. 8. That organisers have written Police approval prior to conducting the event. |
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Council 22 July 2015 |
Item 11.2 |
11.2. Bega Valley Local Traffic Committee Meeting 1 July 2015
This report recommends that Council adopt the advice of the Bega Valley Local Traffic Committee held on 1 July 2015.
Group Manager Transport and Utilities
Background
The Bega Valley Local Traffic Committee held a meeting on 1 July 2015, the minutes of which have been distributed separately. It is a requirement that Council formally adopt the recommendations prior to action being taken. The recommendations were supported unanimously by the Committee.
Attachments
Nil
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That Council note the advice of the Bega Valley Local Traffic Committee Meeting held on the 1 July 2015 and approve the following: Gipps Street Zebra Crossing That Council approve the conversion of the existing pedestrian blisters in Gipps Street, Bega to a Mid Block Pedestrian Crossing in accordance with the Technical Directions for Stopping and Parking Restrictions at Intersections and Crossings. It should be noted the proposed crossing is in accordance with the Bega CBD Landscape Masterplan. Bike Track Crossing Wallaga Lake Road, Bermagui That Council approve the installation of signage in accordance with the Technical Directions for Pedestrian Refuge. It should be noted that the proposal is in accordance with recommendations from the Bermagui CBD Landscape Masterplan. Installation of “No Stopping” zone signs at the intersection of Ridge Street, West Street and Buckajo Road, North Bega. 1. That Council approves the installation of “No Stopping” zone along the southern side of Ridge Street, 23 metres from its intersection with Buckajo Road and along the eastern side of Buckajo Road, 23 metres from its intersection with Ridge Street. 2. That Council approves the installation of a “No Stopping” zone commencing on the southern side of John Street adjacent to the end of the marked centre line, along the eastern side of West Street, terminating in Ridge Street within the mandatory zone (6 metres from the TP). Accessible Parking Bunga Street, Bermagui That Council approve the installation of an accessible parking zone at the northern end of the existing on street parking area, located on the western side of Bunga Street, adjacent No. 4 Bunga Street. South East Regional Hospital “No Stopping” Zone That Council approve the installation of a “No Stopping” zone commencing at the northern intersection of the side road section of Tathra Road Bega for a distance of 120 metres to the south. Reboot Bermagui 1. That the proposed traffic arrangements involving the Fun Run and the temporary closure of Lamont Street and Wallaga Streets on Saturday, 26 September 2015, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual. 2. That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation. 3. That organisers fully implement an approved Special Event Transport Management Plan. 4. That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event. 5. That organisers have written Police approval prior to conducting the event. 6. That organisers ensure all necessary use of land approvals are in place prior to conducting the event Request to review the "No Stopping" zone in front of No. 228 Newtown Road, Bega That Council approve a 14 metre reduction to the southern end of the ‘No Stopping’ zone on Newton Road, opposite Prospect Street. |
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Council 22 July 2015 |
Item 11.3 |
11.3. Tender RFT 26/15 Construction tender for Bega Civic Centre Council chambers fitout
Tenders were called for the fit out of the new Bega Civic Centre Chamber. This report is prepared to advise Council of the outcome of the tender process and seeks Council’s support to proceed with selective tender.
Group Manager Transport and Utilities
Background
Council invited tenders from suitably qualified contractors for RFT 26/15 Construction tender for Bega Civic Centre Council Chamber Fit out at Zingel Place, Bega. Tenders were advertised in local media and in the Sydney Morning Herald on the 9 June 2015. At the close on the 8 July 2015 at 12:00pm, 19 documents were issued, with no submissions received.
The tender process complied with the Local Government Act 1993 and Regulations. The existing tender process continues and needs to be resolved. Council is required to formally resolve to accept no tenders in accordance with the Local Government Regulation 178 (1) (b) on the basis that no tenders were received.
Conclusion
To provide best value for money and ensure that Bega Civic Centre is operational within the given timeline, officers recommend that Council decline to accept any tenders and call selective tenders from known local contractors suitably qualified to carry out this work.
Attachments
Nil
Recommendation 1. That Pursuant to Clause 178 (1) (b), of the Local Government (General) Regulation 2005 (Acceptance of Tenders) Council accepts no tenders on the basis that no tenders were received. 2. That Pursuant to Clause 178 (3)(d), of the Local Government (General) Regulation 2005 (Acceptance of Tenders) Council invite in accordance with section 169, fresh offers from Grant Dowdle Building Pty Ltd, David Lesser Building Pty Ltd, GJ & C Clarke Building Pty Ltd. |
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Council 22 July 2015 |
Item 11.4 |
11.4. Management and Operation of Merimbula Airport - EOI 31/15
Expression of Interest (EOI) 31/15 for the Management and Operation of Merimbula Airport have closed this report recommends the preferred submissions to be invited to submit formal tenders.
Group Manager Transport and Utilities
Background
Over 2013 and 2014 a number of Councillor Workshops, Council reports, public consultation meetings and community debates took place regarding the future operational management of Merimbula Airport.
Council considered four basic models namely (1) Direct Management, (2) Contract Management, (3) Lease Management and (4) Private Ownership and resolved to exclude Direct Management and Private Ownership.
While further consideration was given to the Direct Management model, Council finally adopted the following Resolution on the 4 February 2015.
1. That Council resolve to call for Expressions of Interest from interested bodies to enter into an appropriate, legally binding instrument for the air services operations of the Merimbula Airport with the objective of providing the maximum benefit to the community of the Bega Valley.
2. That the statement of council requirements dated 30 January 2015 be adapted to inform the Expressions of Interest.
Accordingly, EOI documentation was prepared by Council officers and reviewed by an independent industry consultant, Cr Britten and Cr Mc Bain. EOI 31/15 was publicly advertised via Tenderlink and at the close on 10 June 2015, 22 documents had been issued with three formal submissions being received by the closing date.
The EOI assessment criteria are listed below and the assessment details are attached in the confidential Councillor only memorandum. All submissions were assessed by an Assessment Panel, which included an independent industry consultant and were carried out in accordance the Tender Evaluation Plan.
Assessment Criteria:
1. Relevant expertise and track record with similar regional airport operations and development projects.
2. Demonstrated capacity and track record in meeting the social, economic and environmental objectives of similar local government clients.
3. Demonstrated capacity to deliver the Services as defined in this EOI documents.
4. Innovation in relation to the proposed service delivery model.
5. The financial sustainability of the respondent’s organisation.
6. The skills and expertise of the nominated management team and key personnel.
7. Effectiveness of the respondent’s quality and SHEC policies and past performance records.
Issues
Legal
The EOI has been undertaken in accordance with the Local Government Tendering Regulations as a Selective Tender process.
The Civil Aviation Safety Authority (CASA) is the statutory authority that conducts the safety regulation of civil air operations in Australia, including the regulation of certified and registered aerodromes.
The Aviation Transport Security Act 2004 and associated Aviation Transport Security Regulations 2005, establishes a regulatory regime to safeguard against unlawful interference with aviation.
Policy
Council does not have a policy position on the ownership, management and operation of the airport. However, within Council’s Community Strategic Plan the importance of the airport directly relates to the CSP Themes of: Enterprising Place, through support of the local economy and the tourism industry; and Accessible Place, as part of an integrated transport network and support of emergency services. Indirectly the operations of the airport support Liveable Place by providing access to specialist medical and educational services.
Environmental
Merimbula Airport is located in an environmentally sensitive area, between Merimbula Lake to the west and bushland areas to the east of Arthur Kaine Drive, where extensive foreshore dunes form part of Merimbula Beach. There are also wetland areas to the south, south west and east of the runway and within the airport site itself. The areas are environmentally significant and wetland areas are identified in SEPP14.
Asset
The airport infrastructure is a significant and capital intensive asset. The ongoing maintenance, renewal and upgrade of the airport is vital for safe, secure and reliable aviation operation. To this end, there is a need for substantial commitment of resources, particularly capital funding, over a long period of time.
Social / Cultural
Community benefit is arguably the main reason why Council owns and operates an airport. Airport operations are seen as a vital component of an overall integrated transport network, which links the Bega Valley with capital cities. The airport provides essential links for professional, legal, specialist and medical services as well as passengers for tourism, employment and business.
Economic
The economy of the Bega Valley has been traditionally dominated by primary industry including agriculture, forestry and fishing. While these industries are still significant, a number of other key sectors have developed, in particular, tourism and remote area employment. There is growing momentum for projects linking air freight from the area. The airport as part of the regional/national transport network provides access to business markets and thereby significant support to the local economy at the same time airport operations generate a direct economic benefit.
Consultation
The airport has been the subject of significant public comment over a number of years and more recently in regard to the runway renewal, special rate variation application, development of the precinct and master plan. The Merimbula Airport Users Group (MAUG) has also provided input and feedback on these issues, both directly to Council and through the media.
Prior to the close of EOI, a pre-submission meeting was held with those interested and eight organisations attended as well as MAUG members.
Financial
The financial implications of any operational management model are significant in the medium term. The financial modelling and analysis has been undertaken by a specialist consultant, Hill PDA and has been previously provided to Council.
Resources (including staff)
The extent, to which Council resources are required, will vary depending on the legal arrangements ultimately chosen.
Operational Plan
Maintaining and operating the airport is consistent with Council operation plan as part of its integrated transport network.
Conclusion
The impending termination of the existing operational lease at Merimbula Airport on the 30 June 2015 means Council must, as soon as possible appoint an Operational Manager for the Merimbula Airport. Currently the operational lease is extended on a month to month basis.
Based on the submissions received and the assessed criteria, the Assessment Panel’s recommendation offers Council the best opportunity for the future management and operation of the Merimbula Airport. The EOIs recommended, provide the basis for a comprehensive tender, by experienced airport managers, with a demonstrated track record to deliver operational management for a regional airport such as Merimbula Airport.
It is therefore recommended that Council approve the shortlisted EOIs from those assessed as being best placed to manage and operate Merimbula Airport and they be invited to submit formal tenders based on EOI 31/15 terms and conditions.
Attachments
1. Councillor Memorandum- Management and Operation Merimbula Airport EOI 31.15 (Confidential)
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1. Council accept the recommendations as outlined in the confidential attachment. 2. That Council invite the <insert> to submit tenders in relation to the Management and Operation of Merimbula Airport described in EOI 31/15. 3. That other EOI submissions be advised of Council’s decision. |
Council |
22 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Mawhinney.
12.1 Major projects quarterly update......................................................................... 66
12.2 Actions from resolutions of Council - Status Report........................................... 69
12.3 Local Government NSW Annual Conference 2015............................................. 89
12.4 Australian Regional Development Conference 26-28 August 2015................... 96
12.5 Local Government NSW Water Management Conference 2015 .................... 109
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Council 22 July 2015 |
Item 12.1 |
12.1. Major projects quarterly update
Council resolved in December 2014 to receive quarterly reports on a number of major projects for the period January to 30 June 2015. This second quarterly report outlines updates against these key projects.
General Manager
Background
At its meeting on 17 December 2014 Council resolved:
1. That Council adopts the major projects for the period 1 January to 30 June 2015 as listed below:
Major Projects:
· Bega, Bermagui, Eden and Merimbula Town Centre designs
· Bega Civic Centre
· Eden Port development
· Littleton Gardens
· Merimbula Airport
· Merimbula Bypass
· Merimbula effluent management
· Merimbula lands development
· Tura Community Centre and Branch Library development
Key organisation operational projects:
· Response to Fit for the Future, the NSW State Government’s response to the independent review of Local Government including the review of Council’s Resourcing Strategy, including Council’s Asset Management Plans, Long Term Financial Plan and Workforce Strategy
· Council’s Business Growth and Economic Development Strategy implementation
· Council’s communications and community engagement review
2. That into the future the development of the annual Operational Plan includes a list of the top projects to be reported on a quarterly basis to the Council and the community.
A monthly staff report is prepared on these and other significant projects for appropriate monitoring and oversight from the senior staff team. Key aspects reported against include:
· Planned outcomes and key outputs
· Progress with timelines and milestones
· Risks and actions to mitigate risks
· Internal and external communication plans
· Budget items including progress against budget
Councillors receive a confidential copy of these reports on a regular basis.
The following table summarises the information relating to the progress of the items which Council resolved to receive regular updates on.
The 2015-16 operational plan website is being finalised to include a section devoted to these headline projects for the year which will be reported against quarterly.
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PROJECT |
COMMENT |
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Town centre design projects – Bega, Bermagui, Eden, Merimbula |
Action on Imlay the Eden project is progressing with focus group meetings held. Tender for works let at meeting on 1 July 2015.
|
|
Bega Civic Centre |
Works progress on target; design aspects for the Council areas have been scoped; management options are being assessed for report to Council in August. Tender out for fit out of major meeting space, will include live streaming as resolved by Council in January 2014. First Council meeting in new centre planned for November 2015. |
|
Eden Port |
Planning and final geotechnical studies are underway, and Council has representation through Wayne Sartori on the design project team constituted by Crown Lands. Community liaison group is now moving to look at economic development opportunities in Eden and Council will play a key role in this process. |
|
Littleton Gardens |
Second application for funding submitted to State Government through Public Reserve Management Fund for park and leisure activities on the site. Tender has been called for next stage of works including works in Zingel Place and at the front of the Civic Cente |
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Merimbula Airport |
Operational management call for expressions of interest closed with report to Council 22 July 2015.
Second stage assessment for consideration for funding under the Regional Tourism Infrastructure (Regional Airports) program being prepared for submission by 31 August 2015.
Application for National Stronger Regions Fund Round 2 being scoped
|
|
Merimbula By Pass |
Works on roundabout commenced.
Land acquisition matters finalised. |
|
Merimbula effluent management |
Expressions of interest have been called for the Environmental Impact Statement for this project. Panel appointed |
|
Merimbula Lands development |
Council resolved to delay this process and include in an update of the Land Investment Strategy. Workshops with Councillors will commence later this year and the draft plan will be publicly exhibited. |
|
Tura Community Centre and branch library development |
DA lodged and on exhibition. Tender documents being prepared. Works expected to take 90 days. |
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Fit for the Future (FFTF) and Resourcing Strategy Review |
Council Improvement Proposal exhibited and submitted to IPART. The submissions are now live on the IPART website. IPART to make recommendations to State Government mid October 2015, outcomes expected to be released after that date. Leadership Forum originally planned for Thursday 28 and Friday 29 May now postponed to 3-4 December 2015 due to pressures on sector in NSW with Fit for the Future deadlines. |
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Business Growth and Economic Development Strategy implementation |
Economic Development Strategy on public exhibition. Vacant staff position in this area advertised. Discussions commenced re holding an economic development and business growth week of activities in November. |
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Communication and community engagement review |
Listen Talk Action – community engagement and communications report and toolkit adopted by Council. Training provider appointed to train all key staff with training sessions to be held over the 2015 year. |
Attachments
Nil
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That Council note the third major projects update report. |
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Council 22 July 2015 |
Item 12.2 |
12.2. Actions from resolutions of Council - Status Report
This report provides a status update on staff actions from Council resolutions over the past four months.
General Manager
Background
In order to ensure the community and Councillors are kept updated on the progress of implementation and actions from Council resolutions, a formal quarterly reporting process is now in place. Currently Council resolutions are recorded in a “minute Instruction”. Following each Council meeting the resolutions are tasked to an officer in the Council’s electronic Report System, InfoCouncil. The progress of actions against resolution is monitored by senior staff and the minute instructions are printed and made available at each Council meeting.
To improve transparency of process, a process has been put in place so that each quarter an update report is provided formally to Council noting comments and actions against all Council resolutions. This report is the second report under the new process. Prior to the end of the Council term a report will be prepared outlining progress against all Council resolutions for the Council term from October 2012 until September 2016.
Attached is the report for the period 1 April 2015 to 30 June 2015. This report provides information to Councillors and the community on the status of those actions taken on Resolutions over the past three months. It is proposed the report on actions be also available on Council’s website.
Conclusion
Councillors and members of the community are interested in the progress of actions against Council resolutions. This process provides a formal report back to Council on a quarterly basis and then provides the information openly to the community via Council’s website.
Attachments
1. Outstanding Council actions 01/04/2015 to 30/06/2015
2. Finalised council actions 01/04/2015 to 30/06/2015
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That Council note the status report on actions from Council’s resolutions for the period 1 April 2015 to 30 June 2015. |
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Item 12.3 |
12.3. Local Government NSW Annual Conference 2015
The Local Government NSW annual conference will be held at the Rosehill Gardens Racecourse Sydney from Sunday 11 October 2015 until Tuesday 13 October 2015.
General Manager
Background
The Local Government NSW Annual Conference will be held at the Rosehill Gardens Racecourse Sydney from Sunday 11 October until Tuesday 13 October 2015. A copy of the Draft Program is attached.
Local Government NSW has advised Councils can submit proposed motions for the Business Paper for the Conference, and that such motions will be included where they:
1. are consistent with the objects of the Association (see Rule 4 of the Association's rules)
2. relate to Local Government in NSW and/or across Australia
3. concern or are likely to concern Local Government as a sector
4. seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association
5. have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws)
6. are clearly worded and unambiguous in nature
7. do not express preference for one or several members over one or several other members.
Motions must also be accompanied by evidence for example an extract from Council Minutes that Council has resolved to submit the Motion to the Local Government NSW Conference and be submitted by 24 August 2015. Motions must be submitted in the recommended format.
Local Government NSW has advised this year the Conference will involve two types of voting. The Association’s rules mean that two rolls of voters will be developed, one for voting in the elections for Office Bearers and the Board, and a separate roll of voters for voting on motions. Bega Valley Shire Council is entitled to three delegates who will be able to vote on both Motions and Election of Office Bearers.
Financial
Councillors and senior staff have attended the Local Government NSW Conference in past years. Councillors have been advised the Group Manager, Planning and Environment will be the Acting General Manager at the time of the Conference and will attend the Conference.
Costs to attend the conference will include registration $880 (early bird payment by 8 September 2015) accommodation (approximately $150 per night), meals and travel costs (early bird $500 - $800, late bookings up to $1,800). It is estimated this will be in the order of $2,000 per person attending via early bird bookings.
Conclusion
It is appropriate Bega Valley Shire Council is represented at the Local Government NSW Conference. This Local Government Conference has been listed in the Operational Plan for attendance by Councillors and the General Manager on an annual basis.
Attachments
1. Draft program LG NSW Annual Conference 2015
2. LGNSW Conference Business Sessions Submission Form
|
1. That Council endorse three Councillors (names to be inserted at the meeting) and the Group Manager Planning and Environment to attend the Local Government NSW 2015 Conference to be held from 11– 13 October 2015, with the necessary travel and accommodation costs to be defrayed by Council. 2. That Councillors submit Motions to the General Manager, by 3 August 2015, which they believe are causing concern to the Council and/or the local community for report to Council for endorsement at the meeting of 12 August 2015. |
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Item 12.4 |
12.4. Australian Regional Development Conference 26-28 August 2015
The Australian Regional Development Conference will be held at the Commercial Club Albury on the 26– 27 August 2015 with optional workshops on Friday 28 August 2015.
General Manager
Background
Themed "Redefining the Future of Regional Australia", the Regional Development Australia Conference will explore the issues and opportunities facing Regional Australia today and into the future.
The conference is an initiative of the Association for Sustainability in Business Inc., a non-Government 'not-for-profit' organisation.
Issues
The program will include an extensive range of topics with Keynote Presenters, Concurrent Sessions, Case Studies, Workshops and Poster Presentations. The themes for Concurrent Sessions:
· Sustainability/Renewables Population Movements
· Community Development
· Government Policy
· Innovation Infrastructure
· Cultural Tourism/Regional Tourism Development
· Free Trade Agreements
· Transport and Logistics
· NBN/Broadband Communication Banking/Finance
A copy of the program for this Conference is attached.
Financials
The cost to attend the Conference includes: registration $880 for 26 -27 August with the 2015 Regional Development Innovation Awards Presentation Dinner included; optional workshops on 28 August for $85; accommodation approx. $480 (for 3 nights).
Conclusion
It is considered appropriate for representation by one Councillor to attend the Conference if there is specific interest. There will be no Council staff attending this event.
Attachments
1. Program 2015 Australian Regional Development Conference
|
That Councillor (name to be inserted) attends the Australian Regional Development Conference to be held in Albury on the 26 – 27 August 2015, with the necessary costs being covered by Council. OR That the report be noted. |
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Council |
22 July 2015 |
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Item 12.4 - Attachment 1 |
Program 2015 Australian Regional Development Conference |
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Item 12.5 |
12.5. Local Government NSW Water Management Conference 2015
The Local Government NSW (LGNSW) Water Management Conference will be held at Bowral on 24-26 August 2015. This report recommends that a Councillor representative attend the Conference along with one staff member.
General Manager
Background
The LGNSW Water Management Conference is an annual event, co-ordinated by local government for local government, providing a forum for discussion on urban water supply and sewerage as well as broader water management issues.
This year, it is co-hosted by Wingecarribee Shire Council. The event attracts up to 200 delegates from NSW and interstate including Councillors and General Managers, water managers and professionals, policy makers from government agencies and key industry stakeholders.
Delegates will be updated on the latest policy initiatives, trends and emerging technical issues, and have the opportunity to network with peers and build their professional development.
Issues
The program will include an extensive range of topics with Keynote Presenters, Concurrent Sessions, Case Studies and Workshops. The Conference program will focus on innovative practice, water catchment protection, water supply systems and institutional arrangements/reform of water utilities in NSW.
A copy of the program for this Conference is attached.
Financials
The cost for one Councillor to attend the Conference is in the order of $1500 including registration, accommodation, travel and incidentals.
Conclusion
It is considered appropriate that one Councillor attends the Conference along with one member of staff.
Attachments
1. LGNSW 2015 Water Manager Conference Draft Program
|
That Councillor (name to be inserted) attends the Local Government NSW Water Management Conference 2015 to be held in Bowral, with the necessary costs being covered by Council. |
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Council |
22 July 2015 |
In accordance with Council’s Code of Meeting Practice (2011), this section of the agenda will be chaired by Cr Hughes.
13.1 Certificate of Investments made under Section 625 of the Local Government Act, 1993 115
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Council 22 July 2015 |
Item 13.1 |
13.1. Certificate of Investments made under Section 625 of the Local Government Act, 1993
Report details Council’s investments during the month of June 2015.
Group Manager Strategy and Business Services
Background
Under the legislation and regulations mentioned below, the Responsible Accounting Officer must present to Council on a monthly basis the status of the investments held by Council. The Responsible Accounting Officer must detail the investments held, and their compliance with both internal policy and external regulation under the Ministerial Order of Investments.
In accordance with the recommendations made by the Office of Local Government (OLG) Investment Policy Guidelines published in May 2010, the Strategy and Business Services section has made the monthly Investments Report an attachment to the Business Paper. This allows a stand-alone report to be published on Council’s website for the public to view without having to peruse the Council’s Agenda for the relevant meeting.
Issues
Legal
Section 625 of the Local Government Act 1993 (the Act) determines money may only be invested in a type of investment authorised by order of the Minister for Local Government and published in the Local Government Gazette. The most recent Ministerial Order of Investment was published February 17, 2011.
Clause 212 of the Local Government (General) Regulation 2005 determines the Responsible Accounting Officer must provide Council with a written report setting out details of all money Council has invested under section 625 of the Act.
The report must also include a Certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the Council’s Investment Policy.
Policy
Council has an Investment Policy published under policy number 5.07. This Policy is reviewed every 4 years by Council and annually by Council staff.
Council’s current Policy allows for investment of funds in cash term deposits only with rated Authorised Deposit-Taking Institutions (ADI’s). Council does not hold any investments in sub-prime or managed fund products. At this time, Council holds no long term deposits nor any deposits introduced through an agent.
Financial
The attached report indicates a current investment portfolio
of $53,000,000.
These funds can be broken into the following Funds:
Table 1: Investments by Fund
|
Funding source |
April 2015 |
May 2015 |
June 2015 |
|
General Fund |
$25,004,000 |
$19,004,000 |
$21,004,000 |
|
Water Fund |
$16,796,000 |
$16,796,000 |
$16,796,000 |
|
Sewer Fund |
$15,200,000 |
$15,200,000 |
$15,200,000 |
In addition, there is $1,259,205 in uninvested funds in Council’s operating account.
8 Each fund’s allocation can only be utilised on its specific operations. For example, Water Fund cannot use its financial resources on General Fund projects, etc.
8 Externally Restricted is defined by purposes that are “restricted” by external legislation or regulations, such as unspent grants or loans tied to a specific project, or development contributions held for expenditure in accord with an adopted s94/s64 contributions plan.
8 Internally Restricted is defined by “restrictions” placed upon the use of these funds by Council internally, such as asset replacement, weeds, property, employee entitlements and the like.
8 Unrestricted funds are available for day to day operational uses, or emergencies. Those funds are reviewed daily for short term investment, depending on revenue cycles such as rates instalments.
Table 2: Restricted Cash and Investment by Fund
|
Funding source |
External Restrictions ‘000 |
Internal Restrictions ‘000 |
Unrestricted ‘000 |
Total ‘000 |
|
General Fund |
$9,528 |
$10,264 |
$2,471 |
$22,263 |
|
Water Fund |
$5,099 |
$11,697 |
|
$16,796 |
|
Sewer Fund |
$3,255 |
$11,945 |
|
$15,200 |
The restrictions reported in Table 2 relate to 30 June 2014.
Council formally calculates its Restrictions as at 30 June each year. These Restrictions are not reset until the following year Financial Audit. Any movement of funds during the year, is therefore, shown as movement in unrestricted cash.
There have been expenditures between July and year to date that will result in reduced restrictions (for example transfers from reserves to fund capital works), but is not reflected in the above table.
Attachments
1. Certificate of Investment
|
1. That Council receive and note the attached report indicating Council’s Investment position. 2. That Council note the Certificate of the Responsible Accounting Officer. |
|
Council |
22 July 2015 |
Delegates Reports
22 July 2015
15.1 Australian Local Government Association National General Assembly 2015 . 121
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Council 22 July 2015 |
Item 15.1 |
15.1. Australian Local Government Association National General Assembly 2015
The 2015 Australian Local Government Association National General Assembly was held in Canberra from 14-17 June 2015.
Cr Seckold and Cr McBain
Theme
“Closest to the Community” Local Government in the Federation.
Attendees
Mayor Michael Britten, General Manager Leanne Barnes, Deputy Mayor Liz Seckold, Cr Kristy McBain (and Jack).
The Assembly heard from Deputy Prime Minister and Minister for Infrastructure and Regional Development, the Hon Warren Truss, Leader of the Opposition The Hon Bill Shorten and Leader of the Australian Greens, Senator Richard Di Natale. They gave their views on the role and contribution of local government.
Warren Truss spoke about the need to reform federation and tax reform (White Papers), freezing FAG grants is temporary (Only for Three years). Roads to Recovery funding has doubled, National Stronger, Regional Grants round 2, community projects funding (ideally seen as partnerships) and the second round of the Bridges Renewal Program. He also spoke about the possibility of a rail link between Melbourne and Brisbane.
Bill Shorten commented on the Asian links forged by local councils with their sister cities and the subsequent exchanges in communication, trade and tourism. He also addressed infrastructure, housing affordability, working from home, family violence and the need for women to “march through institutions of power” in national, state and local politics.
Senator Richard Di Natale referred to the lack of constitutional recognition for local government, the battle for adequate financing, funding for health and education and the need for councils to become more involved in national issues eg marriage equality.
Mayor Troy Pickard introduced the NGA Board and renewed calls to the Federal Government to restore the indexation of Financial Assistance Grants. He stated it was essential for local government to engage with the national White Paper reform processes to examine how all levels of government can have access to appropriate revenue to deliver respective services and infrastructure.
Debate on Motions continued during Monday, Tuesday and Wednesday. All the Bega Valley Shire Council Motions on the Recognition of Local Government as an Institution for Funding, Funding Feasibility Studies for Local Renewable Energy Projects, Support for Young People with a Mental Illness, the Necessity to Maintain/Increase National Disaster Relief Recovery Arrangements and the Scarcity of Affordable Housing were passed, two unanimously.
There are 560 councils across Australia. One thousand delegates were present.
Cr Seckold – notes on Other Meetings/Speakers of note – Jottings
I attended the ALGWA National Board Networking Breakfast, President Mayor Coral Ross from Boroondara Council, Victoria, is the incoming President. Cr Vicky Scott is the new President of ALGWA, NSW.
Guest speaker, Marie Coleman, Chair of National Foundation for Australian Women Social Policy Committee
Told of the difficulty of being a female leader at Sydney University in the 1950’s and the opposition to children care support.
Mayor Lawrence Yule, President Local Government New Zealand
Noted his country’s councils had similar problems to ours. A recent survey found council staff and councillors’ value local council more than general public
Associate Professor Roberta Ryan, University of Technology Sydney, Australian Director for Excellence for Local Government
Spoke about engaging the community. “It’s not what you want (capacity) rather this is what we can do.” Please see also a summary of her article “Why Local Government Matters”
Daryl Nichols, Garage Sales Trail
Council powered
Frank Fenuchi, Australian Council for the Arts
Population engage more in theatre than sport.
Peter Crosier, Wentworth Group of Concerned Scientists
Environment/climate change – too many agencies often with conflicting research/information
Cassandra Goldie, CEO Australia Council
Housing affordability
Jamie Lowe, Living Safe Together Program from Attorney General Department
Preventing violent extremism and radicalisation in Australia www.livingsafetogether.gov.au
Mayor Will Attwood, Etheridge Shire Queensland (between Cairns and Mt Isa)
A sad story 2012 fires, drought, cattle trade to Indonesia suspended. Psychologist employed to deliver service to the door, visited shire once a week.
Dr John Bannon Former Premier SA.
A reminder of King John’s Mangna Carta. Push for Indigenous recognition in the constitution by referendum (not local government – will confuse voters, local government later).
Scott Nargar, Hyundai sponsor of NGA
Fuel cell are hydrogen power, can power from solar hydrogen, sunlight, water vapour emission. Hydrogen is easy to produce. Other car manufacturers are ready to take on this technology and already used in Europe. In future could generate from solar power in homes.
Greg Hunt Minister for Environment
Kyoto on track. Green teams established. Talked about concerns for Barrier Reef, Murray/Darling Basin, e- waste, soil carbon. Heritage - 2nd round coming up.
National Environment Agenda
Dr Dave Rissik drissik@griffith.edu.au - understand impacts of climate change, take action
Kevin Hennessy, CSIRO
(The best presentation of the day). Global climate change. Atmosphere and ocean by 2030 the coolest years will be the equivalent of the high temperature of 2015. Fewer wet years, more dry. Snow decrease – sea level rise – extreme bush fire weather. www.climatechangeaustralia.gov.au
Hilton Taylor, Emission Reduction Fund
Voluntary projects for carbon credits www.cleanenergyregulator.gov.au
Misha Schubert
Recognition of Indigenous people in the Constitution. Problem in the past 44 refer only 8 passed.
Lord Mayor Martin Haese of Adelaide
A green city, 40% solar/wind, have cut carbon emissions by 60%, LED lighting. (Canberra is trying to emulate.)
Dr Tim Soutphommasane
Race discrimination
Rosie Batty
“Luke and I were not to blame for what happened to us. We were failed by the system. Unless as a society we make a stand, violence will continue.” Rosie has started a new campaign “You’re not alone.”
Jacki Schirmer, Melinda Mylek, Dominic Peel and Brigitta Yabsley
People and Place in Australia: The 2013 Regional Wellbeing Survey Report, People and Committees (June 2014). Great research, more to come.
Cr McBain – Comments
From my point of view it was a great way of networking with other councillors and swapping information about the challenges we face in our own shires. Some of these are very different and many of the challenges are the same in each shire. It enabled me to connect with people that I will be able to draw experience and knowledge from and use as mentors.
Attachments
Nil
|
Council |
22 July 2015 |
Questions On Notice
22 July 2015
19.1 Amenities update.............................................................................................. 125
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Council 22 July 2015 |
Item 19.1 |
At its Ordinary Meeting of 20 May 2015, Cr Tapscott sought an update for Council on the current status of Mitches Jetty and Bruce Steer Pool toilets. In addition, Cr Allen also sought an update for Council on the current status of the Quaama Hall toilet.
The questions were taken on notice by the Group Manager, Community & Relations.
General Manager
Response
Mitches Jetty toilets
At its ordinary Meeting on 27 February 2013 Council considered a report on the rationalisation of public toilet assets in the Shire. This report recommended and Council resolved to rationalise (remove) a number of toilet assets including Mitches Jetty, Merimbula. The rationalisation of Mitches Jetty toilet was to occur in the 2019/20 financial year.
A further report to Council on 25 June 2014 sought to change the previous resolution and instead of rationalising Mitches Jetty toilet, the toilet would be renewed when and as required. Council resolved to endorse the public toilet renewal program as outlined in the report. No further planning work has taken place in regard to this toilet.
Bruce Steer Pool Toilets
The Bruce Steer toilet was considered in the same report as above. The Bruce Steer Pool rationalisation decision was also changed to renewal and was scheduled for the 2004/15 financial year.
Council’s Access Advisory Committee believe the Bruce Steer Pool site has the opportunity to provide a range of accessible amenities (toilet, paths, seating etc.) and have indicated it as a high priority location. In addition, Council has applied for funding through Sport & Recreation NSW to provide additional accessibility enhancements to the site.
Officers are awaiting the outcome of the application before finalising n any site plans. Any site plans will be developed in consultation with the community and Councillors.
Quaama Hall Toilets
The Council resolution of 25 June 2014 contained a specific reference to toilet facilities at Quaama. A detailed response regarding the Quaama Hall toilet is included in the Agenda papers following community consultation recently undertaken. Please refer to that report for an update Quaama Hall toilets.
Attachments
Nil
