Ordinary Meeting Minutes
Held on Wednesday 4 May 2022
at Council Chambers, Biamanga Room Bega Valley Commemorative Civic Centre Bega commencing at 2:00pm
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PresentCr Russell Fitzpatrick, Mayor Cr Liz Seckold, Deputy Mayor Cr Tony Allen - Apology Cr Cathy Griff Cr Mitchell Nadin Cr Helen O’Neil Cr David Porter Cr Joy Robin Cr Karen Wright
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In AttendanceChief Executive Officer, Mr Anthony McMahon Acting Director, Assets and Operations, Mr Ian Macfarlane Acting Director, Community, Environment and Planning, Mrs Emily Harrison Director, Business and Governance, Mrs Iliada Bolton Acting Manager Communications and Events, Ms Skye Owen Minute Secretary, Mrs Jackie Grant |
Statement of Commencement of Live Streaming
The Mayor made an announcement about live streaming requirements:
Council meetings are recorded and live streamed to the Internet for public viewing.
The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au.
Acknowledgement of Traditional Custodians of Bega Valley Shire
The Mayor commenced by acknowledging, on behalf of Bega Valley Shire Council, the Traditional Custodians of the lands and waters of the Shire, the people of Yuin nation, to show respect to elders past and present.
Statement of Ethical Obligations
The Mayor and Councillors are reminded that they remain bound by the Oath/Affirmation of Office made at the start of the council term to undertake their civic duties in the best interests of the people of Bega Valley Shire and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act or any other Act, to the best of their skill and judgement.
The Mayor and Councillors are also reminded of the requirement for disclosure of conflicts of interest in relation to items listed for consideration on the Agenda or which are considered at this meeting in accordance with the Code of Conduct and Code of Meeting Practice.
1. |
Apologies |
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70/22 |
RESOLVED on the motion of Crs Seckold and Nadin That the apology from Cr Tony Allen for 4 May 2022 Council meeting be noted. In favour: Crs Fitzpatrick, Nadin, Griff, Seckold, Porter, O'Neil, Robin and Wright Against: Nil Absent: Cr Allen
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2. |
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71/22 |
RESOLVED on the motion of Crs Porter and Seckold 1. That the Minutes of the Ordinary Meeting and Closed Session held on 20 April 2022 as circulated, be taken as read and confirmed. 2. That the minutes of the Ordinary Council Meeting of 20 April 2022 be amended as indicated in red text. · To Item 8.2 Policy 4.15 Use of Public Land (Local Approvals)
In favour: Crs Fitzpatrick, Nadin, Griff, Seckold, Porter, O'Neil, Robin and Wright Against: Nil Absent: Cr Allen
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3. Declarations
There were no declarations of interest
4. Public Forum
There was no Public Forum
5. Petitions
There were no Petitions
6. Mayoral Minutes
There were no Mayoral Minutes
7. Urgent Business
There was no Urgent Business
8. Staff Reports – Community, Environment and Planning
There were no Community, Environment and Planning reports
9. Staff Reports – Assets and Operations
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9.1 |
RFT 2122-018 Central Waste Facility (CWF) Cell 3 landfill capping works |
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72/22 |
RESOLVED on the motion of Crs Nadin and Griff 1. That Council accept the tender evaluation recommendation as outlined in the Confidential Attachment. In favour: Crs Fitzpatrick, Nadin, Griff, Seckold, Porter, O'Neil, Robin and Wright Against: Nil Absent: Cr Allen
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73/22 |
RESOLVED on the motion of Crs Nadin and Wright 2. That Council accept the tender from RARE Environmental in relation to contract for the works described in Tender RFT 2122-018, in the amount of $831, 121(excluding GST), subject to variations and provisional sums as outlined in the confidential attachment. 3. That authority is delegated to the Chief Executive Officer to execute all necessary documentation. 4. That unsuccessful tenderers be advised of Council’s decision. In favour: Crs Fitzpatrick, Nadin, Griff, Seckold, Porter, O'Neil, Robin and Wright Against: Nil Absent: Cr Allen
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10. Staff Reports – Business and Governance
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10.1 |
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A motion was moved by Cr Porter Councillor Porter asked for the item to be deferred due to some out of date legislation referenced in policies, Director Business and Governance advised that a review of legislation referred to in policies would be amended during the exhibition period, Cr Porter revoked his deferment. The motion was withdrawn by Cr Porter
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74/22 |
RESOLVED on the motion of Crs Porter and Nadin 1. That Council endorse the following draft policies: a. Draft Policy 3.09 Dedication of Public Land b. Draft Policy 3.10 Waste Services c. Draft Policy 4.04 Companion Animal Management d. Draft Policy 4.05 Enforcement and Compliance e. Draft Policy 4.06 Cemeteries and Memorials f. Draft Policy 4.10 Land Under Council Jurisdiction g. Draft Policy 5.01 Asset Management h. Draft Policy 5.02 Transport Services
2. That the Policies listed above be exhibited for a minimum period of 28 days and that submissions be received for 42 days. 3. That a further report be presented to Council on any submissions received, or if no submissions are received, the exhibited policy be adopted and published on Council’s website. In favour: Crs Fitzpatrick, Nadin, Griff, Seckold, Porter, O'Neil, Robin and Wright Against: Nil Absent: Cr Allen
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10.2 |
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A motion was moved by Crs Nadin and O’Neil 1. That the draft Community Strategic Plan 2042, the draft Delivery Program 2022-25 and Operational Plan 2022-23 including Council’s Budget and Revenue Policy, the draft Resourcing Strategy 2022-25 which includes a long term financial plan that models 3 scenarios and the draft Fees and Charges 2022-23 be placed on public exhibition for 28 days. 2. Following public exhibition, a further report be provided to Council for consideration of submissions and adoption of the Community Strategic Plan 2042, the Delivery Program 2022-25 and Operational Plan 2022-23 and the Resourcing Strategy 2022-25 at the Council meeting on 29 June 2022. 3. That Council endorse Scenario 2 for public exhibition – Maintain, contained in the Long Term Financial Plan (LTFP) 2023-2032 which currently models a single year special variation increase to rates of 35% permanently applied in the rate base, acknowledging the immediate and significant need Council has to generate additional revenue to cover increasing costs and ongoing asset management needs. 4. Council note that further work will occur prior to finalising any Special Rate Variation amount or application. 5. That Council delegate to the Chief Executive Officer (CEO) to commence preliminary planning for a special variation application to the Independent Pricing and Regulatory Tribunal (IPART) for the 2023-24 financial year with a report be presented to Council prior to community consultation commencing. 6. That Council delegate to the CEO the decision to publicly exhibit the draft Water and Sewer Strategy workshopped with Councillors once it is ready for public exhibition. 7. That a further report be provided to Council for consideration of the submissions and feedback on the draft Water and Sewer Strategy at the Council meeting on 29 June 2022. 8. That Council endorse a continuation of the current functional structure to allow for the staged recruitment of Director roles. A Point of order was called from Cr Porter regarding Cr O’Neil. The motion was put to the vote and it was CARRIED. In favour: Crs Fitzpatrick, Nadin, Griff, Seckold, Porter, O'Neil, Robin and Wright Against: Nil Absent: Cr Allen |
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75/22 |
RESOLVED on the motion of Crs Nadin and O'Neil 1. That the draft Community Strategic Plan 2042, the draft Delivery Program 2022-25 and Operational Plan 2022-23 including Council’s Budget and Revenue Policy, the draft Resourcing Strategy 2022-25 which includes a long term financial plan that models 3 scenarios and the draft Fees and Charges 2022-23 be placed on public exhibition for 28 days. 2. Following public exhibition, a further report be provided to Council for consideration of submissions and adoption of the Community Strategic Plan 2042, the Delivery Program 2022-25 and Operational Plan 2022-23 and the Resourcing Strategy 2022-25 at the Council meeting on 29 June 2022. 3. That Council endorse Scenario 2 for public exhibition – Maintain, contained in the Long Term Financial Plan (LTFP) 2023-2032 which currently models a single year special variation increase to rates of 35% permanently applied in the rate base, acknowledging the immediate and significant need Council has to generate additional revenue to cover increasing costs and ongoing asset management needs. 4. Council note that further work will occur prior to finalising any Special Rate Variation amount or application. 5. That Council delegate to the Chief Executive Officer (CEO) to commence preliminary planning for a special variation application to the Independent Pricing and Regulatory Tribunal (IPART) for the 2023-24 financial year with a report be presented to Council prior to community consultation commencing. 6. That Council delegate to the CEO the decision to publicly exhibit the draft Water and Sewer Strategy workshopped with Councillors once it is ready for public exhibition. 7. That a further report be provided to Council for consideration of the submissions and feedback on the draft Water and Sewer Strategy at the Council meeting on 29 June 2022. 8. That Council endorse a continuation of the current functional structure to allow for the staged recruitment of Director roles. In favour: Crs Fitzpatrick, Nadin, Griff, Seckold, Porter, O'Neil, Robin and Wright Against: Nil Absent: Cr Allen
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11. Councillor Reports
There were no Councillor Reports.
12. Rescission/Alteration Motions
There were no Rescission/Alteration Motions
13. Notices of Motion
There were no Notices of Motion
14. Questions with Notice
There were no Questions with Notice
15. Questions without Notice
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15.2 |
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Cr Nadin asked for an update on the Bega Valley Regional Gallery. Acting Director Assets and Operations, Ian Macfarlane took the question on notice. |
16. Confidential Business
There was no Confidential Business
17. Noting of Resolutions from Closed Session
There were no Noting of Resolutions from Closed Session
18. Declassification of reports considered previously in closed session
There were no Declassification of reports considered previously in closed session
Closure
There being no further business, the Chairperson closed the meeting at 03:29 pm.
Confirmed
Russell
Fitzpatrick
(digitally
signed)
Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 4 May 2022.