Extraordinary Meeting Minutes

Held on Wednesday, 13 July 2022

at Council Chambers, Biamanga Room Bega Valley Commemorative Civic Centre, Bega commencing at 10:01am

 


 Present

Cr Russell Fitzpatrick, Mayor

Cr Liz Seckold, Deputy Mayor

Cr Tony Allen

Cr Cathy Griff

Cr Mitchell Nadin

Cr Helen O’Neil

Cr David Porter - Apology

Cr Joy Robin

Cr Karen Wright - Apology

 

 In Attendance

Chief Executive Officer, Mr Anthony McMahon

Acting Director, Assets and Operations, Mr Ian Macfarlane

Acting Director,  Community, Environment and Planning, Mrs Emily Harrison

Director, Business and Governance, Mrs Iliada Bolton - Apology

Senior Communications Officer, Ms Sharon Wellard

Minute Secretary, Mrs Jackie Grant

 

 

Statement of Commencement of Live Streaming

Council meetings are recorded and live streamed to the Internet for public viewing. By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded. The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Acknowledgement of Traditional Owners of Bega Valley Shire

I would like to commence by acknowledging, on behalf of Bega Valley Shire Council the Traditional Custodians of the lands and waters of the Shire – the people of Yuin nation and show our respect to elders past and present.

Statement of Ethical Obligations

The Mayor and Councillors are reminded that they remain bound by the Oath/Affirmation of Office made at the start of the council term to undertake their civic duties in the best interests of the people of Bega Valley Shire and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act or any other Act, to the best of their skill and judgement.

The Mayor and Councillors are also reminded of the requirement for disclosure of conflicts of interest in relation to items listed for consideration on the Agenda or which are considered at this meeting in accordance with the Code of Conduct and Code of Meeting Practice.

1.

Apologies

116/22

RESOLVED on the motion of Crs Nadin and Seckold

That the apology from Cr Karen Wright, Cr David Porter and Director, Business and Governance, Mrs Iliada Bolton for 13 July 2022 Extraordinary Council meeting be noted.

In favour:             Crs Fitzpatrick, Nadin, Griff, Seckold, Allen, O'Neil and Robin

Against:                  Nil

Absent:                    Crs Porter and Wright

 

2.          Declarations

There were no declarations of interest

2a.       Public forum

The following deputations were heard:

Item 3.1 Use of Pambula Sporting Complex for proposed Wanderer Festival

·         Ms Peta Lehoczky – FOR

·         Mr Simon Daly  –  FOR

·         Ms Penny Oakes – FOR

3.          Mayoral Minutes

 

3.1

Use of Pambula Sporting Complex for proposed Wanderer Festival

117/22

RESOLVED on the motion of Cr Fitzpatrick

Council endorse the use of the Pambula Sporting Complex for the proposed wanderer festival to be held 23 to 25 September 2022 subject to appropriate conditions to be prepared by staff, all relevant external approvals and all legislative requirements being met.

In favour:             Crs Fitzpatrick, Nadin, Griff, Seckold, Allen, O'Neil and Robin

Against:                  Nil

Absent:                    Crs Porter and Wright

 

 

4.          Staff Reports – Assets and Operations

 

4.1

Bega Valley Local Traffic Committee

118/22

RESOLVED on the motion of Crs Nadin and O'Neil

That Council adopt the recommendations of the Bega Valley Local Traffic Committee minutes dated 6 July 2022.

1.    The Wanderer Festival: 23 September – 26 September 2022

a.      That there is No on street Parking along Pambula Beach Road; east bound from Dingo Street to its intersection with Culgoa Crescent; west bound from its intersection with Culgoa Crescent to its intersection with Sir William McKell Drive. This is to be picketed and taped off with reflective tape to prevent parking in this area.

b.     That buses continue to enter Lumen Christi Catholic College via Pambula Beach Road and exit onto Culgoa Crescent (with Traffic Control).

c.      That Culgoa Crescent becomes a one way street for the entirety of the event. Entry from eastern end of Pambula Beach Road onto Culgoa Crescent becoming one way (west bound) from its intersection with Club Avenue, dropping patrons off at the existing school drop off in Culgoa Crescent.

d.     That one month prior to the event date, all affected residents will be notified by letter drop advising them of the proposed changes to traffic movements. The letter must provide the residents with contact details of the event organisers

e.     That there is a reduction in the speed limit on Pambula Beach Road on days leading up to and during the event to a 40km/h speed zone (160m west of the access driveway to Sapphire Aquatic Centre to the intersection of Culgoa Crescent) as indicated on the provided TGS’s

f.      That organisers fully implement an approved Special Event Transport Management Plan. Police have indicated as this is a proposed large-scale event there will be a minimum 60-day review time for Police approval. 

h.     That persons involved in the preparation and implementation of the Traffic Guidance Scheme must hold the appropriate SafeWork NSW and Transport for NSW (TfNSW) Accreditation.

i.       That organisers have approved public liability insurance of at least $20 million indemnifying Bega Valley Shire Council, NSW Police and Transport for NSW (TfNSW) by name for the event.

j.       That organisers have written Police approval prior to conducting the event.

k.      That the event achieves all conditions of Council’s Use of Public Land approval.

l.       That, as a prerequisite of the proposed changes to traffic movements, the event organisers must notify all, local and interstate bus services along with local taxi services and other affected stakeholders of alternative routes including pick-up/drop-off points, including point to point transport.

m.    That after the event, organisers are to clean up any rubbish or waste left behind.

n.     That the event operates strictly under the NSW Health Department COVID19 condition

2.    Quad Crown Sapphire Coast: 5 August – 7 August 2022

  a.    That the proposed arrangements involving sections of road reserves in Andy Poole Drive, Tathra Bermagui Road, Bay Drive, Wheeler Avenue, Riverine Drive, Thompson Drive, Riverview Crescent, Tathra Road and White Rock Road, Tathra for Stages 1 and 2 on Saturday, 5 August 2022 be deemed a Class 2 special event and it be conducted under an approved and current Traffic Guidance Scheme, in accordance with the SafeWork NSW Guidelines and Transport for NSW (TfNSW) Traffic Control Guidelines.

  b.    That the proposed arrangements involving sections of road reserves in Storey Avenue, Nethercote Road, West Street and Botany Street, Eden for Stage 3 on Sunday, 6 August 2022 be deemed a Class 2 special event and it be conducted under an approved and current Traffic Guidance Scheme, in accordance with the SafeWork NSW Guidelines and Transport for NSW (TfNSW) Traffic Control Guidelines.

        c.     That the proposed arrangements involving road crossings at the intersections of Tathra Bermagui Road/Bay Drive, Thompson Drive/Riverview Crescent and crossing the Tathra Road, Tathra for Stages 1 and 2 on Saturday, 5 August 2022 be supervised by qualified Marshalls.  Marshalls are to wear high visibility clothing and ensure participants comply with NSW Road Rules and do no impact on traffic flow.

       d.    That the proposed arrangements involving road crossings on and off Nethercote Road, West Street and Botany Street Eden for Stage 3 on Sunday, 6 August 2022 be supervised by qualified Marshalls.  Marshalls are to wear high visibility clothing and ensure participants comply with NSW Road Rules and do no impact on traffic flow

         e.   That persons involved in the preparation and implementation of the Traffic Guidance Scheme must hold the appropriate SafeWork NSW and Transport for NSW (TfNSW) Accreditation

         f.    That organisers fully implement an approved Special Event Transport Management Plan

         g.   That organisers have approved public liability insurance of at least $20 million indemnifying Bega Valley Shire Council, NSW Police and Transport for NSW (TfNSW) by name for the event

         h.   That organisers have written Police approval prior to conducting the event

         i.    That the event achieves all conditions of Council’s Use of Public Land approval

         j.    That, as a prerequisite of any road closures, the event organisers must notify all, local and interstate bus services along with local taxi services and other affected stakeholders of alternative routes including pick-up/drop-off points, including point to point transport

         k.   That after the event, organisers are to clean up any rubbish or waste left behind

         l.    That the event operates strictly under the NSW Health Department COVID19 conditions

3.    Bicycle NSW Bega Tathra Safe Ride 2022:  Sunday 18 September 2022

a.    That subject to conditions, sections of the Bega-Tathra Road be temporarily closed between 7.30am to 12.00pm (rolling closures) on Sunday, 18 September 2022 (alternative date Sunday 9 October 2021) for the Bicycle NSW Bega Tathra Safe Ride 2022

b.    That organisers of the Bicycle NSW Bega Tathra Safe Ride 2022 engage a specialist traffic event consultant to prepare a comprehensive Traffic Management Plan encompassing all the required short-term closures for access driveways and side roads onto Bega Tathra Road

c.     That the proposed traffic arrangements for the Bicycle NSW Bega Tathra Safe Ride 2022 on Sunday, 18 September 2022 (alternative date 9 October 2022) be deemed a Class 2 special event and it be conducted under an approved Traffic Guidance Scheme in accordance with SafeWork NSW Guidelines and Transport for NSW (TfNSW) Traffic Control Guidelines

d.    That persons involved in the preparation and implementation of the Traffic Guidance Scheme must hold the appropriate SafeWork NSW accreditation and needs to be updated with correct dates (including alternate dates) and appropriate sign offs. Copies are to be provided to NSW Police and Council for their records

e.    That organisers have approved and current public liability insurance of at least $20 million indemnifying Council, Police and TfNSW by name for the event

f.     That organisers have written Police approval prior to conducting the event

g.    That letters be sent to landowners seeking written approval for the closure of private gates

h.    That, as a prerequisite of road closures, the event organisers must notify all, local and interstate bus services along with local taxi services and other affected stakeholders of alternative routes including pick-up/drop-off points, including point to point transport

i.      That the event achieves all conditions of Council’s issued Approval for Use of Public Land

j.     That after the event, organisers are to clean up any rubbish or waste left behind

k.    That a Road Occupancy Licence (ROL) is required as changed traffic conditions are proposed on the Princes Highway.

l.      That the event operates strictly under the NSW Health Department COVID19 conditions.

In favour:             Crs Fitzpatrick, Nadin, Griff, Seckold, Allen, O'Neil and Robin

Against:                  Nil

Absent:                    Crs Porter and Wright

 

5.          Confidential Business

There was no confidential business.

6.          Adoption of reports from Closed Session

There were no adoption of minutes from closed session.

7.          Resolutions to declassify reports considered in closed session

There were no resolutions to declassify reports considered in closed session.

Closure

There being no further business, the Chairperson closed the meeting at 10:27am.

Confirmed Russell Fitzpatrick
             
(digitally signed)

Chairperson of the meeting of the Bega Valley Shire Council held on Wednesday, 13 July 2022 at which meeting the signature hereon was subscribed.