Agenda of Council - 13 March 2019

Ethical Decision Making and Conflicts of Interest

A guiding checklist for Councillors, officers and community committees

Ethical decision making

· Is the decision or conduct legal?

· Is it consistent with Government policy, Council’s objectives and Code of Conduct?

· What will the outcome be for you, your colleagues, the Council, anyone else?

· Does it raise a conflict of interest?

· Do you stand to gain personally at public expense?

· Can the decision be justified in terms of public interest?

· Would it withstand public scrutiny?

Conflict of interest

A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

· Pecuniary – regulated by the Local Government Act 1993 and Office of Local Government

· Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Office of Local Government (advice only). If declaring a Non-Pecuniary Conflict of Interest, Councillors can choose to either disclose and vote, disclose and not vote or leave the Chamber.

The test for conflict of interest

· Is it likely I could be influenced by personal interest in carrying out my public duty?

· Would a fair and reasonable person believe I could be so influenced?

· Conflict of interest is closely tied to the layperson’s definition of ‘corruption’ – using public office for private gain.

· Important to consider public perceptions of whether you have a conflict of interest.

Identifying problems

1st Do I have private interests affected by a matter I am officially involved in?

2nd Is my official role one of influence or perceived influence over the matter?

3rd Do my private interests conflict with my official role?

Local Government Act 1993 and Model Code of Conduct

For more detailed definitions refer to Sections 442, 448 and 459 or the Local Government Act 1993 and Model Code of Conduct, Part 4 – conflictions of interest.

Agency advice

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, officers and community committee members by various pieces of legislation, regulation and codes.

Contact	Phone	Email	Website
Bega Valley Shire Council	(02) 6499 2222	council@begavalley.nsw.gov.au	www.begavalley.nsw.gov.au
ICAC	8281 5999 Toll Free 1800 463 909	icac@icac.nsw.gov.au	www.icac.nsw.gov.au
Office of Local Government	(02) 4428 4100	olg@olg.nsw.gov.au	http://www.olg.nsw.gov.au/
NSW Ombudsman	(02) 8286 1000 Toll Free 1800 451 524	nswombo@ombo.nsw.gov.au	www.ombo.nsw.gov.au

Disclosure of pecuniary interests / non-pecuniary interests

Under the provisions of Section 451(1) of the Local Government Act 1993 (pecuniary interests) and Part 4 of the Model Code of Conduct prescribed by the Local Government (Discipline) Regulation (conflict of interests) it is necessary for you to disclose the nature of the interest when making a disclosure of a pecuniary interest or a non-pecuniary conflict of interest at a meeting.

The following form should be completed and handed to the General Manager as soon as practible once the interest is identified. Declarations are made at Item 3 of the Agenda: Declarations - Pecuniary, Non-Pecuniary and Political Donation Disclosures, and prior to each Item being discussed:

Council meeting held on __________(day) / ___________(month) /____________(year)

Item no & subject
Pecuniary Interest	In my opinion, my interest is pecuniary and I am therefore required to take the action specified in section 451(2) of the Local Government Act 1993 and or any other action required by the Chief Executive Officer.
Significant Non-pecuniary conflict of interest	– In my opinion, my interest is non-pecuniary but significant. I am unable to remove the source of conflict. I am therefore required to treat the interest as if it were pecuniary and take the action specified in section 451(2) of the Local Government Act 1993.
Non-pecuniary conflict of interest	In my opinion, my interest is non-pecuniary and less than significant. I therefore make this declaration as I am required to do pursuant to clause 4.17 of Council’s Code of Conduct. However, I intend to continue to be involved with the matter.
Nature of interest	Be specific and include information such as : · The names of any person or organization with which you have a relationship · The nature of your relationship with the person or organization · The reason(s) why you consider the situation may (or may be perceived to) give rise to a conflict between your personal interests and your public duty as a Councillor.
If Pecuniary	Leave chamber
If Non-pecuniary (tick one)	Disclose & vote Disclose & not vote Leave chamber
Reason for action proposed	Clause 4.17 of Council’s Code of Conduct provides that if you determine that a non-pecuniary conflict of interest is less than significant and does not require further action, you must provide an explanation of why you consider that conflict does not require further action in the circumstances
Print Name	I disclose the above interest and acknowledge that I will take appropriate action as I have indicated above.
Signed

NB: Please complete a separate form for each Item on the Council Agenda on which you are declaring an interest.

Council

13 March 2019

Agenda

Statement of Commencement of Live Streaming

Acknowledgement of Traditional Owners of Bega Valley Shire

1 Apologies and requests for leave of absence

2 Confirmation Of Minutes

Recommendation

That the Minutes of the Ordinary Meeting and Closed session held on 20 February 2019, the Extraordinary Meeting held on 27 February 2019 and the Urgent Extraordinary Meeting held on 27 February 2019 as circulated, be taken as read and confirmed.

3 Declarations

Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled. Declarations also to be prior to discussion on each item.

4 Deputations (by prior arrangement)

4.1 Mr David Jesson regarding Item 2 Confirmation of Minutes

5 Petitions

6 Mayoral Minutes

6.1 Mid term Councillor update......................................................................................................... 10

7 Urgent Business

8 Adjournment to Standing Committees

There are no reports to Standing Committees.

9 Staff Reports – Planning and Environment

Nil Reports

10 Staff Reports – Community, Culture and Leisure

Nil Reports

11 Staff Reports –Economic Development and Business Growth

11.1 Licence to Eden Community Access Centre Incorporated...................................................... 18

12 Staff Reports – Infrastructure Waste and Water

12.1 Exemption report to Council for Quaama Tennis Club............................................................. 37

12.2 Community Project Proposals...................................................................................................... 40

12.3 Proposed new road names: Spanish Oaks Drive and She-Oak Close, Bega ......................... 45

12.4 RFT 76/18 Design, Supply and Install of Sportsground Floodlights........................................ 47

12.5 Rural Village Playground Upgrades - Stronger Country Communities Fund Round 1......... 51

12.6 Bournda Environmental Education Centre Waste Education Proposal................................. 84

12.7 Land Divestment Options - Lot 7 DP 735877 & Lots 8 & 9 DP 1103241 Auckland Street, Bega 87

12.8 Land Divestment Options - Lot 1 DP 995527 Newtown Road, Bega...................................... 90

12.9 Land Divestment Options - Lot 11 - 12 Sec 4 DP 906 Rawlinson Street, Bega..................... 93

12.10 Land Divestment Options - Lot 4 DP 594349 Fairview Street, Bega...................................... 96

12.11 Land Divestment Options - Lot 35 DP 20943 Watson Street, Bega....................................... 99

12.12 Land Divestment Options - Lot 404 DP 1223882 Taronga Crescent, Bega........................ 102

12.13 Land Divestment Options - Lot 402 DP 1223882 Taronga Crescent, Bega........................ 105

12.14 Land Divestment Options - Lot 403 DP 1223882 Taronga Crescent, Bega........................ 108

12.15 Land Divestment Options - Lot 13 DP 813625 Taronga Crescent, Bega............................. 111

12.16 Land Divestment Options - Lot 282 DP 750190 Kerrisons Lane, Bega............................... 114

12.17 Land Divestment Options - Lot 420 DP 874393 Kerrisons Lane, Bega............................... 117

12.18 Land Divestment Options - Lot 110 DP 750203 Bemboka Street, Bemboka..................... 120

12.19 Land Divestment Options - Lot 11 DP 659171 Princes Highway, Cobargo......................... 123

12.20 Land Divestment Options - Lot 19 Sec 7 DP 485 Tarlinton Street, Cobargo...................... 126

12.21 Land Divestment Options - Lot 22 DP 1182768 Princes Highway, Cobargo...................... 129

12.22 Land Divestment Options - Lot B DP 157709 Flora Street, Eden......................................... 132

12.23 Land Divestment Options - Lot 741 DP 1013100 Corner of Tathra Road and Sapphire Coast Drive, Kalaru..................................................................................................................................................... 135

12.24 Land Divestment Options - Lot 740 DP 1013100 Corner of Tathra Road and Sapphire Coast Drive, Kalaru..................................................................................................................................................... 138

12.25 Land Divestment Options - Lot 102 DP 1201186 Arthur Kaine Drive, Merimbula........... 142

12.26 Land Divestment Options - Lot 120 DP 847899 Arthur Kaine Drive, Merimbula............. 145

12.27 Land Divestment Options - Lot 2 DP 549112 Arthur Kaine Drive, Merimbula.................. 148

12.28 Land Divestment Options - Lot 1 DP 403324 Corner of Park & Reid Streets, Merimbula 151

12.29 Land Divestment Options - Lot 14 DP 252400 Park Street, Merimbula............................. 154

12.30 Land Divestment Options - Lot 7 DP 1067346 (3 parts) George Street, South Pambula. 157

12.31 Land Divestment Options - Lot 90 DP 224960 Pambula Beach Road, Pambula Beach.... 160

12.32 Land Divestment Options - Lot 60 DP 224960 Culgoa Crescent, Pambula Beach............. 164

12.33 Land Divestment Options - Lot 67 DP 224960 Pambula Beach Road, Pambula Beach.... 167

12.34 Land Divestment Options - Lot 94 DP 224960 Pambula Beach Road, Pambula Beach.... 170

12.35 Land Divestment Options - Lot 351 DP 711224 Sapphire Coast Drive, Tura Beach......... 174

12.36 Land Divestment Options - Lot 17 (2 parts) & Lot 18 DP 1247734 Monaro Street Pambula 178

12.37 Land Divestment Options - Lots 2 - 4 DP 737035 Yowrie Road, Yowrie............................. 182

12.38 Land Divestment Options - Lots 9 - 12 Sec 1 DP 1085 Park Street, Bega........................... 185

12.39 Land Divestment Options - Lots 9 - 12 Sec 2 DP 1085 Park Street, Bega........................... 189

12.40 Land Divestment Options - Lot 145 DP 623646 Clark Lane, Bega....................................... 193

12.41 Land Divestment Options - Lot 5 DP 843822 & Lot 16 DP 112193 Mecklenberg Street, Bega 197

12.42 Land Divestment Options - Lot 13 DP 1107310 & Lot 18 DP 255593 Corner of Mecklenberg Street and Minyama Parade, Bega............................................................................................................ 201

12.43 Land Divestment Options - Lot 2 DP 1090625 Alice Street, Merimbula............................ 205

12.44 Land Divestment Options - Lot 314 DP 1078628 Howard Avenue, Bega........................... 209

12.45 Land Divestment Options - Lot 66 DP 1171407 Ravenswood Street, Bega....................... 213

12.46 Land Divestment Options - Lot 14 DP 249924 Moore Wren Road, Tarraganda............... 217

12.47 Land Divestment Options - Lot 281 DP 1158995 Murrah Street, Bermagui...................... 221

12.48 Land Divestment Options - Lot 8 Sec 13 DP 758095 Barragoot Street, Bermagui............ 225

12.49 Land Divestment Options - Lot 1 DP 44354 & Lots 1 & 2 DP 623695 West Street, Eden 229

13 Staff Reports – Governance and Strategy

13.1 Options for conducting the 2020 Local Government Election ............................................ 234

13.2 Update on Memorandum of Understanding with Eurobodalla Shire Council.................... 239

13.3 Adoption of Code of Conduct, Code of Meeting Practice and Councillor Development Guidelines..................................................................................................................................................... 241

13.4 Half Yearly Report on Implementation of Operation Plan 2018-2019................................ 244

13.5 Australian Local Government Association (AGLA): 2019 National General Assembly - call for motions..................................................................................................................................................... 312

14 Staff Reports – Finance

14.1 Certificate of Investment............................................................................................................ 333

15 Adoption of Reports from Standing Committees

There were no reports to Standing Committees.

16 Councillor Reports

16.1 Canberra Region Joint Organisation Board Meeting - Key Outcomes................................. 338

16.2 South East and Tablelands 'Tourism and Renewables' Trade Mission from Monday 11th to Wednesday 13th February 2019 ......................................................................................................................... 340

17 Rescission/alteration Motions

18 Notices of Motion

18.1 Charitable fund - Bega Valley Shire Community Disaster Relief Fund................................. 344

18.2 Refugee Welcome Signs............................................................................................................. 346

19 Questions On Notice

19.1 Cr Nadin's Question on Notice - Eden Sign Vandalism........................................................... 348

19.2 Cr Bain's Question on Notice - Wallagoot Lake ...................................................................... 349

19.3 Cr Bain's Question on Notice - Boydtown Caravan Park........................................................ 350

20 Questions for the Next Meeting

21 Confidential Business

Representations by members of the public regarding closure of part of meeting

Adjournment Into Closed Session, exclusion of the media and public......................... 352

Statement of Cessation of Live Streaming for the period of the Closed Session.

Statement of Re-Commencement of Live Streaming

22 Adoption of reports from Closed Session

23 Resolutions to declassify reports considered in closed session

Council 13 March 2019

Item 6.1

6.1. Mid term Councillor update

Cr McBain, Mayor

Officers Recommendation

That Council note the elected Council’s mid-term report and refer items raised by Councillors in the Mayor’s interviews to discussions relating to the draft operational plan for 2019/20.

Background

At the Mayoral election meeting in September 2016, I outlined in my address that I would work with Councillors to provide a mid-term review. This would look at what we had said we would work on, what we have done, and the focus for the second half of the term.

I have prepared a short summary of the key items that have been the focus for Council’s attention.

I have also consulted with Councillors and asked for their input into the key achievements, projects, gaps and priorities for the period to September 2020. I met individually with each Councillor and have compiled a list of key priorities and other items. Councillors will consider these items as part of the review of the delivery program and the development of the draft Operational Plan and Budget for 2019/20 over the coming two months. A list of the items raised is attached for information.

I wish to thank Councillors for their dedication to the role they have been elected to do and look forward to making sure that we continue to set the direction to enable this organisation to deliver for our community until the next election and beyond.

This report also focusses on the elected Council’s direct involvement in guiding the Council through formal consideration of reports, oversight of the Council’s integrated community strategic planning, establishing policy and dealing with issues at this level.

Actions Achieved/On-track from Council’s Adopted Plans

Community Strategic Plan, Delivery Program, Operational Plan

These documents outline Council’s direction, which is resolved by Council after input and consultation with the community. The day-to-day activities of Council are covered in these documents, as well as the key strategic directions and project work to be carried out.

Council’s Annual Report s for 2016-17 and 2017-18 outline activity against each action area and can be found on Council’s website: https://www.begavalley.nsw.gov.au/cp_themes/default/page.asp?p=DOC-UMJ-26-01-72

The Annual Report for the 2017-18 year was reported to Council in November 2018.

Council Decisions

Council considered major reports focussing on an extremely wide range of strategies, projects, requests from community etc. The following list is not exhaustive but as best as possible covers the items formally considered (in some cases on multiple occasions) by Council.

· Governance

o Completed a review of Policies

o Submissions and comments on a range of State legislation, strategies and procedures including the Transport Strategy, Freight and Port Strategy, Crown Land Management, IPART Rating Review, Code of Meeting Practice, Code of Conduct, Councillor training and development

o Officially joined the Canberra Region Joint Organisation

o Made appointments to external groups and to Council committees and panels

o Updated and refocussed the Internal Audit and Performance Committee

o Undertaken the Oath for the first time

o Appointed the Legal and Conduct Reviewer panels

o Considered reports on the Organisation’s Structure

o Reviewed the performance and tenure of the General Manager

o Submitted Resolutions for consideration by the sector to both Australian Local Government Association (ALGA) and Local Government NSW (LGNSW)

o Considered the enterprise risk management profile of the organisation

· Strategic

o Considered all aspects, as required, of the Integrated Planning and Reporting framework including the undertaking and adoption of the ‘Understanding Your Place’ consultation, the Community Survey, Community Strategic Plan, Delivery Program, Resourcing Strategy, Asset Management Plans, Long Term Financial Plan (LTFP)

o Reviewed externally funded programs

o Aquatics Facility Strategic Review conducted, to set the scene and direction for developing a pools strategy

o Developed the Infrastructure Prospectus

· Financial

o Directed development of the LTFP, annual budgets, rating, fees and charges – and resolved on their adoption

o Established the loan profile

o Reviewed Section 64 models and resolved on a new charging regime for commercial development

o Commenced review of potential special rate variation models

o Grant funding applications considered and lodged for a wide range of projects and a large number successful

o Secured funding for the Eden Port

· Planning Matters

o Considered and resolved on deferred matters following the adoption of the Bega Valley Local Environmental Plan in 2012

o Part reviewed as required by Planning NSW, the Commercial Centres Strategy

o Considered a range of planning proposals across the Shire and removed the sunset clause for existing holdings

o Report on review of Development Assessment (DA) considered and implemented with the Development Hub now operational

o Rescission of the Bermagui Town Masterplan and looking to work with groups in Bermagui to achieve a charette and new plan

o Alcohol Free Zones

o Considerable amount of DA related matters

o Considered some controversial planning matters including the Frogs Hollow Air School

· Environment and related matters

o Flood Management Plans undertaken across the Shire

o Estuary Management Plans adopted

o Entrance Management Policy lakes and lagoons (ICOLLS)

o Waste Strategy adopted

o No Balloon Release on Public Land adopted

o Merimbula Ocean Outfall progressed

o Water fluoridation considered and finally resolved

o New Waste Collection Contract

o FOGO supported and being rolled out

o Joined Cities Power Partnership

o Support for NRMA electric charging project

o Biosecurity Weed Management Plan

o Container Deposit Scheme introduced

· Economic Development projects

o Tourism Review completed

o Tourism tender undertaken

o iAccelerate project supported and funded

o Easy to Do Business portal resolved and being established

o Merimbula Airport being developed

o Eden Port, Wharf extension to be complete early 2019 with wave attenuator to start and ongoing advocacy for the landside development at Snug Cove

· Property Matters

o Hotel Australasia (although not finalised as yet)

o Main Street property sold

o Bemboka House divested to community

o Pioneers Museum potential divestment to community but did not proceed

o Men’s Sheds various locations

o Twyford Hall, grant funding received, tenure extended and DGR status achieved

o Land considered for social and affordable housing

o Saleyards development ongoing (potential grant funding to be received)

o Airport leases finalised and grant funding application for establishment of greater General Aviation area

o Numerous leases, licences, road closures, road naming considered and resolved

· Operational Matters

o Pretty Point Bridge – working with community group

o Sewer Treatment Plants returned to Council management

o Merimbula Parking matters reviewed and reported, ongoing traffic management study taking place

· Awarding of grants, scholarships, awards

Council considered 41 tenders and established a number of tender panels

Council considered 36 Notices of Motions presented by Councillors

Council considered five Rescission Motions

Council asked a number of Questions on Notice covering a wide range of topics

Headline achievements

· Merimbula By-Pass completed

· Tathra Wharf works completed

· Infrastructure Prospectus (for which we received an award) and unprecedented funding achieved for projects in the adopted plan

· Water Treatment Plants in Brogo/Bermagui and Bega/Tathra received funding

· Drought funding access following advocacy to Federal Government (great assistance from Member for Eden-Monaro Hon Dr Mike Kelly AM, MP and Senator for NSW, Senator Jim Molan AO, DSC)

· Eden Port Wharf developments where Council played the key facilitation role

· Kisses Lagoon restoration

· FOGO implementation

· The services, community and Council response to disaster recovery

· Land sale in Main Street Merimbula and Aldi development DA

· Meet the Mayor and Councillors in the Community sessions held across most of the towns and villages in the Shire, with more to roll out in 2019

Actions Delayed

There are always items which cannot be achieved in the timeframes established when plans are drawn up. This is due to a range of issues including planning and other regulatory processes which we need to meet; projects being landed in our area; organisational restructuring due to financial directions of Council, and of course natural disasters.

I refer to our Annual Reports for the years 2016/17 and 2017/18 where these are outlined. Council receives bi-annual reports on progress against our adopted Plans with comment on how these are tracking. It cannot be understated that these Plans, whilst comprehensive, focus on strategic actions and do not itemise our ongoing business activity on top of those things the Council staff do every day and are critical in servicing the community.

Council Resolutions, Notices of Motion, Rescission Motions also impact on our capacity to meet targets. Examples of these include the Coastal Accessibility Projects and the Hotel Australasia. This is not a “bad” thing but means that resources are tied up until these items are resolved and finalised.

Unplanned Activity requiring Council Action/Support

FIRES

Most significant of course has been two fire events and the associated response and recovery. In March 2018 over 100 properties were completely destroyed or damaged in the Reedy Swamp, Vimy Ridge, Tathra district. This declared disaster required a significant workload redirection from Council relating to the response and the subsequent recovery. Some of this was funded externally however there was an impost on our business as usual services. This event was then followed by the Yankees Gap and surrounding areas fire which burnt for 7 weeks and which we are working through the recovery activities.

NDRRA

The Bega Valley experienced considerable damage following an East Coast Low in June 2016 and a flood in December 2016. Funding for the works eligible under the National Disaster Recovery Fund (NDRRA) for both events was only received in 2018. Works are now underway to complete these items we received funding for, which thanks to the dedication of staff is now ahead of schedule.

FUNDING OF UNPROGRAMMED PROJECTS

· Stronger Country Communities funded projects where we have managed to get a number of playground and hall kitchen upgrades, walking paths and a new toilet facility. This has been a fabulous funding program for regional councils like ours and following the State Government election in March 2019, we hope this continues.

· Lake Street Shared Path

· Tathra Safe Ride

Priorities for 2019 to 2020

· Continue to implement the key priorities as outlined in Council’s adopted Plans

· Consolidate activity and ensure the organisation can settle into the final new structure and continue to deliver services, assets and programs and commence the full review of our forward planning

· Continue to review and improve our financial systems and asset management planning system

· Deliver capital projects and funded projects

· Support the communities affected by fire and drought

Attachments

1 ⇩. Matters raised by Councillors during Mayor Interviews in January 2019

Council 13 March 2019

Item 11.1

11.1. Licence to Eden Community Access Centre Incorporated

The Licence Agreement for Eden Community Access Centre Incorporated to occupy office space within the Eden Gateway Centre expired on 14 November 2018 and requires renewal.

Director Assets and Operations

Officer’s Recommendation

1. That Council approve a further one-year Licence with a further one-year option to Eden Community Access Centre Incorporated for their continued occupation of office space within the Eden Gateway Centre for the new annual rental fee of $1,343.33, with any further Licence to be for a commencing annual rental fee as proposed in the table below which equates to $2,686.67 for year two.

2. That authority be given for the Mayor and General Manager to execute the above Licence Agreement.

Executive Summary

The Licence Agreement for Eden Community Access Centre Incorporated to occupy office space within the Eden Gateway Centre expired on 14 November 2018 and requires renewal.

Given there has been no future planning for the Eden Gateway Centre building since this matter was last reported to Council on 22 November 2017 and the current occupier has only requested an extension of 12 months, it is considered appropriate to offer Eden Community Access Centre Incorporated the further tenure they have requested.

Background

Council resolved at its Ordinary Meeting of 22 November 2017, when considering the renewal of a number of Licence Agreements for occupation of Council owned and managed land throughout the Shire as follows:

“Approval of a further one-year Licence to Eden Community Access Centre Incorporated for their continued occupation of space within the Eden Gateway Centre for Year 1 at the current licence fee of $518 for a further review in 12 months.”

The Eden Gateway Centre building is ageing and will need future renewal works in the short to mid-term. As such, the attached report of 22 November 2017 recommended that an offer be made to the existing tenants in the centre for a further 12-month Licence, rather than conducting a public expression of interest (EOI) process with only short-term tenure to be offered. There has been no change to this recommendation and a number of maintenance issues have been raised by the tenants and confirmed by Council officers at a recent inspection of the site. There has been no change to this recommendation and Eden Community Access Centre Incorporated have only requested a further extension of 12 months for their occupation within the centre, therefore it is considered appropriate to offer another short-term Licence Agreement for a period of 12 months with a possible extension for a further 12 months should this be required.

Options

The options available to Council are:

1. Approve a further short-term Licence Agreement with a further one-year option to Eden Community Access Centre Incorporated for their continued occupation of office space within the Eden Gateway Centre for the new annual rental fee of $1,343.33.

2. Approve a further short-term Licence Agreement to Eden Community Access Centre Incorporated for their continued occupation of office space within the Eden Gateway Centre for the current minimum annual rental fee of $540.10, with any further Licence to be indexed by CPI (All Groups Sydney).

3. Carry out an EOI process for the use of the office space within the Eden Gateway Centre before issuing further tenure to Eden Community Access Centre Incorporated and present the results of the EOI process back to Council.

Community Engagement

Consultation undertaken

Council officers have been liaising with Eden Community Access Centre Incorporated who have indicated they would like to continue with their occupation of the site for a further 12-month term.

An inspection of the building has been carried out by Council officers and quotations have been obtained for the necessary repairs to the deteriorating building.

Financial and resource considerations

As detailed in the attached report of 22 November 2017 the rebate percentages achieved under the previous and current Rental Assessment and Rebate Procedure as well as the previous and new valuation amount for the site has seen an increase in annual rental as follows:

Licensee	Previous Valuation	Previous Rebate %	Previous Licence Fee (per annum)	New Valuation	New Rebate %	Proposed New Licence Fee (per annum)
Eden Community Access Centre	$5,500	98%	$518	$13,000	69%	$4,030

It was suggested in recognition of the fact that changes to the rental rebate process increased rental fees substantially, Council introduce the fees over a three-year period, rather than adopt the new charges in the first year. The report of 22 November 2017 suggests the reason for recommending the increase is Licence fees can no longer remain at the level they currently are as the condition of Council’s buildings continues to deteriorate. Council officers have been obtaining quotations for several repairs at the building which are valued at close to ten thousand dollars. Currently there is no dedicated budget for these repairs which are required to ensure the tenants can continue to operate from the site. At that meeting Council resolved to continue with the current minimum Licence fee with a further review in 12 months’ time. Council officers are again recommending that Council introduce an incremental fee increase as detailed in the table below which will contribute to building repairs.

Licensee	Previous Licence Fee (per annum)	Licence Fee in Year 1 (per annum)	Licence Fee in Year 2 (per annum)	Licence Fee in Year 3 (per annum)
Eden Community Access Centre	$518.00	$1,343.33	$2,686.67	$4,030.00

Ongoing management of the Licence Agreement during the term will require Council officer resources.

Legal /Policy

Council’s Management of Lease and Licence Procedure notes that subject to a Resolution of Council and the consideration of factors such as identified community benefit, the applicable Licence rental may be rebated by an amount calculated using the method outlined in Schedule 1 of Council’s Rental Assessment and Rebate Procedure. Any difference between the current market rent and the rebated rent will be shown as a donation from the Council’s Property Rebate Fund.

For all leases and licences of Council owned and managed assets, Council seeks to recover either all or a proportion of the total costs of operating that facility including depreciation, maintenance, administration and improvements which is why it is considered necessary to increase the annual rental fee.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Risk

There are no adverse risks in allowing the office space within the Eden Gateway Centre to be occupied by the current tenant for a further 12-month term as long as the use is authorised by way of a formal Licence Agreement with an inclusion of the appropriate indemnity and insurance clauses.

Attachments

1 ⇩. Council report 22 November 2017 - Licence Agreement Renewals

Council

13 March 2019

Staff Reports – Infrastructure Waste And Water

13 March 2019

12.1 Exemption report to Council for Quaama Tennis Club....................................... 37

12.2 Community Project Proposals............................................................................. 40

12.3 Proposed new road names: Spanish Oaks Drive and She-Oak Close, Bega ...... 45

12.4 RFT 76/18 Design, Supply and Install of Sportsground Floodlights..................... 47

12.5 Rural Village Playground Upgrades - Stronger Country Communities Fund Round 1 51

12.6 Bournda Environmental Education Centre Waste Education Proposal.............. 84

12.7 Land Divestment Options - Lot 7 DP 735877 & Lots 8 & 9 DP 1103241 Auckland Street, Bega............................................................................................................................. 87

12.8 Land Divestment Options - Lot 1 DP 995527 Newtown Road, Bega................... 90

12.9 Land Divestment Options - Lot 11 - 12 Sec 4 DP 906 Rawlinson Street, Bega... 93

12.10 Land Divestment Options - Lot 4 DP 594349 Fairview Street, Bega................... 96

12.11 Land Divestment Options - Lot 35 DP 20943 Watson Street, Bega.................... 99

12.12 Land Divestment Options - Lot 404 DP 1223882 Taronga Crescent, Bega...... 102

12.13 Land Divestment Options - Lot 402 DP 1223882 Taronga Crescent, Bega...... 105

12.14 Land Divestment Options - Lot 403 DP 1223882 Taronga Crescent, Bega...... 108

12.15 Land Divestment Options - Lot 13 DP 813625 Taronga Crescent, Bega.......... 111

12.16 Land Divestment Options - Lot 282 DP 750190 Kerrisons Lane, Bega............. 114

12.17 Land Divestment Options - Lot 420 DP 874393 Kerrisons Lane, Bega............. 117

12.18 Land Divestment Options - Lot 110 DP 750203 Bemboka Street, Bemboka.... 120

12.19 Land Divestment Options - Lot 11 DP 659171 Princes Highway, Cobargo....... 123

12.20 Land Divestment Options - Lot 19 Sec 7 DP 485 Tarlinton Street, Cobargo..... 126

12.21 Land Divestment Options - Lot 22 DP 1182768 Princes Highway, Cobargo..... 129

12.22 Land Divestment Options - Lot B DP 157709 Flora Street, Eden...................... 132

12.25 Land Divestment Options - Lot 102 DP 1201186 Arthur Kaine Drive, Merimbula 142

12.26 Land Divestment Options - Lot 120 DP 847899 Arthur Kaine Drive, Merimbula 145

12.27 Land Divestment Options - Lot 2 DP 549112 Arthur Kaine Drive, Merimbula. 148

12.28 Land Divestment Options - Lot 1 DP 403324 Corner of Park & Reid Streets, Merimbula 151

12.29 Land Divestment Options - Lot 14 DP 252400 Park Street, Merimbula........... 154

12.30 Land Divestment Options - Lot 7 DP 1067346 (3 parts) George Street, South Pambula 157

12.31 Land Divestment Options - Lot 90 DP 224960 Pambula Beach Road, Pambula Beach 160

12.32 Land Divestment Options - Lot 60 DP 224960 Culgoa Crescent, Pambula Beach 164

12.33 Land Divestment Options - Lot 67 DP 224960 Pambula Beach Road, Pambula Beach 167

12.34 Land Divestment Options - Lot 94 DP 224960 Pambula Beach Road, Pambula Beach 170

12.35 Land Divestment Options - Lot 351 DP 711224 Sapphire Coast Drive, Tura Beach 174

12.36 Land Divestment Options - Lot 17 (2 parts) & Lot 18 DP 1247734 Monaro Street Pambula 178

12.37 Land Divestment Options - Lots 2 - 4 DP 737035 Yowrie Road, Yowrie........... 182

12.38 Land Divestment Options - Lots 9 - 12 Sec 1 DP 1085 Park Street, Bega......... 185

12.39 Land Divestment Options - Lots 9 - 12 Sec 2 DP 1085 Park Street, Bega......... 189

12.40 Land Divestment Options - Lot 145 DP 623646 Clark Lane, Bega.................... 193

12.41 Land Divestment Options - Lot 5 DP 843822 & Lot 16 DP 112193 Mecklenberg Street, Bega 197

12.43 Land Divestment Options - Lot 2 DP 1090625 Alice Street, Merimbula.......... 205

12.44 Land Divestment Options - Lot 314 DP 1078628 Howard Avenue, Bega......... 209

12.45 Land Divestment Options - Lot 66 DP 1171407 Ravenswood Street, Bega...... 213

12.46 Land Divestment Options - Lot 14 DP 249924 Moore Wren Road, Tarraganda 217

12.47 Land Divestment Options - Lot 281 DP 1158995 Murrah Street, Bermagui.... 221

12.48 Land Divestment Options - Lot 8 Sec 13 DP 758095 Barragoot Street, Bermagui 225

12.49 Land Divestment Options - Lot 1 DP 44354 & Lots 1 & 2 DP 623695 West Street, Eden 229

Council 13 March 2019

Item 12.1

12.1. Exemption report to Council for Quaama Tennis Club

Quaama Tennis Club have requested an exemption for developer charges. This is supported by Council Procedures for Community Facilities on Crown land.

Director Assets and Operations

Officers Recommendation

That Council approve an exemption from payment of upfront developer contributions of 1 equivalent tenement (ET), and award 1 ET of credit to the development with High Consumption Charges to apply for water use over 1 ET in accordance with Councils adopted Revenue Policy.

Executive Summary

Quaama Tennis Club has applied for a water connection to supply the Clubhouse and Tennis Court. No contributions have been paid for the service previously, so are now payable.

An exemption of payment of developer contributions from Bega Valley Shire Council is sought to offset the Section 64 Charges for water.

Background

Quaama Tennis Club has applied for a water connection, no sewerage services are currently available.

Historically, community groups that operate on Crown Land have been able to apply for exemption from payment of developer contributions under Procedure 4.08.3.

With the introduction of the high consumption charge method of levying developer contributions for non-residential development, often credit for existing development exists and community group development are only liable for high consumption charges for new development.

There remain cases, where community groups undertake development on Crown Land that has previously not had developer contributions paid. Under Procedure 4.08.3 developer contributions to a minimum of 1 equivalent tenement (ET) must then be paid to give the land some access credit to the water and/or sewerage reticulation network. This has been the case for the Quaama Tennis club, and the reason for this request for exemption.

Upon initial assessment, Council officers proposed to the Club to charge only 0.25 ET for water developer contributions, and award 0.25 ET credit. The Club indicated they would not be able to accept such an offer.

An email was received on 29 October 2018 requesting exemption from upfront developer contributions.

Options

1. No exemption – Not approve any exemption from developer contributions. Charge 1 ET upfront and High Consumption Charges for water use over 1 ET.

2. No requirement for credits – Approve development on the land with no water/sewer ET credits. Charge nothing upfront and High Consumption Charges for water use over 0 ET.

3. ET credit at no charge – (Officer’s recommendation) – Approve an exemption from payment of upfront developer contributions of 1 ET, and award 1 ET of credit to the development. High Consumption Charges remain for water use over 1 ET.

4. Exemption from all charges – Approve an exemption from upfront developer contributions, as well as all High Consumption Charges.

Financial and resource considerations

Option 1 – No exemption

This will have no financial impact for Council. The Club would have to pay $8,615 upfront and an additional $2.10 per KL, for use above 205 KL per year.

Option 2 – No requirement for credits

This would have no net impact on Council but would result in the Tennis Club being liable to pay a high consumption charges of $2.10 per KL on all water used.

Option 3 – 1 ET credit at no charge – (Officer’s recommendation)

This will result in a reduction of income to Council of 1 ET by gifting the development a 1 ET credit for water supply. The Club would not have to pay $8,615 upfront but would be liable for an additional $2.10 per KL, for use above 205 KL per year.

Option 4 – Exemption from all charges

This would result in a total loss of income from developer contributions for the development site. The includes a loss to Council of $8,615 upfront and a loss of $2.10 per KL as High Consumption charges that arise from high water use.

Council officers note this option provides zero disincentive to wasteful/excessive water use.

Legal /Policy

The exemption falls within the provisions of Procedure 4.08.3 for exemption, being a community facility located on Crown Land.

The policy does not address the exemption in regard to High Consumption charges.

The relevant extract form Councils adopted revenue policy relating to high consumption charges is as follows:

High Consumption Charge

A High Consumption Charge (non-residential) applies to eligible non-residential properties. This charge provides an opportunity for non-residential developments to reduce their upfront costs related to Section 64 developer contributions.

Eligible non-residential properties have an option of maintaining their existing Equivalent Tenement (ET) entitlement and paying the High Consumption Charges in lieu of paying Section 64 Developer Contributions. No additional ET entitlement will accrue to the property through the payment of the High Consumption Charge. Additional ET entitlements can be purchased at any time at the current section 64 developer contribution rate.

Water consumption up to the equivalent of the existing property ET entitlement will incur no High Consumption (water) Charge. Water consumption greater than the existing ET entitlement will be charged the High Consumption (water) Charge.

Sewer inflows from a development up to the equivalent of the existing property ET entitlement will incur no high consumption (sewer) charge. Inflow volumes greater than the existing ET entitlement will be charged at the High Consumption (sewer) Charge. The sewer inflow will be calculated based on water consumption multiplied by the appropriate non-residential properties discharge factor.

The non-residential High Consumption Charge can be applied:

• Where the water consumption of a property is greater than the ET entitlement for the property.

• In lieu of Section 64 Developer Charges as an incentive to business by reducing their upfront establishment costs.

Non-residential properties eligible for the High Consumption Charge are being progressively identified through Development Applications, Complying and Exempt Development processes and Section 68 Applications under the Local Government Act.

The non-residential High Consumption Charge in lieu of Section 64 Developer Charges is not available to the subdivision of land.

The non-residential High Consumption Charge is calculated annually by amortizing the Section

64 Developer Charges for water and sewer (presently $8,615 and $12,061 per ET respectively) over 30 years with a discount rate equal to the 30 year Treasury bond rate (currently 3% variable) and then divided by 205kL/y for water and 190kL/y for sewer. The figure of 205kL/y is the average annual water consumption per household (1 ET), and the 190kL/y is the average annual contribution to the sewerage system per household (1 ET).

High Consumption Charges non-residential 2018/2019 ($/)

High Consumption (water) Charge $2.10

High Consumption (sewer) Charge $3.18

Note the above figures relate to the adopted 2018/19 charges.

Attachments

Nil

Council 13 March 2019

Item 12.2

12.2. Community Project Proposals

This report provides a summary of Community Project Proposals received between 22 November 2018 and 20 February 2019 for Council's information and consideration.

Director Assets and Operations

Officers Recommendation

1. That Council note the report and the attached Community Project Proposal summary and information included in the hard copies of proposals distributed to Councillors.

2. That the proposal for a perimeter and oval fencing at Towamba Sportsground be supported, with funding contribution to be considered and prioritised with other asset renewals.

3. That the proposal for signage 'Rob High Steps' at The Point Tura Beach be supported, with the applicant to provide sample for approval. Manufacture and install by applicant.

Executive Summary

The community has an important role in helping Bega Valley Shire Council (BVSC) identify and deliver new and/or improved community facilities. The Community Project Proposal process seeks to provide a consistent framework for Council to receive and consider a wide range of projects proposed by the community. These projects can range from minor asset renewal to major new works which have not been identified in Asset Management Plans or capital works programs. Council officers have reviewed the proposals and a Summary and Assessment Sheet is attached. A hard copy of all proposals has been distributed to all Councillors.

Background

Council is ultimately responsible for all works on BVSC managed land including: compliance; maintenance; upkeep; and safety. Regardless of the project size, all works proposed for BVSC managed land need to be considered in the context of: funding; procurement; risk management; work health and safety; environmental considerations; approvals; compliance; and ongoing maintenance and renewal. It is also important to consider how the proposed projects can link and add value to other planned Council works, particularly in terms of the maintenance and replacement of existing assets.

An important part of the Procedure involves reporting proposals to Council; particularly where projects are complex, will result in changed use or amenity and/or will require resourcing and support from Council. Those proposals that are straight forward, not requesting funding from Council and/or are directly related to planned works, are reviewed and approved by Council officers. This enables groups to proceed with their proposed works in a timely manner.

The level of information included in the proposal needs to be relevant to the scale and complexity of the project but at a minimum be sufficient to allow the merits and issues of proposal/s to be understood by officers and Councillors. Thorough proposals will clearly show the merit of the project, outline what is being requested, identifies potential issues and how they have been addressed. The initial assessment by Council officers seeks to minimise wasted effort (or expense) on proposals that may not obtain approval due to funding, planning or other reasons.

The Community Project Proposal Procedure and the Proposal Form are available on Council's website.

The period between 22 November 2018 and 20 February 2019 was relativity quiet for project proposal submissions with four being received during the period. Two are addressed in this report.

· Steel fence around oval and stock fence around grounds – Towamba Hall and Sportsground Committee.

· Signage “The Rob High Steps” at The Point Tura Beach steps - North Tura Beach Residents Association Inc.

The third was for a large and ambitious shared pathway project in Bermagui submitted by the Bermagui Community Forum. This project will be the subject of a presentation and workshop with Councillors prior to being the subject of a report to Council for consideration.

The fourth proposal was for a memorial seat at Murunna Point in Bermagui. The area is known to be culturally sensitive and officers have been liaising with the applicant to consider an alternative suitable location. This small project is an example of what appears to be a relatively simple project being quite complex in terms of approvals and consideration of other users of the area.

Future proposals will continue to be presented on a quarterly basis to Council for consideration and Resolution.

Proposal Consideration and Assessment

Attached to this report is a summary and assessment of the Project Proposals received including comments and recommendations. The assessment provides a rating against the following project items:

· Asset Renewal. Is it renewing an existing asset or an upgrade? Is the work linking to a required renewal from asset register?

· Provision/Use/Value. Is the project relevant to current community needs? Will the facilities be well used? Will the community be getting good value? Is the opportunity cost to other projects and groups fair and acceptable?

· Links to other plans and works. Are the works linked to adopted Strategic Plans, Facility Management Plans or asset renewals or planned maintenance programs?

· Project Scale. How large is the project?

· Project Approval Complexity. Will the project require Environmental and Heritage approvals? Cultural Heritage approvals? Crown Land approvals? Council Development Application approval?

· Requested BVSC Funding. Are funds requested from Council? Are related funds allocated in budgets for asset renewals or maintenance? Is there good value in the funding level requested?

· Likely BVSC Involvement. Is labour or material required to assist the project? Are resources such as grant submission assistance required? Is direction required in the approvals processes?

· Ongoing Operations. What will be the cost to Council to maintain the asset?

Community Engagement

In developing the Community Project Proposal Procedure, consultation was undertaken with - Council's Access Committee, the S355 Sportsground Committee and a workshop involving representatives of service organisations from across the Shire.

The Project Proposal Form includes a section on stakeholder engagement in which the applicant can identify the consultation they have undertaken and feedback they have received in the development of their proposal. Some proposals will require further community consultation as the project develops.

The Community Project Proposal Procedure and Application Form are available on Council’s website.

Financial and resource considerations

· The level of resourcing and contribution sought from Council is an important aspect for consideration. Council has not budgeted funds to support community project proposals; however, some proposals may align with the BVSC maintenance programs, scheduled asset renewals or grant programs.

· Council resources are limited and favouring any one project over another is likely to affect or defer the delivery of other planned and programmed works. That is not to say a BVSC contribution is not possible. This is particularly the case where a project links to asset renewals and maintenance programs and the BVSC contribution represents ‘good value’. However, this needs to be subject to funding being available.

· Committees, community groups and volunteers often seek funding and grant opportunities to support their project proposal. The first step is gaining Council support for works on Council managed land. This also helps to see the project scope is clear and complete and the resources identified are sufficient to complete the works.

It is difficult for officers to support projects that will lead to over provision or over servicing, even if a funding contribution is not being requested from Council.Project costs and amounts requested from BVSC are included in the attached Summary Sheet.

Legal /Policy

Council’s Procedure 4.01.3 Community Project Proposals is published on the Council website.

Works on public land can trigger legislative requirements related to environment and heritage, access and Building Code compliance, planning and development approvals and in some instances, approvals from the land owner or manager.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

Relevant Delivery Program 2017 – 2021 Goals are:

Goal 2: We are an active, healthy community with access to good quality recreation and sporting facilities, and medical health care.

Goal 12: Our Council is financially sustainable and services and facilities meet community need.

Operational / Asset Management Plan

Council’s annual Operational Plan is developed alongside a Resourcing Strategy which outlines how actions and activities will be financed, assets managed and services delivered.

Asset management capital works programs are primarily based on asset renewal (e.g. replacing existing aging assets). A large majority of projects proposed by the community relate to new works or significant upgrades of existing assets and as such are not included in Capital Works Programs. Individually most projects have merit, reflect current community interests and deserve consideration. However, Council needs to be aware that continuing to expand its asset inventory comes at a future cost in terms of both ongoing operations and future asset renewals.

The Project Summary Sheet comments identify if the project is a direct renewal of an existing asset, an upgrade of an existing asset or is developing a new asset.

Environmental / Sustainability

The Project Proposal Form triggers consideration of potential environmental and heritage issues and possible approvals or compliance that may be required.

Risk

A key aspect of the Community Project Proposal Procedure and process is aimed at mitigating risk. Examples of the risks that need consideration in relation to any project are:

· The costs and considerations surrounding BVSC’s ongoing asset management/liability.

· The costs and expectations associated with the ongoing operations, maintenance future renewal of any new asset.

· Possible shortfalls in proposal cost estimates.

· Potential expectations that BVSC will cover any potential project shortfalls.

Social / Cultural

The community has an important role in helping Council identify and deliver facility renewals and improvements. The proposals often reflect current community interest and can reflect changing needs, demographics and trends. Council recognises and values the important role and contribution of committees, community groups and volunteers in the management, operation and maintenance of Council infrastructure, civil assets and facilities. Council’s role is to provide guidance and support to the community to ensure projects are well thought through, assets will be well used and the future management of them will represent good value to the broader community in the long term.

Options

The challenge in considering project proposals is to give them the consideration they deserve and to work out where they fit with other planned and programmed works, particularly if the proposal requests a contribution from Council. Council has an option to fund all requests, however this will come at the expense of other required and planned asset renewal and Capital Works Programs. Project management time is also an important consideration as promoting or adding a project to current workloads will have effect on other planned and programmed projects.

Realistically, Council does not have the resources to meet all requests in terms of capital funding, project management or ongoing asset management. An important benefit of the Project Proposal process is that Council can consider these aspects, what is a reasonable provision of assets and provide relevant approval, direction and support which then better enables the community groups to develop their project and look to the most realistic methods for delivery of well utilised assets into the future.

Attachments

1 ⇩. Community Project Proposal Summary Sheet March 2019

Council 13 March 2019

Item 12.3

12.3. Proposed new road names: Spanish Oaks Drive and She-Oak Close, Bega

A Development Application has been approved for a new subdivision in Bega and Council has received an application from the developer to formally name two new roads associated with the subdivision.

Director Assets and Operations

Officers Recommendation

1. That the report be noted.

2. That Council approve the proposal to name two new roads off Kerrisons Lane in Bega as Spanish Oaks Drive and She-Oak Close.

3. That Council advertise the proposed road names on its website, inviting submissions to the proposal.

4. That Council approve the removal of the road name Black She-Oak from its pre-approved list of road names due to its similarity to the proposed She-Oak Close.

5. That if no objections are received within the submission period, Council officers proceed with the road naming proposals without subsequent referral to Council.

Executive Summary

Council has received an application to formally name two new roads associated with an approved subdivision under Development Application (DA 2014.293). In accordance with Council’s Road Naming Procedure 4.04.1, all new road naming proposals are to be reported to Council seeking approval to advertise the proposed use of the road name.

Background

On 3 February 2016 a report was presented to Council recommending a number of road names for submission to the Geographical Names Board of New South Wales for pre-approval and reservation for future use within the Bega Valley Shire, one of these was Black She-Oak.

At the time, Council resolved to approve the list of names presented and Black She-Oak was placed on the list of pre-approved road names. This name is still available for use. Under Council’s Road Naming Procedure 4.04.1 ‘Duplications of existing road names will not be considered. A road name will be regarded as a duplicate if it is the same or similar in spelling to an existing name, regardless of the road type’. It is therefore requested Black She-Oak be removed from the pre-approved list and replaced with She-Oak.

The two new roads proposed under this application will serve as the main point of access to the subdivided land parcels located off Kerrisons Lane in Bega. The roads will be dedicated to Council upon registration of the Plan of Subdivision and Council will take over care and control of the roads once constructed by the developer and the mandatory maintenance period has been completed. The names proposed are Spanish Oaks Drive and She-Oak Close, Bega. Both these names comply with Council’s Road Naming Procedure 4.04.1 under Road Naming Criteria (a)(iii) Natural Environment, Marine, Flora or Fauna.

Suggested Name

Background

Spanish Oaks

· Quercus Falcata

· Whilst not a native of Australia oak trees are common within the area

She-Oak

· Casuarina

· Native to Australia

· Common in the Bega Valley Shire

The Geographical Names Board (GNB) has reviewed both names under GNB Guidelines for the naming of roads and there is no objection to their use.

Options

The proposed road names comply with GNB Guidelines and Council’s Road Naming Procedure 4.04.1 as such there is no impediment to using these names however Council does have the option not to accept the applicant’s suggested road names.

Community Engagement

Consultation undertaken

Council officers have consulted with the applicant and GNB regarding the proposed road names of Spanish Oaks Drive and She-Oak Close.

Consultation Planned

The proposed road names of Spanish Oaks Drive and She-Oak Close will be advertised on Council’s website, allowing a period of 28 days for submissions to be received. If no objections are received, the GNB will be advised to arrange Gazettal. If any objections are received, a further report will be presented to Council.

Financial and resource considerations

Under Council’s Fees and Charges, the road naming application fee has been charged which covers all costs associated with the road naming process. Council’s Property officers will be required to complete the public notification process.

Legal /Policy

In accordance with Council’s Road Naming Procedure 4.04.1 the naming of the Shire’s roads is pursuant to the provisions of Section 162 of the Roads Act 1993 (NSW) and the Geographical Names Board’s NSW Address Policy adopted in March 2015.

In accordance with Division 1 clause 7 of the Roads Regulation (2018) which commenced on 1 September 2018, Council is now able to publish notice of a road naming proposal on the Council’s website rather than in a local newspaper.

Attachments

Nil

Council 13 March 2019

Item 12.4

12.4. RFT 76/18 Design, Supply and Install of Sportsground Floodlights

This report details the evaluation outcome of the Request for Tender (RFT) 76/18 to design, supply and install sports field lighting for three sportsgrounds (part of the Stronger Country Communities Fund, Round 2 funding).

Director Assets and Operations

Officer’s Recommendation

1. That due to pricing submitted through the tender process being outside of the allocated budget, Council decline to accept the sole tender under Clause 178 of the Local Government (General) Regulation 2005.

2. Council officers review the scope of the project to deliver on the objectives, while reducing costs to meet the project budget, if required.

3. That authority is delegated to the General Manager to enter into negotiation with the tenderer and other suitably qualified contractors with a view to reviewing the project scope and construction pricing to bring the cost within the project budget and to enter into a contract in relation to the subject matter of the tender as per Clause 178 (3)(e) of the Local Government (General) Regulation 2005.

4. That authority is delegated to the General Manager to execute all necessary documentation.

Executive Summary

This report provides the project background and further considerations including a financial summary, resource allocations and strategic alignment with respect to the tender process carried out for the delivery of this floodlighting project.

Background

The purpose of bringing this report to Council is to seek endorsement from Council as to the Request for Tender (RFT) process for the design, supply, installation and commissioning of floodlights for three sportsgrounds (Lawrence Park, Tathra; Barclay Street, Eden (AFL/Cricket field) and Wolumla Recreation Ground, Wolumla).

· The RFT process brought together the three sporting fields in an effort to economise on efficiencies in scale.

· Prospective tenderers were asked to price the following lump sum items for each of the three sporting fields:

o Design of floodlighting

o Supply of floodlighting infrastructure

o Decommissioning of existing lighting infrastructure

o Installation of floodlighting

o Commissioning of the floodlighting project

Council asked the tenderers to price three scenarios based on the lump sum items listed above:

1. Provide lighting to training level (50 lux) with all new infrastructure (incl. poles)

2. Provide lighting to amateur grade competition level (100lux) with all new infrastructure ((incl. poles)

3. Provide lighting to training level (50 lux) with new infrastructure except poles (utilise existing poles).

Council placed a tight timeframe on delivery (May 31, 2019) to enable floodlights to be operational for the 2019 training/competitive season.

Only one tender was received although there were 23 interested parties that had downloaded the RFT and related Addendum.

Two sites (Tathra and Barclay Street) have been funded (wholly and/or partly) under the Stronger Country Communities Fund (SCC) (Round 2) under the NSW Department of Premier and Cabinet.

The Wolumla site was included in the request for tender as a proposal from Wolumla Soccer Club as an alternative project to the SCC funded project, which included renovations to the pavilion building. The proposal included that the pavilion renovation project be arranged and completed through in-kind contributions coordinated by the soccer club. However, to move forward with the floodlighting as an alternate project would require in principle agreement from the site committee.

Options

Options for this RFT are as follows:

1. Council funds the shortfall in our existing budgets especially for installation of lighting for Wolumla Recreation Ground, Wolumla and Barclay Street, Eden.

2. Accept the RFT price as is outlined in scenario 3 listed above (provide lighting to training level (50 lux) with new infrastructure except poles (existing poles to be used where they have been deemed safe).

3. Reject the sole tenderer’s price and negotiate with this tenderer on all three prices submitted

4. If consensus is note reached on any of the three lump sum prices, seek further quotations for each of the sportsground through a separate Request for Quotation (RFQ) process.

Community Engagement

Consultation undertaken

Council officers have liaised with each of the three sporting groups to discuss their needs and the timing for installation of this infrastructure.

Financial and resource considerations

Table 1 below provides details of the budget and key cost items of the delivery of this project.

Notes:

· Lawrence Park, Tathra – price used for the SCCF R2 submission ($184,000) was predicated on providing 4 new poles (steel) to training level illumination (50 lux). The remainder of the allocation is for relocation and upgrade of the playground which was another item in the SCC funding application.

· Wolumla Recreation Ground – the figure of $85,000 indicating theis component of the project budget was provided by the Wolumla Soccer Club. The initial scope of the project funding was to refurbish the pavilion and kiosk but, on reflection, the Soccer Club would like to invest in floodlighting in lieu of the refurbishment works, subject to in principle support of the site committee.

· Barclay Street, Eden – the figure of $91,295 was submitted as part of the SCCF R2 submission. This in essence, was the lowest figure that would allow funding dollars to be spread across the other asset upgrades required at the site, being the pavilion upgrade, shelters, car-parking and pathway connection.

	Lawrence Park, Tathra	Wolumla Recreation Ground, Wolumla	Barclay Street, Eden (AFL/Cricket Ground)	Total Amounts
Total SCCF R2 Funding amount	$140,000	$110,690	$653,948	$904,638
BVSC Contribution	$127,525	$-	$165,000	$292,525
Floodlight component of project budget	$184,000	$85,000	$91,295	$360,295

As Council is aware there is currently a Recreation Facilities Special Rate Variation (SRV) in place which is able to be utilised for renewal requirements for recreation assets identified in Council’s Recreation Asset Management plan. Lighting at each of the sites identified above is included in the asset management plans and supplementary funding to deliver the lighting projects without compromising other aspects of each of the projects at each site could be considered. Staff are currently preparing a draft budget for consideration for the 2019/20 which includes a component of the SRV that was intended to be utilised as leverage funding for grants which may be considered an option to fund a potential budget shortfall.

Legal /Policy

The tender process conducted for RFT 77/18 complies with the Local Government Act 1993 and the Local Government (General) Regulation 2005.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

This funding aligns with BVSC’s Recreation Asset Management Plan (RAMP 2017) Renewal Program. It is this information that informed our funding submission under the Stronger Country Communities Fund Round 2 funding submission.

Environmental / Sustainability

The RFT asked for the installation of Light Emitting Diode (LED) lighting. LED is a preferred option to improve on Council’s overall sustainability objectives as LED lighting costs less to operate and has a longer operational life, however initial purchase costs are increased, and this is reflected in the pricing.

Economic

As per the above relating to cost savings, the provision of better lighting will enable the community to utilise the fields for other events which will benefit the community economically.

An example of this is the potential to host the opening night of the Whale Festival in Eden at the Barclay Street Sportsground, Eden.

Risk

The risk is that we do not have enough funds to deliver these projects. This risk is small, but it emphasises the need to work within budget and to continue to engage with the sporting groups (within each committee) to ensure that the SCCF R2 funds are being expended as to their expectations and to achieve outcomes at the sites for the community.

Social / Cultural

The development of floodlighting for these three sporting fields will substantially improve the quality of training able to undertake at each of the three sporting fields and increase opportunities for evening use.

Attachments

1 ⇨. RFT 76_18_Budgeted Amount Vs Tendered Prices and Evaluation Summary Scoresheet (Councillor Only)

Council 13 March 2019

Item 12.5

12.5. Rural Village Playground Upgrades - Stronger Country Communities Fund Round 1

This Report contains a summary of the public consultation process that has led to the development of four Final Concept Plans for Rural Village Playground Upgrades for: Apex Park, Cobargo; Bicentennial Park, Bemboka; Memorial Park, Wyndham; and Ray Whyman Reserve/Tathra Lions Park, Mogareeka.

Director Assets and Operations

Officer’s Recommendation

1. That Council endorse the outcomes of the completed community consultation process culminating in the preparation of four final Concept Plans for Rural Village Playground Upgrades at: Cobargo Apex Park, Bemboka Bicentennial Park, Wyndham Memorial Park, and Ray Whyman Reserve/Tathra Lions Park at Mogareeka.

2. That Council notes the General Manager or their delegate will enter into negotiations with the previously selected preferred playground supplier (Moduplay) with a view to entering into a contract for play equipment at each site in relation to the subject matter of RFQ 8/18 - Supply and Install of Rural Village Playgrounds previously undertaken.

Executive Summary

Council, in collaboration with the appointed playground provider, Moduplay, developed four draft rural village playground renewal plans for the following parkland areas:

· Bicentennial Park, Bemboka

· Apex Park, Cobargo

· Ray Whyman Reserve/Tathra Lions Park, Mogareeka, and

· Memorial Park, Wyndham.

The Plans were presented for public consultation to gain feedback on the designs, this included:

· A presentation to each of the Public Schools;

· A community drop-in session at each playground; and

· “Have Your Say” page on Council’s website.

Council officers have also used the recently developed Everyone Can Play - Playspace Guidelines developed by the NSW Office of Openspace and Parklands. In each case, inclusivity has been maximised by planning for improved access pathways, inclusion of all access picnic tables and the identification of play equipment that can be utilised by users of varying play ability.

These Plans take a whole of site approach to planning for asset renewals and improvements at the sites and identify the current and future needs of the community and visitors. This is an important aspect of the Everyone Can Play Guidelines.

Various parkland renewal and/or upgrades have been included in these Plans where these works have been deemed necessary. These works include: development of new access pathways and the extension of existing pathways; installation of park furniture and services (BBQ, shelters, picnic tables, bench seats, bubblers etc); fencing (installation and/or repair); and landscaping.

Draft designs for play equipment and simple playground layout (3 options for each site) were initially prepared by Moduplay who were selected through a request for quotation process. The layouts were presented for public exhibition on Council’s website, ‘Have Your Say’. The purpose of the draft designs was to the give the consultation a starting point. These options were also put to a vote by school children at Cobargo, Bemboka and Wyndham Public Schools. Onsite public meetings at each of the 4 sites were also conducted during the exhibition period which ran for four weeks and closed on 30 November 2018.

The Ray Whyman Reserve site at Mogareeka was an exception in that only 1 option (resistant to flood damage) was provided here, with two more options, one featuring a ‘pirate ship’, to be provided at the Tathra Lions Park on the south side of the Bega River. The reasoning behind this was that there had been some previously expressed community support for the reinstatement of the ‘pirate ship’ which was damaged at the Ray Whyman park site during the East Coast Low storm event in June 2016. The damaged ‘pirate ship’ was later removed. Noting the flood risk, it was not appropriate to reinstall this type of equipment at the Ray Whyman Reserve given the likelihood it would be damaged during the next major storm event at this site. The Tathra Lions Park site provided a safer location for the ‘pirate ship’ and an option for the public to have it reinstated in the general Mogareeka area.

Following the consideration of the ‘Have Your Say’ survey, public submissions and public meetings, the plans were substantially altered for three of the four sites (i.e. Cobargo, Bemboka and Wyndham). The budget for play equipment was increased to maximise the level of desirability and play ability of the four playgrounds and their accessibility to the general public.

Council officers have worked with communities to achieve the best result for each park/playground design to satisfy community preferences and aspirations within tight budget constraints. There were some differing opinions and views expressed during the consultation, with the consultation processes developing balanced outcomes making improvements to play equipment, accessibility, park furniture and feature and landscaping. Each group of community stakeholders for the four parks has provided their support for the final concept plans attached to this report.

Background

Council was successful in securing funding under the Stronger Country Communities Fund Round 1 in April 2018 for the upgrade of four Rural Village Playground Upgrades. A Funding Deed was signed and executed in June 2018.

The four playground sites (parkland locations) were determined from undertaking a review of Council’s Recreation Asset Management Plan (Asset Register) – RAMP 2017 asset renewal program.

A Request for Quotation (RFQ) process to select a preferred playground supplier (RFQ 48/18 - Supply and Install of Rural Village Playgrounds) commenced in July 2018 with a preferred supplier chosen from a competitive list of contractors. Moduplay were chosen as the preferred playground supplier with a total combined price of $117,114 on the original layout concepts.

Community Engagement

Consultation undertaken

Council's ‘Have Your Say’ web page was used to undertake an online consultation program. A link to the page was distributed to the stakeholders who provided letters of support during the funding submission phase. The consultation ran for four weeks.

The online consultation included a brief overview of each project. A final question asked the recipient to select a preference from the playground options provided by Moduplay for each of the four playground sites.

During the four week period of the online survey, further consultation was conducted with the school children at the Cobargo, Bemboka and Wyndham Primary Schools. The children were shown the three options for each site and the equipment was explained to them. The children were then asked to vote for their preferred playground option. Tathra Primary School and the Tathra Preschool were contacted but were unable to make the community consultation session.

Immediately following these school visits, onsite community meetings were held at each of the four parks for members of the public to attend. A community representative was appointed for the Cobargo, Bemboka and Wyndham communities. There has been one meeting at the Ray Whyman Reserve, three meetings with Bemboka Bicentennial Park and Wyndham Memorial Park stakeholders and five onsite meetings to date at the Cobargo Apex Park.

An overview of the consultation process completed for each site is attached to this report.

Discussion on Arrival at Final Concept Plans

Following the formal consultation process and feedback described above, a number of further onsite meetings were held with the Cobargo, Bemboka and Wyndham stakeholder groups to discuss issues arising and to reach agreement on preferred play equipment and parkland renewal upgrades.

Common Themes

There were a number of common themes for all or most sites. These were:

Inclusion of Toilet Block: Provision of a public amenities building was raised at Apex Park, Cobargo and Bicentennial Park, Bemboka. It was explained this provision was outside the scope of the project and if the community wanted to investigate this option, they would need to have this considered through a Community Project Proposal. This was generally accepted.

Given that Memorial Park, Wyndham has toilet facilities opposite this park as well as at the nearby Wyndham Sportsground, the provision of a public amenities block was not an issue for the community other than Council agreeing to keep the public toilets open at the Sportsground building to prevent the community having to cross Gordon Street (Mount Darragh Road). This has been agreed to.

Fencing/Safety: Stakeholders were generally worried about children running on to busy roads from playgrounds. Fencing was the major issue at Wyndham Memorial Park. It was agreed the Wyndham Memorial Park playground be fully fenced and the existing fence at Cobargo Apex Park be upgraded with three gates to be installed. Safety concerns at Bemboka Bicentennial Park will be allayed by providing a ‘thick’ vegetative barrier along Hoskins Street adjacent to the playground. At Mogareeka, the Tathra Lions Park and the Ray Whyman reserve the playgrounds are set back a fair distance from the Tathra - Bermagui Road and there is not such a safety issue there.

Playground Equipment: Following the first round of consultation both the Cobargo and Bemboka stakeholders were a bit underwhelmed with the quality and variety of play equipment displayed in the three options provided by Moduplay for each site. There was some negative feedback from Cobargo stakeholders claiming that the new options were no better than the existing play equipment and provided no real ‘wow’ factor. It was therefore decided to increase the budget for play equipment for each playground in order to achieve more diversity in activities and more ‘wow’ factor.

Re-Use of Old Play Equipment: There were a number of requests for the reuse (either private or public) of old play equipment to be removed from the playground sites at Cobargo and Wyndham. It was explained to stakeholders that much of this play equipment no longer complies with current Standards and cannot be reinstalled without complying with these Standards. Council’s Town Teams would rather the old equipment be stored at the Council Depots to be used as spare parts as required. There is some scope for re-using some of the old swing sets from Bemboka and Cobargo.

Financial and resource considerations

Funding for the Rural Village Playgrounds Upgrade is detailed in the Table presented below.

Funding source		Amount
Stronger Country Communities Fund - Round 1	$	$300,705
Bega Valley Shire Council (FY 18/19 budget)	$	$110,000
	$	$410,705

Legal /Policy

The tender process conducted for RFQ 48/18 complies with the Local Government Act 1993 and the Local Government (General) Regulation 2005.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

Relevant Delivery Program 2017 – 2021 goals are:

Goal 2: We are an active, healthy community with access to good quality recreation and sporting facilities, and medical health care.

Goal 12: Our Council is financially sustainable and services and facilities meet community need.

2018/19 Operational Plan

The project to deliver the funded Rural Village Playground Upgrades is included in the adopted 2018/19 Operational Plan.

Economic

Economic benefits are likely to flow from the Rural Village Playground Upgrades for each of the four respective rural communities.

One considerable economic benefit will be in the wellbeing of the local community, particularly school aged children who will benefit the most from these playground and parkland upgrades.

Risk

There are few risks associated with the planning and delivery of this project. The one risk that is considered very unlikely is that the projects exceed the planned budget. Careful planning and consideration of the budget from the outset means this risk is unlikely to eventuate.

Social / Cultural

The delivery of this suite of works is likely to bring strong benefits to the community. The community have invested a great deal into the planning and design of these playground/parkland upgrades through the various community consultation sessions as evidenced through the body of this report.

This consultation will help to bring about greater ownership of the playground/parkland area and, hopefully, greater enjoyment of these recreational spaces.

Options and Conclusion

As can be seen by the attached consultation report, there has been a significant amount of work done by Council officers in liaising and working with the community on discussing concepts and developing plans for each site. While there has been differing opinions, options and views expressed, these have been worked through with Council officers and the community representatives at each site. This evolved into balanced plans at each site which will provide improvements for many park users, from young children to older carers and greater use and enjoyment of these recreational spaces. Noting it will be very difficult to satisfy all the differing suggestions, comments and feedback within the project and site constraints and the attached plans have general agreement of the site representative groups; it is recommended Council endorse the attached site concept plans and play equipment selections to enable the project to progress and see the works delivered.

Attachments

1 ⇨. Community Consultation Summary_Rural Village Playgrounds (Councillor Only)

2 ⇩. Apex Park, Cobargo - Final Landscape Concept

3 ⇩. Apex Park, Cobargo - Final Playground Concept

4 ⇩. Bicentennial Park, Bemboka - Final Landscape Plan

5 ⇩. Bicentennial Park, Bemboka - Final Playground Concept

6 ⇩. Memorial Park, Wyndham - Final Landscape Plan

7 ⇩. Memorial Park, Wyndham - Final Playground Concept

8 ⇩. Lions Park, Mogareeka - Final Landscape Plan

9 ⇩. Lions Park, Mogareeka - Final Playground Concept

Council 13 March 2019

Item 12.6

12.6. Bournda Environmental Education Centre Waste Education Proposal

Council endorsement is being sought to provide financial assistance to the Bournda Environmental Education Centre (Bournda EEC) to increase the amount of waste education being delivered in local NSW State Government Primary and Secondary Schools.

Director Assets and Operations

Officer’s Recommendation

That Council endorse greater collaboration with and funding of the Bournda Environmental Education Centre to allow for additional waste education to be delivered to Schools throughout the Bega Valley.

Executive Summary

The Bournda Environmental Education Centre (Bournda EEC) is a NSW State School that operates out of premises within the Bournda National Park. Bournda EEC operates a facility for school field trips as well as undertaking classroom based environmental education within host schools throughout the region.

Council officers have been working with Bournda EEC to investigate the delivery of a syllabus led Waste Education Program across all NSW State Schools within the Bega Valley.

The Program, an adaptation of the successful ‘Working with Waste’ Program currently offered by the Canberra Region Joint Organisation (CRJO) , will compliment Council’s new Waste Strategy ‘Recycling the Future’.

The Program ‘Let’s get it Sorted’ will meet the Professional Learning Accreditation required to be undertaken by all teachers across NSW. This will enhance the likelihood of take up by teachers, which is an important consideration. Bournda EEC teaching staff will deliver the Program.

Background

Bournda EEC receives funding via the CRJO to provide a Working with Waste (WwW) Program to State Government Primary and High Schools across the Region. The level of funding from the CRJO only allows Bournda EEC to deliver the WwW Program 1.5 days per week across the whole region.

WwW was created by Bournda EEC as a means of providing factual information to school aged children. The Program is offered to children in Stages 2, 3 and 4 and focuses on what, who and why.

The Program is robust but given the funding/resourcing constraints on the Bournda EEC/CRJO budget, there is usually only the opportunity for one school in the Bega Valley to participate in the Program annually. This proposal recommends Council supplement the CRJO funding to meet local waste education objectives in Bega Valley Schools over the next three years.

Council currently receives applications and provides funding by way of our Waste Community Grants Program to most Schools within our Shire on an annual basis. The types of programs currently being funded include: Plastic Pollution Solutions; and the Waste to Resource Program. While these Programs are worthwhile they are driven by the Schools and may not align well with our strategic objectives. There should be a place for these Programs as an addition to a more structured Program that better aligns with the new Waste Strategy – “Recycling the Future”.

“Recycling the Future” identifies waste education as a necessary component to support the success of the Strategy. Collaboration with Bournda EEC enables Council to address an aspect of the Strategy effectively with minimal additional resourcing burden.

The proposed Program “Let’s get it Sorted” would include additional components to the WwW Program, they include:

· Additional waste audits to be conducted to show improved diversion rates,

· Student / teacher support to create an action plan,

· An opportunity for students to share and celebrate their success as a group,

· Additional support to teachers, who are the driving force behind the ongoing success of the program,

· Provision of recycling and green waste bins to Schools,

· A tour of both the Central Waste Facility (CWF) and Merimbula Organics Facility

Options

Given the need to deliver education that meets syllabus outcomes and supports Professional Learning Accreditation, the School based education Program would need to be delivered by a qualified teacher. Council could create a Full time Equivalent (FTE) for the position, however given Bournda EECs expertise in providing effective school based waste education, the preferred option is to support and develop Bournda EECs activities in this regard.

Community Engagement

Consultation undertaken

During the development of “Recycling the Future”, waste education was discussed in detail by the Waste Strategy Working Group. One of the key initiatives in the adopted Strategy was development of a Community Waste and Education Program. Schools were identified as a key target area, it was agreed Council would focus on ‘Working with Bournda EEC to deliver in-school waste education’ (BVSC Waste Strategy p.22).

Bournda EEC only provides for Government Schools based on current arrangements; however there is scope to consider non-state schools if Council is providing funding. Council will continue to engage with the waste education needs of Independent Schools in the Bega Valley on a case by case basis via the Waste Community Assistance Programme.

Financial and resource considerations

It is proposed Council would enter into a Funding Agreement with Bournda EEC. The option is estimated in the following table.

Delivery of 3-year program

BVSC Contribution

BEEC Contribution

Cost for program for 5 schools per annum with each school program including:

3 days face to face teaching – 2 x waste audit and site tour per school

Celebration event at BEEC

3 days planning, preparation and admin

Teacher workshop at school

Resource materials

Support in implementing action plan

$33,000 annually

$7,550

annually

Funding source		Amount
Waste Fund	$	100,000 (over 3 yrs)

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

Council’s Strategy “Recycling the Future” aligns with Council’s Community Strategic Plan (CSP) and the NSW Environment Protection Authority’s (EPA’s) Waste Avoidance and Resource Recovery Strategy 2014-21.

Attachments

Nil

Council 13 March 2019

Item 12.7

12.7. Land Divestment Options - Lot 7 DP 735877 & Lots 8 & 9 DP 1103241 Auckland Street, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that was considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 7 DP 735877 and Lots 8 and 9 DP 1103241 at Auckland Street in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcels should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcels have been identified by Council officers for Council’s future requirements and are not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land, a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcels should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 7 DP 735877 and Lots 8 and 9 DP 1103241 at Auckland Street in Bega for future requirements.

2. Proceed with the divestment of Lot 7 DP 735877 and Lots 8 and 9 DP 1103241 at Auckland Street in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these have been determined as not suitable for divestment.

Should Council resolve to progress with divestment of the parcels of land included in this Report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Gaining the best value from Council’s vacant land portfolio includes not only financial return. Best value can vary depending on the unique attributes of each land parcel and Council officers have attempted to consider current and future service delivery requirements, the environmental, heritage and cultural value of each land parcel before recommending for possible divestment.

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcels have been determined by officers as having some value to Council now or into the future and are not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have been determined not suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Risks associated with divesting the above mentioned land parcels have been identified by Council officers as it is believed it may be of long term strategic benefit to hold the land in public hands for a range of reasons.

Attachments

1 ⇩. Land Divestments Options Lot 7 DP 735877 and Lots 8-9 DP 1103241 Auckland Street Bega

Council 13 March 2019

Item 12.8

12.8. Land Divestment Options - Lot 1 DP 995527 Newtown Road, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that was considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 1 DP 995527 at Newtown Road in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report, to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land, a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 1 DP 995527 at Newtown Road in Bega for future requirements.

2. Proceed with the divestment of Lot 1 DP 995527 at Newtown Road in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel have been determined by staff as having some value to Council now or into the future and are not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Risks associated with divesting of the above mentioned land parcel has been identified by Council officers as it is believed it may be of long term strategic benefit to hold the land in public hands for a range of reasons.

Attachments

1 ⇩. Land Divestments Options Lot 1 DP 995527 Newtown Road Bega

Council 13 March 2019

Item 12.9

12.9. Land Divestment Options - Lot 11 - 12 Sec 4 DP 906 Rawlinson Street, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that was considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels this report relates to.

2. That Council retain ownership of Lots 11 – 12 Sec 4 DP 906 Rawlinson Street in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcels should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019 when considering the Land Divestment Options Report, to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcels have been identified by Council officers for Council’s future requirements and are not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land, a process of consultation across relevant Directorates within Council was conducted.

Options

The options available to Council are:

1. Retain ownership of Lots 11 – 12 Sec 4 DP 906 Rawlinson Street in Bega for future requirements.

2. Proceed with the divestment of Lots 11 – 12 Sec 4 DP 906 Rawlinson Street in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcels of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Risks associated with divesting of the above mentioned land parcels have been identified by Council officers as it is believed it may be of long term strategic benefit to hold the land in public hands for a range of reasons.

Attachments

1 ⇩. Land Divestments Options Lot 11-12 Sec 4 DP 906 Rawlinson Street Bega

Council 13 March 2019

Item 12.10

12.10. Land Divestment Options - Lot 4 DP 594349 Fairview Street, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 4 DP 594349 Fairview Street in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 4 DP 594349 Fairview Street in Bega for future requirements.

2. Proceed with the divestment of Lot 4 DP 594349 Fairview Street in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 4 DP 594349 Fairview Street Bega

Council 13 March 2019

Item 12.11

12.11. Land Divestment Options - Lot 35 DP 20943 Watson Street, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that was considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached vacant land review sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 35 DP 20943 Watson Street in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined that the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the land divestment options report to defer the item for individual locations to be reported in separate reports. As detailed in the attached vacant land review sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant departments within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined that the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 35 DP 20943 Watson Street in Bega for future requirements.

2. Proceed with the divestment of Lot 35 DP 20943 Watson Street in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended that the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcels have been determined by staff as having some value to Council now or into the future and are not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in non-public attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 35 DP 20943 Watson Street Bega

Council 13 March 2019

Item 12.12

12.12. Land Divestment Options - Lot 404 DP 1223882 Taronga Crescent, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that was considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Seet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 404 DP 1223882 Taronga Crescent in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land, a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 404 DP 1223882 Taronga Crescent in Bega for future requirements.

2. Proceed with the divestment of Lot 404 DP 1223882 Taronga Crescent in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel have been determined by staff as having some value to Council now or into the future and are not recommended for divestment at this time.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 404 DP 1223882 Taronga Crescent Bega

Council 13 March 2019

Item 12.13

12.13. Land Divestment Options - Lot 402 DP 1223882 Taronga Crescent, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that was considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcel this report relates to.

2. That Council retain ownership of Lot 402 DP 1223882 Taronga Crescent in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land, a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 402 DP 1223882 Taronga Crescent in Bega for future requirements.

2. Proceed with the divestment of Lot 402 DP 1223882 Taronga Crescent in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel have been determined by officers as having some value to Council now or into the future and are not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 402 DP 1223882 Taronga Crescent Bega

Council 13 March 2019

Item 12.14

12.14. Land Divestment Options - Lot 403 DP 1223882 Taronga Crescent, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that was considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 403 DP 1223882 Taronga Crescent in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 403 DP 1223882 Taronga Crescent in Bega for future requirements.

2. Proceed with the divestment of Lot 403 DP 1223882 Taronga Crescent in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 403 DP 1223882 Taronga Crescent Bega

Council 13 March 2019

Item 12.15

12.15. Land Divestment Options - Lot 13 DP 813625 Taronga Crescent, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that was considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 13 DP 813625 Taronga Crescent in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 13 DP 813625 Taronga Crescent in Bega for future requirements.

2. Proceed with the divestment of Lot 13 DP 813625 Taronga Crescent in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 13 DP 813625 Taronga Crescent Bega

Council 13 March 2019

Item 12.16

12.16. Land Divestment Options - Lot 282 DP 750190 Kerrisons Lane, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that was considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 282 DP 750190 Kerrisons Lane in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 282 DP 750190 Kerrisons Lane in Bega for future requirements.

2. Proceed with the divestment of Lot 282 DP 750190 Kerrisons Lane in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 282 DP 750190 Kerrisons Lane Bega

Council 13 March 2019

Item 12.17

12.17. Land Divestment Options - Lot 420 DP 874393 Kerrisons Lane, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 420 DP 874393 Kerrisons Lane in Bega for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the land divestment options report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 420 DP 874393 Kerrisons Lane in Bega for future requirements.

2. Proceed with the divestment of Lot 420 DP 874393 Kerrisons Lane in Bega and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 420 DP 874393 Kerrisons Lane Bega

Council 13 March 2019

Item 12.18

12.18. Land Divestment Options - Lot 110 DP 750203 Bemboka Street, Bemboka

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 110 DP 750203 Bemboka Street in Bemboka for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 110 DP 750203 Bemboka Street in Bemboka for future requirements.

2. Proceed with the divestment of Lot 110 DP 750203 Bemboka Street in Bemboka and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 110 DP 750203 Bemboka Street Bemboka

Council 13 March 2019

Item 12.19

12.19. Land Divestment Options - Lot 11 DP 659171 Princes Highway, Cobargo

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcel that this report relates to.

2. That Council retain ownership of Lot 11 DP 659171 Princes Highway in Cobargo for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 11 DP 659171 Princes Highway in Cobargo for future requirements.

2. Proceed with the divestment of Lot 11 DP 659171 Princes Highway in Cobargo and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 11 DP 659171 Princes Highway Cobargo

Council 13 March 2019

Item 12.20

12.20. Land Divestment Options - Lot 19 Sec 7 DP 485 Tarlinton Street, Cobargo

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 19 Sec 7 DP 485 Tarlinton Street in Cobargo for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 19 Sec 7 DP 485 Tarlinton Street in Cobargo for future requirements.

2. Proceed with the divestment of Lot 19 Sec 7 DP 485 Tarlinton Street in Cobargo and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and are not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 19 Sec 7 DP 485 Tarlinton Street Cobargo

Council 13 March 2019

Item 12.21

12.21. Land Divestment Options - Lot 22 DP 1182768 Princes Highway, Cobargo

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 22 DP 1182768 Princes Highway in Cobargo for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 22 DP 1182768 Princes Highway in Cobargo for future requirements.

2. Proceed with the divestment of Lot 22 DP 1182768 Princes Highway in Cobargo and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 22 DP 1182768 Princes Highway Cobargo

Council 13 March 2019

Item 12.22

12.22. Land Divestment Options - Lot B DP 157709 Flora Street, Eden

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcel that this report relates to.

2. That Council retain ownership of Lot B DP 157709 Flora Street in Eden for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot B DP 157709 Flora Street in Eden for future requirements.

2. Proceed with the divestment of Lot B DP 157709 Flora Street in Eden and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot B DP 157709 Flora Street Eden

Council 13 March 2019

Item 12.23

12.23. Land Divestment Options - Lot 741 DP 1013100 Corner of Tathra Road and Sapphire Coast Drive, Kalaru

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 741 DP 1013100 on the corner of Tathra Road and Sapphire Coast Drive in Kalaru for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant :and Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 741 DP 1013100 on the corner of Tathra Road and Sapphire Coast Drive in Kalaru for future requirements.

2. Proceed with the divestment of Lot 741 DP 1013100 on the corner of Tathra Road and Sapphire Coast Drive in Kalaru and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 741 DP 1013100 Corner Tathra Road & Sapphire Coast Drive Kalaru

Council 13 March 2019

Item 12.24

12.24. Land Divestment Options - Lot 740 DP 1013100 Corner of Tathra Road and Sapphire Coast Drive, Kalaru

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 740 DP 1013100 on the corner of Tathra Road and Sapphire Coast Drive in Kalaru for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 740 DP 1013100 on the corner of Tathra Road and Sapphire Coast Drive in Kalaru for future requirements.

2. Proceed with the divestment of Lot 740 DP 1013100 on the corner of Tathra Road and Sapphire Coast Drive in Kalaru and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 740 DP 1013100 Corner Tathra Road & Sapphire Coast Drive Kalaru

Council 13 March 2019

Item 12.25

12.25. Land Divestment Options - Lot 102 DP 1201186 Arthur Kaine Drive, Merimbula

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels this report relates to.

2. That Council retain ownership of Lot 102 DP 1201186 Arthur Kaine Drive in Merimbula for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 102 DP 1201186 Arthur Kaine Drive in Merimbula for future requirements.

2. Proceed with the divestment of Lot 102 DP 1201186 Arthur Kaine Drive in Merimbula and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 102 DP 1201186 Arthur Kaine Drive Merimbula

Council 13 March 2019

Item 12.26

12.26. Land Divestment Options - Lot 120 DP 847899 Arthur Kaine Drive, Merimbula

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 120 DP 847899 Arthur Kaine Drive in Merimbula for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 120 DP 847899 Arthur Kaine Drive in Merimbula for future requirements.

2. Proceed with the divestment of Lot 120 DP 847899 Arthur Kaine Drive in Merimbula and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 120 DP 847899 Arthur Kaine Drive Merimbula

Council 13 March 2019

Item 12.27

12.27. Land Divestment Options - Lot 2 DP 549112 Arthur Kaine Drive, Merimbula

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 2 DP 549112 Arthur Kaine Drive in Merimbula for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant departments within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 2 DP 549112 Arthur Kaine Drive in Merimbula for future requirements.

2. Proceed with the divestment of Lot 2 DP 549112 Arthur Kaine Drive in Merimbula and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 2 DP 549112 Arthur Kaine Drive Merimbula

Council 13 March 2019

Item 12.28

12.28. Land Divestment Options - Lot 1 DP 403324 Corner of Park & Reid Streets, Merimbula

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 1 DP 403324 on the Corner of Park and Reid Streets in Merimbula for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 1 DP 403324 on the Corner of Park and Reid Streets in Merimbula for future requirements.

2. Proceed with the divestment of Lot 1 DP 403324 on the Corner of Park and Reid Streets in Merimbula and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 1 DP 403324 Corner of Park & Reid Streets Merimbula

Council 13 March 2019

Item 12.29

12.29. Land Divestment Options - Lot 14 DP 252400 Park Street, Merimbula

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 14 DP 252400 Park Street in Merimbula for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 14 DP 252400 Park Street in Merimbula for future requirements.

2. Proceed with the divestment of Lot 14 DP 252400 Park Street in Merimbula and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as this one has not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and are not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 14 DP 252400 Park Street Merimbula

Council 13 March 2019

Item 12.30

12.30. Land Divestment Options - Lot 7 DP 1067346 (3 parts) George Street, South Pambula

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 7 DP 1067346 George Street in South Pambula for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 7 DP 1067346 George Street in South Pambula for future requirements.

2. Proceed with the divestment of Lot 7 DP 1067346 George Street in South Pambula and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestment Options Lot 7 DP 1067346 (3 parts) George Street South Pambula

Council 13 March 2019

Item 12.31

12.31. Land Divestment Options - Lot 90 DP 224960 Pambula Beach Road, Pambula Beach

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 90 DP 224960 Pambula Beach Road in Pambula Beach for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 90 DP 224960 Pambula Beach Road in Pambula Beach for future requirements.

2. Proceed with the divestment of Lot 90 DP 224960 Pambula Beach Road in Pambula Beach and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended that the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestment Options Lot 90 DP 224960 Pambula Beach Road Pambula Beach

Council 13 March 2019

Item 12.32

12.32. Land Divestment Options - Lot 60 DP 224960 Culgoa Crescent, Pambula Beach

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 60 DP 224960 Culgoa Crescent in Pambula Beach for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 60 DP 224960 Culgoa Crescent in Pambula Beach for future requirements.

2. Proceed with the divestment of Lot 60 DP 224960 Culgoa Crescent in Pambula Beach and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestment Options Lot 60 DP 224960 Culgoa Crescent Pambula Beach

Council 13 March 2019

Item 12.33

12.33. Land Divestment Options - Lot 67 DP 224960 Pambula Beach Road, Pambula Beach

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 67 DP 224960 Pambula Beach Road in Pambula Beach for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined that the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 67 DP 224960 Pambula Beach Road in Pambula Beach for future requirements.

2. Proceed with the divestment of Lot 67 DP 224960 Pambula Beach Road in Pambula Beach and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended that the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestment Options Lot 67 DP 224960 Pambula Beach Road Pambula Beach

Council 13 March 2019

Item 12.34

12.34. Land Divestment Options - Lot 94 DP 224960 Pambula Beach Road, Pambula Beach

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 94 DP 224960 Pambula Beach Road in Pambula Beach for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 94 DP 224960 Pambula Beach Road in Pambula Beach for future requirements.

2. Proceed with the divestment of Lot 94 DP 224960 Pambula Beach Road in Pambula Beach and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended that the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestment Options Lot 94 DP 224960 Pambula Beach Road Pambula Beach

Council 13 March 2019

Item 12.35

12.35. Land Divestment Options - Lot 351 DP 711224 Sapphire Coast Drive, Tura Beach

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lot 351 DP 711224 Sapphire Coast Drive in Tura Beach for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 351 DP 711224 Sapphire Coast Drive in Tura Beach for future requirements.

2. Proceed with the divestment of Lot 351 DP 711224 Sapphire Coast Drive in Tura Beach and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended that the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and is not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestment Options Lot 351 DP 711224 Sapphire Coast Drive Tura Beach

Council 13 March 2019

Item 12.36

12.36. Land Divestment Options - Lot 17 (2 parts) & Lot 18 DP 1247734 Monaro Street Pambula

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lots 17 & 18 DP 1247734 Monaro Street in Pambula for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcels should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached vacant land review sheet, the above-mentioned land parcels have been identified by Council officers for Council’s future requirements and are not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

Options

The options available to Council are:

1. Retain ownership of Lots 17 & 18 DP 1247734 Monaro Street in Pambula for future requirements.

2. Proceed with the divestment of Lots 17 & 18 DP 1247734 Monaro Street in Pambula and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcels of land included in this report it is recommended that the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestment Options Lot 17 (2 parts) & Lot 18 DP 1247734 Monaro Street Pambula

Council 13 March 2019

Item 12.37

12.37. Land Divestment Options - Lots 2 - 4 DP 737035 Yowrie Road, Yowrie

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council retain ownership of Lots 2 - 4 DP 737035 Yowrie Road in Yowrie for Council’s future requirements.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcels should be retained for future requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be reported in separate reports. As detailed in the attached vacant land review sheet, the above-mentioned land parcels have been identified by Council officers for Council’s future requirements and are not recommended for divestment at this time. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted.

Options

The options available to Council are:

1. Retain ownership of Lots 2 - 4 DP 737035 Yowrie Road in Yowrie for future requirements.

2. Proceed with the divestment of Lots 2 - 4 DP 737035 Yowrie Road in Yowrie and resolve accordingly.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment.

Should Council resolve to progress with divestment of the parcels of land included in this report it is recommended that the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestment Options Lot 2 - 4 DP 737035 Yowrie Road Yowrie

Council 13 March 2019

Item 12.38

12.38. Land Divestment Options - Lots 9 - 12 Sec 1 DP 1085 Park Street, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including details on individual land parcels this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lots 9 – 12 Sec 1 DP 1085 at Park Street, Bega.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting of Lots 9 – 12 Sec 1 DP 1085 at Park Street, Bega by public auction, private treaty or expression of interest.

4. That Council delegate authority to the General Manager to enter into a suitable Agency Agreement with the successful Real Estate Agent upon completion of the competitive quotation process for the marketing, sale negotiation and transactional settlement for the above mentioned land parcels.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcels which has been determined by Council officers to be surplus to Council’s requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options report, to defer the item for individual locations to be presented as separate reports for resolution. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcels are identified for divestment and capable of being sold on the open market.

To ensure Council maintains transparency and receives best value for its land, it is recommended that a suitably qualified Real Estate Agent be appointed through an open quotation process in accordance with Council’s Purchasing Procedure 6.08.1. In accordance with section 55(3)(d) of the Local Government Act 1993 (NSW) (LG Act) Council is exempt from conducting a formal tender process for the sale of vacant land.

It is proposed the sales strategy for each land parcel be by a competitive process involving public auction, private treaty or expression of interest as recommended by Council’s appointed Real Estate Agent. Council can however approve a non-competitive process of disposal such as direct negotiations, subject to clearly documented reasons. This may be useful in circumstances where land is not able to be sold in isolation on the open market (such as undersized lots, boundary adjustments etc.) and the only potential purchasers are adjoining owners.

In accordance with Council’s Acquisition and Disposal of Land Procedure 2.02.4, at least one formal market valuation undertaken by a valuer registered to value such property is required to be commissioned, prior to all property disposals. Two valuations may be required when the value of the property is likely to exceed $1M and/or the process of disposal is not competitive. Any offers received will be reported back to Council to authorise its Official Seal to be affixed to contract documents under the signature of the Mayor and General Manager.

Options

The options available to Council are:

1. Proceed with the divestment of Lots 9 – 12 Sec 1 DP 1085 at Park Street, Bega and resolve accordingly.

2. Retain ownership of Lots 9 – 12 Sec 1 DP 1085 at Park Street, Bega for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

In consultation with Council officers, the successful Real Estate Agent will be required to develop a customised marketing and communication strategy to maximise the economic value of each land parcel and ensure marketing reaches all potential buyers.

It should be noted that if the recommendation in this report is adopted it would mean the public would be aware of Council’s intention to sell with the opportunity to make representations to Council prior to final divestment.

Financial and resource considerations

Divestment of the above mentioned surplus land parcels would require officer’s time and resources as well as the possible engagement of third parties and legal costs. Current staff resourcing does not cater for this project. The cost of additional staff resourcing would potentially be greater than outsourcing to a real estate agent appointed through a competitive process.

Following completion of the proposed competitive quotation process, Council would be required to enter into a suitable Agency Agreement with the successful Real Estate Agent that details costs associated with the service of the Real Estate Agent. All costs involved in the proposed divestment of surplus land parcels will be offset against the proceeds of any sale.

As identified, some of the land parcels to be considered are assets associated with restricted funds (e.g. water, sewer, developer contributions) and any future consideration on expenditure of sale proceeds should factor this in.

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of Community Land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

In accordance with Council’s Acquisition and Disposal of Land Procedure 2.02.4, all decisions and actions in relation to the disposal of land must have due regard to the following fundamental principles:

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lots 9-12 Sec 1 DP 1085 Park Street Bega

Council 13 March 2019

Item 12.39

12.39. Land Divestment Options - Lots 9 - 12 Sec 2 DP 1085 Park Street, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including detail on individual land parcels that this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lots 9 – 12 Sec 2 DP 1085 at Park Street, Bega.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting of Lots 9 – 12 Sec 2 DP 1085 at Park Street, Bega by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

Background

To ensure Council maintains transparency and receives best value for its land, it is recommended a suitably qualified Real Estate Agent be appointed through an open quotation process in accordance with Council’s Purchasing Procedure 6.08.1. In accordance with section 55(3)(d) of the Local Government Act 1993 (NSW) (LG Act) Council is exempt from conducting a formal tender process for the sale of vacant land.

Options

The options available to Council are:

1. Proceed with the divestment of Lots 9 – 12 Sec 2 DP 1085 at Park Street, Bega and resolve accordingly.

2. Retain ownership of Lots 9 – 12 Sec 2 DP 1085 at Park Street, Bega for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

It should be noted if the recommendation in this report is adopted it would mean the public would be aware of Council’s intention to sell with the opportunity to make representations to Council prior to final divestment.

Financial and resource considerations

Legal /Policy

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lots 9-12 Sec 2 DP 1085 Park Street Bega

Council 13 March 2019

Item 12.40

12.40. Land Divestment Options - Lot 145 DP 623646 Clark Lane, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including detail on individual land parcels this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lot 145 DP 623646 at Clark Lane, Bega.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting of Lot 145 DP 623646 at Clark Lane, Bega by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcel which has been determined by staff to be surplus to Council’s requirements.

Background

Options

The options available to Council are:

1. Proceed with the divestment of Lot 145 DP 623646 at Clark Lane, Bega and resolve accordingly.

2. Retain ownership of Lot 145 DP 623646 at Clark Lane, Bega for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

Financial and resource considerations

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of community land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lot 145 DP 623646 Clark Lane Bega

Council 13 March 2019

Item 12.41

12.41. Land Divestment Options - Lot 5 DP 843822 & Lot 16 DP 112193 Mecklenberg Street, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including detail on individual land parcels that this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lot 5 DP 843822 and Lot 16 DP 112193 at Mecklenberg Street, Bega.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting of Lot 5 DP 843822 & Lot 16 DP 112193 at Mecklenberg Street, Bega by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcels which has been determined by officers to be surplus to Council’s requirements.

Background

Options

The options available to Council are:

1. Proceed with the divestment of Lot 5 DP 843822 and Lot 16 DP 112193 at Mecklenberg Street, Bega and resolve accordingly.

2. Retain ownership of Lot 5 DP 843822 and Lot 16 DP 112193 at Mecklenberg Street, Bega for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

Financial and resource considerations

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of community land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lot 5 DP 843822 & Lot 16 DP 112193 Mecklenberg Street Bega

Council 13 March 2019

Item 12.42

12.42. Land Divestment Options - Lot 13 DP 1107310 & Lot 18 DP 255593 Corner of Mecklenberg Street and Minyama Parade, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including detail on individual land parcels that this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lot 13 DP 1107310 and Lot 18 DP 255593 on the corner of Mecklenberg Street and Minyama Parade, Bega.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting of Lot 13 DP 1107310 and Lot 18 DP 255593 on the corner of Mecklenberg Street and Minyama Parade, Bega by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcels which has been determined by officers to be surplus to Council’s requirements.

Background

Options

The options available to Council are:

1. Proceed with the divestment of Lot 13 DP 1107310 and Lot 18 DP 255593 on the corner of Mecklenberg Street and Minyama Parade, Bega and resolve accordingly.

2. Retain ownership of Lot 13 DP 1107310 and Lot 18 DP 255593 on the corner of Mecklenberg Street and Minyama Parade, Bega for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

Financial and resource considerations

Following completion of the proposed competitive quotation process, Council would be required to enter into a suitable agency agreement with the successful Real Estate Agent that details costs associated with the service of the Real Estate Agent. All costs involved in the proposed divestment of surplus land parcels will be offset against the proceeds of any sale.

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of community land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lot 13 DP 1107310 & Lot 18 DP 255593 Corner of Mecklenberg Street & Minyama Parade Bega

Council 13 March 2019

Item 12.43

12.43. Land Divestment Options - Lot 2 DP 1090625 Alice Street, Merimbula

This report provides Council with details of the above mentioned Council owned Operational Land that is considered for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet providing details on individual land parcels that this report relates to.

2. That Council consider the recommendation in the confidential attachment to this report.

Executive Summary

Council officers have undertaken a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel may be viable for sale with certain restrictions relating to the sale imposed.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Report to defer the item for individual locations to be represented in separate reports. As detailed in the attached Vacant Land Review Sheet, the above-mentioned land parcel has been identified by Council officers for Council’s future requirements and is not recommended for divestment at this time unless certain restrictions are accompanied by the sale. In order to establish whether or not vacant land is deemed to be surplus land a process of consultation across relevant Directorates within Council was conducted. A proposal relating to this site has also been received from an external party.

Included as a confidential attachment to this report (in line with Sections 10A (2)(c) and 10A (2)(d) of the Local Government Act 1993) is the proposal that has been received by Council in relation to this parcel of land. A confidential memo (considered confidential for the same reasons as above) is also attached in response to the proposal received.

A list of potential surplus land was identified in a report to Council’s Ordinary Meeting of 13 December 2017 (13.2 - Asset review- setting the framework for 2018/19 and into the refocus of the Long Term Financial Plan). Following the Resolution of Council, officers undertook a review of Council’s vacant Operational Land portfolio and have determined the above mentioned land parcel should be retained for Council’s future requirements.

Options

The options available to Council are:

1. Retain ownership of Lot 2 DP 1090625 Alice Street in Merimbula for future requirements.

2. Proceed with the divestment of Lot 2 DP 1090625 Alice Street in Merimbula and resolve accordingly in line with the recommendations included in the confidential memo attached to this report.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Council consideration of input

Council officers have undertaken the attached review on undeveloped Operational Land and as part of the review; assessed each land parcel for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels such as these ones have not been determined suitable for divestment (or in this case unless certain restrictions are in place).

Should Council resolve to progress with divestment of the parcel of land included in this report it is recommended the same process be followed as for other parcels Council resolves to sell.

Financial and resource considerations

Legal /Policy

In accordance with Council’s Financial Strategy, Council may use existing land holdings to leverage investment or strategic outcomes. Whilst this may include divesting of vacant Operational Land to generate returns and enable investment in infrastructure etc. it also means considering the significant natural environment and development potential of each land parcel prior to determining its suitability for divestment. The above mentioned land parcel has been determined by officers as having some value to Council now or into the future and are not recommended for divestment at this time.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The review of Council’s vacant land portfolio contributes to improving and streamlining Council’s asset management approach.

Environmental / Sustainability

As part of the review, each land parcel has been assessed for divestment suitability based on potential environmental, economic and community planning constraints. Consequently, a number of land parcels have not been determined suitable for divestment, due to significant natural environment and heritage constraints and Council’s future requirement needs.

Risk

Attachments

1 ⇩. Land Divestments Options Lot 2 DP 1090625 Alice Street Merimbula

2 ⇨. Confidential Memo Alice Street carpark purchase proposal (Councillor Only)

3 ⇨. 2018.03.16 Letter from Merimbula RSL - Formal land submission - possible land exchange with Council (Councillor Only)

Council 13 March 2019

Item 12.44

12.44. Land Divestment Options - Lot 314 DP 1078628 Howard Avenue, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including detail on individual land parcels that this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lot 314 DP 1078628 Howard Avenue, Bega.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting of Lot 314 DP 1078628 Howard Avenue, Bega by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcel which has been determined by officers to be surplus to Council’s requirements.

Background

Options

The options available to Council are:

1. Proceed with the divestment of Lot 314 DP 1078628 Howard Avenue, Bega and resolve accordingly.

2. Retain ownership of Lot 314 DP 1078628 Howard Avenue, Bega for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

Financial and resource considerations

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of community land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lot 314 DP 1078628 Howard Avenue Bega

Council 13 March 2019

Item 12.45

12.45. Land Divestment Options - Lot 66 DP 1171407 Ravenswood Street, Bega

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including detail on individual land parcels that this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lot 66 DP 1171407 Ravenswood Street, Bega.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting of Lot 66 DP 1171407 Ravenswood Street, Bega by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcel which has been determined by staff to be surplus to Council’s requirements.

Background

Options

The options available to Council are:

1. Proceed with the divestment of Lot 66 DP 1171407 Ravenswood Street, Bega and resolve accordingly.

2. Retain ownership of Lot 66 DP 1171407 Ravenswood Street, Bega for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

Financial and resource considerations

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of community land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lot 66 DP 1171407 Ravenswood Street Bega

Council 13 March 2019

Item 12.46

12.46. Land Divestment Options - Lot 14 DP 249924 Moore Wren Road, Tarraganda

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including detail on individual land parcels that this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lot 14 DP 249924 Moore Wren Road, Tarraganda.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting Lot 14 DP 249924 Moore Wren Road, Tarraganda by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcel which has been determined by officers to be surplus to Council’s requirements.

Background

Options

The options available to Council are:

1. Proceed with the divestment of Lot 14 DP 249924 Moore Wren Road, Tarraganda and resolve accordingly.

2. Retain ownership of Lot 14 DP 249924 Moore Wren Road, Tarraganda for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

Financial and resource considerations

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of community land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lot 14 DP 249924 Moore Wren Road Tarraganda

Council 13 March 2019

Item 12.47

12.47. Land Divestment Options - Lot 281 DP 1158995 Murrah Street, Bermagui

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including detail on individual land parcels that this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lot 281 DP 1158995 Murrah Street, Bermagui.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting Lot 281 DP 1158995 Murrah Street, Bermagui by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcel which has been determined by officers to be surplus to Council’s requirements.

Background

Options

The options available to Council are:

1. Proceed with the divestment of Lot 281 DP 1158995 Murrah Street, Bermagui and resolve accordingly.

2. Retain ownership of Lot 281 DP 1158995 Murrah Street, Bermagui for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

Financial and resource considerations

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of community land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lot 281 DP 1158995 Murrah Street Bermagui

Council 13 March 2019

Item 12.48

12.48. Land Divestment Options - Lot 8 Sec 13 DP 758095 Barragoot Street, Bermagui

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

. That Council receive and note the report and attached Vacant Land Review sSeet including detail on individual land parcels that this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lot 8 Sec 13 DP 758095 Barragoot Street, Bermagui.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting Lot 8 Sec 13 DP 758095 Barragoot Street, Bermagui by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcel which has been determined by officers to be surplus to Council’s requirements.

Background

Council resolved at its Ordinary Meeting of 20 February 2019, when considering the Land Divestment Options Repor,t to defer the item for individual locations to be reported in separate reports. As detailed in the attached vacant land review sheet, the above-mentioned land parcel is identified for divestment and capable of being sold on the open market.

Options

The options available to Council are:

1. Proceed with the divestment of Lot 8 Sec 13 DP 758095 Barragoot Street, Bermagui and resolve accordingly.

2. Retain ownership of Lot 8 Sec 13 DP 758095 Barragoot Street, Bermagui for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

Financial and resource considerations

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of community land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Ac 1993t.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lot 8 Sec 13 DP 758095 Barragoot Street Bermagui

Council 13 March 2019

Item 12.49

12.49. Land Divestment Options - Lot 1 DP 44354 & Lots 1 & 2 DP 623695 West Street, Eden

This report provides Council with details of the above mentioned Council owned Operational Land that may be available for possible divestment.

Director Assets and Operations

Officer’s Recommendation

1. That Council receive and note the report and attached Vacant Land Review Sheet including detail on individual land parcels this report relates to.

2. That Council appoint a registered Valuer by competitive quotation process to provide Bega Valley Shire Council with a formal market valuation for Lot 1 DP 44354 and Lots 1 and 2 DP 623695 West Street, Eden.

3. That Council appoint a suitably qualified Real Estate Agent by competitive quotation process to represent Bega Valley Shire Council’s interests in divesting of Lot 1 DP 44354 and Lots 1 and 2 DP 623695 West Street, Eden by public auction, private treaty or expression of interest.

5. That all offers be brought back to Councillors for final Resolution.

Executive Summary

A Resolution of Council is being sought to appoint a registered Valuer and suitably qualified Real Estate Agent by a competitive quotation process to represent Council’s interests in divesting of the above-mentioned land parcels which has been determined by officers to be surplus to Council’s requirements.

Background

Options

The options available to Council are:

1. Proceed with the divestment of Lot 1 DP 44354 and Lots 1 and 2 DP 623695 West Street, Eden and resolve accordingly.

2. Retain ownership of Lot 1 DP 44354 and Lots 1 and 2 DP 623695 West Street, Eden for potential future requirements.

3. Other options, as raised and resolved by Councillors.

Community Engagement

Consultation Planned

Financial and resource considerations

Legal /Policy

Under the LG Act, there is no restraint on Council’s ability to sell or otherwise dispose of land classified as Operational Land. In accordance with Section 377(1)(h) of the LG Act, any decision to dispose of land must be made by Resolution of Council as the power to sell, exchange or surrender land cannot be delegated. Section 45 of the LG Act prevents Council from selling, exchanging or otherwise disposing of community land. Section 55 of the LG Act requires tenders to be called in certain circumstances. However, it is not necessary to call tenders for the sale of land.

· Best value for money – achieving “best value” may include financial, social and environmental benefits;

· Transparency – processes must be open to scrutiny and provide full information and record the reasons behind the decisions;

· Accountability – demonstrate the best use of public resources and the highest level of performance through appropriate record keeping and audit trails;

· Impartiality – address perceived or actual conflicts of interests.

The initial reports presented to Council did provide some confidential information in confidential attachments. The confidential information referred to was considered confidential in line with Sections 10A (2)(c) and 10A (2)(b) of the Local Government Act 1993.

The attachments to this report are not considered to include any confidential information.

Attachments

1 ⇩. Land Divestments Options Lot 1 DP 44354 & Lots 1 & 2 DP 623695 West Street Eden

Council 13 March 2019

Item 13.1

13.1. Options for conducting the 2020 Local Government Election

This report outlines the options available for Council to conduct its 2020 Local Government (Councillor) Elections.

General Manager

Officers Recommendation

1. The New South Wales Electoral Commission be engaged to administer Council’s 2020 Elections for Councillors

2. Pursuant to section 296 (2) and (3) of the Local Government Act 1993 (the Act) an election arrangement be entered into by contract for the NSW Electoral Commissioner to administer all elections of the Council

3. Pursuant to section 296 (2) and (3) of the Act, as applied and modified by section 18, a Council poll arrangement be entered into by contract for the NSW Electoral Commissioner to administer all Council polls of the Council where necessary

4. Pursuant to section 296 (2) and (3) of the Act, as applied and modified by section 18, a constitutional referendum arrangement by entered into by contract for the NSW Electoral Commissioner to administer all constitutional referenda of the Council where necessary

5. Authority be granted to the General Manger to conduct negotiations with the NSW Electoral Commission as to the terms of the engagement and to enter into a contract with the Commissioner on behalf of the Council

Executive Summary

The 2020 Local Government Elections are scheduled for 12 September 2020.

Under Section 296AA of the Local Government Act 1993, (the Act), Councils must decide on how its September 2020 ordinary elections are to be administered. This decision must be made no later than 18 months prior to the next election (March 2019).

Each Council must resolve to either:

· Enter into an election arrangement with the NSW Electoral Commissioner (NSWEC) to administer all the Council’s elections, polls and constitutional referenda or

· That the Council’s elections are to be administered by the General Manager of the Council

Council received advice that if it does not engage the NSWEC to administer its elections by March 2019 it will be required to administer its own election. If it is administering its own election, it would need to engage a commercial election service provider to undertake some or all tasks associated with the election.

On February 2019, the Office of Local Government released a Circular regarding an Independent Pricing and Regulatory Tribunal (IPART) review of the costs of conducting Local Government elections and extension of deadlines for Councils to make a decision on the administration of their election. The purpose of IPART’s review is to ensure a robust methodology for determining costs applied in order to minimise the financial burden on Councils and ratepayers and to ensure local government elections are conducted efficiently and cost effectively.

IPART is to report its findings to the Minister of Local Government by 30 August 2019. As the outcome of the IPART review may impact the administration of the September 2020 Council elections, it is proposed to introduce legislation in the first parliamentary sitting period of 2019 following the NSW Election, to amend the Act to extend the deadline for Councils to make a decision on the administration of its elections under section 296AA and 296. The deadline is proposed to be extended to 1 January 2020.

However, as it is only a proposal, and as it is reliant on changes to the Act after the NSW Election, it is recommended Council resolve to enter into an electoral arrangement with the NSWEC now. Under section 296(3)(b), where a Council enters into an election arrangement with the NSWEC, the arrangement must be entered into no later than 15 months before the ordinary Council elections. If the proposed changes to the Act are implemented, Council will be able to delay entering into the contract until 1 January 2020.

If Council were to administer the election in-house, an independent Returning Officer would need to be engaged. The General Manager must ensure the person they engage as the Returning Officer and substitute Returning Officer (who exercises the functions of the Returning Officer in that person’s absence), is suitably qualified and independent.

In 2016, five Councils in NSW took up the opportunity to administer their own elections. These councils engaged a commercial election service provider (Australian Election Company based in Queensland) to conduct their election (either part or in full). At the 2017 election (held for amalgamating Councils) one Council engaged the Australian Election Company to facilitate its election.

In 2016, Bega Valley Shire Council engaged the NSWEC to conduct its election. To reduce the cost of the election, Bega Valley Shire Council joined with Eurobodalla Shire Council and shared a Returning Officer function. Bega Valley Shire Council’s costs for conducting the 2016 Election was $232,688.50.

Factors to consider in making this decision will include financial costs incurred, as well as the human resource requirements of coordinating the election under the options outlined.

This report allows Council to make its determination on the option of conducting the 2020 Local Government election, and should it resolve to again engage the NSWEC to advise them within the statute timeframe.

Background

Council has three (3) options for administrating its Local Government Councillor Elections:

1. Engage the New South Wales Electoral Commission (NSWEC)

2. Run the election internally utilising Council officers

3. Engage a third party (Australian Electoral Company).

Canberra Region Joint Organisation (CRJO) has approached the NSWEC regarding a group price, however this option was not possible as the 2020 model will be based on the 2016/2017 election configuration.

Given this advice the CRJO has recommended:

That each Council within the Canberra Region JO administer their own election process for the 2020 local government elections with a service provider of their choice and that GMAC develop a strategy of how all Councils within the CRJO can work collaboratively on future elections to achieve cost savings and efficiencies.

The following Councils have so far advised they intend to engage the NSW Electoral Commission to run their 2020 elections: Kiama Municipal Council; Shellharbour City Council; Shoalhaven City Council; Wollondilly Shire Council; Wollongong City Council; Sutherland Shire Council. Eurobodalla will consider a report at their meeting on 12 March 2019.

2016 Elections

In 2016, Eurobodalla Shire Council was responsible for hosting the Returning Officer’s office, located at Moruya, with Eurobodalla Shire Council and Bega Valley Shire Council jointly sharing the costs for this facility.

Although the NSWEC were engaged to coordinate the election process; the two General Managers oversaw the conduct of the election as required by the Local Government Act 1993 and Local Government Amendment (Elections) Act 2012 No 21 in relation to their Shires.

Each General Manager was supported by Council officers where required, to prepare the Non-Resident Roll, including: writing to potential non-resident electors; providing telephone, email and other written advice. Additionally, Council officers spent time liaising with the Returning Officer’s staff members in relation to a variety of issues both prior to and after the actual Election Day. The role of Council officers during the election process included: identifying locations of polling places and advertising advice; planning and logistics; collection of applications from candidates; notifying candidates to remove unauthorised electoral advertisement material; and receipting monies received from candidates.

This level of Council officer involvement is expected to be replicated for the 2020 elections if Option 1 is selected. Council officers involved in dealing with the 2016 elections included relevant managers, the Communications team and Customer Service staff. The number of hours committed by Council officers was in the order of 250 hours.

2020 Elections

With the 2020 election, if the Option of engaging the NSWEC is chosen, Bega Valley Shire Council will be responsible for establishing the Returning Officer’s office within the Bega CBD area and again, share these costs with Eurobodalla Shire Council.

It is expected the General Manager, Executive Manager People and Governance, the Governance Coordinator, Communications and Events team, Executive Assistants and Customer Service Staff will be engaged to facilitate delivery of the 2020 election process. Other managers or officers will be involved on a as needs a basis.

Table 1.1 of this report provides a comparison of projected estimate costs for the 2020 election process for the three options available. The quote received from the Australian Electoral Company and Option 2 estimates are calculations based on an increase of 4% from the costs incurred during the 2016 elections. At the present time, no cost estimates are available from the NSWEC until after the IPART Review has been completed.

Table 1.1 – Details of estimates for coordinating 2020 Council Elections

Option	Est Amount (2020)	Actual Amount (2016)
Engage the NSWEC	No cost estimates available until IPART review finalised	$232,688.50
Council – internally run election	$250,000*	$244,569.00
Engage the Australian Electoral Company third party provider) (without deductions) (with deductions)	$400,000 (plus BVSC officer time) $320,000 (Plus BVSC Officer time)	N/A

*For option 2 the figure used to calculate running the election with Council officers, is based on the average costs incurred by three Councils in 2016 that are relatively the same size as the Bega Valley Shire Council, namely Cessnock (population 46,208), Kempsey (population 28,134), and Lane Cove (population 31,150).

The population of the Bega Valley Shire in 2016 was 33,253. However, it is difficult to estimate the potential cost of this option correctly because Bega Valley is the larger geographic area and therefore will be required to provide a greater number of polling locations.

Community Engagement

Council officers will be required to consult with a number of key stakeholders including but not limited to relevant contact officers from either the NSWEC or Australian Electoral Company, should Council choose either option 1 or 3. Council officers will also need to consult with the community in regard to sharing information about the election.

Financial and resource considerations

All three options outlined in this report require significant financial resources to be expended. It is important to note however, option 2, (BVSC to coordinate the election process itself), will incur both financial and increased non-financial resources. The amount of human resources required to administer/conduct the election internally will be significantly higher compared to the options of outsourcing the administration/coordination.

As detailed in the Background section of this report, significant amounts of time and resources will need to administer the 2020 election similar to those required for the 2016 election process. It is anticipated the following officers will be involved in coordinating the election process:

· General Manager;

· Director Business and Governance

· Executive Manager People and Governance

· Governance Coordinator

· Executive Assistants (EA’s)

· Communications and Events Team

· Customer Service Team

If either option 1 or option 3 (full package) is chosen, it could be expected to spend approximately 250 hours of staff resources on the project. If, as part of Option 3, Council determines to accept the deducted package (approximately $80K lower), a significantly higher amount of officer time and resources will be required.

Legal /Policy

Regardless of which election administration process Council utilises, the administration/conducting of the election must adhere to the requirements of the Local Government Amendment (Elections) Act 2012 No 21.

All options for conducting the elections have implications under Council’s Policy 6.02: Behaviour of Councillors and Staff including Procedures 6.02.1: Code of Conduct; 6.02.9 Elected Officials Communication Protocols, and 6.01.3 Local Government Elections (Caretaker Provisions)

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The role Council officers will fulfil during the Local Government Elections in 2020 is consistent with the Key Directions of Council’s Operational Plan with regards to:

· A Leading Organisation (Informed and engaged)

The administrative support provided by various Council officers assisted in supporting a proactive and informative service to the community which demonstrated best practice governance and workplace excellence. Such an outcome was achieved by working in collaboration with representatives from the NSWEC in the 2016 Election process.

Risk

There may be a perceived risk by the community relating to Council’s reputational risk, if option 2 is chosen relating to transparency and the autonomy of the election process.

Attachments

Nil

Council 13 March 2019

Item 13.2

13.2. Update on Memorandum of Understanding with Eurobodalla Shire Council

Update on the status of the Memorandum of Understanding (MOU) with Eurobodalla Shire Council, following Proclamation of the Canberra Regions Joint Organisation (CRJO).

General Manager

Officers Recommendation

1. That Council formally dissolve the Memorandum of Understanding with Eurobodalla Shire Council.

2. That Council note the work undertaken as part of the Memorandum of Understanding with Eurobodalla Shire Council.

3. That Council write to the Mayor of Eurobodalla Shire Council advising them of the Resolution to formally dissolve the Memorandum of Understanding and acknowledging their contribution and support over the past four years.

Do not delete this line

Executive Summary

A Memorandum of Understanding (MOU) was created between Bega Valley Shire Council (BVSC) and Eurobodalla Shire Council (ESC) in 2015.

In 2016 Council joined the Canberra Region Joint Organisation (CBRJO) following the dissolution of the South Coast Council’s Group. Joint Organisations were determined as a model in the local government reform recommendations. The CBRJO commenced operation in 2014 following the transfer from the South East Regional Organisation of Councils to this group. Bega Valley Shire Council had, until the formation of the Illawarra Pilot Joint Organisation, been a member of the South Coast Council’s Group with members including Wollongong, Shellharbour, Kiama, Wingecarribee and Shoalhaven.

As part of Local Government legislation changes in 2018, the CRJO, formally replaced the CBRJO and the CRJO entity was Proclaimed on 11 May 2018, with membership being: Bega Valley Shire Council; Eurobodalla Shire Council; Goulburn Mulwaree Council; Hilltops Council; Queanbeyan-Palerang Regional Council; Snowy Monaro Regional Council; Upper Lachlan Shire Council; Wingecarribee Shire Council; and Yass Valley Council. In February 2019 Snowy Valley was also proclaimed a member of the CRJO.

With the Proclamation of the CRJO, Bega Valley Shire Council will now focus its joint activities with the CRJO Member and Associate Member Councils. Eurobodalla Shire Council and Bega Valley Shire Council form a natural sub-region of the CRJO and have been operating in this way since Bega Valley joined the CRJO.

It is therefore now timely that Council consider formally dissolving the MOU with Eurobodalla Shire Council (ESC) noting the achievements of the joint activities and the change in focus to work with the joint organisation framework, as supported by the State Government through the Office of Local Government.

Background

At its meeting on 16 December 2015 Council resolved to formally adopt a MOU with ESC. The MOU sets out the objectives and management arrangements governing this partnership agreement between BVSC and ESC.

The intention of the MOU was to strengthen the partnership which already existed between the two Councils by implementing a more formal level of cooperation, guided by the principles outlined in the MOU. This strategic partnership achieved cooperative arrangements and established a framework to deliver greater efficiencies and progress a variety of strategies for both Councils and the communities they represent.

The MOU recognised the importance of the continued development of strong, resilient and unique communities in the far south coast region whilst continuing to operate and serve their respective communities. The MOU allowed the two Councils to work together to achieve improved operational outcomes, improved services and financial results, and improved advocacy for both Councils. This included working together on a number of projects to achieve efficiencies and effectiveness within the objectives of the MOU including:

· Identifying and responding to issues of a regional nature i.e. the partnership will offer the opportunity for regional south coast advocacy, strategic planning and implementation;

· Building a dynamic relationship between our population centres;

· Working within the NSW Government framework for building Joint Organisations of Councils;

· Building on current partnership and collaboration arrangements;

· Inter-governmental collaboration.

Senior staff from BVSC and ESC have met quarterly to discuss and review potential for collaboration. The last joint Councillor session was hosted in Bega Valley in April 2018.

Regular reports were presented to Council on joint projects with the last report in January 2018 and can be viewed on Council’s website:

13.2 Six monthly report implementation actions - Memorandum of Understanding with Eurobodalla Shire Council

Legal /Policy

The MOU outlined the partnership’s governance structure and source of authority. The parties agreed to work together in good faith. The document is a statement of undertaking and is not intended to create a binding or legal obligation on either party.

Although the MOU is not a legal document, Council should resolve to formally dissolve the MOU.

Attachments

Nil

Council 13 March 2019

Item 13.3

13.3. Adoption of Code of Conduct, Code of Meeting Practice and Councillor Development Guidelines

Adoption by Council of Procedures regarding Code of Conduct, Code of Meeting Practice and Councillor Development following these being prescribed and gazetted in December 2018.

General Manager

Officers Recommendation

That the draft Code of Meeting Practice, Code of Conduct and Procedures for the Administration of the Code of Conduct, and the Councillor Induction and Professional Development Guidelines be placed on public exhibition from 18 March 2019 for 28 days with submissions able to be made for a period of 42 days. 2. That the Codes, Procedure and Guidelines be accepted as adopted if no submissions are received.

3. That if submissions are received a subsequent report be presented to Council for consideration.

Executive Summary

The Office of Local Government has undertaken a review over the past three years of the following Council resources:

· Model Code of Conduct for Councils

· Guidelines for the Administration of the Model Code of Conduct

· Model Code of Meeting Practice for Councils

· Councillor Induction and Professional Development Guidelines

The documents have now been prescribed and Bega Valley Shire Council is required to consider non-mandatory options, exhibit the drafts and subsequently adopt these Codes, guidelines and procedures as Council documents.

The proposed draft Bega Valley Shire documents have been provided to Councillors and will be placed on public exhibition following adoption of the resolution above.

Background

Reports were presented to Council on 21 February 2018 regarding the proposed Model Code of Meeting Practice and Councillor Induction and Professional Development Guidelines

13.3 Draft Model Code of Meeting Practice for Local Councils in NSW

13.4 Consultation on Proposed Office of Local Government Councillor Induction and Professional Development Guidelines

Councils made a submission to the Office of Local Government on the reviewed Code of Meeting Practice and draft guidelines relating to Councillor Induction and Professional Development

Options

Model Code of Meeting Practice

The Model Code of Meeting Practice includes mandatory and non-mandatory clauses. Council’s adopted final Code of Meeting Practice must include all mandatory provisions of the Model Code. The Council Code may also incorporate non-mandatory provisions and other supplementary provisions. The Draft which has been provided to Councillors under separate cover includes the non-mandatory aspects as included in Council’s submissions in 2018. Councillors have had several workshop and training sessions on the new draft Code. Key aspects about the changes are covered in the OLG’s Frequently Asked Questions at:

Frequently Asked Questions - Code of Meeting Practice:

https://www.olg.nsw.gov.au/sites/default/files/18-45%20Attachment.pdf

Model Code of Conduct and Procedures

The Model Code of Conduct is made under the relevant section S440 of the Local Government Act 1993 and the Local Government (General) Regulation 2005. The Model Code of Conduct is prescribed and sets the minimum standards of conduct for council officials. Council must adopt a code of conduct that incorporates the provisions of the Model Code of Conduct. Councils may also include provisions that supplement the Model Code, ie are in addition to it however any such provisions that are inconsistent with the Code of Procedure will have no effect. Bega Valley has always adopted the Model Code and Procedure as the Council’s Code and Procedure and it is recommended that this practice continue.

Frequently Asked Questions - Model Code of Conduct:

https://www.olg.nsw.gov.au/sites/default/files/18-44%20Attachments.pdf

Community Engagement

Consultation undertaken

The Office of Local Government undertook broad consultation with Councils and other stakeholders across NSW, including issuing consultation drafts and receiving submissions.

Information about the proposed changes and consultation has been provide to Councillors and the community via reports to Council meetings as outline above.

Consultation Planned

Once the draft documents have been adopted in principle by Council they will be exhibited for a period of 28 days. A further report will be presented to Council should community submission indicate further changes should be considered.

Council consideration of input

A further report will be presented to Council should community submission indicate further changes should be considered.

Financial and resource considerations

Work undertaken by staff in preparing draft documents, exhibition and distribution forms part of the day to day duties and does not require additional budget allocation.

Legal /Policy

The Code of Conduct, Procedures for the Administration of the Model Code of Conduct, Code of Meeting Practice and Councillor Induction and Professional Development Guidelines will form part of Council’s suite of policy and procedure documents under the Policy area 6.02: Behaviour of Councillors and Staff, and align with our Community Strategic Plan Community Ambition statements under “consultative leadership”.

The documents outline the procedures required to comply with amendments in 2016 to the Local Government Act 1993 by the Local Government Amendment (Governance and Planning) Act 2016. The Local Government (General) Regulations 2005, also outlines requirements for Councils.

Attachments

Nil

Council 13 March 2019

Item 13.4

13.4. Half Yearly Report on Implementation of Operation Plan 2018-2019

This half yearly review provides Council with a status update on the adopted 2017 - 2021 Delivery Program 2018-2019 Operational Plan, which sits within the Integrated Planning and Reporting framework.

Director Business and Governance

Officers Recommendation

That Council note the progress on the 2018 - 2019 Operational Plan.

Executive Summary

Ninety five percent (95%) of the 2018 – 2019 Operational Plan actions are ongoing, are completed or are on track to be delivered before the end of the financial year. Five percent (5%) of actions have been delayed, with more than half of the delayed actions being attributed to resourcing issues or a lack of funding and the remainder to a variety of other issues.

Compared to this time last year, there is a lower proportion of Operational Plan actions that are delayed and a higher proportion that are on track. Projects on hold have reduced considerably compared to this time last year.

Background

The purpose of the Delivery and Operational Plan half yearly review is to determine the current status of Operational Plan actions. Managers and officers have provided status updates against actions. This is to assess the achievability of the Operational Plan and enable forecasting of potential areas of delay or resourcing issues.

The detailed update of Operational Plan actions status and achievements organised by Directorate and Branch is provided in the attachment to this report.

Community Engagement

Consultation undertaken

The Delivery Program and Operational Plan were publicly exhibited from 25 May 2018 to 22 June 2018.

Public notices were placed in local newspapers the Merimbula News Weekly, Eden Magnet and Bega District News on various dates. Hardcopies of the documents were available to view at Council’s Bega office as well Council’s Libraries at Bega, Bermagui, Eden, Merimbula and Tura Beach. All documents were available on Council’s website during the exhibition period.

There was also rolling media coverage of the draft Plans across all platforms and social media posts on Council’s Facebook.

Financial and resource considerations

As at the end of December, Council’s financial performance is behind budget, mainly due to the Finance team being short staffed for the full half year, despite concerted recruitment efforts. This has led to a significant backlog of internal financial transfers which will have the effect of reducing several operational cost categories by moving transactions to Capital projects. Once this backlog is resolved with additional staff being recruited, the actual financial performance is expected to return budgeted levels for ongoing operations.

The other major outcome in the financial performance of Council in the half year to December 2018 has been the many announcements of additional funding for capital projects from State and Federal Governments. The funding deeds, which formalise these announcements , are being received for many of these announced grants following the end of the review period, and the full details and implications on Council’s co-contributions and resourcing requirements are yet to be fully determined.

The detail of Council’s financial position as at 31 December 2008 can be found in the Quarterly Budget Review Statement on the website which shows that the Net Operating Result before Capital Items for the year to date is a surplus of $33.649m compared to the Original YTD Budgeted surplus of $24.236m. The full Year Original Budgeted Net Operating Result before Capital Items is a deficit of $1.709m and the current projection is for this result to be reduced to a deficit of $1.654m.

Legal /Policy

Chapter 13 of the Local Government Act 1993 requires Council to report half yearly on the status of the Operational Plan.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The 2018-2019 Operational Plan was developed in alignment with the adopted Community Strategic Plan, Delivery Plan, Resourcing Strategy and Long Term Financial Plan.

The following is a list of some of the highlights for the period as well as the capital works projects from Asset Management Plans that have been delayed. Detailed reporting on all of the Operational Plan activities is provided in the Attachment.

Highlights for the period:

· Council has provided lifesaving services at seven beaches in Eden, Merimbula, Tathra and Bermagui.

· Five established and functioning volunteer groups have been established. Friends of the Blue Pools (Bermagui), Eat the Park (Littleton Gardens, Bega), Friends of Bar Beach (Merimbula), Friends of Warren's Walk (Eden) and North Tura Coastal Reserves Volunteer group. North Tura is a recently constructed volunteer group, with three working bees held.

· Applications for grants for Coastal Accessibility, Regional Growth Environment and Tourism Fund application have been successful.

· The Access Improvements Grant Program was administered in late 2018, with $20,000 allocated for community projects improving access and inclusion in the Bega Valley Shire.

· Kitchen upgrades to Bemboka, Eden, Pambula, Kiah, Tanja and Wolumla Halls have been completed.

· Assistance provided to the Tathra and district communities with support, activities and initiatives in the bushfire recovery processes. In October 2018, Council received approval from the Office of Emergency Management to extend this service to residents of Yankee's Gap and District.

· Library services continue to operate in all sites, with 46,648 visits to library branches and 54,224 items loaned in six month report.

· Merimbula Foreshore rehabilitation dune rehabilitation for the Bega Valley Shire coastline continues.

· Community engagement and planting events, including the Tathra Headland fire restoration and other planting events have attracted approximately 100 community volunteers.

Delayed capital works projects:

· Roads and Ancillary Infrastructure - Kerb & Guttering Bega Street Tathra

· Bridge work - Whipstick Mount Darrah

· Town Centre Carparks - Bega Street Tathra

· Water and Sewer Services – Upgrade Bega Sewage Treatment Plant

The following table shows the status of Operational Plan actions by Directorate.

Attachments

1 ⇩. DRAFT 2018 2019-delivery and operational plan attachment

Council	13 March 2019
*Item 13.4 - Attachment 1*	DRAFT 2018 2019-delivery and operational plan attachment

Council 13 March 2019

Item 13.5

13.5. Australian Local Government Association (AGLA): 2019 National General Assembly - call for motions

The Australian Local Government Association (ALGA) has called for Motions from Councils to be considered at the National General Assembly (NGA) to be held in Canberra from 16-19 June 2019.

General Manager

Officers Recommendation

That the following Motions for the ALGA National Assembly 2019 be forwarded to ALGA for consideration for inclusion in the Business Paper for the National General Assembly:

Insert Motions

Executive Summary

The 2019 National General Assembly of Local Government provides local government across Australia the opportunity to contribute to the important national discussion about the role of local government in national productivity, partnering, innovation and resourcing.

Background

ALGA is the peak national body representing local councils across Australia. The 2019 National General Assembly (NGA) of Local Government will be held in Canberra from 16-19 June 2019.

The theme of the NGA is “Future Focused”. The program for the NGA will cover a wide range of issues, reflecting the diversity of local government and its interests across Australia.

At its meeting on 30 January 2019 Council resolved to register the General Manager, Mayor and Crs Griff and Dodds for the NGA.

Local Government is an essential part of the Australian system of government being democratically elected and ensures “good governance” of local communities throughout Australia, providing crucial local planning, services, programs and infrastructure.

The primary focus of all Motions should be to strengthen the capacity of local government to provide services and infrastructure in Australia. Providing clear actions within areas that are still emerging, supports Councils with the opportunity to influence the development of ALGA policy and advocacy by ALGA on Federal election commitments.

ALGA has called for Motions to be considered at the NGA to be forwarded by Friday 29 March 2019. Motions submitted will be reviewed by the NGA Committee and State and Territory Local Government Associations to determine eligibility for inclusion in the NGA Business Paper.

To be eligible for inclusion in the NGA Business Papers, and then debated on the floor of the NGA, Motions must follow these listed principles:

1. Be relevant to the work of local government nationally.

2. Be consistent with the themes of the NGA.

3. Complement or build on the policy objectives of your State and Territory local government association.

4. Propose a clear action and outcome.

5. Not be advanced on behalf of external third parties which may seek to use the NGA to apply pressure to Board members to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of local government.

The following Motions have been suggested to Councillors for submission by Bega Valley Shire Council to ALGA for consideration for inclusion in the Business Paper for the National Assembly:

The Motions are:

Cr Kristy McBain

Motion:

That the Federal Government commit to a review of the nation’s freight hubs and analyse where the creation of new/upgraded Ports, rail corridors, highway duplications and airports will best service the country, in line with a commitment to decentralisation.

National Objective:

To strengthen the ability for regional Australia to grow in line with community needs and expectations. To give action to the often talked about role of regional Australia and decentralisation and the role that needs to be played to move people out of the cities.

Key Arguments:

Regional Australia is often the space for new and innovative businesses and many times these businesses are pulled out of the regions and into metropolitan Australia for better freight logistics.

On top of this, we hear governments talking about the necessity for decentralisation for government departments, for populations and for the better planning and infrastructure spend across Australia but we want policy action on this.

It is timely to review the logistical needs for a growing Australia and look at freight possibilities beyond what we currently know as freight hubs and look towards “what could be” which we hope will better service regional Australia and allow for populations and economic growth in some of our regional areas.

Motion:

That the Federal Government implement a full review, along with each State and Territory, of the Financial Assistance Grants criteria with a view to allowing regional and rural councils additional funding.

National Objective:

Australia should aim to deliver equitable services right across the country regardless of populations size.

Key Arguments:

Regional and Rural Councils are often the only government service in an area and as such are required to carry out of range of functions. Rural councils are often large areas, required to have multiple infrastructure assets to cover its sparse communities and generally has the largest road network of councils. These communities are also unable to generate income like metropolitan councils due to the small rateable land and low socioeconomic background of its community.

Cr Cathy Griff

Motion:

ALGA advocate to Department of Social Services and State authorities for tiny houses to be defined for the purposes of planning legislation and to offer a flexible, legitimate housing model.

National Objective:

Affordable housing is widely recognised as a key national concern yet there has been limited successful programs and the crisis escalates throughout urban and regional Australia. Key Question – how can local government embrace disruption and innovation?

Summary of Key Arguments:

The Tiny House movement has gained momentum in Australia in the last six years for affordability and environmental reasons. Australia’s affordable housing crisis requires multiple different solutions. Tiny houses are just one small element but they face legislative impediments. Innovative housing formats should be embraced and dealt with consistently.

Tiny houses [on wheels] are actually legal in very few local governments in Australia. They fall between the cracks, legally, and most council planning departments do not recognise tiny homes. Local councils tend to deal with tiny houses as a variation of a caravan and apply laws accordingly, including limiting length of occupancy.

Motion:

ALGA urges Councils to facilitate and support the establishment of community renewable energy hubs in their municipalities.

National Objective:

Climate Change: Key question in Call for Motions Discussion Paper – How can local governments collaborate, build partnerships to address climate change?

Summary of Key Arguments:

Community solar farms and local energy sharing make obvious sense environmentally and also financially by enabling solar bulk buys, supporting local jobs, local suppliers and ultimately more affordable energy.

Motion:

ALGA recommends Councils join the Climate Council’s Cities Power Partnership, to share information and foster local government projects to tackle climate change.

National Objective:

Climate Change: Key question in Call for Motions Discussion Paper – How can local governments collaborate, build partnerships to address climate change?

Summary of Key Arguments:

The Cities Power Partnership is an extensive local government climate action network, comprising over 100 Australian Councils. Its Knowledge Hub, analytics tools, publications and expertise, demonstrate best practice and success stories of how local government and communities can save significant resources and foster renewable energy.

Attachments

1 ⇩. NGA 2019 Discussion Paper

Council 13 March 2019

Item 14.1

14.1. Certificate of Investment

This report details Council’s Investments at the end of January 2019.

Director Business and Governance

Officer’s Recommendation

1. That Council receive and note the attached reports indicating Council’s investment position as at 31 January 2019.

2. That Council note the certification of the Responsible Accounting Officer.

Executive Summary

I, Graham Stubbs, as the Responsible Accounting Officer of Bega Valley Shire Council (BVSC), hereby certify the investments listed in the attached reports have been made in accordance with Section 625 of the Local Government Act 1993 (the Act), and clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

Also, all investments have been appropriately recorded in Council’s financial records and reconciled on a monthly basis.

Background

Under the legislation and regulations mentioned below, the responsible accounting officer must present to Council on a monthly basis, the status of the investments held by Council. The Responsible Accounting Officer must detail the investments held, and their compliance with both internal Policy and external regulation under the Ministerial Order of Investments.

In accordance with the recommendations made by the Office of Local Government (OLG) Investment Policy Guidelines published in May 2010, the monthly Investments Reports are attached to the Business Paper. This allows a stand-alone report to be published on Council’s website for the public to view without having to peruse the Council’s Agenda for the relevant meeting.

Financial and resource considerations

The attached report indicates a current investment portfolio of $71,188,030 at 31 January 2019. These funds can be broken into the following Funds:

Table 1: Investments by Fund $’000
Fund	November 2018	December 2018	January 2019
General Fund	$24,442	$25,427	$20,046
Water Fund	$17,395	$17,614	$18,309
Sewer Fund	$33,466	$32,942	$32,833
TOTAL	$75,303	$75,983	$71,188

· Each fund’s allocation can only be utilised on its specific operations. For example, Water Fund cannot use its financial resources on General Fund projects, etc.

As at 31 January 2019, BVSC’s available cash balance was $3,217,480 and the investment balance was $71,188,030. The investments are broken up as follows:

· TCorpIM Cash Fund - $ 24,155,378

· TCorpIM Strategic Cash Fund - $47,032,652

With respect to the Fund’s monthly distributions, the custodian calculates the Fund’s earnings at month end and then pays a distribution based on these earnings. Distributions are paid to investors by way of the issue of additional units.

Legal /Policy

Section 625 of the Act determines money may only be invested in a type of investment authorised by Order of the Minister for Local Government and published in the Local Government Gazette. The most recent Ministerial Order of Investment was published 17 February 2011.

Clause 212 of the Local Government (General) Regulation 2005 determines the Responsible Accounting Officer must provide Council with a written report setting out details of all money Council has invested under Section 625 of the Act.

The report must also include a Certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the Council’s Investment Policy.

Council has an Investment Policy published under Policy number 6.07. This Policy is reviewed every 4 years by Council and annually by Council officers.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Environmental / Sustainability

TCorp has provided BVSC with their Investment Stewardship Policy (attached to the Business Paper to Council on 31 January 2018).

In order to deliver the best long-term risk adjusted returns for clients, TCorp integrates Environmental, Social and Governance (ESG) factors into the investment processes of the appointed investment managers. TCorp will evaluate the ESG policies and practices of its investment managers as part of the manager selection process, as well as during periodic manager reviews.

Attachments

1 ⇩. 2019.03.13 Investment Report TCorp Cash Fund January 2019

2 ⇩. 2019.03.13 Investment Report TCorp Strategic Fund January 2019

Council 13 March 2019

Item 16.1

16.1. Canberra Region Joint Organisation Board Meeting - Key Outcomes

Councillor McBain attended the Canberra Region Joint Organisation (CRJO) presentations and Board Meeting on 14 and 15 February 2019 in Wagga Wagga.

Cr McBain, Mayor

On 14 and 15 February 2019 I travelled to Wagga Wagga to attend the Canberra Region Joint Organisation (CRJO) Board Meeting.

We were provided with a tour of some of the major projects happening in Wagga Wagga, including: to Energi (a battery recycling plant); saw the precinct for the freight intermodal; the site and objectives around the Special Activation Zone for new business; toured the Charles Sturt University site including their joint plans with the Council for residential development, park and playing fields; and we went through plans and discussions on the upgrade to the Wagga Wagga Base Hospital and the surrounding medical facilities including numerous specialists and the ability to increase their teaching space.

It was suggested by other member delegates that we should look to the requirements around a Special Activation Precinct for the Port of Eden, especially around the potential business interests if components for Snowy Hydro 2.0 can come through the Port. Special Activation Precincts are a dedicated area in a regional location that has been identified by the NSW Government to become a thriving business hub. They aim to support job creation, business attraction and investor interest, and fuel economic development in regional NSW to ensure regions are well placed to grow and meet future economic needs.

The tour and subsequent discussions with Wagga Wagga City Council’s (WWCC) Strategic Planning Manager were very detailed and provided significant insight into the plans that WWCC has to continue to grow its strategic position on the Hume Highway between the two largest capital cities.

The Board Meeting commenced the following morning with a presentation from Snowy Hydro Board Member, Mr Dean Lynch and a presentation from the new Cross Boarder Commissioner from Victoria, Mr Luke Wilson.

Discussions are continuing with Mr Lynch about Snowy Hydro joining the CRJO as an affiliate member, like the way in which Canberra Airport has joined us.

We are proposing a meeting with East Gippsland Shire, Snowy Monaro Shire and ourselves along with the Victorian and NSW Cross Boarder Commissioners soon as part of our cross-border relationship with the East Gippsland Shire.

In our meeting, the Statement of Regional Priorities was passed as was the CRJO Strategic Plan, both are attached to this report.

The Chairs of all Joint Organisations (JO) are meeting in March to discuss collaboration among JO’s in terms of advocacy. The items put forward by CRJO for discussion at this group included:

a. Ongoing funding for JO

b. Biodiversity legislation and RMS

c. Government 2.0 (Service NSW + Department of Planning and Environment portal)

d. Pension rebates

The JO has prepared the following, to enable discussions to take place with politicians, government departments and can be used during the election period:

1. Regional Transport and Freight Prospectus;

2. Regional Roads and Bridges Register; and

3. Regional Water and Waste Water Infrastructure Prospectus.

The JO has also resolved that:

That an Election Advocacy document be prepared on the following topics:

A. Repair Federal Funding to Local Government

B. Realise the Productive Potential of Australia’s Freight Routes

C. Boost Safety on Local Roads

D. Promote Healthier Communities

E. Support Communities on their Digital Transformation Journeys

F. Promote Equitable access to Community Services

G. Protect Communities from Impact of Natural Disaster

H. Waste and Recycling

Attachments

Nil

Council 13 March 2019

Item 16.2

16.2. South East and Tablelands 'Tourism and Renewables' Trade Mission from Monday 11th to Wednesday 13th February 2019

NSW Office of Regional Economic Development hosted the South East and Tablelands 'Tourism and Renewables' Trade Mission from Monday 11th to Wednesday 13th February 2019

Cr McBain, Mayor

Lead Organisation

NSW Department of Premier and Cabinet, Office of Regional Economic Development (DPC)

Director Ian Smith

Purpose

To highlight regional NSW opportunities for foreign investment as facilitated by Consulate-General and Trade Commission organisations.

In particular, to connect high-level consular and trade commission staff to investment opportunities in the Snowy-Monaro, Bega Valley and Eurobodalla regions, with a focus on renewable energy and tourism.

Trade mission delegates

Consular and Trade Commission delegates from:

Argentina, Austria, Canada, People’s Republic of China, Czech Republic, Denmark, Germany, Ireland, Japan, South Korea, The Netherlands, Saudi Arabia, Switzerland, Turkey, United States of America, American Chamber of Commerce in Australia, German-Australian Chamber of Industry.

[Note: 10 Consuls-General were among the 18 delegates]

Activities in the Bega Valley Shire

Trade Mission Bag – each delegate received a bag of region-specific information and small gifts arranged by the Economic Development staff at each participating council. BVSC coordinated the bags – Stitches and Prints (a Tulgeen social enterprise) was commissioned to print and make the bags (printed with the three participating councils’ logos and the Canberra Region logo).

The Trade Mission delegates were exposed to tourism and major infrastructure developments in the southern portion of the Shire with Eden’s investment potential highlighted and the new Breakwater Wharf structure showcased. Cultural and on-water experiences were delivered with expert narration provided by Natalie Godward, Anthony Osborne, Daniel Murphy and DPC staff.

The Business Networking Dinner at Merimbula’s Wharf Restaurant gave the delegates an opportunity to directly connect with the local business community. Council was represented, with the Mayor and staff directly engaging with Consuls-General and Trade Commissioners.

Daniel Murphy joined the Trade Mission bus for their morning journey from Merimbula to Bega Cheese Factory, answering questions and reaffirming the investment opportunity message.

Due to a very tight schedule the Trade Mission was not able to explore opportunities in the northern part of the Shire (aside from the Princes Highway link to Eurobodalla).

Business Participants

(as experience providers or attending Merimbula Business Networking dinner)

Seahorse Inn

Cat Balou Cruises

Saarinen Organics (gift in delegate bag)

Merimbula Wharf Restaurant and Aquarium

Bega Cheese

Robyn’s Nest

Tulgeen Disability Services

University of Wollongong – Bega

2pi Software

Bega Beef Cooperative

Sapphire Coast Destination Marketing

East Coast Radio

Government and NGO Attending

Industry Capability Network – South East Region

Crown Lands

Canberra Region Joint Organisation

BVSC through Cruise Eden

Eden Local Aboriginal Land Council

Business Chambers/forums/tourism bodies

Bega Valley Business Forum

Bega Chamber of Commerce and Industry

Merimbula Chamber of Commerce

Pambula Chamber of Commerce

Merimbula Tourism

Outcomes

Immediate outcomes are not expected. Consular staff and trade officials are now better able to connect companies from their countries to opportunities identified here, leading to future foreign direct investment.

Feedback has been requested by BVSC Economic Development team about how we can improve/develop our investment attraction pitch and supporting documents.

Alison Vandenbergh (Economic Development Officer) will be attending the March Investment Attraction training offered by NSW Department of Premier and Cabinet, Office of Regional Economic Development, to better build on the momentum from the Trade Mission.

DPC has requested we keep them informed of any investment leads created by the Trade Mission.

Commendation from Ian Smith (DPC)

Dear Mayor McBain

I personally want to thank you and your amazing team for Council’s contribution toward the successful Trade Mission to the South East and Tablelands region last week.

I truly appreciated Council’s advice and support in the lead up and during the event. The professionalism of your team (particularly Daniel Murphy and Alison Vandenbergh) and on-the-ground knowledge was exceptional and a credit to regional NSW. We were certainly able to showcase the best the region has to offer and believe there will be some real trade, investment and collaboration opportunities to follow.

Please extend my sincere thanks once again to all involved and I look forward to working together moving forward to further secure opportunities for the Bega Valley region.

Kind regards

Ian Smith, Director, NSW Office of Regional Economic Development
DPC Regional, Department of Premier and Cabinet

Attachments

Nil

Council	13 March 2019
*Item 6.1 - Attachment 1*	Matters raised by Councillors during Mayor Interviews in January 2019

Council	13 March 2019
*Item 11.1 - Attachment 1*	Council report 22 November 2017 - Licence Agreement Renewals

Council	13 March 2019
*Item 12.2 - Attachment 1*	Community Project Proposal Summary Sheet March 2019

Council	13 March 2019
*Item 12.5 - Attachment 2*	Apex Park, Cobargo - Final Landscape Concept

Council	13 March 2019
*Item 12.5 - Attachment 3*	Apex Park, Cobargo - Final Playground Concept

Council	13 March 2019
*Item 12.5 - Attachment 4*	Bicentennial Park, Bemboka - Final Landscape Plan

Council	13 March 2019
*Item 12.5 - Attachment 5*	Bicentennial Park, Bemboka - Final Playground Concept

Council	13 March 2019
*Item 12.5 - Attachment 6*	Memorial Park, Wyndham - Final Landscape Plan

Council	13 March 2019
*Item 12.5 - Attachment 7*	Memorial Park, Wyndham - Final Playground Concept

Council	13 March 2019
*Item 12.5 - Attachment 8*	Lions Park, Mogareeka - Final Landscape Plan

Council	13 March 2019
*Item 12.5 - Attachment 9*	Lions Park, Mogareeka - Final Playground Concept

Council	13 March 2019
*Item 12.7 - Attachment 1*	Land Divestments Options Lot 7 DP 735877 and Lots 8-9 DP 1103241 Auckland Street Bega

Council	13 March 2019
*Item 12.8 - Attachment 1*	Land Divestments Options Lot 1 DP 995527 Newtown Road Bega

Council	13 March 2019
*Item 12.9 - Attachment 1*	Land Divestments Options Lot 11-12 Sec 4 DP 906 Rawlinson Street Bega

Council	13 March 2019
*Item 12.10 - Attachment 1*	Land Divestments Options Lot 4 DP 594349 Fairview Street Bega

Council	13 March 2019
*Item 12.11 - Attachment 1*	Land Divestments Options Lot 35 DP 20943 Watson Street Bega

Council	13 March 2019
*Item 12.12 - Attachment 1*	Land Divestments Options Lot 404 DP 1223882 Taronga Crescent Bega

Council	13 March 2019
*Item 12.13 - Attachment 1*	Land Divestments Options Lot 402 DP 1223882 Taronga Crescent Bega

Council	13 March 2019
*Item 12.14 - Attachment 1*	Land Divestments Options Lot 403 DP 1223882 Taronga Crescent Bega

Council	13 March 2019
*Item 12.15 - Attachment 1*	Land Divestments Options Lot 13 DP 813625 Taronga Crescent Bega

Ordinary

Meeting Notice and Agenda

To:

Copy:

Live Streaming of Council Meetings

Publishing of Agendas And Minutes

Ethical Decision Making and Conflicts of Interest

A guiding checklist for Councillors, officers and community committees

Ethical decision making

Conflict of interest

The test for conflict of interest

Identifying problems

Local Government Act 1993 and Model Code of Conduct

Agency advice

Disclosure of pecuniary interests / non-pecuniary interests

Agenda

Statement of Commencement of Live Streaming

Acknowledgement of Traditional Owners of Bega Valley Shire

1 Apologies and requests for leave of absence

2 Confirmation Of Minutes

3 Declarations

4 Deputations (by prior arrangement)

5 Petitions

6 Mayoral Minutes

7 Urgent Business

8 Adjournment to Standing Committees

9 Staff Reports – Planning and Environment

10 Staff Reports – Community, Culture and Leisure

11 Staff Reports –Economic Development and Business Growth

12 Staff Reports – Infrastructure Waste and Water

13 Staff Reports – Governance and Strategy

14 Staff Reports – Finance

15 Adoption of Reports from Standing Committees

16 Councillor Reports

17 Rescission/alteration Motions

18 Notices of Motion

19 Questions On Notice

20 Questions for the Next Meeting

21 Confidential Business

Statement of Cessation of Live Streaming for the period of the Closed Session.

Statement of Re-Commencement of Live Streaming

22 Adoption of reports from Closed Session

23 Resolutions to declassify reports considered in closed session

Council

13 March 2019

Staff Reports – Economic Develoment and Business Growth

13 March 2019

Council

13 March 2019

Staff Reports – Infrastructure Waste And Water

13 March 2019

12.1. Exemption report to Council for Quaama Tennis Club

Officers Recommendation

Option 1 – No exemption

Option 2 – No requirement for credits

Option 3 – 1 ET credit at no charge – (Officer’s recommendation)

Option 4 – Exemption from all charges

Attachments

Council

13 March 2019

Staff Reports – Governance And Strategy

13 March 2019

Staff Reports – Finance

13 March 2019

18.1. Cr Tony Allen - Charitable fund - Bega Valley Shire Community Disaster Relief Fund

Notice of Motion

Background

Attachments

18.2. Cr Mitchell Nadin - Refugee Welcome Signs

Notice of Motion

Background

Attachments

Council	13 March 2019
*Item 12.16 - Attachment 1*	Land Divestments Options Lot 282 DP 750190 Kerrisons Lane Bega

Council	13 March 2019
*Item 12.17 - Attachment 1*	Land Divestments Options Lot 420 DP 874393 Kerrisons Lane Bega

Council	13 March 2019
*Item 12.18 - Attachment 1*	Land Divestments Options Lot 110 DP 750203 Bemboka Street Bemboka

Council	13 March 2019
*Item 12.19 - Attachment 1*	Land Divestments Options Lot 11 DP 659171 Princes Highway Cobargo

Council	13 March 2019
*Item 12.20 - Attachment 1*	Land Divestments Options Lot 19 Sec 7 DP 485 Tarlinton Street Cobargo

Council	13 March 2019
*Item 12.21 - Attachment 1*	Land Divestments Options Lot 22 DP 1182768 Princes Highway Cobargo

Council	13 March 2019
*Item 12.22 - Attachment 1*	Land Divestments Options Lot B DP 157709 Flora Street Eden

Council	13 March 2019
*Item 12.23 - Attachment 1*	Land Divestments Options Lot 741 DP 1013100 Corner Tathra Road & Sapphire Coast Drive Kalaru

Council	13 March 2019
*Item 12.24 - Attachment 1*	Land Divestments Options Lot 740 DP 1013100 Corner Tathra Road & Sapphire Coast Drive Kalaru

Council	13 March 2019
*Item 12.25 - Attachment 1*	Land Divestments Options Lot 102 DP 1201186 Arthur Kaine Drive Merimbula