Ordinary

Meeting Notice and Agenda

 

An Ordinary Meeting of the Bega Valley Shire Council will be held at Council Chambers, Biamanga Room Bega Valley Commemorative Civic Centre Bega on
Wednesday, 19 February 2020 commencing at 2.00 pm to consider and resolve
on the matters set out in the attached Agenda.

 

 

 

To:

Cr Kristy McBain, Mayor

Cr Sharon Tapscott, Deputy Mayor

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Russell Fitzpatrick

Cr Cathy Griff

Cr Mitchell Nadin

Cr Liz Seckold

Copy:

General Manager, Ms Leanne Barnes

Director, Assets and Operations, Mr Anthony McMahon

Director,  Community, Environment and Planning, Dr Alice Howe

Director, Business and Governance, Mrs Iliada Bolton

Manager,  Communication and Events, Mr Ian Campbell

Minute Secretary, Mrs Bec Jones

 

 

 


Live Streaming of Council Meetings

Council meetings are recorded and live streamed to the Internet for public viewing.  By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded.

The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Publishing of Agendas And Minutes

The Agendas for Council Meetings and Council Reports for each meeting will be available to the public on Council’s website as close as possible to 5.00 pm on the Thursday prior to each Ordinary Meeting.  A hard copy is also made available at the Bega Administration Building reception desk and on the day of the meeting, in the Council Chambers.

The Minutes of Council Meetings are available on Council's Website as close as possible to 5.00 pm on the Monday after the Meeting.

1.      Please be aware that the recommendations in the Council Meeting Agenda are recommendations to the Council for consideration.  They are not the resolutions (decisions) of Council.

2.      Background for reports is provided by staff to the General Manager for  presentation to Council.

3.      The Council may adopt these recommendations, amend the recommendations, determine a completely different course of action, or it may decline to pursue any course of action.

4.      The decision of the Council becomes the resolution of the Council, and is recorded in the Minutes of that meeting.

5.      The Minutes of each Council meeting are published in draft format, and are confirmed by Councillors, with amendments  if necessary, at the next available Council Meeting.

If you require any further information or clarification regarding a report to Counci, please contact Council’s Executive Assistant who can provide you with the appropriate contact details

Phone (6499 2104) or email execassist@begavalley.nsw.gov.au.

 


Ethical Decision Making and Conflicts of Interest

A guiding checklist for Councillors, officers and community committees

Ethical decision making

·      Is the decision or conduct legal?

·      Is it consistent with Government policy, Council’s objectives and Code of Conduct?

·      What will the outcome be for you, your colleagues, the Council, anyone else?

·      Does it raise a conflict of interest?

·      Do you stand to gain personally at public expense?

·      Can the decision be justified in terms of public interest?

·      Would it withstand public scrutiny?

Conflict of interest

A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

·         Pecuniary – regulated by the Local Government Act 1993 and Office of Local Government

·         Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Office of Local Government (advice only).  If declaring a Non-Pecuniary Conflict of Interest, Councillors can choose to either disclose and vote, disclose and not vote or leave the Chamber.

The test for conflict of interest

·         Is it likely I could be influenced by personal interest in carrying out my public duty?

·         Would a fair and reasonable person believe I could be so influenced?

·         Conflict of interest is closely tied to the layperson’s definition of ‘corruption’ – using public office for private gain.

·         Important to consider public perceptions of whether you have a conflict of interest.

Identifying problems

1st       Do I have private interests affected by a matter I am officially involved in?

2nd     Is my official role one of influence or perceived influence over the matter?

3rd      Do my private interests conflict with my official role?

Local Government Act 1993 and Model Code of Conduct

For more detailed definitions refer to Sections 442, 448 and 459 or the Local Government Act 1993 and Bega Valley Shire Council (and Model) Code of Conduct, Part 4 – conflictions of interest.

Agency advice     

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, officers and community committee members by various pieces of legislation, regulation and codes.

Contact

Phone

Email

Website

Bega Valley Shire Council

(02) 6499 2222

council@begavalley.nsw.gov.au

www.begavalley.nsw.gov.au

ICAC

8281 5999

Toll Free 1800 463 909

icac@icac.nsw.gov.au

www.icac.nsw.gov.au

Office of Local Government

(02) 4428 4100

olg@olg.nsw.gov.au

http://www.olg.nsw.gov.au/

NSW Ombudsman

(02) 8286 1000

Toll Free 1800 451 524

nswombo@ombo.nsw.gov.au

www.ombo.nsw.gov.au

 

Disclosure of pecuniary interests / non-pecuniary interests

Under the provisions of Section 451(1) of the Local Government Act 1993 (pecuniary interests) and Part 4 of the Model Code of Conduct prescribed by the Local Government (Discipline) Regulation (conflict of interests) it is necessary for you to disclose the nature of the interest when making a disclosure of a pecuniary interest or a non-pecuniary conflict of interest at a meeting. 

The following form should be completed and handed to the General Manager as soon as practible once the interest is identified.  Declarations are made at Item 3 of the Agenda: Declarations -  Pecuniary, Non-Pecuniary and Political Donation Disclosures, and prior to each Item being discussed:

Council meeting held on __________(day) / ___________(month) /____________(year)

Item no & subject

 

Pecuniary Interest

 

   In my opinion, my interest is pecuniary and I am therefore required to take the action specified in section 451(2) of the Local Government Act 1993 and or any other action required by the Chief Executive Officer.

Significant Non-pecuniary conflict of interest

   – In my opinion, my interest is non-pecuniary but significant. I am unable to remove the source of conflict. I am therefore required to treat the interest as if it were pecuniary and take the action specified in section 451(2) of the Local Government Act 1993.

Non-pecuniary conflict of interest

   In my opinion, my interest is non-pecuniary and less than significant. I therefore make this declaration as I am required to do pursuant to clause 5.11 of Council’s Code of Conduct. However, I intend to continue to be involved with the matter.

Nature of interest

Be specific and include information such as :

·         The names of any person or organization with which you have a relationship

·         The nature of your relationship with the person or organization

·         The reason(s) why you consider the situation may (or may be perceived to) give rise to a conflict between your personal interests and your public duty as a Councillor.

If Pecuniary

  Leave chamber

If Non-pecuniary  (tick one)

 Disclose & vote        Disclose & not vote          Leave chamber

Reason for action proposed

Clause 5.11 of Council’s Code of Conduct provides that if you determine that a non-pecuniary conflict of interest is less than significant and does not require further action, you must provide an explanation of why you  consider that conflict does not require further action in the circumstances

Print Name

 

I disclose the above interest and acknowledge that I will take appropriate action as I have indicated above.

Signed

 

NB:  Please complete a separate form for each Item on the Council Agenda on which you are declaring an interest.


Council

19 February 2020

 

Agenda

Statement of Commencement of Live Streaming

Acknowledgement of Traditional Owners of Bega Valley Shire

1       Apologies and requests for leave of absence

 

2       Confirmation Of Minutes

Recommendation

That the Minutes of the Ordinary Meeting held on 5 February 2020 as circulated, be taken as read and confirmed.

3       Declarations

Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled.  Declarations also to be prior to discussion on each item.

4       Public Forum – report by Mayor of deputations heard prior to the meeting

 

5       Petitions

 

6       Mayoral Minutes

 

7       Urgent Business

 

8       Staff Reports – Planning and Environment

 

Nil Reports

9       Staff Reports – Community, Culture and Leisure

 

Nil Reports

10   Staff Reports –Economic Development and Business Growth

 

10.1              Allocation of Phase 1 Bushfire Community Resilience and Economic Recovery Fund....... 10

10.2              Sapphire Coast Life Church use of Bega Valley Commemorative Civic Centre.................... 13

11     Staff Reports – Infrastructure Waste and Water

 

11.1              Barclay Street Eden Sportsground-Pavilion Final Concept Design......................................... 16

11.2              South East Australian Transport Strategy (SEATS) Membership............................................. 25

11.3              Bega Valley Local Traffic Committee........................................................................................... 28

12   Staff Reports – Governance and Strategy

 

12.1              Half Yearly Report on Implementation of Council's Operational Plan 2019-2020............ 230

12.2              Bega Valley Recovery Arrangements........................................................................................ 306

13     Staff Reports – Finance

 

13.1              Quarterly Budget Review Statement - 31 December 2019.................................................. 315

 

14     Councillor Reports

 

15     Rescission/alteration Motions

 

16     Notices of Motion

16.1              Business support for bushfire impacted businesses.............................................................. 339

 

17     Questions with Notice

17.1              Trees missing from Carp Street Bega, out the front of the pizza shop................................ 341

17.2              Non-residential sewer discharge factors................................................................................. 342

 

18     Confidential Business 

 

Representations by members of the public regarding closure of part of meeting

Adjournment Into Closed Session, exclusion of the media and public......................... 344

              

Statement of Cessation of Live Streaming for the period of the Closed Session.

Statement of Re-Commencement of Live Streaming

19     Noting of Resolutions from Closed Session

20   Declassification of reports considered previously in Closed Session  

 


Council

19 February 2020

 

 

Staff Reports – Economic Develoment and Business Growth

 

19 February 2020

  

10.1            Allocation of Phase 1 Bushfire Community Resilience and Economic Recovery Fund   10

10.2            Sapphire Coast Life Church use of Bega Valley Commemorative Civic Centre. 13


Council 19 February 2020

Item 10.1

 

10.1. Allocation of Phase 1 Bushfire Community Resilience and Economic Recovery Fund       

Council is able to access funding through Bushfire Community Resilience and Economic Recovery Fund. Options to support local businesses and communities through this funding are provided.

Director Community Environment and Planning   

Officer’s Recommendation

That Council allocate the Bushfire Community Resilience and Economic Recovery Phase 1 Fund, as outlined in this report:

1.  Business recovery support ($95,000).

2.  Tourism marketing activation ($60,000).

3.  Events development and coordination ($95,000).

Executive Summary

This report recommends that Council allocate funding of $250,000 provided through the Bushfire Community Resilience and Economic Recovery Fund (BCRERF) to business recovery, tourism marketing activation and events development and coordination. 

Background

The BCRERF is provided through the joint Commonwealth-NSW Disaster Recovery Funding Arrangements. Funding will be made available to bushfire-affected local government areas (LGAs) following unprecedented bushfires from August 2019 onwards.

Phase 1 of the BCRERF is focused on delivering immediate, small-scale funding to local councils that will start the community and economic recovery following the bushfires. The funds will deliver local recovery activities led by councils in partnership with other organisations.

Phase 2 of the BCRERF will be for larger-scale, regionally focused and more targeted projects that support the same objectives of Phase 1. The design and delivery of Phase 2 will be developed in consultation with councils and other key local stakeholders involved in the bushfire recovery process.

Funding will be administered by the NSW Department of Planning, Industry and Environment Regional NSW Group under an arrangement with the NSW Office of Emergency Management, and in consultation with Emergency Management Australia.

The objective of Phase 1 of the BCRERF is to deliver quick, flexible, small-scale grants to local councils for immediate, locally led community and economic recovery activities. The purpose is to support local business recovery and assist communities overcome the economic and social impacts of the bushfires.

Bega Valley Shire Council is eligible for $250,000 of support. Only local government is able to apply for the funding. While the grant funds can cover community resilience activities there is a strong focus on economic resilience projects, and alternative funding streams exist for community support. Funding applications are due by 31 March and funds are to be expended by 30 June 2020.


Examples could include:

·    Local recovery support services for impacted small businesses;

·    Local industry recovery events;  and

·    Neighbourhood and community strengthening activities that focus on building capacity, community strengthening and resilience.

Options

Council officers recommend the following activities be targeted with this Phase 1 funding:

·    Event Development and Coordination ($95,000)

Support emerging and signature events grow and attract visitation to the Shire

Assist signature events be sustainable over the long term

Assist in attracting sponsorship and funding

Seek to build new signature ‘out of season’ events

Secure major / roving events

·    Business Recovery Officer ($95,000)

Be on the ground in communities linking businesses more effectively to support programs and mechanisms

Identify key / emerging issues and informing stakeholders

Support local business activities and projects

Support business communication activities

·    Tourism destination marketing support $60,000

Prepare content for destination marketing activities

Access digital channels to promote the Shire’s recovery and key tourism offerings

Leverage other support and funding to grow the tourism sector

Community Engagement

Consultation undertaken

Council officers have been engaging with a range of community groups, businesses, business chambers and local tourism organisations over the past month with a consistent theme of supporting local business, events and marketing emerging as key needs in the immediate term. Longer term projects are also starting to emerge and will be the focus of successive round of this fund and other Government programs as they are announced.

Financial and resource considerations

Council will coordinate the funding program and engage a range of service providers and short-term staff to deliver on the objectives of the funding and the needs of the business community.

 

Funding source

 

Amount

Bushfire Community Resilience and Economic Recovery Fund – Phase 1  

$

250,000

 

Attachments

Nil

 


Council 19 February 2020

Item 10.2

 

10.2. Sapphire Coast Life Church use of Bega Valley Commemorative Civic Centre     

Council was approached in late 2019 to host a Christmas Day 2019 Community Lunch and subsequently supported this event.

Director Community Environment and Planning  

Officer’s Recommendation

That Council allocate funds to cover the cost of the 2019 Christmas Day Community Lunch held at the Bega Valley Commemorative Civic Centre as a one-off event.

 

Executive Summary

Council was approached by Sapphire Coast Life Church in late 2019 with the request to host a Christmas lunch for those people in the Shire who may not have other friends or family or be able to afford a Christmas day meal. This report seeks Council’s approval to fund this commitment from the General Manger’s discretionary fund. 

Background

Christmas Day can be a difficult time for many people. To address this issue, Sapphire Coast Community Christmas Day Lunch was established and is now into its 7th year. Over previous years the lunch was spread across different communities in the Shire. However, in 2019 a combined lunch was planned to bring the Shire’s community together. Unfortunately, at this time, a key usual venue, Twyford Hall, was closed for renovations. This closure required a suitable alternative venue to be found at relatively short notice.

The requirements of the event were to seat and feed up to 230 people for a three course Christmas lunch. For this size of event, with an environment suitable for families with accessibility needs, there are few suitable locations in the Shire. The Bega Valley Commemorative Civic Centre (BVCCC) was considered the most suitable venue.

On 29 November Council staff received a formal request to waive BVCCC venue hire fees from Sapphire Coast Life Church. With the short period between this date and Christmas and the need to provide advice back to Sapphire Coast Life Church and ultimately the community, the General Manager approved the waiving of fees for BVCCC and requested that staff prepare a report to Council to confirm the proposed source of funds to cover the cost of the fee waiver.

All food and associated entertainment, decorations and extras were donated or paid for by Sapphire Coast Life Church, other organisations or volunteers. All catering was conducted by volunteers with appropriate food handling experience and certificates.

Council, through the BVCCC, provided support in the following ways:

·    Not-for-profit venue hire rate for three days over the period 23-25 December (including public holiday surcharge for 25 December) for full use of the auditorium and ground level foyer during this period ($4,105.40).

·    Set up and pack down fees and cleaning costs (kitchen and venue) ($1,167.00).

Through discussions with Sapphire Coast Life Church it was emphasised by both Sapphire Coast Life Church and Council that this was a one-off support for the event until longer term premises for future events could be found.

 

Financial and resource considerations

The financial impact to Council of the fee waiver for Sapphire Coast Life Church’s 2019 Christmas Lunch is described below. This type of activity would usually be funded from the General Manager’s discretionary fund; however, there are insufficient funds available in the adopted 2019-20 budget to meet this commitment.  It is recommended that any shortfall be funded from the expected Southern Phones dividend and share sale.

Funding source

 

Amount

Council General Fund

$

5,272.40

 

Attachments

Nil

   

 


Council

19 February 2020

 

 

Staff Reports – Infrastructure Waste And Water

 

19 February 2020

  

11.1            Barclay Street Eden Sportsground-Pavilion Final Concept Design..................... 16

11.2            South East Australian Transport Strategy (SEATS) Membership........................ 25

11.3            Bega Valley Local Traffic Committee................................................................. 28


Council 19 February 2020

Item 11.1

 

11.1. Barclay Street Eden Sportsground-Pavilion Final Concept Design     

This report provides an update on the progress to the Barclay Street, Eden sportsground revitalisation project and recommends a proposed way forward for design finalisation and project progression.

Director Assets and Operations  

Officer’s Recommendation

1.      That Council receive and note the information in the report.

2.            That Council endorse in principle the concept design for the new Barclay Street sportsground pavilion.

3.      That Council write to the NSW Government seeking an additional contribution towards the project to develop the site to a standard suitable for use as a future emergency evacuation centre

4.            That Council delegate authority to the General Manager, if required, to endorse amendments to the design to accommodate an emergency evacuation centre and to fit within the project budget.

Executive Summary

To progress the delivery of the new sportsground pavilion at Barclay Street Eden, funded under Round 2 of the Stronger Country Communities Fund, Council officers are seeking endorsement from Council for the final concept design.

Extensive consultation has been undertaken with the Eden Sportsground user group committee (the committee) to achieve the final concept design, this report outlines the consultation process and how it has resulted in broad support for the final concept design.

Background

In December 2018, the funding deed for the Stronger Country Communities Fund Round 2 (SCCF-R2) grant program was finalised. Council received funding of $653,948.00 to deliver the Barclay Street Eden sportsground revitalisation project. Council has committed a further $185,052 to this project through an asset renewal contribution, bringing the total project budget to $839,000.

Provision of a new sports pavilion will be a valuable asset to the local community as the existing pavilion does not meet Australian Standards for accessibility, does not provide for mixed gender use and is generally below an acceptable standard for continued use.

Council resolved at its Ordinary Meeting of 28 August 2019, when considering the options for the location of the new sports pavilion at Barclay Street, Eden, as follows:

1. That Council note and endorse the consultation undertaken and site selection process as outlined in the report.

2. That Council endorse Option 3, being in the north eastern part of the site, as outlined in the report as the site for the new pavilion/amenities building at Barclay Street Sportsground, Eden.

Following the resolution, Council officers have had ongoing consultation with the committee to further develop the concept design to its’ current form, this design has broad support from the committee members.

During recent bushfire events impacting much of the Shire (including extensively in the south) it has become apparent that there is a clear need to improve capacity to cater for and support evacuees during times of emergency. During recent fires, there was a period where a formal evacuation centre was established at the Eden Fisherman’s Club as well as informal arrangements at Barclay Street in Eden where a number of self-evacuees established themselves including in caravans and tents. Although the Eden Fisherman’s Club provided a practical site it did have some limitations, notwithstanding the fact that it is a business that is impacted whilst being utilised as an evacuation centre.

The Barclay Street site offers significant open space for self sufficient evacuees and with the right combination of amenities and facilities would have the ability to cater for both self sufficient evacuees as well as those that need a higher level of support.

Since the Barclay site has been utilised as an informal evacuation centre, Council has already been approached by members of the Barclay Site Committee with respect to modifying the design concepts for the site to support it becoming dual purpose as an evacuation centre. With relatively minor modifications to design concepts, it would be feasible to develop a multi-purpose facility that could meet the needs of site users as well as being adaptable as an evacuation centre in times of need. Proposed design modifications would include an increase in open space within a building as well as additional showers and toilets.

It is proposed that Council approach the NSW Government to ascertain the potential for either a funding variation to the existing Stronger Country Communities Fund grant or alternatively to seek additional funding sources that may be available to support future disaster resilience.

Options

The main options available to Council are:

1.    Endorse the attached final concept design enabling the project to progress to detailed design and construction tendering without considering a variation to try and adapt the design to cater as a future evacuation centre.

2.    Endorse the attached final concept design in principle and delegate the General Manager to try and seek additional funding and modify designs to facilitate use of the site as an evacuation centre in the future.

        3.    Not endorse the final concept design, noting this will impact on the project delivery program.

Community Engagement

Consultation undertaken

Monthly meetings are held with the committee and Council officers and form the basis for continued community consultation to help progress the project, to provide input from their respective user groups and raise any issues they see are in the best interests of the project.

A draft concept design was initially developed by local designer and committee member, Brent Dunne of Brent Dunne Design; this included the SCCF-R2 funding deliverables as well as inclusions requested by the committee.  This design has subsequently been developed and refined over several months, incorporating as much of the committees’ desired elements to achieve the current outcome.

Consultation Planned

Whilst the concept design is complete, the committee is an active and committed group and it is planned for the monthly meetings to continue through the project delivery stages until completion as it has developed into a very collaborative process with Council officers.

It is proposed that should Council adopt the recommendations in the report a further meeting would be held with the committee o refine a design that could be utilised to seek additional funding.

Council consideration of input

The final concept design presented in this report is the result of extensive consultation and subsequent feedback with the committee for consideration and ratification by Council, noting the recommendation and proposed further engagement described above in this report.

Financial and resource considerations

The Barclay Street, Eden sportsground revitalisation is majority funded by the NSW Government under the SCCF-R2 fund, with some additional funding provided by Council.

The pavilion upgrade includes new public amenities, a unisex accessible WC and three unisex ambulant WC’s; these will replace the existing public amenities on site. It is planned for the existing pavilion and existing amenities adjacent to the skate park to be demolished once the new facility is complete. As the project involves asset renewals with the replacement of existing facilities (both the pavilion and the public amenities), it is not anticipated ongoing servicing costs will be affected by the new works. The project also includes upgrades to lighting at the site.

Based on broad estimates, it is likely a further $300,000 would be required to adapt the design to serve a dual purpose as an evacuation centre.

Funding source

 

Amount

Stronger Country Communities Fund-Round 2 (committed)

$

653,948.00

BVSC Contribution Committed

$

185,052.00

Additional estimate to cater for future evacuation centre

$

300,000.00

Total funding

$

1,139,000.00

Legal /Policy

Barclay Street sportsground is Council owned shire property being Lot 9 DP 848111 which is classified as ‘community’ land under section 31 of the Local Government Act 1993 (LG Act) and categorised as ‘sportsground’ under section 36 of the LG Act.  There is no Native Title or Aboriginal Land Claims over Council owned land.  It is zoned RE1-Public Recreation under Council’s Local Environment Plan 2013 (CLEP 2013).

Planning approvals regarding development of recreation facilities are often addressed under Division 12, Parks and other Public Reserves of State Environmental Planning Policy (Infrastructure) (ISEPP 2007). The new pavilion is regarded as a development permitted without consent under the ISEPP 2007, section 65 Development permitted without consent provisions.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

Upgrading the Barclay Street Eden facilities is part of the BVSC Delivery Program 2017-2021, Operational Plan 2019-2020 and is specifically listed in the Leisure and Recreation Asset Management Plan 2017.

Extracts from BVSC 2017-2021 Delivery Program and 2017-2018 Operational Plan:

CSP 2040 Goal 2: We are an active, healthy community with access to good quality recreation and sporting facilities, and medical health care.

CSP 2040 Goal 11: We are an informed and engaged community with a transparent, consultative and responsive Council.

CSP 2040 Goal 12: Our Council is financially sustainable, and services and facilities meet community need.

Extract from Leisure and Recreation Asset Management Plan, 2017:

What we will do:

Council plans to provide leisure and recreation services for the following:

·    Operation, maintenance, renewal and upgrade of sporting facilities, playgrounds and skate parks, parkland areas, natural areas, aquatic facilities and minor maritime facilities to meet service levels set by Council in annual budgets within the 10 year planning period.

Key focus – what are the key items of focus for sporting facilities in the coming years

·    Improving playing surfaces across all Council owned or managed assets

·    Implementing Bega and Pambula Sporting Complex Master Plans

·    Upgrading facilities at the Barclay Street Sports Complex

Environmental / Sustainability

The building site presents no ecological or biodiversity issues as it is located within an existing carpark.

Any changes regarding energy and water use will be positive as the new pavilion and amenities replace two existing separate facilities, the new facilities will have energy efficient lighting and water saving amenities.

As discussed in this report it is proposed the new facility to be adapted to serve as a future emergency evacuation centre.

Economic

The new pavilion will benefit the local community, with funding approved for an all-inclusive play space at the site, a funding submission lodged for the existing skate park to be upgraded and Aslings Beach literally across the road, the aim is to make the Barclay Street Sportsground a recreation destination for Eden with the pavilion complementing the greater masterplan for the site.

With the growth in Eden port tourism activities and other BVSC planned tourism focussed projects in this area, the Barclay Street destination is a great tie in for the economic benefits that the increased tourism activity will provide.

Risk

The main risk for Council is delivering the concept design and associated works within budget. Whilst a detailed budget estimate for the project has been prepared, the actual cost is not known until the RFQ process for construction has run its course. It may be that value engineering (VE) by removing or reducing some elements from the project is required to deliver the project within budget. Some aspects, such as the external wall type and finishes and internal finishes have been identified as areas suitable for a VE exercise if required. These items have been discussed with and understood by the user group committee.

Social/Cultural

The new pavilion will provide a vastly improved amenity for the local community and visitors and hence provide for increased participation in recreational activities at the site. The improved facilities will encourage and provide for the growing mixed gender participation in sport in Eden and the region and the improved club room space will give the various clubs a focal point for club social activities

Attachments

1.          Barclay Street Pavilion final concept design

 


Council

19 February 2020

Item 11.1 - Attachment 1

Barclay Street Pavilion final concept design

 

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Council 19 February 2020

Item 11.2

 

11.2. South East Australian Transport Strategy (SEATS) Membership     

Council has recently been approached by South East Australian Transport Strategy (SEATS) requesting it reconsider its position on membership with SEATS.

Director Assets and Operations  

Officer’s Recommendation

That Council re-join as a member of South East Australian Transport Strategy (SEATS).

Executive Summary

At its meeting of 20 February 2019 Council resolved to withdraw from SEATS. This report outlines the purpose of SEATS and the implications of participating in SEATS or not to further consider future membership.

Background

At its meeting of 20 February 2019 Council resolved the following whilst considering its membership of a number of organisations.

1.      That Council withdraw this membership item South East Australian Transport Strategy (SEATS).

2.      That Council refer the South East Australian Transport Strategy (SEATS) membership to the Canberra Region Joint Organisation (CRJO) for discussion among member Councils as to the benefits of having the CRJO as an affiliate member.

Since that time Council has not been actively involved in SEATS.

Information on the structure, role and functions of SEATS can be found at http://www.seats.org.au/about-seats/.

Council has recently received correspondence from SEATS requesting that Council reconsider its position in relation to membership of SEATS with a copy of correspondence attached to this report for reference that outlines the membership fee for Bega Valley Shire and an outline of the current focus of the organisation.

A key focus of SEATS is on ensuring ongoing improvements to the Princes Highway. Given recent impacts to the regional economy as a result of impacts to the Princes Highway, it is considered timely that Council reassess its position in relation to membership of SEATS as a regional entity focused on improving transport connectivity and the intrinsic link between transport (including self-passenger) and the economy.

Options

There are two key options available in relation to future membership of SEATS which are to either re-join as requested or decline the request.

Financial and resource considerations

As outlined in the correspondence attached the membership fee for Council to participate as a member of SEATS is $5,100 which had previously been budgeted for by Council.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

Councils adopted Community Strategic Plan and Delivery Program included provision for planning and advocating for improved transport networks across the region.

Attachments

1.          Letter to Anthony McMahon regarding SEATS membership

 


Council

19 February 2020

Item 11.2 - Attachment 1

Letter to Anthony McMahon regarding SEATS membership

 

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Council 19 February 2020

Item 11.3

 

11.3. Bega Valley Local Traffic Committee      

This report recommends Council adopt the recommendations of the Bega Valley Local Traffic Committee meeting of 5 February 2020.

Director Assets and Operations   

Officers Recommendation

That Council adopt the recommendations of the Bega Valley Local Traffic Committee meeting of 5 February 2020 to be tabled at the 19 February 2020 Council meeting.

Tathra Mountain Bike Enduro – June Long weekend and 22 & 23 August 2020.

The Tathra Mountain Bike Club request approval for June long weekend, should this be cancelled due to unexpected weather conditions, they have requested that the event be held on 22 and 23 August. The enduro will commence at the Tathra Country Club and is proposing to use a section of Andy Poole Drive and Bay Drive to Mogareeka; as well as rural gravel roads, fire trails and off-road single tracks.

It is recommended:

1.    That, subject to conditions, the on-road components for the Tathra Mountain Bike Enduro on Saturday, 6 June and Sunday, 7 June 2020 be approved. If the event is unable to proceed on Saturday, 6 June and Sunday, 7 June 2020, then Saturday, 22 August and Sunday, 23 August 2020 be approved as alternate dates for the event.

2.    That the event be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

3.    That the Traffic Control Plan is to reflect the following:

        a)    All stages held on Tathra Bermagui Road to be transport stages only, including race finish.

        b)    Use of cycle track is not available for racing purposes, as it is set aside for casual users.

4.    That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation.

5.    That organisers fully implement an approved Special Event Transport Management Plan.

6.    That organisers have approved public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

7.    That organisers have written approval prior to conducting the event from the NSW Police, the NSW National Parks and Wildlife Service, and the NSW Department of Primary Industries, Crown Lands.

8.    That the event organisers advertise the change to traffic conditions for the event.

9.    That local emergency services and transport operators be notified prior to the event.

10.  That approval be subject to current Traffic Control Plan (TCP).

Attachment 1: Tathra Mountain Bike Enduro

Anzac Day March & Service 2020, Candelo RSL

A submission has been received from Candelo RSL Sub Branch for the 2020 ANZAC Day march and service. The march will commence at approximately 10.30am at the Candelo Town Hall and proceed along William Street to the War Memorial. The Service will be conducted at the War Memorial, concluding at 12.00pm.

It is recommended:

1.    That the proposed traffic arrangements for the Candelo RSL Sub Branch ANZAC Day march and service on Saturday 25 April 2020 be approved and deemed a Class 2 special event.

2.    That the section of William Street, Candelo between the intersections of Eden Street and Queen Street be temporarily closed on Saturday 25 April 2020 for the Candelo RSL Sub Branch ANZAC Day march and service, in accordance with Traffic Control Plan.

3.    That approval be subject to current Traffic Control Plan (TCP).

Attachment 2: ANZAC Day Candelo

ANZAC Day March & Service 2020 – Merimbula & Pambula

A submission has been received from Merimbula RSL Sub Branch for the 2020 ANZAC Day Dawn Service in Merimbula and the main march and service in Merimbula and Pambula.

The Merimbula Dawn Service will be held between 5.30am and 7.00am and will require the closure of Beach Street, Merimbula between the intersections of Alice Street and Main Street from 5.30am to 7.00am.

The Pambula March will assemble on Quondolo Street (Princes Highway), Pambula from 8.40am and proceed at 9.15am to the War Memorial for the service. The march and service will require the closure of Quondolo Street, between the Oregon Street and Bullara Street intersections, from 8.30am to 10.15am. Princes Highway traffic will be diverted to Merimbola Street.

The Merimbula march will assemble at the Merimbula RSL Club at 10.40am and proceed at 11.00am along Main Street, Market Street and Beach Street concluding with a service at the War Memorial. The closure of Main Street and Market Street, Merimbula will be required for the duration of the march only, Beach Street will be closed between the Alice Street and Main Street intersections from 10.30am to 12.00pm for the service.

It is recommended:

1.    That the proposed traffic arrangements for the Merimbula RSL Sub Branch ANZAC Day Dawn Service, march and service in Merimbula on Saturday 25 April 2020 be approved and deemed a Class 2 special event.

2.    That the proposed traffic arrangements for the Merimbula RSL Sub Branch ANZAC Day march and service in Pambula on Saturday 25 April 2020 be approved and deemed a Class 1 special event.

3.    That sections of Main Street, Market Street and Beach Street, Merimbula and Quondolo Street (Princes Highway), Pambula be temporarily closed on Saturday 25 April 2020 for the Merimbula RSL Sub-Branch ANZAC Day Dawn Service, march and service in Merimbula and march and service in Pambula, in accordance with the Traffic Control Plans.

4.    That the temporary closure of the Princes Highway, Pambula is a matter solely for NSW Roads and Maritime Services Road Occupancy Licence determination.

5.    That approval be subject to current Traffic Control Plan (TCP).

Attachment 3: ANZAC Day Merimbula and Pambula

ANZAC Day March & Service 2020 – Cobargo

A submission has been received for the 2020 ANZAC Day Service in Cobargo. The march will commence at approximately 10.30am from the Cobargo School of Arts and travel along Cobargo Bermagui Road, Princes Highway and Tarlinton Street, Cobargo to the Memorial. The service will be held off street, on private property.

It is recommended:

1.    That the proposed traffic arrangements for the Cobargo RSL Sub Branch ANZAC Day march on Saturday 25 April 2020 be approved and deemed a Class 1 special event.

2.    That sections of Cobargo Bermagui Road and Tarlinton Street, Cobargo be temporarily closed on Saturday 25 April 2020 for the Cobargo RSL Sub Branch ANZAC Day march, in accordance with Traffic Control Plan.

3.    That the temporary closure of the Princes Highway, Cobargo is solely for NSW Roads and Maritime Services determination.

4.    That approval be subject to current Traffic Control Plan (TCP).

Attachment 4: ANZAC Day Cobargo

ANZAC Day March & Service 2020 – Wolumla, Bega, Bemboka & Tathra

A submission has been received for the 2020 ANZAC Day Services in the following locations:

Wolumla: 10.00am Assemble at Wolumla Hall – March from Wolumla Hall along Bega Street to the Wolumla Memorial.

Bega Dawn Service: 5.30am Assemble at Mitre 10 Auckland Street Bega – March to Carp Street Bega Memorial.

Bega: 10.30am Assemble at Gipps Street Bega – March down Carp Street to Bega Memorial

Bemboka: 10.30am Assemble – Opposite Hobbs Store Loftus Street Bemboka – March to Bemboka Memorial.

Tathra Dawn Service: 5.50am Assemble at Memorial for Dawn Service

Tathra: 7.30am Assemble at Anglican Church Bega Street, Tathra – March to Tathra Memorial.

It is recommended:

1.    That the proposed traffic arrangements for the Bega RSL Sub Branch ANZAC Day march and service in Bemboka be approved and deemed a Class 1 Special Event.

2.    That the proposed traffic arrangements for the Bega RSL Sub Branch ANZAC Day Dawn Service, march and service in Bega, ANZAC Day Dawn Service, march and service in Tathra and Wolumla be approved and deemed a Class 2 Special Event.

3.    That sections of Council roads at Gipps Street and Carp Street in Bega, Loftus Street in Bemboka, Bega Street and the Bega Street service road in Tathra, Bega Street and Wolumla Road in Wolumla be temporarily closed on Saturday 25 April 2020 for the Bega RSL Sub Branch ANZAC Day proceedings, as per the Traffic Control Plans.

4.    That the temporary closure of the Snowy Mountains Highway, Bemboka is solely for NSW Roads and Maritime Services determination.

5.    That approval be subject to current Traffic Control Plan (TCP).

Attachment 5: ANZAC Day Wolumla, Bega, Bemboka and Tathra

ANZAC Day March & Service 2020 – Bermagui

A submission has been received for the 2020 ANZAC Day Service in Bermagui. The march will commence at approximately 10.00am from the chemist shop up Lamont Street to the Memorial opposite the caravan park. The service will be held off street.

It is recommended:

1.    That the proposed traffic arrangements for the Bermagui RSL Sub Branch ANZAC Day march on Saturday 25 April 2020 be approved and deemed a Class 1 special event.

2.    That sections of Lamont Street from Wallaga Street to Pacific Drive, Bermagui be temporarily closed on Saturday 25 April 2020 for the Bermagui RSL Sub Branch ANZAC Day march.

3.    That approval be subject to current Traffic Control Plan (TCP).

Attachment 6: ANZAC Day Bermagui

Rainbow Wave Festival (Date change from 22 Feb 2020 to 2 May 2020)

A revised application has been received from Headspace Bega for The Rainbow Wave Festival to be held on 2 May 2020. This is a Mardi Gras Style event in celebrating our local LGBTI Community.

This event was previously held at Oaklands Events Centre Pambula, attracting over 400 people. Due to the overwhelming response, Headspace are requesting that this event be moved to Merimbula Town Centre with a Street Parade followed by live music and performances.

The approval will be subject to the Twyford Hall Construction site declaring that this is safe to go ahead.

It is recommended:

1.    That, subject to conditions sections of Beach Street and Market Street, Merimbula be temporarily closed between 11.00am and 6.30pm on Saturday 2 May 2020 for the Rainbow Wave Festival street parade and performers.

2.    That, subject to conditions Beach Street, Merimbula between the intersections of Market Street and Alice Street and Market Street, Merimbula between Palmer Lane and Merimbula Drive, Merimbula be temporarily closed between 11.00am and 6.30pm on Saturday 2 May 2020 for the Rainbow Wave Festival street parade and performers.

3.    That the proposed traffic arrangements involving the temporary closure of Market Street and Beach Street, Merimbula for the Rainbow Wave Festival street parade and performance on Saturday 2 May 2020, be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the NSW Roads and Maritime Services (RMS) Traffic Control Manual.

4.    That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate NSW RMS accreditation.

5.    That organisers fully implement an approved Special Event Transport Management Plan.

6.    That organisers have approved public liability insurance of at least $20 million indemnifying Bega Valley Shire Council, NSW Police Force and NSW Roads and Maritime Services by name for the event.

7.    That organisers have written NSW Police approval prior to conducting the event.

8.    That approval be subject to current Traffic Control Plan (TCP).

Attachment 7: Rainbow Wave Festival

No Stopping request Beach Street Merimbula

An email was received from resident stating “We confirm that we are the owners of 19 Beach Street and are writing to seek Councils urgent assistance in ensuring that we are no longer obstructed from entering into our driveway. We are seeking that council erect a “No Standing/NO Parking” sign immediately to the left of driveway between 19 and 21 Beach Street for the reasons set out below

It is recommended:

That Council approve the installation of a “No Stopping” zone between the existing driveway of No’s 19 and 21 Beach Street, Merimbula.

Attachment 8: Photo Beach Street No Stopping

Executive SummaryThe Local Traffic Committee is primarily a technical review committee and is not a Committee of Council. Local Traffic Committees operate under delegation from NSW Roads and Maritime Services (RMS) who are responsible for traffic control on all New South Wales roads. Their role is to advise Council on traffic control matters that relate to prescribed traffic control devices or traffic control facilities for which Council has delegated authority.

It is a requirement for Council to formally adopt the recommendations from this Committee prior to action being taken.

Attachments

1.          Tathra Mountain Bike Enduro

2.          ANZAC Day Candelo

3.          ANZAC Day Merimbula & Pambula

4.          ANZAC Day Cobargo

5.          ANZAC Day Wolumla Bega Bemboka & Tathra

6.          ANZAC Day Bermagui

7.          Rainbow Wave Festival

8.          Photo Beach Street No Stopping

 


Council

19 February 2020

Item 11.3 - Attachment 1

Tathra Mountain Bike Enduro

 

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Council

19 February 2020

Item 11.3 - Attachment 2

ANZAC Day Candelo

 

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Council

19 February 2020

Item 11.3 - Attachment 4

ANZAC Day Cobargo

 

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Council

19 February 2020

Item 11.3 - Attachment 5

ANZAC Day Wolumla Bega Bemboka & Tathra

 

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Council

19 February 2020

Item 11.3 - Attachment 6

ANZAC Day Bermagui

 

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Council

19 February 2020

Item 11.3 - Attachment 7

Rainbow Wave Festival

 

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Council

19 February 2020

Item 11.3 - Attachment 8

Photo Beach Street No Stopping

 

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Council

19 February 2020

 

Staff Reports –  Governance And Strategy

 

19 February 2020

  

12.1            Half Yearly Report on Implementation of Council's Operational Plan 2019-2020 230

12.2            Bega Valley Recovery Arrangements............................................................... 306


Council 19 February 2020

Item 12.1

 

12.1. Half Yearly Report on Implementation of Council's Operational Plan 2019-2020     

 

This half yearly review provides Council with a status update on the adopted 2019‑2020 Operational Plan and foreshadows changes to allow Council to resource bushfire-related activity.

 

General Manager  

 

 

Officer’s Recommendation

That Council:

1.    Note the progress on the 2019-2020 Operational Plan from 1 July 2019 to           30 December 2019 and place Attachment 1 on Council’s website.

2.    Receive a report at the 8 April 2020 Council meeting outlining the activities that have been deferred or modified in the 2019-2020 Operational Plan for the period 1 January 2020 – 30 June 2020 in order to respond to the 2020 Bega Valley Bushfire rebuilding and recovery.

 

Executive Summary

As at 31 December 2019, 90% of the 2019-2020 Operational Plan activities were completed or were on track to be delivered by 30 June 2020. Ten percent (10%) of activities were identified as off track.

Since then, the Bega Valley has been profoundly affected by bushfire. This extensive and ongoing natural disaster has and will continue to affect Council’s capacity to deliver on 2019-2020 Operational Plan activities in the 1 January- 30 June 2020 period. Staff are currently working through the process of balancing existing priorities and the new resourcing requirements for bushfire response, rebuilding and recovery. A further report to Council in April will outline which 2019-2020 Operational Plan activities have been deferred or modified to resource bushfire-related activities, and the impact of the change.

Background

The purpose of the Operational Plan half yearly review is to track progress of activities described in Council’s adopted Operational Plan. This review seeks to assess the achievability of the Operational Plan and enable forecasting of potential areas of delay or resourcing issues. A break-down of progress by directorate is provided in Figure 1.

It is important to note that the status updates are for the reporting period of 1 July 2019-31 December 2019. This period pre-dates the 2020 Bega Valley Bushfires.

The detailed update of Operational Plan activity status and achievements organised by Community Strategic Plan outcomes is provided in Attachment 1.

Figure 1 – Break-down of progress by directorate

 

Community Engagement

Consultation undertaken

The Revised 2017-2021 Delivery Program and 2019-2020 Operational Plan were publicly exhibited from 10 April 2018 until 8 May 2019.

Hardcopies of the documents were available to view at Council’s Bega office as well as Council’s Libraries at Bega, Bermagui, Eden and Tura Beach. All documents were available on Council’s website during the exhibition period.

There was also rolling media coverage of the draft Plans across all platforms and social media posts on Council’s Facebook.

Financial and resource considerations

The financial performance of Council in the half year to December 2019 has seen a reduction in operating surplus and a reduction in Council’s cash position, as funds provided in previous periods for capital projects are now being expended. It is important to note that the current bushfire emergency will have a negative effect on Council’s income statement and cash position. The extent of this is not yet known and is not included in the December quarterly budget review

The detail of Council’s financial position as at 31 December 2019 will be outlined in the December Quarterly Budget Review Statement, which is the subject of a separate report to this Council meeting.

Legal /Policy

Chapter 13 of the Local Government Act 1993 requires Council to report half yearly on the status of the Operational Plan.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The 2019-2020 Operational Plan was developed to align with the adopted Community Strategic Plan, Delivery Program, Resourcing Strategy and Long-Term Financial Plan.

The following is a list of some of the highlights for the period. Detailed reporting on all of the Operational Plan activities is provided in Attachment 1.

Highlights for the period:

·    Merimbula Airport Terminal newly upgraded, including BVRG:TARMAC, a pop-up commercial exhibition space in the Departure lounge to promote local professional artists.

·    Kitchen upgrades completed at Wyndham, Rocky Hall, Brogo and Tarraganda Halls.

·    Planning and Building Services now integrated with the NSW Planning Portal, which allows customers to track referral to state agencies for approval and concurrence matters

·    Over 50% of development applications determined within 40 days.

·    Grant funds for South East Arts, Mumbulla Foundation, Community Events, Community Environment Initiatives and Access Improvement Grant Program dispersed.

·    Regional Learning Centre hosted the second cohort of the Bega Valley Innovation Hub and planned for multiple learning programs to be conducted in 2020 including a Diploma in Nursing.

·    Civic Centre hosted a range of entertainment including Festival of Open Minds, Bega Big Groove and Prada’s Priscillas.

·    Retail Revamp program delivered in Merimbula and Eden.

·    Over 70 grant applications submitted in the reporting period, with $12,096,421 in grant funding secured.

·    Provided lifesaving services at seven beaches in Eden, Merimbula, Tathra and Bermagui.

·    Library services continue to operate in all sites, along with home library service. Library improvements include digitisation of photographs, a revamped children’s area at the Bega Library and delivery of a range of programs including HSC Lockdown and the Create and Make Crew project.

·    Draft Climate Resilience Strategy publicly exhibited.

·    Draft Residential Land Strategy and Draft Commercial Land Strategy placed on public exhibition.

·    Community Engagement Strategy revised, exhibited and adopted.

·    Installation of solar panels at the Regional Learning Centre, Bega Depot and Bemboka Water Filtration Facility.

·    A range if environmental education programs delivered including Take 3 for the Sea and Love our Lakes.

·    Funding secured to roll out FOGO for businesses.

 

Attachments

1.          Operational Plan Progress Report July-December 2019

 


Council

19 February 2020

Item 12.1 - Attachment 1

Operational Plan Progress Report July-December 2019

 

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Council 19 February 2020

Item 12.2

 

12.2. Bega Valley Recovery Arrangements     

This report provides Councillors with the details of the recovery arrangements establishedforthe region and locally, under the State Emergency and Rescue Management Act 1989, toupport the Bega Valley Shire Council during the recovery process.

General Manager  

Officer’s Recommendation

That Council:

 

1.            Note the Regional Recovery Committee, Local Recovery Action Committee and                Recovery Rebuilding and Resilience Team structure.

2.            Note the proposal to involve all Councillors in a regular briefing on the recovery as part of the Wednesday Councillor Workshops.

 

Executive SummaryThe community of the Bega Valley has been significantly impacted by the bushfires since the 30 December 2019. Since then further extreme conditions on Tuesday 31 December, Saturday 4 January, Friday 10 January, Thursday 23 January, Friday 31 January to  Sunday 2 February 2020 saw heavy fire impact or heat conditions in our towns and villages, as well as rural areas.

The area is still in emergency response with additional impacts from heavy rain. Council commenced the Recovery phase on 2 January 2020. This report provides a high level summary of some of the activities and strategies that have been implemented to assist in the coordination for recovery, rebuilding and improving resilience in the Bega Valley.

Background

Council is required to act in accordance with the State Emergency and Rescue Management Act, with Council’s role explained and outlined within this Act and the supporting guidelines. In terms of the current disaster and recovery we are working in unprecedented times. The recovery phase has been evolving daily since we commenced working through the framework on 2 January.

The New South Wales Recovery Plan outlines the strategic intent, responsibilities, authorities and the mechanisms for disaster recovery in New South Wales. The Recovery Plan, which allows for the development and implementation of a planned recovery following a natural disaster or other emergency.


 

Recovery Framework

State Recovery Committee (SRC)

Due to the scale of the fires across NSW in 2019 and 2020 a State Recovery Committee (SRC) has been established. Under this framework there are a range of State Recovery Sub Committees and Working Groups and four regional recovery regions. Bega Valley is in the Southern Region.

 

Southern NSW Regional Recovery Committee (RRC)

The State Government has established the Southern NSW Regional Recovery Committee (RRC) with retired, former Assistant Police Commissioner, Mr Dick Adams appointed as the Regional Recovery Coordinator. The RRC is chaired by Heidi Stratford and has subcommittees which cover:

·    Waste

·    Health and Wellbeing

·    Agriculture and Animals

·    Business, Tourism and Industry; and

·    Planning, Development and Infrastructure

 

There are two working groups:

·    Local Government General Managers; and

·    Communications.

 

The Committee includes ten local government areas in South East NSW covering Wingecarribee, Shoalhaven, Eurobodalla, Bega Valley, Snowy Monaro, Snowy Valleys, Queanbeyan Palerang, Wagga Wagga, Goulburn Mulwaree, and Greater Hume.

 

Local Recovery Committee (LRC)

The Bega Valley Local Recovery Committee (LRC) was established in early January 2020 with the first meeting held on 7 January.

Meetings are held weekly with representation from all key locally involved agencies including NSW Police, the ADF, State agencies, key infrastructure service providers and Council.

The LRC is chaired by the General Manager. The function of the LRC is to work to provide timely support and tools to affected communities to quickly return to an adequate level of function after the 2020 bushfire event. The immediate priorities of the Bega Valley LRC are to:

1.    get on the ground and assess damage and needs

2.    ensure processes are in place to get a roof over everyone’s head

3.    stabilize infrastructure systems – access to water, power, communications, waste

4.    reconstruct and restore physical infrastructure

5.    assist with the clean up planning with the State Government

6.    assist get business re-established.

7.    ensure support for emotion, social, economic and physical wellbeing

8.    restore and adapt to a changed natural environment; and

9.    build community resilience and capability.

 

 

The LRC is committed to being:

·    community focused

·    inclusive and collaborative

·    integrated and coordinated

·    timely, tailored and adapted to the changing community needs

·    empowering ad supporting community self determination

·    sharing responsibility between all sectors of the community; and

·    empathetic

 

Subcommittees have been established covering:

Health and Wellbeing

The role of the health and wellbeing subcommittee is to lead and coordinate the planning and implementation of the social aspects of recovery including in safety and wellbeing, physical and psychological health, immediate and long-term shelter and social engagement. Recognising that a community’s strengths and vulnerabilities can help inform the recovery process.

·    Recovery Support

·    Programs to address psychological support

 

Business, Tourism and Industry

The role of the business, tourism and industry subcommittee is to lead and coordinate the planning and implementation of the community’s economic recovery. Economic recovery is vital to the whole of community and can affect residents and households, public infrastructure and community facilities, business enterprises and supply chain as well as government. 

Waste and Infrastructure Services

The role of the waste and infrastructure services subcommittee is to lead and coordinate the planning and implementation of the built environment

This includes:

·    Recovery of commercial and industry buildings and structures, physical infrastructure (including power, water, telecommunications, transport)

·    Rebuilding of damaged council infrastructure.  This infrastructure can be owned by a range of entities including; multinational companies, individuals, government and community groups.

·    Restoration of essential services during recovery may require temporary solutions and can also provide an opportunity to meet the needs of the future environment.

·    Clean up and remediation of fire affected properties

·    Waste management facilities and waste tracking

Environment, Planning and Development

The role of the environment, planning and development subcommittee is to lead and coordinate the planning and implementation of the environmental recovery in terms of the ecosystem components of air, water, land and soil and plants and animals.

This includes:

·    Land management for environmental and community outcomes (sediment and erosion control)

Donations and Disaster Relief

Donated Goods

Following an emergency event, people often want to donate goods to the disaster affected community. Unless there is a specific need, the public will always be encouraged to donate money in preference to donated goods. Donated goods are difficult to sort, store, distribute and manage and can divert recovery efforts. If left uncoordinated and unsupported, donations received can be not needed, of varying quality and can undermine the local economy.

Council has partnered with GIVIT  a national not-for-profit connecting those who have with those who need, in a private and safe way.

GIVIT is helping provide the essential items needed to assist bushfire-affected communities in rebuilding their lives. The items specifically requested by charities and others working with people in need right now. A virtual warehouse then lists the items donated with those in need.

Appeals

Council has a Disaster Relief Fund established in partnership with the Social Justice Advocates. The MOU is signed and the committee has commenced meeting.  There are also a number of community based appeals focusing on specific communities across the Shire. These are managed and determined by the organisations establishing them.

Agriculture

The role of the agriculture subcommittee is to lead and coordinate the planning and implementation of the primary industries and rural farming recovery. The subcommittee is responsible for providing specialist support and advice on key issues confronting primary industries and the rural community.

Communications and Community Engagement

The Communications and Engagement Sub Committee aims to ensure timely, accurate and consistent recovery information is disseminated by all agencies.

A Community Reference Group or Groups will be established as the response phase of the disaster concludes and this will look to involve people from affected communities across the Shire to be a sounding point for the Local Recovery Committee.

Councillor Briefings

It is imperative that Councillors can be regularly informed of, and engaged, in the recovery process. To date the General Manager has provided regular (where appropriate daily) emails to Councillors to keep them updated in the constantly emerging issues and actions in the response and recovery activities.

It is planned to include a weekly time slot in the Councillor Workshops to update Councillors on all activities in the recovery and provide an opportunity for input, advice and direction at a strategic level throughout this recovery phase.

 

 

 

 

 

 

 

 

 

 

 

 

 

Council Recovery Rebuilding and Resilience Team

Council’s internal structure has been refocussed to respond to the considerable Council work that will be required to be undertaken in the recovery process. A project team is being set up with a Project Lead and three project works areas covering:

·    Health and well being

·    Infrastructure and services;  and

·    Industry and economic development.

 

 

Disaster Welfare Assistance Points and Recovery Centres and Outreach Service

The Office of Emergency Management has supported Council establish a range of recovery services and these are operating across the Shire. Whilst this is an excellent service profile more needs to be done to ensure that the outreach and services get to those who want and need it. Continuing work is being undertaken to ensure services reflect the needs in this unprecedented disaster recovery.

 

 

Community Engagement

Council has been liaising with community members, participating in response community meetings, attending meetings held by the local member, community, business, industry and other groups.

 

Council has also commenced a program of hosted community recovery meetings. These are will be held to cover Bemboka, Quaama, Cobargo, Bermagui, Eden, Wonboyn, Kiah, Wyndham, Towamba, Rocky Hall, Candelo/Tantawangalo, Pericoe and Nethercote.                                      

 

 

Environmental Impacts

There has been significant impacts on flora and fauna due to the bushfires.

Water quality, sediment and erosion control are significant management challenges for the catchments, town water supplies, oyster and tourism industries and recreational usage of waterways.

Council advocated for funding and support to manage environmental issues. Support to date has included the Department of Planning, Infrastructure and Environment announcing a $5million grant program for immediate work for the State’s impacted coastal Councils and Council will be preparing an application seeking funds for on ground works.

 

 

 

Financial and resource considerations

The fire events affecting Bega Valley have section 44 declarations under the Rural Fires Act 1997 and as such the cost of any works undertaken to assist in firefighting and immediate access issues are covered by the NSW Government under the Section 44 payment.

 

Councils have 21 days after the Section 44 declaration is revoked to undertake emergency clean-up work funded under this declaration. In the Bega Valley, the section 44 remains in place. Once this declaration is revoked, Council will determine if it will need to apply for an extension past the 21 day period to continue to provide emergency clean up works.

 

It should be noted that the section 44 declaration only covers what is classified as essential infrastructure. This mainly applies to roads and bridges, but not community infrastructure such as community halls, childcare centres, gardens, waste management facilities or water and sewer infrastructure. Some of these facilities are covered under Council’s insurance policy as is related reductions in revenue, in some circumstances.

 

The recent rain event has also seen considerable infrastructure damage which will need to be assessed and funding for remediation sourced.

 

Currently there are various grants being announced by the Commonwealth and NSW Governments and this support is very welcomed. New funding and support funding opportunities for community members and businesses are still being announced as new needs arise and are responded to.

 

As previously reported the Commonwealth Government has provided an initial and immediate support payment of $1million to local councils that have been affected by the recent bushfires under the Disaster Recovery Funding Arrangements Category C (severe impact event funding). A condition of the grant is that Council provides a schedule of works by 15 April 2020. Council has received this payment with the funds currently restricted for allocation by Council.

 

Once the overall landscape of grant funding and support arrangements is clearer, Council can then consider in what areas funding would be best allocated in a strategic and coordinated manner to maximise community benefit. A further report will be provided for consideration in March.

 

Council has resolved on a number of rates, charges and fee waivers as has the NSW Government. This was covered in the report to Council of 5 February.

There are other funding streams such as the coastal environment funding package, economic and community funding programs.

 

Legal /Policy

Section 44 of the Rural Fires Act 1997 requires the NSW RFS Commissioner to take charge of all bush fire-fighting operations and bush fire prevention measures anywhere in NSW if, in the Commissioner’s opinion, certain conditions are met. A Section 44 was declared on 27 November 2019 and a Natural Disaster Declaration on 6 December 2019. A new S44 was declared effective on 30 December 2019.

The Recovery is covered under the State Emergency and Rescue Management Act 1989.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

As previously reported to Council the current adopted operational plan is being reviewed and proposed amendments will be reported to Council.

The previously advertised draft strategic planning documents have been withdrawn and new documents are being prepared to be placed on public exhibition in April/May.

Risk

The response and recovery process has considerable risks associated with all aspects. A detailed debrief of the response aspects has commenced and a risk management assessment for the recovery program and in particular the project team will be undertaken when established, as a priority.

Attachments

Nil

   

 


Council

19 February 2020

 

Staff Reports –  Finance

 

19 February 2020

 

13.1            Quarterly Budget Review Statement - 31 December 2019.............................. 315


Council 19 February 2020

Item 13.1

 

13.1. Quarterly Budget Review Statement - 31 December 2019     

Budget review statements are prepared and presented to Council quarterly in accordance with Section 203 of the Local Government (General) Regulation 2005.

 

General Manager  

Officer’s Recommendation

1.    That Council receive and note the December 2019 Quarterly Budget Review.

2.    That the budget recommendations detailed within the December quarterly budget review be           adopted.

Executive Summary

Under the Integrated Planning and Reporting (IPR) Guidelines, a Quarterly Budget Review Statement (QBRS) must be presented to Council for each financial quarter.

The QBRS is presented in a summary format which shows Council’s income and expenses by type and by activity. The Capital Budget Review Statement (CBRS) is also prepared by type followed by variance details. It is the intent of this report to provide information to the users of the QBRS report, to illustrate the financial performance of Council as a whole and for each activity of Council.

Council officers retain the ability to enquire, transact, and report on the detailed general ledger, which includes budgets. If there are specific questions relating to detailed transactional information, officers can provide answers to those questions.

Financial and resource considerations

Council’s budgeted surplus has decreased by $5,873K to $32,486K. This is due mainly to changes in grants and contributions for Capital projects, totalling $6,126k that was budgeted for in the 19/20 year but is being phased in over the coming years in line with now agreed funding deeds.

Council expects to see major changes in the 31 March 2020 QBRS as Council comes to terms with the financial costs of the current bushfire emergency and the effect on proposed works for the 2019/2020 year. It is too early to accurately predict the additional costs and the income that will be abandoned to support our community.

Council had cash and investments of $80,460K at 30 June 2019, the revised projected cash figure at the 30 June 2020 is expected to be $60,927k a reduction of $31k from the September QBRS .  Whilst the difference is significant it is important to note that the 30 June 2019 figure is inflated by capital and operational grant funds that were placed in reserves and will be used to fund projects in future budgets.

Legal /Policy

In accordance with Regulation 203(1) of the Local Government (General) Regulation 2005, the Responsible Accounting Officer must prepare and submit to the Council a Budget Review Statement after the end of each quarter.

Clause 203 of the Local Government (General) Regulations 2005 states:

Budget Review Statements and revision of estimates

1.    Not later than two months after the end of each quarter (except the June quarter), the responsible accounting officer of a council must prepare and submit to the council a budget review statement that shows, by reference to the estimate of income and expenditure set out in the statement of the council’s revenue policy included in the operational plan for the relevant year, a revised estimate of the income and expenditure for that year.

 

2.    A budget review statement must include or be accompanied by:

a.       A report as to whether or not the responsible accounting officer believes that the statement indicates that the financial position of the council is satisfactory, having regard to the original estimate of income and expenditure, and

b.       If that position is unsatisfactory, recommendations for remedial action.

c.       A budget review statement must also include any information required by the Code to be included in such a statement.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

Council’s 2017–2021 Delivery Program and 2019-2020 Operational Plan provides the Financial Estimates 2017–2021 which includes the Budget for 2019-20.

Council will need to be mindful in reviewing the Long-Term Financial Plan, that it is not likely to have the same level of external grant funding into the future, and that an expansion of the current asset base will put pressure on future budgets through increased maintenance and depreciation costs.

Given the issues highlighted by Council in achieving its Asset Management model, future gains or surpluses need to be placed into appropriate reserves to provide coverage for future liabilities.

 

Attachments

1.          Quarterly Budget Review Statement - 31 December 2019

 


Council

19 February 2020

Item 13.1 - Attachment 1

Quarterly Budget Review Statement - 31 December 2019

 

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Council

19 February 2020

 

 

Notices of Motion

 

19 February 2020

 

16.1            Business support for bushfire impacted businesses.......................................... 339


Council 19 February 2020

Item 16.1

 

16.1. Cr Russell Fitzpatrick - Business support for bushfire impacted businesses        

 

Notice of Motion

That Council immediately advocate to the State and Commonwealth Governments to increase financial support and streamline the application processed for businesses impacted directly and indirectly by the devastating fires of 2019/20.

 

 

Background

There has been announcements of funding and support for businesses over the past weeks. This is much appreciated.  More is needed as this disaster has the potential to become a further disaster as businesses close. More is needed as are other mechanisms to support business. The current application process for businesses that have not lost their property has issues and needs to be immediately reworked. This support should be one that supports people not add an additional strain on people struggling to keep their business going.

Cr Russell Fitzpatrick

 

Attachments

Nil

   


Council

19 February 2020

 

 

Questions with Notice

 

19 February 2020

 

17.1            Trees missing from Carp Street Bega, out the front of the pizza shop............ 341

17.2            Non-residential sewer discharge factors.......................................................... 342


Council 19 February 2020

Item 17.1

 

17.1. Trees missing from Carp Street Bega, out the front of the pizza shop      

Cr Seckold asked about the removal of trees from Carp Street, Bega.

Director Assets and Operations   

Question

On 21 November 2018 Cr Seckold asked about the removal of trees from Carp Street out the front of the Pizza Shop.

The question was taken on notice by the General Manager.

Staff Response

During the last refresh of the Bega CBD over 10 years ago, street trees were planted in the parking lanes along Carp Street. Unfortunately, consensus could not be reached regarding protecting them with kerb wheel stops or ‘blisters’ as this would negatively affect the number of on street parking spaces, hence they were planted in the road corridor and only protected by hardwood bollards placed around them as a compromise.

Replacing trees in Carp Street will result in the same damage to trees and bollards if we do not change how we protect the trees. Staff propose to carry out a trial to protect trees using a blister wheel stop arrangement and bollards

 

Attachments

Nil

 


Council 19 February 2020

Item 17.2

 

17.2. Non-residential sewer discharge factors     

 

Sewer charges for non-residential properties are calculated using the NSW Department of Water, Best Practice Management Guidelines.

 

Director Assets and Operations  

 

Question

Could Council be provided with a report in relation to the history of the introduction of the Best Practice Management Guidelines and would staff include in the report the change in the charges for non-residential properties at the time of introduction?

Background

Council calculates non-residential sewer charges using the methodology prescribed by the NSW Department of Water, Best Practice Guidelines. The methodology and the non-residential sewer discharge factor (SDF) as calculated for 59 categories of non-residential properties is published annually as part of Council’s revenue policy. 

Any requests for changes in SDF require an assessment of metered water usage and sewer discharge.

Staff Report

Introduction of the current sewer discharge factors

The Best Practice Management of Water Supply and Sewerage Guidelines were published in 2004 and revised and updated in August 2007. The Best Practice Management Guidelines consolidate a number of earlier initiatives including the Water Supply, Sewerage and Trade Waste Pricing Guidelines, 2002.

The Best Practice Management Guidelines comprise six elements and the second of these relates to pricing of water supply, sewerage and liquid trade waste services. The Best Practice Management Guidelines require transparent tariff structures and pricing levels for sewerage and liquid trade waste that:

·    Recover efficient costs of service provision, including an appropriate return on infrastructure capital

·    Provide appropriate signals to customers about the costs of providing sewerage services, in order to encourage efficient use of resources (both environmental and financial)

·    Are consistent with the principles of the Australian Government’s Strategic Framework for Water Reform, National Competition Policy and National Water Initiative

·    Are simple for customers to understand and easy for local water utilities to implement and administer

·    Have due regard for the social implications of price/tariff movements in terms of impacts on ‘vulnerable’ customers

·    Support, where practical, government policy objectives in relation to regional development, employment, public health and welfare

The Liquid Trade Waste Regulation Guidelines were introduced in 2009 and Council adopted our current Liquid Trade Waste Policy in September 2009. The Liquid Trade Waste Guidelines include a table of recommended sewer discharge factors for various types of businesses in Appendix G.

The sewer discharge factors that were in use at the time we introduced our current liquid trade waste management system needed to be changed because they:

·    were too low and did not accurately reflect the proportion of supplied water that was discharged to sewer

·    did not conform with NSW Government Guidelines for best practice charging

·    prevented establishing liquid trade waste discharge factors for usage that accurately reflected the proportion of supplied water discharged to sewer as liquid trade waste

Councillors workshopped the new sewer discharge factors on 1 March 2011 and Revenue modelling was also presented to them by the Finance Manager during that month. The 2011-2012 Operational Plan, which included the new sewer discharge factors and a reduced sewer usage charge rate to compensate for the higher discharge factors, was placed on public exhibition and subsequently adopted by Council on 1 July 2011.

The below graph (Figure 1) shows the impact of the change to the new sewer discharge factors on annual sewer charges between the 2009 and 2020 financial years, for a non-residential customer with a 20 mm water meter and an annual water usage of 150 kL. Most non-residential properties have a sewer discharge factor of 95%, increased from 76% under the old system, so these discharge factors have been used to calculate the dollar amounts shown in the graph.

Figure 1: Annual sewer charges 2009 – 2020 for a non-residential customer with a 20 mm water meter, an annual water usage of 150 kL and a sewer discharge factor of 76% under the old system and 95% under the current system.

The above graph shows that the introduction of the new sewer discharge factors on 1 July 2011 resulted in only a minor increase in the annual sewer usage charge (1.8%) for this example non-residential customer between the 2011 and 2012 financial years. There was a larger increase in the annual sewer access charge (25.3%) in the 2012 financial year, compared to 2011. The overall increase in annual sewer charges for this example non-residential customer between the 2011 and 2012 financial years was 17%.

Review of sewer discharge factors

The standard sewer discharge factors contained within the 2009 Liquid Trade Waste Guidelines are generally reasonable estimates of the proportion of supplied water being discharged to sewer for most non-residential customers. However, it is understood there may be circumstances applicable to a particular non-residential customer where the standard discharge factor does not accurately reflect the actual proportion of supplied water being discharged to sewer. In such cases, non-residential customers may request their sewer discharge factor be reviewed.

Council’s procedure for reviewing the sewer discharge factor for a particular non-residential customer is based on that recommended in the Liquid Trade Waste Regulation Guidelines and is outlined as follows:

·    The customer contacts Council to request a review of their sewer discharge factor

·    The Liquid Trade Waste Officer inspects the property, water meter(s) and then discusses water usage with the customer before making an informed assessment

·    The Liquid Trade Waste Officer sends the Water Resources Coordinator and/or Manager of Water and Sewerage Services an email containing his/her recommendation of what the new sewer discharge factor should be and the basis for this recommendation

·    The Water Resources Coordinator and/or Manager of Water and Sewerage Services will seek further information/clarification as necessary before granting approval (by return email) for the sewer discharge factor to be changed

·    The Liquid Trade Waste Officer forwards the email (containing Coordinator/Manager approval) to the Revenue section to change the sewer discharge factor in Authority

 

Attachments

Nil