Meeting Notice and Agenda


An Ordinary Meeting of the Bega Valley Shire Council will be held via Zoom on
Wednesday, 10 June 2020 commencing at 2:00 PM to consider and resolve
on the matters set out in the attached Agenda.





Cr Sharon Tapscott, Mayor

Cr Russell Fitzpatrick, Deputy Mayor

Cr Tony Allen

Cr Robyn Bain

Cr Jo Dodds

Cr Cathy Griff

Cr Kristy McBain

Cr Mitchell Nadin

Cr Liz Seckold


General Manager, Ms Leanne Barnes

Director, Assets and Operations, Mr Anthony McMahon

Director,  Community, Environment and Planning, Dr Alice Howe

Director, Business and Governance, Mrs Iliada Bolton

Manager, Communication and Events, Mr Ian Campbell

Project Lead, Recovery, Rebuilding and Resilience, Mr Chris Horsburgh

Minute Secretary, Mrs Bec Jones




Live Streaming of Council Meetings

Council meetings are recorded and live streamed to the Internet for public viewing.  By entering the Chambers during an open session of Council, you consent to your attendance and participation being recorded.

The recording will be archived and made available on Council’s website www.begavalley.nsw.gov.au. All care is taken to maintain your privacy; however as a visitor of the public gallery, your presence may be recorded.

Publishing of Agendas And Minutes

The Agendas for Council Meetings and Council Reports for each meeting will be available to the public on Council’s website as close as possible to 5.00 pm on the Thursday prior to each Ordinary Meeting.  A hard copy is also made available at the Bega Administration Building reception desk and on the day of the meeting, in the Council Chambers.

The Minutes of Council Meetings are available on Council's Website as close as possible to 5.00 pm on the Monday after the Meeting.

1.     Please be aware that the recommendations in the Council Meeting Agenda are recommendations to the Council for consideration.  They are not the resolutions (decisions) of Council.

2.     Background for reports is provided by staff to the General Manager for  presentation to Council.

3.     The Council may adopt these recommendations, amend the recommendations, determine a completely different course of action, or it may decline to pursue any course of action.

4.     The decision of the Council becomes the resolution of the Council, and is recorded in the Minutes of that meeting.

5.     The Minutes of each Council meeting are published in draft format, and are confirmed by Councillors, with amendments  if necessary, at the next available Council Meeting.

If you require any further information or clarification regarding a report to Counci, please contact Council’s Executive Assistant who can provide you with the appropriate contact details

Phone (6499 2104) or email execassist@begavalley.nsw.gov.au.


Ethical Decision Making and Conflicts of Interest

A guiding checklist for Councillors, officers and community committees

Ethical decision making

·      Is the decision or conduct legal?

·      Is it consistent with Government policy, Council’s objectives and Code of Conduct?

·      What will the outcome be for you, your colleagues, the Council, anyone else?

·      Does it raise a conflict of interest?

·      Do you stand to gain personally at public expense?

·      Can the decision be justified in terms of public interest?

·      Would it withstand public scrutiny?

Conflict of interest

A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

·      Pecuniary – regulated by the Local Government Act 1993 and Office of Local Government

·      Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Office of Local Government (advice only).  If declaring a Non-Pecuniary Conflict of Interest, Councillors can choose to either disclose and vote, disclose and not vote or leave the Chamber.

The test for conflict of interest

·         Is it likely I could be influenced by personal interest in carrying out my public duty?

·         Would a fair and reasonable person believe I could be so influenced?

·         Conflict of interest is closely tied to the layperson’s definition of ‘corruption’ – using public office for private gain.

·         Important to consider public perceptions of whether you have a conflict of interest.

Identifying problems

1st       Do I have private interests affected by a matter I am officially involved in?

2nd     Is my official role one of influence or perceived influence over the matter?

3rd      Do my private interests conflict with my official role?

Local Government Act 1993 and Model Code of Conduct

For more detailed definitions refer to Sections 442, 448 and 459 or the Local Government Act 1993 and Bega Valley Shire Council (and Model) Code of Conduct, Part 4 – conflictions of interest.

Agency advice     

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, officers and community committee members by various pieces of legislation, regulation and codes.





Bega Valley Shire Council

(02) 6499 2222




8281 5999

Toll Free 1800 463 909



Office of Local Government

(02) 4428 4100



NSW Ombudsman

(02) 8286 1000

Toll Free 1800 451 524




Disclosure of pecuniary interests / non-pecuniary interests

Under the provisions of Section 451(1) of the Local Government Act 1993 (pecuniary interests) and Part 4 of the Model Code of Conduct prescribed by the Local Government (Discipline) Regulation (conflict of interests) it is necessary for you to disclose the nature of the interest when making a disclosure of a pecuniary interest or a non-pecuniary conflict of interest at a meeting. 

The following form should be completed and handed to the General Manager as soon as practible once the interest is identified.  Declarations are made at Item 3 of the Agenda: Declarations -  Pecuniary, Non-Pecuniary and Political Donation Disclosures, and prior to each Item being discussed:

Council meeting held on __________(day) / ___________(month) /____________(year)

Item no & subject


Pecuniary Interest


   In my opinion, my interest is pecuniary and I am therefore required to take the action specified in section 451(2) of the Local Government Act 1993 and or any other action required by the Chief Executive Officer.

Significant Non-pecuniary conflict of interest

   – In my opinion, my interest is non-pecuniary but significant. I am unable to remove the source of conflict. I am therefore required to treat the interest as if it were pecuniary and take the action specified in section 451(2) of the Local Government Act 1993.

Non-pecuniary conflict of interest

   In my opinion, my interest is non-pecuniary and less than significant. I therefore make this declaration as I am required to do pursuant to clause 5.11 of Council’s Code of Conduct. However, I intend to continue to be involved with the matter.

Nature of interest

Be specific and include information such as :

·         The names of any person or organization with which you have a relationship

·         The nature of your relationship with the person or organization

·         The reason(s) why you consider the situation may (or may be perceived to) give rise to a conflict between your personal interests and your public duty as a Councillor.

If Pecuniary

  Leave chamber

If Non-pecuniary  (tick one)

 Disclose & vote        Disclose & not vote          Leave chamber

Reason for action proposed

Clause 5.11 of Council’s Code of Conduct provides that if you determine that a non-pecuniary conflict of interest is less than significant and does not require further action, you must provide an explanation of why you  consider that conflict does not require further action in the circumstances

Print Name


I disclose the above interest and acknowledge that I will take appropriate action as I have indicated above.



NB:  Please complete a separate form for each Item on the Council Agenda on which you are declaring an interest.


10 June 2020



Statement of Commencement of Live Streaming

Acknowledgement of Traditional Owners of Bega Valley Shire

1       Apologies and requests for leave of absence


2       Confirmation Of Minutes


That the Minutes of the Ordinary Meeting held on 20 May 2020 and the Ordinary Meeting held on 27 May 2020 as circulated, be taken as read and confirmed.

3       Declarations

Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled.  Declarations also to be prior to discussion on each item.

4       Public Forum – report by Mayor of deputations heard prior to the meeting


5       Petitions


6       Mayoral Minutes


7       Urgent Business


8       Staff Reports – Planning and Environment


8.1                Memorandum of Understanding with Clean Energy for Eternity Incorporated................... 9

8.2                Erection of Dual Occupancy 705 New Buildings Road Wyndham......................................... 28

9       Staff Reports – Community, Culture and Leisure


9.1                Engagement with Eden Community Access Centre on the Upgrade of the Eden Library 98

10   Staff Reports –Economic Development and Business Growth


10.1              Tourism Events Recovery Coordination Program.................................................................. 108

11     Staff Reports – Infrastructure Waste and Water


11.1              Classification of land at Bega..................................................................................................... 112

11.2              Bega Valley Local Traffic Committee........................................................................................ 114

11.3              Draft Public Toilets Strategy...................................................................................................... 117

12   Staff Reports – Governance and Strategy


12.1              Council Meeting 22 July 2020.................................................................................................... 136

13     Staff Reports – Finance


13.1              Certificate of Investment............................................................................................................ 139

13.2              Local Roads and Community Infrastructure Program - allocation of funds...................... 143

13.3              Amendments to IPR documents on public exhibition........................................................... 147


14     Councillor Reports

14.1              Delegates Report Cr Tapscott, Mayor CRJO Board Meeting and Minsiterial Advocacy. 166


15     Rescission/alteration Motions


16     Notices of Motion

16.1              Sealing of Plumb Motors site..................................................................................................... 172


17     Questions with Notice

17.1              Establishment of Youth Council................................................................................................ 174


18     Questions without Notice

19     Confidential Business 


Representations by members of the public regarding closure of part of meeting

Adjournment Into Closed Session, exclusion of the media and public........................... 177


Statement of Cessation of Live Streaming for the period of the Closed Session.

Statement of Re-Commencement of Live Streaming

20     Noting of Resolutions from Closed Session

21   Declassification of reports considered previously in Closed Session  



10 June 2020



Staff Reports –Planning And Environment


10 June 2020


8.1              Memorandum of Understanding with Clean Energy for Eternity Incorporated.. 9

8.2              Erection of Dual Occupancy 705 New Buildings Road Wyndham...................... 28

Council 10 June 2020

Item 8.1


8.1Memorandum of Understanding with Clean Energy for Eternity Incorporated      

This report seeks Council approval to enter into a Memorandum of Understanding with Clean Energy for Eternity Incorporated to support installation of renewable energy on Council assets.

Director Community Environment and Planning   

Officer’s Recommendation

That Council:

1.    Delegates to the General Manager authority to enter a Memorandum of Understanding with Clean Energy for Eternity Incorporated (Attachment 1) to support installation of renewable energy infrastructure on Bega Valley Shire Council assets.

2.    Revokes the current Memorandum of Understanding with Clean Energy for Eternity Incorporated (Attachment 2) once Attachment 1 is signed by both parties.

Executive Summary

Council has a current Memorandum of Understanding (MoU) with Clean Energy for Eternity Incorporated (CEFE Inc) to support operation of a community solar farm at the Tathra Sewage Treatment Plant.  CEFE seeks to expand its investment in renewable power systems on Bega Valley Shire Council (BVSC) infrastructure. This MoU aims to provide a mechanism for that to occur.


CEFE Inc formed in 2006 and is a registered and not for profit association.  Its objective is to continue working with Bega Valley Shire communities to achieve the goal of 100% by 2030 (100% renewable energy) in the Bega Valley.

Council resolved at its meeting of 18 December 2013 to enter a MoU with CEFE Inc to support installation of solar panels at Tathra (Attachment 2).  This project, known as the Tathra Community Solar Farm (TCSF), involved CEFE Inc raising community funds to install solar panels at the Tathra Sewage Treatment Works, a BVSC owned and managed asset. The MoU provided for electricity savings to BVSC from this capital investment to be paid to CEFE Inc for investment in other community-based solar installations in the Tathra area, up to the value of the original investment of $55,000.  Since that time, BVSC has contributed $28,706.85 to CEFE towards local solar projects.

The current MoU expires on 30 June 2021; however, now that this investment model has been proven, there is an opportunity to broaden its application to other areas of the Shire through a further MoU.


Options available to Council are to:

1.    Delegate to the General Manager authority to enter the MoU provided in Attachment 1 and, once signed, revoke the current MoU. This is the recommended option.

2.    Delegate to the General Manager authority to enter a MoU that varies from that described in Attachment 1. Council would need to provide proposed alternative wording and further discussions with CEFE Inc would be required.

3.    Extend the term of the current MoU. This is not recommended, as it would restrict application of the current investment model to the Tathra area.

4.    Revoke the current MoU. This is not recommended as BVSC has not yet met all the terms of the MoU and would reduce CEFE’s financial capacity to support renewable energy installations on community assets within the Tathra area.

Community Engagement

Consultation undertaken

Extensive consultation has been undertaken with CEFE Inc and staff involved in the delivery of BVSC’s Clean Energy Plan. The MoU provided at Attachment 1 has been agreed with CEFE Inc.

Consultation planned

Community engagement in relation to the MoU, if approved by Council, is not proposed.  Consultation with relevant stakeholders will take place for individual projects supported through the MoU.

Council consideration of input

The existing MoU with CEFE Inc to support investment in renewable energy on BVSC and community assets was supported by Council at its meeting of 18 December 2013 (Item 257/130):

1.    That Council supports the development of the Tathra Community Solar Project.

2.    That the General Manager be authorised to enter into a Memorandum of Understanding with Clean Energy for Eternity (CEFE) for the project.

3.    That the Memorandum of Understanding include provision for Clean Energy for Eternity (CEFE) and Council to contribute $25,000 each and for the residue of funds to be by way of grant, or loan or donated funds.

4.    That the Council allocation of $25,000 towards the project be funded from surplus funds from the Southern Phone dividend.

5.    That Council staff consider implementing a similar project at the Merimbula and Eden Sewer Treatment Plants.

Council has considered the uptake of renewable energy for its own assets through development and adoption of the Bega Valley Clean Energy Plan in June 2019.

Council has identified actions to support community investment in renewables in its draft Climate Resilience Strategy, which was publicly exhibited in late 2019.

Financial and resource considerations

In the short term, there are no direct budget implications for BVSC in entering into a MoU with CEFE Inc, as the savings to BVSC from CEFE Inc’s investment in renewable energy systems on BVSC assets are returned to CEFE Inc for further investment.  Staff time to negotiate the MoU and report it to Council are available in the adopted 2019-20 budget. 

The MoU allows for BVSC to defer the capital cost of investing directly in renewable energy, where those capital funds are provided by CEFE Inc.  In the longer term, once CEFE’s capital investment is repaid, BVSC can reduce its costs for electricity through these renewable energy systems. 

Legal /Policy

There are no direct legal implications associated with this proposal, and the proposal is consistent with BVSC’s strategic objectives to reduce energy costs and greenhouse gas emissions across the Shire.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The proposal aligns with the following goals in BVSC’s Community Strategic Plan:

Goal 1:                  We are cooperative, caring and enjoy a culturally rich community life


Goal 3:                  Our economy is prosperous, diverse and supported by innovation and creative business

Goal 6:                  We are leaders in sustainable living and support innovative approaches to resource recovery and the production of renewable energy and food

Goal 7:                  Our Shire continues to be a vibrant, enjoyable, safe and affordable place to live.

Environment / Sustainability

The proposed MoU supports BVSC’s adopted position to reduce greenhouse gas emissions across the Shire.


The proposal does not have a material impact on the economy of Bega Valley Shire; however, it does encourage investment in local solar suppliers. The work of CEFE Inc supports BVSC and community-based organisations to reduce electricity costs.


There are safety risks associated with installation and operation of renewable energy systems on BVSC assets; however, these risks are part of BVSC’s usual capital and maintenance programs and are well understood.

Social / Cultural

Community feedback has consistently identified responding to climate change as an important consideration, with benefits for health and wellbeing.  The work of CEFE Inc helps those most vulnerable in our community with the costs of electricity, particularly those utilising community services. Where CEFE has installed solar panels on facilities that service vulnerable people, service providers may be able to divert saving in electricity to improved service provision.


1.         Memorandum of Understanding with Clean Energy for Eternity Inc

2.         Current MOU with CEFE Inc for Tathra Solar Farm



10 June 2020

Item 8.1 - Attachment 1

Memorandum of Understanding with Clean Energy for Eternity Inc


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10 June 2020

Item 8.1 - Attachment 2

Current MOU with CEFE Inc for Tathra Solar Farm


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Council 10 June 2020

Item 8.2


8.2. 2019.441 Erection of Dual Occupancy 705 New Buildings Road Wyndham       


Director Community Environment and Planning   


S. Wilson & P. Castillo c/o Bega Drafting


Stephen Wilson and Patricia Castillo


Lot 4 DP 628033


RU1 - Primary Production

Site area

40.52 hectares

Proposed development

Erection of a dwelling to create a detached dual occupancy

This development application is being reported to Council as it seeks a variation to a Development Standard under Clause 4.6 ‘Exceptions to Development Standards’ of Bega Valley Local Environmental Plan 2013 (BVLEP 2013).

The variation requests an increase to the 100-metre maximum dwelling separation for a detached dual occupancy in the RU1 zone, as required under Clause 4.2D(2)(c) of BVLEP 2013.

Officer’s Recommendation

That Council:

1.    Assumes the concurrence of the Secretary of the Department of Planning, Industry and Environment in accordance with Circular PS 18-003 and pursuant to Clause 4.6 of BVLEP 2013.

2.    Approves the variation to Clause 4.2D(2)(c) to permit erection of a dwelling to create a detached dual occupancy as proposed on Lot 4 DP 628033, 705 New Buildings Road, Wyndham.

2.    Approves the development application subject to the recommended Conditions of Consent (Attachment 4).

Executive Summary


The application seeks approval to erect a dwelling to create a detached dual occupancy on the subject site. Clause 4.2D(2)(c) of BVLEP 2013 requires each dwelling of a detached dual occupancy to be within 100 metres of each other. The development application seeks a dwelling separation distance of 155 metres.

In accordance with Planning Circular PS 18-003 -Variation to Development Standards, Council may assume the concurrence of the Secretary for Planning and determine such a variation. The reporting of this application to Council for determination is consistent with requirements under Circular PS 18-003 as the variation sought is greater than 10% and Council officers do not have delegation to determine the variation.

Description of the proposal

The applicant seeks erection of a dwelling to create a detached dual occupancy with a 155-metre dwelling separation (see Attachment 2 – Development Plans).  An existing access from New Buildings Road will service both dwellings. The proposed dwelling will have its own on‑site sewage management system (OSM) and rainwater tank for domestic and firefighting purposes. Telecommunications will be via mobile phone and NBN WiFi. Power will be supplied underground from existing on-site connections.

Description of the site

The site is described as Lot 4 DP 628033 and has an area of 40.52 hectares. The site is located approximately 3.5 kilometres west of Wyndham (see Attachment 1 – Locality Plan).

The site undulates with north-east, south and south-east facing slopes and three riparian corridors traverse the site. Around three quarters of the site is forested (the majority of which burnt in the Black Summer bushfires).  Post fires, the site retains a dwelling, ancillary structures for farm purposes and a commercial flower plantation (two thirds of which remain unaffected by the fires). 

Planning assessment

The proposal has been assessed in accordance with the Matters for Consideration under Section 4.15 of the Environmental Planning and Assessment Act 1979 (Attachment 5).

The planning assessment details that the site is suitable for development and the proposed dwelling is located at appropriate distances from sensitive riparian corridors and can meet both OSM and bushfire asset protection zone (APZ) requirements.  Measures have been taken to ensure that significant on-site vegetation can be protected from site disturbance. Access to the proposed dwelling would be via the existing driveway off New Buildings Road.

Staff highlight below the key issues of the proposal for Council’s consideration.


The land is zoned RU1 Primary Production under BVLEP 2013. The application is seeking approval under Clause 4.2D(2)(c) of BVLEP 2013. The application is compliant with Clause 4.2D, except in relation to the required maximum 100-metre separation between dwellings.

Council, as the consent authority, may consider variations to Development Standards (with the use of Clause 4.6 of BVLEP 2013) provided the proposal:

·    meets the objectives of the zone, and

·    meets the objectives of the development standard, and

·    demonstrates that compliance with the standard is unreasonable or unnecessary in the circumstances of the case, and

·    demonstrates there are sufficient environmental planning grounds to justify contravening the development standard

The applicant has provided justification for varying the maximum dwelling separation for the subject site (Attachment 3).

Objectives of the zone

The objectives of the RU1 zone are:

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To minimise the fragmentation and alienation of resource lands.

·    To minimise conflict between land uses within this zone and land uses within adjoining zones.

·    To encourage development for tourism-related activities and other development that is compatible with agricultural activities, which will not adversely affect the environmental and cultural amenity of the locality.

·    To maintain and protect the scenic value and rural landscape characteristics of land in the zone.

It is considered that the variation to the minimum separation of dwellings to 155 metres will satisfy the objectives of the RU1 Primary Production zone.

The positioning of the dwelling will not conflict with existing farm practices on site nor impact on surrounding rural land uses. It will maintain the scenic values and rural landscape character of the locality being positioned on an existing cleared portion of the site away from vegetated areas and not visible from public vantage points.

Objectives of the Development Standard

The objectives of Clause 4.2D of BVLEP 2013 (dual occupancies (detached)) in Zone RU1 and Zone RU2) is “to provide alternative accommodation for rural families and workers, and to ensure development is of a scale and nature that is compatible with the primary production potential, rural character and environmental capabilities of the land.”

It is considered the erection of a dwelling to create a detached dual occupancy would achieve the objectives of the zone. The proposed dwelling will be used by the owners. Its positioning would not reduce the existing horticultural production of the site and would maintain existing drainage and vegetated areas. The only trees sought for removal include five fire-affected trees to accommodate access to the new dwelling and user safety.

Whether compliance with the standard is unreasonable or unnecessary

The proposed dwelling is suitable in scale, character and form for the rural setting and the proposed 155 metre separation from the existing dwelling will not impact on rural landscape views within the locality. The owners are seeking to retire and hand over operations of the flower plantation to their children. Thereby, the existing dwelling will be used for the owner’s children and the proposed dwelling occupied by the retired land owners. The proposed dwelling siting and relevant conditions in the draft consent ensure no impacts on the existing commercial flower plantation operations, its associated farm infrastructure, nor surrounding uses in the locality.

Council officers are satisfied that a precedent would not be created by the variation and compliance with the maximum 100-metere separation is considered to be unreasonable and unnecessary in the circumstances of this application.

Whether there are sufficient environmental planning grounds

In assessing the application, consideration has been given to the site attributes, including topography, access, ecology, and the general character and amenity of the local area.

Analysis of site constraints demonstrates the 155 metre separation of dwellings is suitable on environmental grounds.

It is considered that site constraints make the placement of a dwelling within 100 metres of the existing dwelling impractical due to topography, sensitive riparian corridors, forested areas, existing dwelling siting and onsite farm operations.

As shown in Figure 1, the north-eastern portion of the site contains the flower plantation, existing dwelling, ancillary farm infrastructure, dam and two riparian corridors. It is considered there is insufficient space in this portion of the site for an additional dwelling and OSM operations within 100 metres of the existing dwelling that will not adversely affect on-site primary production activities, farm infrastructure and sensitive riparian corridors. The site is further constrained by slope (steep land) and heavily forested across most of the site, further limiting the siting of the proposed dwelling and OSM.

The proposed 155 metre dwelling separation achieves appropriate setbacks and space from sensitive riparian corridors, reduces the need for tree removal for construction and Asset Protection Zone establishment, as well as minimisation of cut and fill.

The proposal provides for construction to Bushfire Attack Level (BAL) 29 and also ensures an appropriate APZ can be maintained.

Council officers conclude there are adequate environmental planning grounds to warrant variation to the 100-metre dwelling separation in this instance.

Figure 1 – Site constraints

Community Engagement

The development application was notified to adjacent and adjoining owners. One submission was received during the notification period. Issues raised where associated with taking of water from Mataganah Creek. Consideration of the submission is outlined in Table 1 (and Attachments 5 and 6).


Table 1 – Planning Response to Submission

Submitter’s concerns (summarised)

Applicant’s response to submission (summary of Attachment 6)

Assessing Officer Comments

1.    The frequency of water pumping for commercial uses when creek water levels are low,

2.    Surrounding properties running out of water and having to pay for water carting,

3.    Concern the dual occupancy may increase water usage on the site in the context of recent/ongoing droughts,

4.    Potential for expansion of the flower plantation,

5.    Lack of inspectors to monitor creek water usage.

-      Pumping of water for commercial use is a separate matter to the dual occupancy (points 1, 3)

-      Commercial water usage complies with the local voluntary water use plan (points 1, 2)

-      Expansion of the flower plantation is not part of the development application and the farm production area will not expand due to lack of available space (points 2, 3 (drought), 4).

-      The majority of domestic water use will be supplied by harvested rainwater in the proposed 25,000 litre tank. Water could also be shared from existing tanks 2 x 55,000 litres and 1x 125,000 litres (point 3).

-      It is understood that the NSW Government monitor’s water usage by volume of electricity use and pump size (point 5).

Appropriately sized water tanks for domestic and bushfire fighting purposes are proposed to be conditioned in any development consent.

There are no plans for expansion of the flower plantation, and the dual occupancy is considered a separate matter to taking of water from Mataganah Creek for commercial purposes (NSW Government). The submitter will be recommended to contact the State Natural Resource Access Regulator (NRAR) with their concerns.  

It is considered the applicant’s response to the submission is sufficient, and the proposal would be appropriately conditioned to mitigate concerns for onsite water usage.

Thereby, it is recommended the proposal be accepted.



1.         Locality Plan

2.         Development Plans

3.         Application variation request

4.         Draft Consent

5.         Section 4.15 Assessment

6.         Objection Response



10 June 2020

Item 8.2 - Attachment 1

Locality Plan


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10 June 2020

Item 8.2 - Attachment 2

Development Plans


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10 June 2020

Item 8.2 - Attachment 3

Application variation request


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10 June 2020

Item 8.2 - Attachment 4

Draft Consent


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10 June 2020

Item 8.2 - Attachment 5

Section 4.15 Assessment


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10 June 2020

Item 8.2 - Attachment 6

Objection Response


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10 June 2020



Staff Reports – Community, Culture and Leisure


10 June 2020


9.1              Engagement with Eden Community Access Centre on the Upgrade of the Eden Library............................................................................................................................. 98

Council 10 June 2020

Item 9.1


9.1.  Engagement with Eden Community Access Centre on the Upgrade of the Eden Library     

Eden Community Access Centre Inc. seeks to partner with Council to expand its physical footprint in the Eden Gateway Centre as part of a planned upgrade of the Eden Library. 

Director Community Environment and Planning  

Officer’s Recommendation

That Council:

1.    Consider the potential of the Eden Library to provide a library and community hub, as part of the planned upgrade for the Eden Gateway Centre. 

2.    Engage with the Eden Community Access Centre Inc. as a stakeholder in plans to upgrade the Eden Gateway Centre.

3.    Explore opportunities to increase the space available to the Eden Community Access Centre Inc. and/or for shared use of space in the redesign of the Eden Gateway Centre.

4.    Consult with other government and non-government organisations to seek their interest in delivering community services from the Eden Gateway Centre.

5.    Identify potential funding sources to progress the upgrade of the Eden Gateway Centre, incorporating the Eden Library and a potential community hub.

Executive Summary

The upgrade of the Eden Library, which is located in the Eden Gateway Centre, has been prioritised by Council as a key facility to support the community and economic recovery in the Bega Valley Shire. The Eden Community Access Centre Inc (ECAC), which currently operates out of the Eden Gateway Centre, is seeking to expand its physical footprint to provide community services and to support its operational and business sustainability.  The upgrade of the Eden Library to include shared community spaces and co-located services is consistent with Bega Valley Shire Council’s vision for library services.  In developing the concept designs for the upgrade there is potential to consider the Eden Gateway Centre as a combined library and community hub. Broad engagement with a range of government and non -government service providers in plans for the facility will inform the business plan and scope of the project. 


Eden Community Access Centre

The ECAC has provided a range of social services to disadvantaged community members as tenants of the Eden Gateway Centre in Eden. The ECAC is a community managed organisation operating with part-time staff and a volunteer workforce.  Services it provides include a Centrelink portal, tax support, access to computers and printers, technology training, business support, and social programs for seniors and young people. For several years the ECAC has used one of its rooms as a base for outreach services that need a location in Eden to meet with clients and to hold meetings. These services provide family support, legal advice, financial advice and Aboriginal health programs to some of Eden’s most socially disadvantaged residents. The ECAC played an important role in supporting residents through the Black Summer bushfires and has continued to stay open and support the community during COVID‑19 restrictions, providing ongoing access to Centrelink and other support services.

The ECAC has approached Council to partner in the redesign of the Eden Gateway Centre and provided background on the long-term role of the ECAC in addressing the needs of the Eden community (see Attachment 1).  It also notes the high level of support the ECAC provided as a response to the bushfire emergency, where it became a one-stop-shop for many people seeking support.  The letter also highlights the ECAC’s commitment to building its capacity and sustainability by developing an operational and business model. This model proposes the ECAC expand its role as a hub where the community can connect to a range of business and social services. Specifically, ECAC plans to expand its services in the areas of

-      flexible working spaces for working meeting, training and consultation

-      a concierge to assist people to connect with services

-      business administration and support

-      business development and incubation hub

-      training and education programs

-      health and wellbeing programs

-      access to technology and support

-      social development programs

-      local disaster recovery coordination

The ECAC identifies the limitations of the current space as the major barrier to delivery of this model.

The area occupied by the ECAC in the Gateway Centre is currently in poor condition and is not fit for purpose. There are no bathroom or kitchen facilities in the current leased space.

Eden Library Service

Eden Library currently occupies 230m2, well below the recommended 530m2 by the State Library of NSW for the population forecast for Eden over the next 10 years. The inadequate layout results in an undersized and tightly packed collection, lack of quiet spaces or small meeting rooms and adequate training/activity room, lack of casual seating and study desks. Currently the staff workroom/staff amenities room is also shared with other staff utilising the space on a part-time basis. Challenges associated with this arrangement include lack of private space for meetings and collection management work.

Any upgrade of the library will need to consider the core functions of the library service and ensure that adequate space is available to meet these needs. However, this does not preclude the inclusion of flexible and shared spaces, which could be utilised by the ECAC and other government and non-government agencies. A well-informed concept design can consider these options.

Eden Library as a Community Hub

The vision of a community hub is for a safe one-stop-shop, which will improve access in Eden to human services, business support, education, training and community building programs. There is considerable evidence that Eden lacks appropriate and accessible spaces for service delivery. The need for a community hub was raised in 2015, through the Estates Framework Implementation - Eden Report developed by Elton Consulting. This need was further substantiated in the Eden Education, Training and Employment Plan developed in 2016, as part of the Eden Futures Project: Improving the Lives of Children and Young People in Eden.  A concept plan was established in the Combined Service Provision Project Eden, NSW, May 2018. Family and Community Services’ initial concept paper Community Hub in Eden (2019) again identified the need for a community hub in response to feedback from the community and human service sectors.

BVSC’s Library Strategic Plan 2020--2025 clearly articulates a vision for our libraries as inclusive community hubs with a strong focus on community partnerships and collaborations.  In recent years our libraries have seen increased engagement with community organisations resulting in social and economic benefits to communities. Demand is also growing for meeting rooms, workspaces and other facilities across all branch libraries.

In planning for the upgrade of the Eden Library, there is opportunity to consider co-location with services that can strengthen relationships and referrals and support the needs of the community. There are many successful examples of libraries co-locating with government and non-government agencies. The Gateway Centre could offer any number of options based on community demand, and include the library, co-working spaces, business services, training facilities and bookable rooms for social services. The scope of the project would depend on the capacity of stakeholders to contribute to the upgrade and ongoing operational costs.

Collaboration between Eden Community Access Centre and Eden Library

Over the past three years the ECAC and BVSC staff have been working to better streamline activities and reduce duplication of services particularly in the areas of technology access and support, technology training, business services (printing, faxing) and community information. This collaboration has been mutually beneficial but somewhat stymied by the physical layout of the building.


One or more of the following options available to Council are:

1.    To progress the concept designs for the Eden Library upgrade and explore its potential as a library and community hub.

2.    To include the ECAC as stakeholders in the upgrade and consider its requests for expanded floorspace, and a role in the management of community service functions.

3.    To seek expressions of interest from other government and non-government agencies to gauge their interest in delivering services and/or contributing to the redevelopment of the Eden Gateway Centre

4.    To limit the upgrade to a library-only facility and to enable rental of library meetings rooms and other spaces to the ECAC and other services. 

Community Engagement

A strong demand from service providers for space to deliver services has been demonstrated n previous consultations undertaken by Family and Community Services. Community consultation and stakeholder engagement will be undertaken to seek input into the co-design and prioritisation of spaces in the library upgrade. Engagement with the ECAC and other potential service providers will be important to assess the social benefits and financial sustainability of the upgrade.

Financial and resource considerations

At its meeting of 20 May 2020, Council resolved to include the upgrade of the Eden Library as a priority infrastructure project to present to Federal candidates in the upcoming Eden Monaro Federal by-election.

Potential funding opportunities could come from a variety of sources including Federal and NSW governments, philanthropic organisations (where in most cases Council would not be able to be the applicant), and a collaboration with community and business. 

To secure funding, the project will require a detailed project plan including concept designs and costings. A business plan would need to consider the cost benefit to BVSC of tenancies, future partnerships, shared management of bookable meeting rooms and coworking spaces.

A budget of $85,000 has been allocated in the 2020-21 Budget to fund a concept design, suitable for submission of a development application, for the upgrade of the Eden Gateway Centre.  The ECAC has offered to contribute $2,000 towards this work, which would generate a small saving (of $2,000) to BVSC.  Any future capital investment, and associated funding sources, would be subject to a further report to Council. 

If adequately funded, the upgrade should reduce future maintenance costs of the Eden Gateway Centre, which is currently $160,000 per annum.

Funding source



Eden Library capital budget 20-21

ECAC contribution





Legal /Policy

The Gateway Centre sits on Lot 1 DP 1037443 (building) and Lots 19 and 20 DP 758379 at the rear (parking/roadway). There are several approvals over the site and some of these requirements would be detailed as conditions of any development consent for renewal of the asset. These include heritage considerations; the style and fabric of the existing art deco building would need careful consideration as part of any future development.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

The upgrade of the library and opportunities for co-location with other services is identified in the BVSC Library Strategic Plan 2020-2025. The proposal addresses the following elements of BVSC’s Community Strategic Plan and revised Delivery Program.

Outcome 4: Liveable Places; Goal 4: We have meaningful employment and learning opportunities for people in all stages of life.

Delivery Program 2017-2021 Actions: Expand the provision of services, information and education resources for the community and students in line with the Library Services Strategic Plan.

Environmental / Sustainability

It is anticipated that energy efficiencies will be achieved through sustainable design principles.


The ECAC business model is based on growing its business services; business administration and support, a business development and incubation hub and training and education programs.


In the concept design stage of the upgrade, there are minimal risks to BVSC in engaging ECAC and other stakeholders in discussions on co- location. In the longer term, there is potential loss of income through a shared management arrangement of sub-leased areas if not carefully planned. To minimise this risk a business plan would need to consider the cost and benefits of any future arrangement with the ECAC or any other service provider before any agreements are made.

There is little risk associated with increasing community spaces in the library design. In Bermagui the library service manages a range of community rooms, a Centrelink portal, the community hall and shared amenities in the Bermagui Community Centre.

Social / Cultural

There are a range of potential social benefits to the community of Eden outlined in the body of this report. The enhancement of the Eden Gateway Centre as a library and community hub will contribute to the social and cultural life of the community.  It will provide inclusive community spaces that are well utilised by people of all ages, backgrounds and abilities across the Shire. 


1.         Letter received from Eden Community Access Centre Inc - 26 February 2020



10 June 2020

Item 9.1 - Attachment 1

Letter received from Eden Community Access Centre Inc - 26 February 2020


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10 June 2020



Staff Reports – Economic Develoment and Business Growth


10 June 2020


10.1            Tourism Events Recovery Coordination Program............................................. 108

Council 10 June 2020

Item 10.1


10.1. Tourism Events Recovery Coordination Program     

The Bushfire Community Resilience and Economic Recovery Fund (Phase One) has funded the development of a Tourism Event Events Coordination Program which is ready to be initiated. General Manager  

Officer’s Recommendation

That Council note the preferred contractor for the Tourism Events Recovery Coordination Program as The Destination Agency (Sapphire Coast Destination Marketing).


Executive Summary

The visitor economy of the Bega Valley is significant and to the year ending December 2019 was valued at over $480 million dollars (Travel Research Australia, 2020). An unprecedented bushfire season severely impacted this key sector with this impact now compounded with the COVID-19 pandemic emergency.

Long term recovery will take time and require integrated work across many elements throughout the community. A key way to support economic recovery is by diversifying our visitor economy offering through investing and building a proactive events program to attract new visitors to the Sapphire Coast. This can also provide a mechanism for local community engagement in those aspects which make the Bega valley Shire a great place to live and work.

Council liaised with a range of business stakeholders including the Shire’s Chambers of Commerce and tourism organisations and identified events and festivals as an important economic recovery activity. Council applied to the Bushfire Community Resilience and Economic Recovery Fund (Phase One) to fund several economic support activities in the Shire including the Tourism Events Recovery Coordination Program.

The objectives of the Tourism Events Recovery Coordination Program are to:

•   Build and co-ordinate a targeted tourism recovery events program to grow the in-bound visitor economy.

•   Work with key stakeholders to deliver the program.

A request for tender process has been run through Vendor panel and a preferred supplier identified.


The Tourism Events Recovery Coordination Program is structured into two phases. First there is the requirement to develop a targeted Tourism Events Recovery Strategy through engagement with local industry and event coordination groups throughout the Shire. The purpose is to build collaboration amongst stakeholders and identify gaps and opportunities in the Shire’s events landscape. This process will have a specific seeking to grow existing key/signature events or identify new events in shoulder or off-peak times of the year that can build resilience in the visitor economy. It is expected that this strategic work will also assist Council and stakeholders plan and target event growth and attraction with longer term strategies to lift visitor numbers. It will also assist with leveraging further funding that may emerge over time.

Secondly, there will be an implementation phase to be delivered in partnership with industry which utilises priority components from phase one. The implementation phase will see direct business development support provided to identified key/signature events that can drive enhanced visitation to the Shire.

At its meeting on 19 February 2020 Council resolved to go for tender for the Event Development and Coordination ($95,000) aspect of the $250,000 funding provided through the Bushfire Community Resilience and Economic Recovery Fund (BCRERF) to business recovery, tourism marketing activation and events development and coordination. 


This aspect of the project was to:

Support emerging and signature events grow and attract visitation to the Shire

Assist signature events be sustainable over the long term

Assist in attracting sponsorship and funding

Seek to build new signature ‘out of season’ events

Secure major / roving events


The request for tender process involved:

·    Encouraging Chambers and Tourism organisations to ensure local businesses register with Vendor Panel (Council’s procurement platform).

·    Placement of the services brief on Vendor Panel with notification sent to three businesses on the Vendor Panel list.

·    One submission was received by the due date.

·    A phone enquiry was fielded from another potential supplier; however no submission was subsequently received from that potential supplier.

·    Further detail on the one submission received was requested and supplied.

·    Assessment panel convened and made a recommendation to award the contract to The Destination Agency (Sapphire Coast Destination Marketing).



Alternative option is to decline the proposal, review the scope and go back to market.

Community Engagement

Consultation undertaken

The origin of the project was developed through industry engagement. This specifically included feedback from Chambers of Commerce and tourism organisations in the Shire. The Council report of 19 February 2020 identified the key elements of the Program(noted above) which were included in the request for tender brief.

Consultation Planned

Through the delivery of the Tourism Events Recovery Coordination Program there will be ongoing consultation with the events industry. This will be delivered through a clear consultation and engagement plan to be finalised at the beginning of the project. Broader engagement with the visitor economy will occur through existing channels.

Financial and resource considerations


Funding source



GRANT: Bushfire Community Resilience and Economic Recovery Fund (Phase One)  



Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

Bega valley Shire Economic Development Strategy - priorities: Enhancing Visitor experiences.


The proposed program will assist the tourism sector mitigate seasonal risk by helping diversify event offerings and attracting visitors across a broader range of times during the year.






10 June 2020



Staff Reports – Infrastructure Waste And Water


10 June 2020


11.1            Classification of land at Bega............................................................................ 112

11.2            Bega Valley Local Traffic Committee................................................................. 114

11.3            Draft Public Toilets Strategy.............................................................................. 117

Council 10 June 2020

Item 11.1


11.1. Classification of land at Bega     


This report seeks approval to classify Council owned land that has recently been redefined as operational land under the Local Government Act 1993 (NSW).


Director Assets and Operations  



Officers Recommendation

1.    That Council note the 28-day public notification process was completed regarding the proposal to classify Lot 214 DP 1253502 at Kerrisons Lane, Bega as operational land, with no submissions received.

2.    That Council resolve to classify Lot 214 DP 1253502 at Kerrisons Lane, Bega as operational land under Section 31 of the Local Government Act 1993 (NSW).


Executive Summary

The public notification process to classify Lot 214 DP 1253502 at Kerrisons Lane, Bega as operational land has just been complete as required under the provisions of the Local Government Act 1993 (NSW) (LG Act) and a resolution of Council is now sought to finalise the classification process.


Council resolved, at its Ordinary Meeting of 29 April 2020, when considering the proposed classification of land at Bega which was recently redefined, to commence a public notification process to classify the land parcel as operational land under the LG Act. 

To comply with the requirement that classification should occur within three months of redefinition under Section 31 of the LG Act, a resolution of Council is now sought to classify the land at Kerrisons Lane, Bega as operational land.

Community Engagement

Consultation undertaken

The public notice advertisement regarding the proposed classification of Lot 214 DP 1253502 at Kerrisons Lane, Bega appeared in the Bega District News on Friday, 1 May 2020 with the submission period closing on Friday, 29 May 2020.  No submissions were received objecting (or otherwise) to the proposal.

Financial and resource considerations

Advertising costs associated with the classification process were allocated from the Property and Facilities budget.  There are no ongoing servicing costs associated with the classification of redefined land or land dedicated to Council.

Council officer time has been required to carry out the land classification process and ongoing management of any future uses of the sites may be required.

Legal /Policy

Section 31 of the LG Act provides that property must be classified within three months of acquisition by Council resolution or it automatically defaults to community land.  Section 34 of the LG Act further provides that a public notice of such a proposed resolution must be advertised giving 28 days for receipt of public submissions.





Council 10 June 2020

Item 11.2


11.2. Bega Valley Local Traffic Committee     

This report recommends Council adopt the recommendations of the Bega Valley Local Traffic Committee meeting of 6 May 2020.

Director Assets and Operations  

Officer’s Recommendation

That Council adopt the recommendations of the Bega Valley Local Traffic Committee meeting of 6 May 2020 to be tabled at the 10 June 2020 Council meeting.


Bega-Tathra Community Bike Ride, Sunday 27 September 2020

An application has been received to conduct a Community Ride between Bega and Tathra to celebrate NSW Bike Week on Sunday, 27 September 2020 (alternative date 18 October 2020) from 7.30am to 12pm. 

It is recommended:

1.         That subject to conditions, sections of the Bega-Tathra Road be temporarily closed between 8.30am to 11.00am (rolling closures) on Sunday, 27 September 2020 for the Bega-Tathra Community Ride.

2.         That organisers of the Bega-Tathra Community Ride engage a specialist traffic event consultant to prepare a comprehensive Traffic Management Plan encompassing all the required short-term closures for access driveways and side roads onto Bega Tathra Road.

3.         That the proposed traffic arrangements for the Bega-Tathra Community Ride on Sunday, 27 September 2020 be deemed a Class 2 special event and it be conducted under an approved Traffic Control Plan, in accordance with the Roads and Maritime Services (RMS) Traffic Control Manual.

4          That persons involved in the preparation and implementation of the Traffic Control Plan must hold the appropriate RMS accreditation and needs to be updated with correct dates and appropriate sign offs.

5.         That organisers have approved current public liability insurance of at least $20 million indemnifying Council, Police and Roads and Maritime Services by name for the event.

6.         That organisers have written Police approval prior to conducting the event.

7.         That letters be sent to landowners seeking written approval for the closure of private gates.

8.         That Police and Council review the Traffic Control Plan prior to the event being given final approval.

9.         Road Occupancy Licence required as changed traffic conditions proposed on the Princes Highway.

Please follow link https://begavalley.nsw.gov.au/page.asp?f=RES-ASR-18-82-64 to the submission.

Development Hub Tathra Police Station Works – Signage Relocation

An email has been received on behalf of Modscape Pty Ltd discussing works to commence at Tathra Police Station and the appropriate Applications/Permits to do the following works: 

        We have 2 signs that state (No Parking Police Vehicles Excepted) on the nature strip which will need to be relocated once the new driveway is constructed.

It is recommended:

Council approve the relocation of the existing “No Parking – Police Vehicles Excepted” signs by moving them 1.9 metres to the south and 7.8 metres to the north respectively.

Executive Summary

The Local Traffic Committee is primarily a technical review committee and is not a Committee of Council. Local Traffic Committees operate under delegation from NSW Roads and Maritime Services (RMS) who are responsible for traffic control on all New South Wales roads. Their role is to advise Council on traffic control matters that relate to prescribed traffic control devices or traffic control facilities for which Council has delegated authority.

It is a requirement for Council to formally adopt the recommendations from this Committee prior to action being taken.


1.         Tathra Police Station Signage



10 June 2020

Item 11.2 - Attachment 1

Tathra Police Station Signage


Council 10 June 2020

Item 11.3


11.3. Draft Public Toilets Strategy     

A draft Bega Valley Shire Council Public Toilet Strategy has been developed with the intention of providing a broad strategy to guiding the future management and renewals of public toilets in the Shire. This report seeks endorsement for the strategy.


Director Assets and Operations  

Officer’s Recommendation

That Council endorse the attached Draft Bega Valley Shire Council Public Toilets Strategy.

Executive Summary

The provision of safe and accessible public toilets is an important function of local government. Bega Valley Shire Council owns and manages many public toilets. These are located as stand-alone infrastructure within parks and reserves as well as often being integrated with other infrastructure such as parks, libraries, sportsgrounds, community halls and other facilities.

Most facilities are aging and, while functional for basic use, often do not meet the current and changing needs and expectations of many users. This poses some challenges for Council. A Draft BVSC Public Toilets Strategy has been developed to give a broad overview of the current situation and provide guidance on measures to manage challenges in provision, inclusions and servicing of facilities.


Council considered the report 11.2. Draft BVSC Public Toilets Strategy on 06 November 2019.  That report included information and discussion on the background and reasons for developing and adopting a BVSC Public Toilets Strategy, community engagement, finance and resource considerations, asset management and options moving forward. Council resolved:

1.    That Council note the actions in the report.

2.    That staff provide Councillors with a comprehensive draft strategy, including a relevant              action plan to come back to Council in the first quarter of 2020.

3.    That the strategy include a suggested budget amount for the 2020-21 budget.

A workshop was held with Councillors on 22 April 2020 to discuss the Draft Public Toilet Strategy and a relevant action plan to be included in the strategy. It was identified at the workshop that a four year capital works program be included in the draft strategy document.  There was also discussion on the asset management challenge that comes with a high number of public toilets across a large shire area and methods to manage this challenge moving forward.

An overview of budget requirements and inclusions in the draft 2020/21 budget is included in this report.

A copy of the updated Draft BVSC Public Toilets Strategy is attached to this report.

Strategic/Operational/Asset Management

Strategic Alignment

The following are included in the 2019/20 Operational Plan.

·    1: Active and Healthy Communities

§ 1.2: We are an active, healthy community with access to good quality recreation and sporting facilities, and medical health care

§ 1.2.9: Construct and maintain public toilets - Maintain public toilets to agreed service levels

§ 1.2.10: Plan and manage public toilets- Develop and implement a Public Amenities Management Plan

Asset Management

Public toilets come at a cost to build however it is important to acknowledge they are also service and maintenance intensive assets to operate. Like other high service assets, the operations and maintenance costs of a public toilet over its lifecycle is much greater than the capital cost to build the asset. On average operations and maintenance costs for the facility are five times capital costs. This reflects the importance of the facilities being the right scale to be fit for purpose for their typical use. While over provision will cost more in terms of initial build costs, it will cost much more in additional servicing and maintenance costs over the life of facilities. Adoption of the BVSC Public Toilets Strategy will help in managing provision to suit typical needs for sites.  Information on budget allocations is included below.

Community Engagement

Consultation undertaken

Community engagement was discussed in the 06 November 2019 report. An important part of consultation is highlighting the asset management challenge and the importance of considering typical needs and use in facility design moving forward. Recent completed projects which have used this approach are Pambula River Mouth, Bermagui Bruce Steer Pool, and Bega Park. 

Consultation Planned

Once adopted the BVSC Public Toilets Strategy will be placed on BVSC website and used as a reference to provide guidance, as projects develop, on a case by case basis. It will help by providing a consistent approach to consideration of building scale, facility inclusions and provision across the shire.

Financial and resource considerations

On average it costs about $13,000 to clean and maintain a typical public toilet building each year. The cost of a new building is largely related to the size of the building and provision of facilities within. Costs can range from $80,000 to over $200,000.

Councils’ draft 20/21 budget for operations and maintenance of public toilets is $790,000. Capital costs will vary year to year pending the asset renewals schedule and priorities however, based on the number of facilities (52 in parks & reserves) and a 50yr useful life for structure and a 25yr useful life for fit outs, an average of $152,000 pa should be accounted for asset renewals. (Note: sportsgrounds, pools and halls are typically restricted access facilities. Renewals are included in their relevant asset categories).


Funding source



Public Amenities Operations (Draft 20/21) 



Public Amenities Capital (Draft 20/21)



Public Amenities Capital 19/20 (remaining to carry forward to planned projects)



Over the past three years Council has been successful in attaining grant funding for several larger projects that include public amenities improvements as an item. Examples include Bruce Steer Pool, Short Point, Pambula Beach, Bega Park and Barclay Street Pavilion. An asset renewal component of aging public amenities is often included in the grant applications to reflect an asset management approach. This forms part of the BVSC capital contribution towards the project and the public amenities improvement item. 


Provision of public toilets is an important function of local government however it does come with challenges. For Council the principle challenges relate to aging assets and the budget constraints that come with high provision for a relatively low population. In many cases due to the size of the Shire and multiple small towns and villages. 

Options to Council include:

1.    Adopting a Strategy to provide broad guidance and direction on meeting the challenges outlined above and current expectations.

2.    Do nothing and retain the current situation and case by case asset renewal approach which is likely to result in inconsistency in service provision.



1.         Draft Bega Valley Shire Council Public Toilet Strategy



10 June 2020

Item 11.3 - Attachment 1

Draft Bega Valley Shire Council Public Toilet Strategy


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10 June 2020


Staff Reports –  Governance And Strategy


10 June 2020


12.1            Council Meeting 22 July 2020........................................................................... 136

Council 10 June 2020

Item 12.1


12.1. Council Meeting 22 July 2020     

An additional Ordinary Council Meeting is proposed for 22 July 2020

General Manager  

Officer’s Recommendation

That Council include an Ordinary Council meeting on Wednesday 22 July 2020 in the calendar of Council meetings for the 2020 year .

Executive Summary

In the current year there has been considerable change due to disasters and the current pandemic. State and Federal Government announcements relating to how councils operate in these times and funding packages for local government are being released regularly. It has been Council practice not to hold a Council meeting in July since 2016. Due to the constant need to have Council consider new opportunities or report on rapidly evolving maters it is considered appropriate to add an additional Ordinary Meeting into the current calendar for 22 July 2020.


Council has in its forward program several significant matters and it is considered appropriate that an additional Council meeting dates be included in the current adopted calendar. This will allow due consideration of these important matters by both the community and Councillors. These matters include strategic planning items and matters relating to the current recovery from disaster and pandemic.

The currently adopted Council Meeting Calendar has a period from 24 June to 8 August without a planned meeting. It is proposed that an additional meeting be included in the agenda for Wednesday 22 July 2020.



Council can resolve to include the additional date or not.

Financial and resource considerations

Council staff will be preparing the reports for the meetings and no additional resources are expected. There will be minor advertising process for the additional meetings if Council resolve to accept the recommendation.


Legal /Policy

Council is required to hold at least ten meetings per year under the Local Government Act 1993. Additional meetings may be held, as resolved by Council, in line with the Code of Meeting Practice. Council’s currently adopted calendar of meetings meets the requirements of the Act.







10 June 2020


Staff Reports –  Finance


10 June 2020


13.1            Certificate of Investment.................................................................................. 139

13.2            Local Roads and Community Infrastructure Program - allocation of funds..... 143

13.3            Amendments to IPR documents on public exhibition...................................... 147

Council 10 June 2020

Item 13.1


13.1. Certificate of Investment     

This report details Council’s Investments at the end of April 2020.


Director Business & Governance  

Officer’s Recommendation

1.    That Council receive and note the attached reports indicating Council’s investment position as at 30 April 2020.

2.            That Council note the certification of the Responsible Accounting Officer.

Executive Summary

I, Judy Jordan, as the Responsible Accounting Officer of Bega Valley Shire Council (BVSC), hereby certify the investments listed in the attached reports have been made in accordance with Section 625 of the Local Government Act 1993 (the Act), clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

All investments have been appropriately recorded in Council’s financial records and reconciled monthly.


Under the Legislation and Regulations mentioned below, the Responsible Accounting Officer must present to Council monthly, the status of the investments held by Council. The Responsible Accounting Officer must detail the investments held, and their compliance with both internal Policy and external Regulation under the Ministerial Order of Investments.

In accordance with the recommendations made by the Office of Local Government (OLG) Investment Policy Guidelines published in June 2010, the monthly Investments Reports are attached to the Business Paper. This allows a stand-alone report to be published on Council’s website for the public to view without having to peruse the Council’s Agenda for the relevant meeting.

Financial and resource considerations

The attached report indicates a current investment portfolio of $74,454,796 at 30 April 2020. These funds can be broken into the following Funds:

Table 1: Investments by Fund $’000


February 2020

March 2020

April 2020

General Fund




Water Fund




Sewer Fund









·     Each Fund’s allocation can only be utilised on its specific operations. For example, Water Fund cannot use its financial resources on General Fund projects, etc.

As at 30 April 2020, BVSC’s available cash balance was $2,932,346 and the investment balance was $74,454,796.  The investments are broken up as follows:

·     TCorpIM Cash Fund - $26,303,643

·     TCorpIM Strategic Cash Fund – $48,151,153

With respect to the Fund’s monthly distributions, the custodian calculates the Fund’s earnings at month end and then pays a distribution based on these earnings. Distributions are paid to investors by way of the issue of additional units.

Legal /Policy

Section 625 of the Act determines money may only be invested in a type of investment authorised by Order of the Minister for Local Government and published in the Local Government Gazette. The most recent Ministerial Order of Investment was published 17 February 2011.

Clause 212 of the Local Government (General) Regulation 2005 determines the Responsible Accounting Officer must provide Council with a written report setting out details of all money Council has invested under Section 625 of the Act.

The report must also include a Certificate as to whether the investments have been made in accordance with the Act, the Regulations and the Council’s Investment Policy.

Council has an Investment Policy published under Policy number 6.07. This Policy is reviewed every 4 years by Council and annually by Council officers.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Environmental / Sustainability

TCorp has provided BVSC with their Investment Stewardship Policy (attached to the Business Paper to Council on 31 January 2018).

In order to deliver the best long-term risk adjusted returns for clients, TCorp integrates Environmental, Social and Governance (ESG) factors into the investment processes of the appointed investment managers. TCorp will evaluate the ESG policies and practices of its investment managers as part of the manager selection process, as well as during periodic manager reviews.



1.         Certificate of Investment TCorp Cash Fund April 2020

2.         Certificate of Investment TCorp Strategic Cash Fund April 2020



10 June 2020

Item 13.1 - Attachment 1

Certificate of Investment TCorp Cash Fund April 2020


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10 June 2020

Item 13.1 - Attachment 2

Certificate of Investment TCorp Strategic Cash Fund April 2020


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Council 10 June 2020

Item 13.2


13.2. Local Roads and Community Infrastructure Program - allocation of funds     

The Federal Government announced the Local Roads and Community Infrastructure Program on 22 May 2020. Council needs to consider and resolve the programs it will bring forward to add into the program application process.

General Manager  

Officer’s Recommendation

It is recommended that Council:

1.    advocate to the NSW Government for announcements on the Fixing Country Roads and Fixing Local Roads Programs with a view to allocate a proportion of the Local Roads and Community Infrastructure program funding to projects submitted under those programs.

2.    advocate to the Federal Government for announcements on the Building Better Regions Fund

3.    have workshop be held to consider in further detail suitable projects for the Local Roads and Community Infrastructure program with a further report to Council to follow for adoption with the Operational Plan at the meeting on 24 June 2020.


Executive Summary

From 1 July 2020, councils across will be able to access funding under the recently announced Local Roads and Community Infrastructure Program. This program has been established by the Federal Government to support the delivery of priority local road and community infrastructure projects and Councils will need to complete all project works by 30 June 2021 to receive their full nominal share of funding.


Councils need to be able to demonstrate that the projects are additional to their pre-COVID-19 work program for 2020-21. It can be a project brought forward from the future works program beyond the 2020-21 financial year.


Council has recently considered projects that are “shovel ready” for consideration for funding and to be ready to submit the required application this report includes a number of projects that could be considered for the program.



On 22 May 2020 the Australian Government announced a new $500 million Local Roads and Community Infrastructure Program (LRCI Program). This program will support local councils to deliver priority local road and community infrastructure projects across Australia, supporting jobs and the resilience of local economies to help communities bounce back from the COVID-19 pandemic.

The LRCI Program is part of the Government's $1.8 billion announced funding for road and community projects through local governments across Australia, including the bringing forward of $1.3 billion of the 2020-21 Financial Assistance Grant payment.

To access funding under the LRIC Program councils will be able to select the projects to be funded in their community according to priorities at the local level. Like the Roads to Recovery Program, councils will need to submit a Work Schedule that outlines the project(s) they plan to undertake. If these projects are eligible local road or community infrastructure projects, they will receive funding.


Funding is available for local road and community infrastructure projects that involve the construction, maintenance and/or improvements to council-owned assets (including natural assets) that are generally accessible to the public. Projects will need to deliver benefits to the community, such as improved accessibility, visual amenity and safety benefits. Councils will need to demonstrate that projects are additional to their pre-COVID-19 work program for 2020-21. If a project has been brought forward from a future work program it will be eligible for funding.


Council considered a range of projects in our forward advocacy plans at the last Council meeting, particularly linked to advocating in the upcoming Eden-Monaro By-election, which will meet the above timeframes and criteria. The critical one being able to complete the project by 30 June 2021. Council also has several pending grant applications at a State and Federal level which these funds could either use to match or alternatively as a way to fund other projects should the existing applications not be successful.


The Bega Valley allocation has been calculated in a similar way to how the Roads to Recovery Program and the road component of the Financial Assistance Grants work. The Bega Valley Shire Council’s allocation under this program is $1,221,983.

Projects will need to deliver benefits to the community such as improved accessibility, visual amenity and safety benefits.

Eligible local road projects could include works involving any of the following associated with a road:

·    traffic signs; traffic control equipment; street lighting equipment; a bridge or tunnel; a facility off the road used by heavy vehicles in connection with travel on the road (for example, a rest area or weigh station); facilities off the road that support the visitor economy; and road and sidewalk maintenance, where additional to normal capital works schedules.

Eligible community infrastructure projects could include works involving:

·    Closed Circuit TV (CCTV); bicycle and walking paths; painting or improvements to community facilities; repairing and replacing fencing; improved accessibility of community facilities and areas; landscaping improvements, such as tree planting and beautification of roundabouts; picnic shelters or barbeque facilities at community parks; playgrounds and skateparks (including all ability playgrounds); noise and vibration mitigation measures; and off-road car parks (such as those at sporting grounds or parks).



The following projects are currently listed in Council’s adopted advocacy list and can be delivered.

·    $2.9m Merimbula Boardwalk renewal (noting design and approvals have not yet commenced for the boardwalk)

·    Road and sidewalk maintenance where additional to normal capital works - Shovel ready Land Transport Infrastructure stabilisation and seal projects

·    Wanatta Lane $511k

·    Tantawangalo $1.8m

·    Nethercote Rd $2.25m

·    Kameruka Lane $2.6m

·    Dr George Mountain Rd $5m

·    Warrigal Range Rd $2.32m

·    Yowrie Rd $1.8m

·    Towridgee Lane $1.7m


It is important to note that some of the above projects have been submitted to Fixing Country Roads and Fixing Local Roads programs some time ago as well as having submissions recently made to the Federal Heavy Vehicle Safety and Productivity Program. Should Council be successful in any of those applications there are various levels of additional financial commitment expected. It is recommended that Council advocate to the NSW Government to make announcements on the above State programs as a priority so that informed decisions on funding can be made.


In addition to the above, the Berrambool footbridge renewal is a project that could be brought forward and provides the benefits targeted under the program.


In order to consider all items in line with applications already lodged and under consideration and in the framework of the 2020/21 operational plan it is proposed that a Councillor briefing consider a full list with implications at its meeting on 24 June 2020.

Community Engagement

Consultation Planned

Feedback on the projects Council may resolve to put forward can be taken until 23 June and Council will consider these as part of the Council Meeting on 24 June where adoption of the 2020-21 Operational Plan will be on the agenda.

Councillor Consideration

It is proposed that Councillors will consider the range of potential projects as part of considering submissions and variations to the draft Operational Plan at a Councillor briefing on 17 June 2020 and in finalising and adopting the Operational Plan at the Council meeting on 24 June 2020.

Financial and resource considerations

The two items outlined in this announcement affect the current financial year with the bringing forward of the payment of the Financial Assistance Grant and adding an additional $1.222m capital grant income and expenditure into the 2020-21 operational plan and budget.

Legal /Policy

Council will be required to formally resolve the projects to be funded under this LRCIP and the necessary funding application and deeds signed.

Impacts on Strategic/Operational/Asset Management Plan/Risk

Strategic Alignment

This program aims to support communities through the COVID-19 recovery. The LRCIP aims to assist local government deliver vital services and support local economic recovery.





Council 10 June 2020

Item 13.3


13.3. Amendments to IPR documents on public exhibition     

This report seeks to re-exhibit updated versions of Councils IPR documents, currently on public exhibition, for a further 28 day period following a recent resolution of Council to amend the Long Term Financial Plan. Director Business & Governance  

Officer’s Recommendation

That updated versions of the draft revised Delivery Program 2017-2021 and Operational Plan 2020-2021, including Council’s Budget and Revenue Policy, draft Financial Strategy and the draft Fees and Charges 2020-2021 along with the draft Long Term Financial Plan, be placed on public exhibition for 28 days commencing 10 June 2020 with feedback on the documents to be considered at the Council meeting on 22 July 2020.


Executive Summary

In accordance with the Integrated Planning and Reporting (IP&R) Framework, Council prepared revised strategic planning documents for 2020-2021. Draft strategic planning documents for 2020-2021 were previously placed on an extended exhibition through December 2019 and January 2020.

In January 2020, after the 2020 Bega Valley Bushfires, it was resolved to withdraw the exhibited documents from exhibition, cease with progressing an SRV application and suspend the consideration and adoption of these documents to undertake further modifications because of the refocussing of the organisation to include bushfire recovery and rebuilding as key directions. This has now also included impacts from, and responses to, the current pandemic impacts on the organisation and community.

On 20 May 2020, Council resolved:

1.   That the draft, revised Delivery Program 2017-2021, the draft Operational Plan 2020-2021, including Council’s Budget and Revenue Policy, the amended Financial Strategy and the draft Fees and Charges 2020-2021 be placed on public exhibition for 28 days with feedback on the documents to be considered at the Council meeting on 24 June 2020.

2.   That Council hold an additional meeting on 27 May 2020 to consider and adopt the March Quarterly Budget Review and to place the draft Long Term Financial Plan (LTFP) on exhibition.

On 27 May 2020 Council resolved:

That the Long Term Financial Plan be placed on public exhibition as a supporting document for the 2021 Operational Plan and Budget with the following amendment to the draft:

a.    On Page 12 Operating Revenue Rates and Charges: “That a Special Rate Variation aimed at achieving the six pools strategy and support for protecting critical Council assets be factored in from 2023 for consideration in the next LTFP to be considered post the 2021 election as a permanent increase in general rate income”  and

b.    On Page 16 Operational Expenditure Forecasts Other Expenses: include a statement “that Council commit to reviewing services and reducing duplication, reducing asset impacts by rationalisation, and reducing costs to operational expenditure to ensure that combined with a projected targeted SRV in the General Fund referred to on page 12 that from the 2023 financial year the projected operational deficit and cash position of the Council is significantly improved.”

c.     That Council retain the rate peg increase over the water and sewer funds until a review of both funds is undertaken.


Implementing the Council resolution of 27 May 2020 will result in a significant (material) difference in the Long Term Financial Plan (LTFP) impacting the draft Operational Plan (OP) 2020-2021 including Council’s Budget and Revenue Policy. As such, when modelling the impacts of this resolution, Councillors considered the impacts at a financial briefing on Wednesday 3 June and a staff recommendation that the amended documents re-start a new 28 day exhibition period commencing 10 June 2020 and concluding on 8 July 2020. Feedback/submissions on the documents will be considered at the Council meeting on 22 July 2020.

The recommendation to extend public exhibition and adoption is consistent with the Local Government Act 1993 amendment that provides a one-month extension to adopt the required Integrated Planning and Reporting documents in 2020 due to the COVID-19 impacts.


Community Engagement

The Draft Revised Bega Valley Shire Delivery Program 2017 – 2021 and Operational Plan 2020 – 2021 including Council’s Budget and Revenue Policy along with the draft Fees and Charges 2020-2021 have been available to the public for viewing since 20 May 2020. This re-start of a new 28 day exhibition period will provide adequate time for public comment on the updated versions of the documents and meet the requirements of Section 405 of the Local Government Act 1993.

Updated public notices will be placed online via Council’s website. A 'Have Your Say' page has been created on Councils website and will be revised to provide the updated versions of the documents along with posts on Councils Facebook page. Content will also appear in Council News, our regular newsletter.


Financial and resource considerations

The draft Operational Plan also includes a 2020-2021 Budget Summary which provides an overview of the total estimated income and expenditure for each of Council’s General, Waste, Water, and Sewer Funds as well as a breakdown of expenditure by Council services.

The following assumptions inform the FY2021 Budget and Long Term Financial Plan:

·    2.6% rate peg increase in general rates 

·    Award wage increases of 2.5% across general, water, sewer and waste

·    Emergency service levy commitment now held at the pre-increase level due to the COVID-19 Local Government Support Package for a further year

·    increases in Council’s electricity supply contract

·    referral of funding for local government elections and associated induction and new continuing professional development requirements for Councillors to the 2021/22 year

·    additional capital expenditure from external funding including that associated with the bushfire recovery rebuild; and

·    allocation of Council’s financial commitment to the Eden Port funded by the SRV raised for tourism infrastructure.


Following the Council resolution from 27 May 2020 in relation to the Long Term Financial Plan (LTFP), amendments to figures in the draft LTFP and draft Operational Plan 2020-2021 have been made to reflect this Council resolution. The summary of amendments are captured in Attachment 1. The Attachment also includes three internal staff amendments made to the draft Fees and Charges and draft Financial Strategy from commencement of the exhibition period on 20 May. The Attachment is provided to this Council report for easy reference of the key updates. As per the Officer’s Recommendation in this report all the updated documents will be made available on Councils website for another 28 day exhibition period ranging from 10 June 2020 to 8 July 2020.



Legal /Policy

Under the Local Government Act 1993, Council is required to develop and publicly exhibit documents in the Integrated Planning and Reporting Framework for a period of 28 days and consider submissions made to the Delivery program and Operational Plan prior to adoption.


1.         Attachment 1 - Amendments to IPR documents



10 June 2020

Item 13.3 - Attachment 1

Attachment 1 - Amendments to IPR documents


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10 June 2020



Councillor Reports


10 June 2020


14.1            Delegates Report Cr Tapscott, Mayor CRJO Board Meeting and Minsiterial Advocacy 166

Council 10 June 2020

Item 14.1


14.1. Delegates Report Cr Tapscott, Mayor CRJO Board Meeting and Minsiterial Advocacy     

The CRJO Board Meeting of 13 May and Ministerial Meetings of 14 May provided an opportunity for key issues to be discussed and advocated on.

Cr Tapscott  

CRJO Board Meeting 13 May 2020

CRJO Board and Ministerial Meetings were held via Zoom over two days. The Business Paper and Minutes have been provided to Councillors.


The Board meeting commenced with two presentations:

1. Local government superannuation presentation

- again the issue of the costs passed to local Govt from the fund for DBS 

2. NSW Deputy Cross Border Commissioner

- New role, located locally

- MOU with Victoria being developed for sign off soon Princes Highway a key priority in this

- request for update on cross border infrastructure fund

 3. BOARD MEETING - key items

- regional infrastructure priorities - shovel ready roads, includes BVSC top for transport projects forwarded to Dep Prime Minister; water projects include key ones not including projects funded already our shovel ready projects are already funded & key our other priorities are not there yet ie Brogo Dam & MERIMBULA Ocean outfall (see attachment)

- Emergency Services Levy - as previously advised to Cr cost shift from State Govt ESL increasing significantly for BVSC cost for 20/21 $1053628 increase $291869 inc from 2018/19 to 20/21 39% & 3% Of the General Fund the stimulus payment as a %of General Rate; ESL stand outside Rate income and Rate peg $s as a separate line item; Councils no longer contribute all emergency services assets removed from Councils emergency services facilities collocated;

- Operational Report

- JO Chairs Forum

- Finance Report - noted improved visibility & confidence in the CRJO finances

- Business Plan 2020/21 -adopted

- Draft Budget - adopted

- Financial Arrangements - noted

- update OLG/Minister - noted

- election Chair and Deputy Chair and filling casual vacancy Cr McBain

- recruitment CRJO Executive Officer

- OLG Local Government update - further pandemic reforms being debated in Parliament covering Local Government; need to review the $112.5m Council Job Retention Allowance due to not many councils having to take it up so advocacy being done to reallocate this fund; issues re s44 & day labour costs and still advocating to get this resolved

- CRJO Contaminated Land Officer Report

- CRJO Regional Waste & Resource Recovery Report

- Disaster Resilience Program

- Working Groups

- Proposal to the Office of Local Government for the CRJO to be a pilot for resetting local government post COVID and disaster recovery to see a better model for the sector in delivering key services, minimising duplication and improving legislative framework

CRJO Ministerial Meetings 14 May 2020

1. Shane Fitzsimmons

2. The Hon Melinda Pavey MP

3.The Hon Andrew Constance MP

4. THE Hon Shelley Hancock MP

5.The Hon Adam Marshall MP

6.The Hon Bronnie Taylor MLC

7.  NSW Dept Regional NSW staff


Shane Fitzsimmons

·      will work with JOs on reset and linking with local government - JO work is a no brainer

·      Good to get into community

·      Cobargo visit lot of good and well intentioned but need to capture integration

·      Local government needs to be involved and leader in this and are critical

Minister Melinda Pavey

·      Waiting on timber review due end of this month

·      Water rule clarification relating to softwood

·      Town water & sewerage through safe and secure meeting with Water staff being held 20 May,

·      Crown Land Management Act transitioning funding to support Councils bring forward ideas of outside the box thinking

·      Holiday accommodation take up by displaced people- is there appetite for opening up tourism and short-term accommodation

·      Accessing funding to housing sector for affordable housing

·      Request to establish project management office as a pilot

·      Feedback on BVSC pilot for handing back Crown Land with RFS, SES, SLS etc and seeing this done more broadly

Minister Damien Tudehope

·      Suggested that the increased ESL amount concerns SRV to cover increase ESL special consideration over and above IPART application

·      Small business grants extension to broader area

·      Skilled migration visas

Minister Andrew Constance

·      Bushfire recovery - clean up working well, very the pitch that bushfire area is forgotten

·      Mental health is an issue and need to balance with a view of hope we need to be mindful that no one should be left behind

·      Good ideas Eurobodalla Shire Council - development of mountain bike tracks

·      Construction sites works continue

·      Kings Hwy work

·      Need to look at clearing on road verges to ensure reduced impacts from disasters into the future and clearing around power transmission lines

·      COVID presented additional challenges

·      Support package for local government impact of ESL should be a separate line item on rate notices

·      Think outside square - be kind, there’s give and take, work in different way, let’s not get politics get in way of the reset. Overlay with good development projects, support work with Service NSW,

·      Lot of good positive things happening in community and need to change dialogue

·      Road priorities that are shovel ready provided to Dep PM now being sent to Minister Constance

Minister Shelley Hancock

·      feedback on the COVID package to local government

·      Fast tracking of e-planning a priority, child care funding and guidelines

·      Relaxing of the s94 to release contributions into a combined fund rather than smaller unusable amounts

·      ESL picking up increase worthwhile look at how we manage the cost with Council BVSC has an SRV to cover the amount BUT not the most recent increases

Minister Adam Marshall

·      Regional NSW - head is Gary Barnes maintain the good relationship you have with him keep in contact with the Department - consolidation into one central group

·      Agriculture still covers farms etc Minister and Deputy Premier Barilaro work together on all things regional

·      Looking to increase weeds funding and access the recently announced Fed Govt announcement for bushfire recovery this week

Minister Bronnie Taylor

·      mental health services COVID has really impacted community gatherings and needs to be

·      SNSW 5 additional positions on the ground now as of this week

·      More funds for Headspace and specialised virtual mental health teams being rolled out as well

·      Willing to look at outside the box thinking in how we get to those who need help but don’t put themselves forward

·      Upskilling youth a key priority for member Councils

·      Workforce strategy - promotes notion of accelerating development of cadets, apprentices and trainees would be a good model linking to grants for young local people, indigenous - aim to build skill base moving forward

·      Regional youth conference for 2021 being worked up with CRJO and Goulburn and host

·      Happy to come and meet with our new youth council when established and link them with the regional youth task force

·      Looking at sessions next year in lead up to local govt elections encouraging women and young people to consider standing

NSW Department Regional NSW (staff from department) 

·      New department under Dep Premier

·      Chis Hangar Director Public Works has PWA now reports to him (John Anderson) and Regional Development

·      Gary Barnes Secretary of the Dept

·      James McTavish Cross Border team

·      Over 70% of staff in Department operating and working in the regions likely to move to further this with a Southern and a Northern regional office with one likely to be in our region

·      COVID and bushfire recovery

·      Drought program a priority

·      A one pager on all programs and eligibility and framework for funding programs is being finalised to be distribute

·      Bushfire - community resilience and economic development phase 1 Business and financial support resilience done and phase 2 coming there will be rough allocations per each disaster declared area coming in next few weeks; 

·      $140m forestry, aquaculture, apiarists, viticulture funding stream one grants being rolled out

·      Forestry steam one being announced

·      NBRA funding package - $488m REDS used for evidence base, co-designing project - low, medium, high by functional economic zone

·      Opportunity for CRJO to get visibility on significant stat infrastructure being delivered to link with local projects so we can see the pipeline of projects moving forward






10 June 2020



Notices of Motion


10 June 2020


16.1            Sealing of Plumb Motors site............................................................................ 172

Council 10 June 2020

Item 16.1


16.1. Cr Tony Allen - Sealing of Plumb Motors site        


Notice of Motion

That Council receive a report on the impacts on Council’s current adopted plans to bring forward funding options for the sealing of the Plumb Motors site in Bega either through amending the current adopted Council program or amending the current contribution plan to enable the works to be completed under the car parking contribution plan.




Council resolved to purchase the former Plumb Motors site in Bega as a car park in December 2015. There were no identified funding alternatives at the time for the works to seal the car park. The Plumb Motors site is not currently listed in Council’s forward plans. It is timely to have a formal review of this. Neither the potential acquisition of 77-79 Auckland Street Bega nor the more general potential acquisition of land on Auckland Street Bega for future car parking was planned or budgeted for in Council’s long term plans in 2015/16.

Council had previously drawn down the then S94 car parking reserves to fund the acquisition and development of Gipps Street in Bega and Chandos Street in Eden to improve the public car parking in those towns. The funds for the purchase of the Plumb Motors site were from general revenue and the long term financial plan was amended at that time by brining expenditure forward.

At the time of purchase in 2016 the Capital Acquisition was $600,000 and development costs in 2015 were projected at $288,000.

Cr Tony Allen






10 June 2020



Questions with Notice


10 June 2020


17.1            Establishment of Youth Council........................................................................ 174

Council 10 June 2020

Item 17.1


17.1. Establishment of Youth Council     

Question with Notice

That staff provide a report to Council on the reestablishment of a youth council outlining how such a group could now add value to Council’s work and planning.

Cr Tapscott  

Staff Response

Young people aged 12-24 make up approximately 15% of the population of the Bega Valley Shire (2016, ABS). The engagement of youth in the business of Council ensures that a representative range of voices is reflected in Council’s decisions and that the needs of young people are appropriately considered. Young people are known to ‘think outside the box’ and be future-focused. As such they provide valuable input into the shaping of the Shire.  Council’s support for the participation of young people in civic life has the added value of building their leadership skills and enabling them to actively contribute to their communities. These experiences can be formative and may have lifelong benefits for individuals.

As indicated below, successful engagement with young people requires appropriate resourcing. Council has previously reduced resourcing to the Community Development area of the organisation, and no grants have been identified that would support the establishment and ongoing resourcing of a Youth Council. Without a dedicated Youth Development Officer within Council and funds to support youth-led projects, the re-establishment of a Youth Council runs the risk of being under resourced and poorly executed resulting in low participation and stalled project implementation.  

On this basis, re-establishment of a Youth Council it is not recommended as an effective mechanism to engage with young people.  Alternative options to increase youth participation in Council activity are provided below. 


From 2002 - 2016, the Bega Valley Shire Youth Council provided a channel for youth to voice their preferences, needs and visions, supported by Community Development staff who had a youth-specific focus (0.6 full time equivalent role).  A 2016 Youth Engagement Review found the Youth Council had become an inadequate method for representing youth voices, due to various barriers, including low youth attendance at meetings. The review identified that the formal and official structures of a committee were “off-putting” to many young people, the membership lacked diversity and significant resources and planning time were required to maintain momentum.

Following the review Council adopted a framework (Youth Voice/Youth Action) to engage young people as part of its Place-Based approach. This framework focused on engaging young people in their local communities, enabling young people to participate in leadership building activities, and a collaborative approach to supporting youth through staff participation in inter-agency activities. During this period Council also attracted grant funding for skill development programs including Netgen, Gen 1 and Bermagui Make and Create Crew (Parklight). Community Development officers have supported Youth Hacks and youth forums run by high schools, University of Wollongong and the Bega Innovation Hub.  A planned youth forum to be held in collaboration with the Youth Services Network, was scheduled for March 2020, and has now been postponed due to bushfires and COVID 19.


Planned Engagement Activities

Council’s recently adopted Community Engagement Strategy recognises there are challenges in engaging young people without a targeted approach. Our experience shows young people are unlikely to respond to generalist engagement techniques. Where resources have allowed, targeted consultations with young people have occurred in relation to projects such as skatepark redevelopments.

Council officers are now actively looking at ways to increase youth participation (Table 1). Council staff, together with the inter-agency youth collaboration, are supporting a Youth Engagement Survey, which aims to:

·    identify a relevant, productive channel for ongoing capture of youth voice (12 – 26 years old) in Bega Valley,

·    collect current youth input for ideas, wants and needs, both focused around bushfire recovery and into the future, and

·    identity youth members interested in participating in future forums or consultations.

Table 1. Planned Youth Engagement BVSC 2020

Project Phase/ milestone

Target Audience



Youth engagement survey

All Shire youth residents                 (12 – 26 years)

Live 1-25 June 2020


Community Development Team

Youth engagement survey – collation of results


Responses collated into report 25 July 2020

Community Development Team

Youth Forum

Self-identified youth representatives

14 August 2020

Community Development Team/Youth Services Network

Report to Council on results

Council, general public, youth stakeholder groups

23 September 2020

Community Connections Manager

Youth Hack Event (funding dependant)

All Shire youth and broader community. Identified youth champions to help promote & run event and take ownership of key projects.

November 2020

Bega Innovation Hub & Community Development Team


This consultation is being delivered with budgeted community development and engagement resources, and the outcomes will be reported to Council around September 2020.  However, additional funding would be required to support any identified youth-driven projects emerging from the Youth Hack or other events.


Resourcing Youth Engagement

Sustaining an active Youth Council takes significant amount of staff time and resources to implement.  Eurobodalla and Snowy Monaro Shire councils have provided feedback on the costs of running their Youth Councils. A comparison with other methods of youth engagement is provided in Table 2.

Table 2. Comparison of Youth Engagement Methods





Approx. Resources Required

Youth Reference groups / Youth Council 


A structured group with terms of reference, regular meetings and official processes

ü Regular and direct feedback into project or organisation

ü Skill development opportunities for young people


û Formal and official structures can be “off-putting” to many young people.

û Significant staff resources and planning time

û Can lack diversity

$4,500 – catering, transport, venue hire

$5,000 project costs

Dedicated Youth Development Officer 2-3 days per week.


Youth and community forums

Bringing medium to large groups together to share issues, ideas and in decision making.

ü Can be empowering for young people to raise issues of importance in larger forums

ü Can involve a broad range of young people

û Requires detailed planning to arrange

û Is not always a space where young people feel comfortable openly sharing experiences

$8,000 per forum includes transport, catering, room hire, facilitation


Staff support


Youth and community focus groups

Facilitating small to medium groups through a structured and consistent process to acquire a balanced view

ü Effective facilitation can target discussion and engage diverse groups

ü Can have a peer driven approach to build capacity of young people 

û Sometimes ineffective with young age groups

û Can be a difficult environment to explore sensitive/personal matters

$500 – $2,000 per focus group includes evaluation and reporting

Staff support

Surveys (traditional questionnaires) and/or social media forums

Traditional methods of gathering data via questionnaire style


ü Can engage large numbers of young people quickly and easily

ü Efficient analysis and reporting

û No ability to probe deeper into responses

û In-accessible to young people with difficulty with reading or writing

Inhouse online survey tools

Staff support